School District Safety: 20 Key Components 2014

Bill Freeman & Jodi Traas 1

School District Safety: 20 Key Components

Presented By:

Bill Freeman, Environmental Management ConsultingJodi L. Traas, Community Insurance Corporation

Objectives� Outline the 20 key components needed for a

successful safety compliance program� Provide essential information on each key

component� Provide examples of actual practices� Provide support materials and resources for

additional information

District Safety Committee Members

� Safety Coordinator� Human Resources� Student Services� Building & Grounds� Police Liaison Officer� District health professional� Building administrators� Employee Groups

Teacher, TA, Cooks, Custodial, Secretary, Bus Drivers, Tech Ed, Phy Ed, Art, Theater

� District Students� Local Fire Department

School District Safety: 20 Key Components 2014

Bill Freeman & Jodi Traas 2

Committee Meetings Purpose � Serve as advisory committee with focus on all safety issues in the

district� Combine Crisis Planning Committee & Safety CommitteeFrequency� 4-8 times during the school year + One School Board ReportWhen� Monthly (2nd Tues. 3:30 p.m.), In-service Days, Early Release

DaysAgenda� Identify Members (volunteer or assigned)� Review Incidents since last meeting� Information Items (newsletter)� Discussion Items (continued items set a completion date)� New Safety Issues � Other/Accolades/Concerns

District Safety Plan (Required)

� Safety Plan Document� 2009 Wisconsin Act 309� Fire, tornado, armed intruder,

bomb threat drills� Assess Buildings� Train employees� Medical Response Teams � District - proactive stance� Violence prevention� Incident management� Annual review of the plan� Coordination with law

enforcement, fire departments, emergency government directors, local hospitals and paramedics

2009 Wisconsin Act 309In May 2010, Wisconsin

passed Act 309 which mandates that schools take some action on four separate and distinct school safety issues:

� 1. anti-bullying efforts; � 2. school safety drills; � 3. school safety plans; � 4. the sharing of pupil

information between schools, law enforcement, etc.

School District Safety: 20 Key Components 2014

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Bloodborne Pathogens

� Hepatitis B, C and HIV� HBV & HCV can live in a

dry environment for at least 7 days

� Identify at-risk employees� Hepatitis C Fact Sheet � Annual Training (include

playground supervisors & first aid room providers)

� Offer Hepatitis B vaccination

� Exposure/follow-up� Infectious waste procedures� Maintain database

Lockout/Tagout

� Written Program� Departments: Maintenance,

Custodians, Transportation, Technical Education Classrooms

� Identify multi-source energy equipment. Ex: compressors

� Train on procedures for lockout, work with employees to properly lockout.

� Notify other affected employees.� Purchase equipment� Check list

Compressed Gas Safety

� Chemical-Physical hazards� Hazard Controls (inspection, training,

storage, segregation)� DOT Hazardous Materials Regs (49 CFR

parts 171-179 & 14 CFR part 103)� Inspection of regulators, cylinders and

valves� Safe Storage (secure, separate, label,

oxygen separate from flammables)� Safe Moving (close valves, replace caps,

never roll or drag cylinders, move one at a time)

School District Safety: 20 Key Components 2014

Bill Freeman & Jodi Traas 4

Hazard Communication� Written Plan� Program Coordinator� Chemical Inventory

(Maintenance, Science, Art, Pool, Technical Education, Theater)

� Material Safety Data Sheet (MSDS) � Training� Labeling National Fire Protection Association

(NFPA) & Hazard Material Identification System (HMIS)

GHS Pictograms

!Unstable Explosives

Flammable Gases, Liquids, Solids

Oxidizing Liquids, Gases, Solids

Acute Toxicity

Compressed Gases

Corrosives Acute Toxicity –Skin & EyesHealth Hazard

Environmental Hazard

New SDSs – 16 Categories

1.Identification2.Hazard(s) Identification3.Composition/information on ingredients4.First-aid measures5.Fire-fighting measures6.Accidental release measures7.Handling and storage8.Exposure controls/personal protection (PELs)

9.Physical and chemical properties10.Stability and reactivity11.Toxicological information12.Ecological information13.Disposal considerations14.Transport information15.Regulatory information16.Other information

School District Safety: 20 Key Components 2014

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Old HMIS/NFPA Hazard Ratings0 = Minimal Hazard1 = Slight Hazard2 = Moderate Hazard3 = Serious Hazard4 = Severe Hazard

New GHS Hazard CategoriesFlammable Liquids (example)Category 1: Extremely flammable liquid & vaporCategory 2: Highly flammable liquid and vaporCategory 3: Flammable liquid and vaporCategory 4: Combustible liquid

HMIS/NFPA & GHS Hazard Criteria Have Changed!

