scheduling advanced clinical activities laura b kezar, md, associate dean for students steve smith,...
TRANSCRIPT
![Page 1: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/1.jpg)
Scheduling Advanced Clinical Activities
Laura B Kezar, MD, Associate Dean for StudentsSteve Smith, PhD, Director of Student Success
Please be patient, we will begin as soon as the room is settled
![Page 2: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/2.jpg)
Financial Aid Update
US Department of Education reviewing disbursement dates.
UASOM Cost of Education (COE) factors in costs for Step 1, Step 2CK, Step 2CS and interviews.
Budget for these!
![Page 3: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/3.jpg)
Most Competitive Specialties
● Dermatology.● Ophthalmology – early match.● Otolaryngology.● Neurosurgery.● Plastic Surgery.● Radiation Oncology.● Urology – early match.
Have a back up plan.Have a back up plan.
![Page 4: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/4.jpg)
Very Competitive Specialties
● General Surgery.
● Orthopaedic Surgery.
● Radiology.
Have a back up plan.
![Page 5: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/5.jpg)
Resources for Scheduling
Career Advisor. Course Catalog. Academic Calendar. MSS staff. Deans and other advisors.
![Page 6: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/6.jpg)
“Special” Match Issues“Special” Match Issues
• ● Early Match – January.• Ophthalmology.• Urology.• Pediatric Neurology.
• ● Military Match. • ● Couples Match.
![Page 7: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/7.jpg)
General Time Table
● June / July.Request Letters Of Recommendation.Schedule visiting electives.Attend Senior Meeting - June 4.
● July / August.Review program information.
http://www.nrmp.org/data/
programresultsbyspecialty.pdf Pick-up “Token” (Password) for ERAS log-in
and registration.Prepare Personal Statement and CV.
● August / September / October.Schedule Medical Student Performance
Evaluation (MSPE = dean’s letter).
![Page 8: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/8.jpg)
General Time Table
● September / October / November.Submit applications.
● November.MSPE Released.
Early Match interviews.Main Match interviews.
● December.Submit Early Match lists.Main Match interviews.
![Page 9: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/9.jpg)
General Time Table
● January.Early Match Results.
Main Match interviews.● February.
Submit Rank Order List.● March.
Match Day.● May.
Commencement = 05/16/2010.● June
Diploma date = 6/05/2010.
![Page 10: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/10.jpg)
Academic Calendar
UAB-SOM Clinical Calendar for Academic Year 2009 – 2010*** All Dates Subject to Change by UAB-SOM ***
Block I Jun 29, 2009 – Aug 23, 2009a Week 1 29-Jun-09 to 05-Jul-09 Week 2 06-Jul-09 to 12-Jul-09 Week 3 13-Jul-09 to 19-Jul-09 Week 4 20-Jul-09 to 26-Jul-09 b Week 5 27-Jul-09 to 02-Aug-09 Week 6 03-Aug-09 to 09-Aug-09 Week 7 10-Aug-09 to 16-Aug-09 Week 8 17-Aug-09 to 23-Aug-09Block II* Aug 24, 2009 – Oct 18, 2009a Week 9 24-Aug-09 to 30-Aug-09 Week 10 31-Aug-09 to 06-Sep-09 Week 11 07-Sep-09 to 13-Sep-09 Week 12 14-Sep-09 to 20-Sep-09B Week 13 21-Sep-09 to 27-Sep-09 Week 14 28-Sep-09 to 04-Oct-09 Week 15 05-Oct- 09 to 11-Oct-09 Week 16 12-Oct- 09 to 18-Oct-09 s- Week 17 19-Oct-09 to 25-Oct-09Block III Oct 26, 2009 – Dec 20, 2009a Week 18 26-Oct-09 to 01-Nov-09 Week 19 02-Nov-09 to 08-Nov-09 Week 20 09-Nov-09 to 15-Nov-09 Week 21 16-Nov-09 to 22-Nov-09b Week 22 23-Nov-09 to 29-Nov-09 Week 23 30-Nov-09 to 06-Dec-09 Week 24 07-Dec-09 to 13-Dec-09 Week 25 14-Dec-09 to 20-Dec-09 x-Week 26 21-Dec-09 to 27-Dec-09 x-Week 27 28-Dec-09 to 03-Jan-10
Block IV Jan 04, 2010 – Feb 28, 2010a Week 28 04-Jan-10 to 10-Jan-10 Week 29 11-Jan-10 to 17-Jan-10 Week 30 18-Jan-10 to 24-Jan-10 Week 31 25-Jan-10 to 31-Jan-10 b Week 32 01-Feb-10 to 07-Feb-10 Week 33 08-Feb-10 to 14-Feb-10 Week 34 15-Feb-10 to 21-Feb-10 Week 35 22-Feb-10 to 28-Feb-10Block V* Mar 01, 2010 – May 02, 2010 a Week 36 01-Mar-10 to 07-Mar-10 Week 37 08-Mar-10 to 14-Mar-10 Week 38 15-Mar-10 to 21-Mar-10 Week 39 22-Mar-10 to 28-Mar-10b Week 40 29-Mar-10 to 04-Apr-10 Week 41 05-Apr-10 to 11-Apr-1 Week 42 12-Apr-10 to 18-Apr-10 Week 43 19-Apr-10 to 25-Apr-10s- Week 44 26-Apr-10 to 02-May-10Block VI May 3, 2010 – Jun 27, 2010 a Week 45 03-May-10 to 09-May-10 Week 46 10-May-10 to 16-May-10 Week 47 17-May-10 to 23-May-10 Week 48 24-May-10 to 30-May-10
