SCHOOL OF MINISTRY HANDBOOK

2016/2017

1

2

SECTION A SCHOOL OF MINISTRY

Page (A)

A1 INTRODUCTION TO SCHOOL OF MINISTRY

3

A2 SCHOOL OF MINISTRY AND THE DIOCESE OF SHEFFIELD

4

A3 SCHOOL OF MINISTRY WORSHIP

4

A4 SCHOOL OF MINISTRY MEALS

4

A5 THE WILSON CARLILE CENTRE

5

A6 HEALTH AND SAFETY

5-6

A7 SCHOOL OF MINISTRY SECURITY

7

3

A.1 Introduction to the School of Ministry

Welcome to the Sheffield School of Ministry at St Peter’s College! This Handbook will hopefully be a starting point for you to find out what you need to know about what it means to be part of this Christian learning community in the Diocese of Sheffield. The School of Ministry seeks to be a context in which adult learning is encouraged in a stimulating and enjoyable environment. We recognise that many of you will not have studied recently and some may have had a difficult experience of education in the past. The tutorial staff, mentors and diocesan personnel are always willing to help you in your learning; nevertheless, all students are encouraged to take responsibility for their own learning and development during their time in training. We hope you enjoy your time of studying with us and pray that it will be an enriching and inspiring experience as you prepare for ministry!

Christine Gore ~ Director of Formation for Ministry and Principal of St Peter’s College

School of Ministry Prayer by Bishop Steven Croft (after Ephesians 4)

Almighty God

In your Son Jesus Christ you have given many gifts:

Some to be apostles, some prophets,

Some evangelists, some pastors and teachers.

In this School of Ministry,

Equip us to equip your Church

In mission, discipleship and service.

Shape us by your Spirit

In the likeness of your Son,

And bring us and all your people

To the measure of the stature

Of the fullness of Christ,

To the glory of your holy name. Amen

4

A.2 The School of Ministry and Diocese of Sheffield

The School of Ministry enables the Diocese of Sheffield to provide accessible yet challenging training for those exploring or selected for licensed or authorised ministry in the Diocese. Foundations students and those hoping to be Readers, Pastoral Workers and Parish Evangelists meet at the Wilson Carlile Centre once a month on a Sunday. This is a praying, learning and supportive community in which participants not only learn about the faith but are formed in faith through communal worship, fellowship, learning and meals. Foundations students study one topic a term. Those selected to train further will, in their summer term of Foundations, be entered for a University accredited award (see below) if that is considered appropriate by the Principal of St Peter’s College. Those finishing at the end of the Foundations course will receive a certificate from St Peter’s College. Prior to licensing Readers will be expected to undertake the Certificate in Higher Education in Christian Ministry and Mission (180 credits at Levels 4 and 5 over three years). Studying for another year post licensing will enable Readers to attain a Diploma in Higher Education in Theology, Ministry and Mission (3 further modules at level 5, giving a total of 240 credits over the 4 years). Pastoral Workers and Parish Evangelists will undertake modules from the Certificate in Higher Education in Theology, Ministry and Mission, which they can either audit (i.e. submit their work internally) or accredit (i.e. submit their work externally to the University for credits towards the Cert HE award – 120 credits at level 4 over two years). These programmes of study have been developed by the University of Durham in collaboration with the Church of England with the purpose of relating academic study of theology to practical experiences in the church and local community. More detailed information can be found in the programme handbook you will receive at the first session and on the Common Awards website: www.dur.ac.uk/common.awards At the end of their training, Lay ministers are admitted, licensed or authorised for ministry at the annual Celebration of Lay Ministries Service which normally takes place towards the end of September.

A.3 School of Ministry Worship

Central to the life of the School of Ministry is worship. Attendance at the monthly Eucharist is therefore expected of all candidates, although no one is expected to receive the elements should they choose not to. Lay Ministers-in-Training are required to be involved in officiating, reading lessons and prayers, serving etc. Candidates will be provided with the rota and details of their roles The pattern of Sunday worship each month is as follows:-

8.50 a.m. Holy Communion 4.45 p.m. Evening Worship in Groups Holy Communion is from Common Worship.