Personal Protective Equipment (PPE)� Head-Feet-Hands-

Eyes� PPE Assessment� Provide & Train

Employees� Included in Lesson

Plan� Train Students� Students in art,

science technical education and theater programs

� Revise with changes

Department of Safety & Professional Services (DSPS)� Accident and injury reduction program requires

OSHA 300 log posting (February 1 – April 30) and the creation of a Safety Committee.

� DSPS requires summary form SBD 10710 or OSHA 300A be sent to them by March 1st the following year (as of 2004)

� Incident Investigation

School District Safety: 20 Key Components 2014

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Eliminate Unsafe Acts, Eliminate Loss

1

29

300

700,000

Serious Injury

Minor Injuries

Non-Injury Incidents

Unsafe Behaviors

Accident Reaction

vs.Accident

Prevention

Managing Your Playgrounds Safely

� CPSC–US Consumer Product Safety Commission (Pub. No. 325) Handbook for Public Playground Safety -2008

www.cpsc.gov� ASTM-American Society for Testing &

Materials F1487-11� ADA/ABA Accessibility Guidelines

http://www.ada.gov/2010ADAstandards_index.htm by 3/15/12

� NPPS-National Program for Playground Safetywww.uni.edu/playground/home.html

� CPSI – Certified Playground Safety Inspector (conduct audit) www.nrpa.org

School District Safety: 20 Key Components 2014

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Causes of Public Playground Injuries

� 44% - Equipment Use & Supervision

� 36% - Poor Maintenance

� 10% - Improper Equipment

� 6% - Poor Installation

� 4% - Poor Layout

Major Cause of Death and Seriously Debilitating Injury

� ENTANGLEMENT of clothing, strings or ropes (most common cause of fatalities)

� FALLS to hard underlying surfaces(Most injuries occur from falls)

� HEAD ENTRAPMENT in equipment openings

� STRIKE IMPACT by moving swings or by tipped/loose equipment

Ergonomics – Science of Fitting Jobs to People� Improve Efficiency� Increase Production Capability

� Reduce Workplace Injuries� Lower Workers’ Comp Costs

� Reduce Absenteeism

School District Safety: 20 Key Components 2014

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Muscular Skeletal Disorders

� Musculoskeletal disorders (MSDs) are an injury or illness to soft body tissue such as:

�Muscles�Nerves� Tendons� Ligaments� Joints�Cartilage�Spinal Discs

Guidelines for Safe LiftingThe Spine’s Basic Functions

� Provides support� Protects the spinal

cord� Provides flexibility for

bending and rotating

Resources� Wisconsin Department of Safety & Professional Services

http://dsps.wi.gov/� www.osha.gov� State of WI Risk Management Website

www.doa.state.wi.us/Enter keyword: Safety & Loss Control Program� Sample Dept. of Commerce/OSHA written compliance

programs Governor’s Executive Order #194� Regulatory checklists� Manuals/guidelines� Webcasts� Tools for Safety Meetings/Discussions� PowerPoint presentations, handouts, etc.

School District Safety: 20 Key Components 2014

Bill Freeman & Jodi Traas 9

Confined Space Entry

� Definition:� (1) Is large enough and so configured that an

employee can bodily enter and perform assigned work; and

(2) Has limited or restricted means for entry or exit (for example, tanks, vessels, silos, storage bins, hoppers, vaults, and pits are spaces that may have limited means of entry.); and

(3) Is not designed for continuous employee occupancy

� Note: Head entering space can be considered “entry” � Refer to OSHA guidelines for identification.

Confined Space Entry� Identify, Label and Train� Develop and adopt a non-entry

or entry policy.� If entry policy is adopted:

� All Confined spaces are permit required unless they are reclassified as non-permit or one allowing alternate entry procedures

� purchase meter to measure CO, H2S, explosive gases (LEL), oxygen content.

� Communication of Hazards and sharing of testing data with contractors

Respiratory Protection

� Respirator assessment. Do you need a program?

� Asbestos O & M program, district painter, aquatics director, auto body shop requires this program.

� Identify employees.� Create a written program;� Annual physical (measure pulmonary

function, chest X-ray).� Negative fit test. � Facial hair not permitted

School District Safety: 20 Key Components 2014

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Hearing Conservation

� What does OSHA/Department of Safety and Professional Services (DSPS) say?