b Week 49 31-May-10 to 06-Jun-10 Week 50 07-Jun-10 to 13-Jun-10 Week 51 14-Jun-10 to 20-Jun-10 Week 52 21-Jun-10 to 27-Jun-10
![Page 11: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/11.jpg)
The New Scheduling System
![Page 12: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/12.jpg)
Select the Scheduling Program
![Page 13: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/13.jpg)
Login
![Page 14: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/14.jpg)
Select Lottery Type
![Page 15: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/15.jpg)
Select Advisor
![Page 16: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/16.jpg)
Meet with Advisor
● Meet with your Advisor. ● First, during, after or all three.
● Take with you.● Academic Summary.● Print out of your course selections.
● Academic Calendar 2009-2010.
![Page 17: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/17.jpg)
Advisor Inpur
● Discuss options appropriate for you and your specialty:• Acting Internships. • Electives.• Research – Enter this as an elective course.• Visiting Electives – Scheduled by hand, later.• Interviews (Do not bank on being able to
miss clinic time).• Step 2 dates (Schedule 2-4 weeks).
![Page 18: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/18.jpg)
Enter PLENTY of options
![Page 19: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/19.jpg)
E-mail Notices
![Page 20: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/20.jpg)
Warning
●Please Pay close attention.•Campus.•Site.•Length.•Category.•Pre-requisites.
●Make note of course contact.
![Page 21: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/21.jpg)
After your Advisor reviews your entries
E-mailDo not reply to this e-mail.Your advisor has disapproved your course selections for the Senior Courses Lottery. Please review your advisors comments and select alternate courses if necessary.
LINK
![Page 22: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/22.jpg)
Log in Again
![Page 23: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/23.jpg)
E-mail Notices
E-mailDo not reply to this e-mail.Your advisor has approved your course selections for the Senior Courses Lottery. Please complete this scheduling lotter here.
LINK
![Page 24: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/24.jpg)
Input “When”
![Page 25: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/25.jpg)
Rank in Order of Importance
![Page 26: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/26.jpg)
What if I change my mind?
● Career choices change.•Don’t panic.•Meet with MSS faculty or staff.•Get a new advisor. •Reschedule in system or in drop/add
or with staff assistance depending on when it happens.
![Page 27: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/27.jpg)
A Few Special Concerns
•Visiting Electives at LCME Schools
•International or non-LCME Visiting Electives
•Research Electives
![Page 28: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/28.jpg)
Visiting Electives
●Discuss them with your Advisor.•In some fields they are “necessary.”
● In General – reasons for doing them.•Letters Of Recommendation.•You “audition” for a match in that program.
•You giving that program an “audition.”
![Page 29: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/29.jpg)
Visiting Electives - HOW
● For now, just “reserve” the time● For LCME Schools –
● 64 will be using VSAS (AAMC)http://
www.aamc.org/programs/vsas/start.htm
● All others will use their own system. Check their web sites.
●Keep the Campus Scheduling Contact in the loop. (Lacy Gilliland, Mary Kay Hannah, Paula Clawson)
●You are responsible to obtain a grade report sheet from the place you visit.
![Page 30: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/30.jpg)
International and Non-LCME Electives
● Require approval by Senior Associate Dean for Medical Education. (Dr. Hughes Evans)
https://www.uasom.uab.edu/ElectiveRequest
![Page 31: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/31.jpg)
Research Electives
• ● Must be listed on Advisor Approval Form. ● Contact a preceptor.● Preceptor must contact the Department Chair who then e-mails approval to [email protected] including the preceptor’s name, project title, and dates.
• ● Course details are entered manually by scheduler after receiving approval.
![Page 32: Scheduling Advanced Clinical Activities Laura B Kezar, MD, Associate Dean for Students Steve Smith, PhD, Director of Student Success Please be patient,](https://reader036.vdocument.in/reader036/viewer/2022062422/56649ef15503460f94c02aaf/html5/thumbnails/32.jpg)
Q & A