5

A.4 School of Ministry Meals

A cooked lunch is provided on Sundays at 12.35p.m. These meals are included in the training costs of course participants. Please ensure that if you have any specific dietary requirements that you let Trish Stafford know before the start of the academic year (at Church House, Rotherham on 01709-309147 or email: trish.stafford@sheffield.anglican.org) If you have to miss a School of Ministry Sunday please also contact Trish Stafford at Church House, Rotherham on 01709-309147 or email: trish.stafford@sheffield.anglican.org so that she can let tutors and caterers know. N.B Where possible, notification/apologies no later than the Tuesday prior to the Sunday session will ensure that food is not wasted. The more notice you can give the better

A.5 The Wilson Carlile Centre Building

The Wilson Carlile Centre is a purpose-built facility for Church Army. It has a strict no-smoking policy; smoking is only allowed in the quadrangle. Food and drink should not normally be consumed in lecture rooms, in the Library or in the Chapel area. Some car parking space is available through the barriers between the centre building and the residential accommodation, accessed from Victoria Street. On Sundays other parking in the vicinity is free. Access to the centre is from Cavendish Street. School of Ministry notices will normally be given out by the Director of Ministry or module tutors on the Sundays when the School of Ministry takes place. Otherwise they will be circulated by email. Please be careful to read and respond to any emails received, as important information is frequently circulated in this way. Please use mobile phones considerately; they should always be switched off during lectures and in Chapel.

A.6 Health and Safety

The School of Ministry located on the site of Wilson Carlile Centre follows the Church Army’s Health and Safety policy; the relevant page follows. HEALTH AND SAFETY RESPONSIBILITIES All Foundations students, Lay Ministers-in-Training, mentors and tutors must contribute to the maintenance of high standards of health and safety at the workplace. They must act responsibly and do everything they can to prevent injury to themselves and others. All Foundations students, Lay Ministers-in-Training, mentors and tutors will follow instructions relating to health and safety. In particular, where appropriate, they must:

ensure fire doors are kept closed at all times and are not jammed or wedged open,

6

unless these are mechanically operated or different arrangements are agreed with local fire authority;

keep fire exits clear at all times;

at the end of each working day, or shift, switch off non-essential electrical appliances;

report any electrical faults to the person in charge;

maintain good standards of housekeeping;

gain access to high upper storage shelves only by the safe use of steps provided;

follow instructions and procedures relating to health and safety;

report any job hazards, accidents and incidents to the person in charge

co-operate with investigations of accidents and incidents

alert their course tutor immediately if they are suffering from any notifiable illness or condition;

use correctly all work items provided by Church Army in accordance with their training and the instructions they receive to enable them to use the items safely

co-operate with Church Army to enable Church Army to comply with statutory duties for health and safety;

report any shortcomings in health and safety arrangements even when no immediate danger exists to allow Church Army to take such remedial action as may be needed.

In accordance with Fire Regulations all taking part in the School of Ministry and any visitors must sign in the visitors’ book or register (as appropriate) at Reception when entering and leaving the building. They must also wear their name badge at all times when on site. If the fire alarm sounds please vacate the building by the most accessible route as indicated by the fire notices situated around College (see below). The assembly point is in the park across Victoria Street. WILSON CARLILE CENTRE FIRE ALARM POINTS POSITION OF ALARM POINTS 1. Inside main entrance doors in the Reception area. 2. Staff Offices corridor adjacent to entrance to stairwell 3. Eastern Corridor adjacent to toilets and entrance door to Café area 4. Upstairs outside the Chapel near the lift area. Fire Assembly Point The Children’s Play Area/park beyond Victoria Street First Aid boxes are situated in the following places: In Reception, the Kitchen, the Front Office, and the Games Room. Any accidents occurring in the WCC Building should be recorded in the Accident Book held at Reception. If anyone feels unwell or needs medical help, please contact one of the mentors

7

A.7 School of Ministry Security

We want the School of Ministry to be a welcoming place as befits a Christian community. However, Wilson Carlile Centre has in the past experienced burglaries and walk-in thefts. It is therefore important for everyone to be vigilant as well as welcoming to visitors! It is the responsibility of every member of the School of Ministry to challenge (in an appropriate way) anyone in Centre (other than at Reception) they do not recognise and who is not wearing a badge.

The Centre will be open on Sundays 8.15 a.m. until 5.15 p.m.

For security reasons as well as Health and Safety reasons, everyone should sign in and out of the building. See badges procedure below.