� At 85 dB (8hr. TWA) (50% Dose)� Train employees� Make hearing protection available� Sample for noise levels� Baseline & Annual Audiograms� Notify employees of results� Enter Standard Threshold Shifts

on OSHA 300 Log� Departments: Technical

Education, Music Rooms, Maintenance Staff

Hearing Protection

Type Advantages DisadvantagesFormable Ear Plugs (foam)

-Cooler, more comfortable under hot conditions -Can readily dispose of after each use -Lightweight

-Irritation to inner ear (for some people)-Sometimes fit problems

Reusable Ear Plugs (plastic)

-Cooler, more comfortable under hot conditions -Can be reused if cleaned properly -Lightweight

-Irritation to inner ear (for some people)-Sometimes fit problems

Ear Muffs -Easy to use no fit problems -Not as effective if anything (even glasses) breaks the seal-Heavier/Warmer than plugs

What does OSHA/DSPS say?� At 90 dB or more

(100% Dose)- We must keep levels at or below 90dB- Or require hearing protection that will lower noise levels to 90dB

� NRR - Noise reduction rating� DO NOT Subtract the NRR from the noise level

� WRONG (109 dB - 25 NRR = 84 dB)� You must use the “Safety Factor” due to leaks in

the seal, vibration & improper insertion� (NRR - 7) / 2 Example: NRR 25 ((25-7)/2=9)� 109db – 9 = 100dB

School District Safety: 20 Key Components 2014

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IPM – Integrated Pest Management Program (WDATCP)

� Indoor-Outdoor Pest control

� 72 Hour posting� Certified Applicators� Documentation� Consider prior notice

Asbestos� Asbestos Hazard Emergency Response Act (AHERA)-1989� K-12 Public and Private Schools

� Including 4K, charter, alternative and leased space

� Assign Designated Person� Annual registration in October

� Initial Inspection/Three year Reinspections/Six Month Surveillance� Training

� Two Hour for All Custodial Maintenance Staff� 16-Hour for any staff who disturbs asbestos

� Notification� Annual Parent/Guardian Notice� Contractor Notification

� Operations and Maintenance� Waste Manifests� O&M vs. Planned Abatement

� Response actions� Recordkeeping� Pre-Renovation Survey

Lead� Water

- Water Coolers- Safe Drinking Water Act (SDWA)

- Well Operator Certification are required- Private Well NTNC Systems Only >25 persons- Sample per WDNR Schedule

- <15 ppb� Paint� Consumers Product Safety Commission

- Regulates Paint at 600 ppm (.06%) after 1978

School District Safety: 20 Key Components 2014

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Lead� DHS 163 Regulations� Certification and Work Practices are based on:

� Building� Pre-1978, children < six years of age

- Definition of Work-Lead Hazard Reduction Activity-Rare-Routine Renovation-Common

-Disturbance of 6ft2 per room or 20ft2 exterior-Window Replacement regardless of quantity

EPA Lead Renovation, Repair and Painting Program: Began April 22, 2010� Testing or Assume

� XRF Sampling� Notification� Certified Lead Company� Certified Lead Renovator� Work Practices� Cleaning Verification� Recordkeeping

Hazardous Wastes

� Categories of Waste- Recyclables- Infectious Wastes- Hazardous Wastes- Other Regulated Materials (ORM)- Solid Waste/Refuse/Trash

� Potential Waste Streams- Solvents/Thinners- Paints

Hazardous Wastes

� Potential Waste Streams (Continued)- Lead- Mercury- Floor Wax/Strippers- Computers- Shop Rags- Waste Oils- Fluorescent Light Bulbs- Antifreeze

School District Safety: 20 Key Components 2014

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Hazardous Wastes

� Potential Waste Streams (Continued)- Tires- Ballast's- Asbestos- Acid Dilution/Nuet. Basins- Science Chemicals

� State Contract for Hazardous Waste Disposal� Waste disposal Recommendations

Mercury Regulation Effecting Schools

DPI Chapter 118.07(4m)� Effective October, 2010

� No school board, private school, or charter school may knowingly do any of the following:1. Purchase or use free-flowing elemental mercury for

any purpose.2. Purchase or use a mercury-containing compound or

an instrument or measuring device that contains mercury Effective January 1, 2012

3. No schools may knowingly store free-flowing elemental mercury, store a mercury-containing compound or an instrument or measuring device that contains mercury.

Oil Filters & Absorbents Disposal Regulation Effecting Schools� DNR Chapter 287.07(4m)

� Effective January 1, 2011� Used automotive engine oil filters and oil

absorbent materials are banned from Wisconsin landfills.

� The ban specifically cover filters from motor vehicles, including:� Cars, Trucks, Buses, Motorcycles, Snowmobiles,

Forklifts, Tractors, ATV’s and UTV’s� Oil Filters not covered by the ban

� Although oil filter from sources like hydraulic systems and other machinery are not covered under this ban, the Wisconsin DNR encourages them to be recycled as well.

