school of law event procedure quick guide to … · filst year student orientation dispute...
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SCHOOL OF LAW EVENT PROCEDUREQUICK GUIDE TO PLANNING EVENTSQUICK GUIDE TO PLANNING EVENTS
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STEP 1: FIND A DATESTEP 1: FIND A DATE
For a quick check, review the Events Calendar -l di d / t / t /law.pepperdine.edu/news-events/events/
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STEP 1: FIND A DATESTEP 1: FIND A DATE
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STEP 2: RESERVE THE DATESTEP 2: RESERVE THE DATE
Place a hold on the date, time, and location on the law school’s master calendar with Margaret Barfield.
Restrictions:Blackout datesBlackout datesToo many overlapping eventsExceptions with Vice Dean approvalExceptions with Vice Dean approval
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STEP 3: REQUEST IN WRITINGSTEP 3: REQUEST IN WRITING
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STEP 3: REQUEST IN WRITINGSTEP 3: REQUEST IN WRITING
Margaret’s deskOnline – WaveNet (submission form, checklist, contact list, etc.)
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STEP 4: APPROVAL?STEP 4: APPROVAL?
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STEP 5: POST THE EVENTSTEP 5: POST THE EVENT
Trumba Calendar:Margaret or Margaret or MorganDo It Yourself!
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STEP 5: POST THE EVENTSTEP 5: POST THE EVENT
Instructions
Password
BE DETAILED!!BE DETAILED!!
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IMPORTANT NOTESIMPORTANT NOTES
All parking requests MUST be made through Margaret.
Keep your original itemized receipts if you expect to be reimbursed through SBAreimbursed through SBA.
DO NOT tape fliers anywhere on the 2nd floor, inside DO NOT tape fliers anywhere on the 2 floor, inside the stairwells, or on any glass surfaces. Remove all fliers in a timely manner following the event.
CLEAN UP after the event, especially if food will be in ol edinvolved.
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IMPORTANT NOTES IMPORTANT NOTES
Students and student groups who fdo not follow these guidelines risk
having their ability to host events having their ability to host events suspended, or terminated.
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IMPORTANT NOTES – DIGITAL SIGNAGEIMPORTANT NOTES DIGITAL SIGNAGE
Take advantage to promote your event and Take advantage to promote your event and make your guests feel welcome.
Entry way, 2nd Floor – “Welcome”
Atrium – Daily Schedule
Cafeteria – News Feed