Please take sensible precautions such as closing windows when you vacate a room. Please note that Church Army’s insurance does not cover for loss of possessions by fire or theft for School of Ministry participants. Anyone in the Centre who has valuables, i.e. computers, mobile phones, books etc must decide whether to take out their own insurance policy. Badges Procedure All who are part of the School of Ministry or visiting the School are required to wear the badges at all times when at the School of Ministry. These are supplied by the Diocesan Office. Should you mislay your badge or do not have one please contact Trish Stafford at Church House, Rotherham on 01709 309147 or email; trish.stafford@sheffield.anglican.org

8

SECTION B STUDYING AT THE SCHOOL OF MINISTRY

PLEASE READ THIS SECTION IN CONJUNCTION WITH THE UNIVERSITY OF DURHAM HANDBOOK.

Page (B)

B1 STRUCTURE OF THE SCHOOL OF MINISTRY SUNDAY

9

B2 IMPORTANT DATES

9

B3 LIBRARY AND LEARNING RESOURCES

10

B4 PHOTOCOPYING

11

B5 BUYING BOOKS

11

B6 ADMINISTRATION

11

B7 ABSENCE DUE TO SICKNESS

11 - 12

B8 FINDING HELP

12

B9 AREAS OF CONCERN 12

B10 ACADEMIC FEES FOR ADDITIONAL STUDY

12

B11 SUPPORTING PARTICIPANTS WITH DYSLEXIA 12-13

9

B.1 Structure of the Sunday School of Ministry The School of Ministry Sunday programme has the following structure: Wilson Carlile Centre Opens: 8.15am Holy Communion 8.50-9.30am Session 1 & 2 (with 20 minute break at 11am) 9.40 - 12.30pm Lunch, 12.35 -1.10pm Study & Library Time 1.10-1.50pm Session 3 & 4 (with 20 minute break at 3pm) 1.50-4.50pm Evening Worship (in groups) 4.45-5.00pm College Building closes 5.15pm B.2 Important Dates Some important dates for this academic year please get them into your diaries asap: Dates of Schools of Ministry Sundays:

2016: September 11th, October 16th, November 6th, December 4th 2017: January 8th, February 12th, March 12th, April 2nd, May 7th & 21st, June 11th, July 9th

Saturday Mornings - 9.30am-1pm: Nov 19th 2016, Feb 18th & June 17th 2017

Ministry Reviews for year 2&3 at Church House, Rotherham

Actual Individual dates & times to be confirmed. Please keep these dates clear. All between 7.00 and 9.30 pm- Tues 13th, Thurs 15th, Mon 19th & Wed 21st June 2017

Celebration of Lay Ministries Service 2017 11.00am on Sat 16th September – Doncaster Minster

Quiet Day for those to be authorised 2017 Assignment Hand in dates ~ assignments need to be uploaded on to Moodle by 11.55pm

Saturday September 9th 2017 Autumn Modules ~ Nov 4th and Jan 6th Spring Modules ~ March 10th and May 5th Summer Modules ~ June 16th and August 11th

You will also need to take careful note of hand-in deadlines for module assignments which are only negotiable under extreme circumstances. These dates are also published in the module handbooks given out at the start of each new module.

10

LIBRARY & LEARNING RESOURCES AT WCC

B.3 Library Guidelines

School of Ministry student are entitled borrow books from the library at Wilson Carlile Centre. Please note that this library is for study therefore SILENCE is observed within it. Books and personal possessions may be left unattended for no more than 2 hours. NO FOOD AND DRINKS OF ANY SORT are allowed in the Library. Please keep the Library clean and tidy. Library Catalogue The librarian will supply all necessary information and give instruction on using the Heritage library management system.

The library catalogue can be accessed using the dedicated computers in the library. (The circulation computer should not be used for making catalogue enquiries unless absolutely necessary). It can also be accessed off site through the Church Army website. Borrowing and Returning Books Books are borrowed using the circulation computer, which is the middle one of the three computers in the library. All returned books are placed in the ‘Books Returned Box’ by the Library door. Please return your books as early as possible in the day to make them available for others. Reference Section Books numbered 900 onwards MUST NOT BE REMOVED FROM THE LIBRARY. Restricted Loan Collection The restricted loan collection has been set aside primarily for use by members of the School of Ministry. Books labelled ‘Restricted Loan’ may be borrowed by SoM students for 35 days. A separate document gives a full list of borrowing regulations Short Loan Collection The Short Loan Collection has been set aside primarily for use by WCC students undertaking modules. School of Ministry students may borrow these books but only in accordance with the borrowing regulations that apply to this collection. (The regulations are included in the document mention above but in essence state that books labelled ‘Not to be taken away’ must not under any circumstances be removed from the library, and books labelled ‘3 day loan’ may only be borrowed for 3 days). Journals and Newspapers Current copies must not be removed from the Library. Church House Resources Centre, Rotherham Books, and resources can be borrowed free of charge from the Resources Centre, Church House, 95-99, Effingham Street, ROTHERHAM. S65 1BL. Contact Liz Bentley, Resources Centre Administrator on 01709-309105 or email: liz.bentley@sheffield.anglican.org