School District Safety: 20 Key Components 2014

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New Tank SystemTraining for Operators

Types of Facilities Impacted• New Requirements apply to:

• All facilities having a tank system permitted by DSPS.• Tank storing regulated substances, either in-use, or

temporarily out-of-use, whether new or existing. • UST’s storing heating/fuel oil for consumptive use on the

premises.• New Requirement does NOT apply to:

• Aboveground Tanks• Farm and residential UST’s which have a capacity of less

than 1,100 gallons and which are used for storing motor fuel.

• Tanks located at the US EPA superfund site.

Operator Classes (A, B & C)• Class A Operator: (Recordkeeping/Regulatory Responsibility)

• Basic tank system requirements for compliance and ensuring individuals are fulfilling operation, maintenance and recordkeeping requirements.

• Financial responsibility documentation requirements.• Notification requirements.• Requirements for reporting obvious and suspected releases.• Requirements for permanently closing a tank system and for placing a tank

system temporarily out of service.• Operator training requirements.

• Class B Operator: (Operation/Maintenance Responsibility)• Site specific operator training on the specific equipment at the operator’s

facility or a broader training on UST system components, materials, methods of leak detection and prevention and operation and maintenance of: spill prevention, overflow prevention, leak detection, corrosion protection, emergency response and product compatibility

• Reporting and recordkeeping requirements.• Class C Operator training requirements.

• Class C Operator: (Dispenser Responsibility)• Training to take appropriate action in response to the following:• Training to understand the required written instructions

School District Safety: 20 Key Components 2014

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Community Right-To-Know� EPA, LEPC, SERB� Annual Reporting of Chemicals Stored in Excess of

10,000 lbs..� Reporting of Extremely Hazardous Substances� Reporting Examples

- Gasoline/Fuel Oil - 1,500 Gallons+- Chlorine in Excess of 100 lbs.- Salt (Road) in Excess of 10,000 lbs..

� Reporting Deadline - March 1st� Reporting Fees

Indoor EnvironmentalQuality

� Wisconsin Act 96 IEQ Model Plan� Develop plan May 2012� Implement Plan February 2013� See: http://dpi.wi.gov/sms/ieqhome.html

� Indoor Air QualityInvestigation/Evaluation:

� Provide reporting form� Evaluate Symptoms� Visual inspection of area� Visual inspection of HVAC� Evaluate Water Incursion� Sampling if necessary (indoor & outdoor)� Be prepared to deal with results� Document!

Occupational Exposure to Hazardous Chemicals in Laboratories

� Chemical Hygiene Plan coordinated by Chemical Hygiene Officer (CHO)

� Training of Science Staff� Fume hood testing, must exceed 100

linear feet per minute with hood sash set at 18”

� This regulation presents the greatest liability to your district pertaining to Health and Safety

� Recent focus of DSPS inspections

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Why Baby Boomers Should Get TestedCHRONIC HEPATITIS C

TM

Why should baby boomers get tested for Hepatitis C?More than 75% of adults with Hepatitis C are baby boomers. Baby boomers are people born from 1945 through 1965. Most of them don’t know they are infected.•Baby boomers are five times more likely to be infected

with Hepatitis C.•Liver disease, liver cancer, and deaths from Hepatitis C

are on the rise. •As baby boomers age, there is a greater chance that

they will develop serious, life-threatening liver disease from Hepatitis C.

•Testing people in this generation will help them learn if they are infected and get them into lifesaving care and treatment.

•Early diagnosis and treatment can help prevent liver damage, cirrhosis, and even liver cancer.

Why do baby boomers have such high rates of Hepatitis C?The reason that baby boomers have the highest rates of Hepatitis C is not completely understood. Most boomers are believed to have become infected in the 1970s and 1980s when rates of Hepatitis C were the highest. Since chronic Hepatitis C can go unnoticed for up to several decades, baby boomers could be living with an infection that occurred many years ago.

Hepatitis C is primarily spread through contact with blood from an infected person. Many baby boomers could have gotten infected from contaminated blood and blood products before widespread screening of the blood supply began in 1992 and universal precautions were adopted. Others may have become infected from injecting drugs, even if only once in the past. Still, many baby boomers do not know how or when they were infected.

What should baby boomers know about Hepatitis C?Hepatitis C is a liver disease that results from infection with the Hepatitis C virus. The disease can cause serious health problems including liver damage, cirrhosis, liver cancer and even death. In fact, Hepatitis C is a leading cause of liver cancer and the leading cause of liver transplants. People with Hepatitis C:•Often have no symptoms •Can live with an infection for decades without

feeling sick•Can be successfully treated with medications

CDC now recommends that anyone born from 1945 through 1965 get tested for Hepatitis C.

Is there a test for Hepatitis C? Yes. There is a simple blood test to determine if a person has ever been infected with the Hepatitis C virus.

For more informationTalk to your health professional, call your health department, or visit www.cdc.gov/knowmorehepatitis.

August 2012

www.cdc.gov/knowmorehepatitis