11

B.4 Photocopying The School of Ministry has no facilities on site for photocopying. B.5 Buying Books

Do not rush into buying books! First look in the WCC library. The nearest Christian bookshop in Sheffield is CLC on West Street, otherwise look online or ask to borrow books from students who have already completed modules in previous years. B.6 Administration

Handbooks You will receive lots of these! In addition to this School of Ministry Handbook you will have University of Durham Handbook. This will contain an outline of the regulations, including those on assessable work and will be available online. Each Common Awards module has its own handbook (Red cover). These will give the outline programme, assessable work details (including hand-in dates) and bibliography. Each module has a module director who is the Centre staff member responsible for that module. Assessable work Assessable work is submitted online via the Yorkshire Theological Education Partnership Virtual Learning Environment (Moodle) (any problems contact Andrew Wooding). It must be submitted by the deadline given in your module handbook. Extensions are only granted under exceptional circumstances and must be negotiated with your module tutor prior to the hand in date and a formal request made (form on Moodle). Completed assessable work should be accompanied by an assignment cover sheet, copies of which can be found on the Sheffield School of Ministry site in Moodle. Please ensure you have met all the specified requirements. The module director can advise and assist if you are unsure about completing the form. Your work will be marked and written feedback and a provisional mark notified to you by the date published in the module handbook (red cover). Work submitted to the University of Durham is subject to its moderation procedures and marks may be changed at this point. Following confirmation at an Exam Board, students will be notified of any changes to the mark awarded for the module B.7 Absence due to sickness

Full participation in each module is a requirement of your course. If you have to miss any course requirement through illness you need to provide medical evidence. This should be in the form of a self-certified statement of sickness for up to seven days. If you are sick for more

12

than seven days you should provide a sick note from your doctor. When completed these notes should be given to Christine Gore, the Director of Formation for Ministry. Missing more than one School of Ministry Sunday may result in a student being withdrawn from a module.

B.8 Finding help

Theological study is not easy! If you are experiencing difficulty with your studies, Academic Mentors, Module Tutors and the Director of Formation for Ministry are more than willing to help. If you need advice on your overall programme, you should ask the Director of Formation for Ministry. If you have difficulty with a particular module, you should ask the Module Leader. If you have difficulty with a particular topic, you should ask the Module Tutor concerned.

Lay Ministers-in-Training can also approach their Incumbent for help and support. Pastoral Mentors are also on hand to offer pastoral assistance and a listening ear.

B.9 Areas of concern Mentors seek to support students in the areas of vocation, ministerial formation and development, prayer and spirituality.

B.10 Academic Fees for Additional Study Anyone wishing to undertake further study after completing their training programme on the School of Ministry is responsible for paying the full cost of the programme. This can be undertaken as part of the School of Ministry subject to space or independently at other centres in the Yorkshire region. If this is something you wish to undertake please contact Trish Stafford in the first instance at Church House, Rotherham on 01709 309147 or email: ‘trish.stafford@sheffield.anglican.org’. B.11 Supporting Participants with Dyslexia, sight and hearing problems

People who demonstrate ongoing problems with processing information or spelling may be dyslexic. Undetected dyslexia can inhibit the ability to learn. Tutors may detect information processing or spelling problems in written work submitted for assessment. Where a Tutor is concerned that a participant may have problems with processing information and spelling they need to raise this with the participants and The Director of Formation for Ministry. Alternatively the matter may have already been raised at the intial interview of Diocesan Selection Panel. The student should then meet with The Director of Formation for Ministry (DFM) to discuss the

13

areas of concern. The DFM may recommend that the participant attends a Dyslexia Institute testing centre. Further information can be found at: http://www.direct.gov.uk/en/DisabledPeople/EducationAndTraining/HigherEducation/DG_10034898 which has all the information necessary to begin the DSA application process which can take between three and six months to complete. Where a student is sponsored by Diocese, the student should negotiate with the DFM concerning payment for any dyslexia test. Participants are requested to provide a copy of the report for the DFM; who will also make it available to relevant tutors. The DFM will meet with the participant and agree any support needed as a result of the Dyslexia Institute Test. This will be recorded in a brief statement, which will be circulated to relevant university and School of Ministry personnel. A copy of the statement will be filed in the Church House office. It will normally be destroyed once a participant has ceased studying at School of Ministry If a student has sight or hearing problems these should be indicated at interview/selection so that materials and support can be arranged Canon Dr Christine Gore The Director of Formation for Ministry and Principal of St Peter’s College

14

SECTION C PEOPLE AND STRUCTURES

Page (C)

C1 SCHOOL OF MINISTRY STAFF

15

C2 DIOCESAN STAFF & MENTORS

15

C3 CATERING

15

C4 LAY MINISTRY WARDENS

16

C5 INTRODUCTION TO SCHOOL OF MINISTRY STRUCTURES

16

INCUMBENTS ROLE AND CONTRACT

17

FOUNDATIONS MENTORS’ ROLE 18

ACADEMIC MENTORS’ ROLE 19 – 20

SCHOOL OF MINISTRY MENTORS’ ROLE 21 – 22

THE TASK OF THE LINK GROUP CO-ORDINATOR 23

THE TASK OF THE LINK GROUP 24

LINKS TO BE MAINTAINED 25

THE TRAINING REVIEW PROCESS FOR THOSE SELECTED FOR TRAINING.

26

15

SCHOOL OF MINISTRY STAFF C.1 Wilson Carlile Centre Staff

Administrator Andrew Wooding Contact details: andrew.wooding@churcharmy.org.uk T: 0300 123 2113 www.churcharmy.org.uk

C.2 Diocesan Staff and Mentors

The Diocesan staff are based at Church House, Rotherham. Mentors are from churches across the diocese. The Mentors are here to help you

MENTORS:

Catherine Burchell c.burchell258@btinternet.com Academic Mentor

Ronald Cushing ronaldcushing@btinternet.com Pastoral Mentor

Steve Moyise s.moyise@gmail.com Academic Mentor

Sue Armstrong suearmstrong2016@gmail.com Pastoral Mentor

Jonathan Foster Jonathan.Foster@RivelinPlace.plus.com Pastoral Mentor

Trish Stafford Church House.

Lay Training Administrator: tel: 01709 309147; email: trish.stafford@sheffield.anglican.org

Christine Gore at Church House

Director of Formation for Ministry and Principal of St Peter’s College: tel 01709 309 144 Email: Christine.gore@sheffield.anglican.org

C.3 Catering

The WCC Catering team provide refreshments and lunch at the School of Ministry Conference and Events Advisors Church Army Wilson Carlile Centre 50 Cavendish Street Sheffield S3 7RZ enquiries@wilsoncarlilecentre.org.uk General Line: 0300 123 211

Please contact Trish Stafford if you have specific food requirements / needs and she will make sure that the information is on the food requests each month. 01709 309147 trish.stafford@sheffield.anglican.org

16

C.4 Lay Ministry Wardens

Below the names and addresses of the four Bishop’s Wardens of Lay Ministry.

Imogen Clout Ivy Bank 327 Fulwood Road Sheffield S10 3BJ

Warden of Readers Tel: 0114 2686645 email: Imogen.clout@btinternet.com

Karen Skidmore, The Vicarage, 493 Herringthorpe Road, ROTHERHAM. S60 4LB

Warden of Pastoral Workers Tel: 01709 836052 email: Karen.skidmore@sheffield.anglican.org

John Hibberd Diocesan Church House 95 – 99 Effingham Street, Rotherham S65 1BL

Warden of Lay Parish Evangelists

Tel: 07913 300839 email: john.hibberd@sheffield.anglican.org

Chris Fone 17 Rockfield Drive Woodsetts, Worksop 881 8RR

Warden of Worship Leaders Tel: 07813 500831 Email: chrissyfone@yahoo.co.uk

C.5 Introduction to School of Ministry Structures

The School of Ministry is accountable to the Lay Ministry Oversight Group

and the Bishop of Sheffield

The Lay Ministry Oversight Group

This is a body comprising of :

Chair: the Director of Formation for Ministry

The College of Wardens

1 student representative for each training pathway

17

SCHOOL OF MINISTRY INCUMBENTS’ ROLE & CONTRACT

The role of the incumbent is vital to the ministerial formation of the candidate whether they are on the one year Foundations course or have been selected to train for a specific lay ministry. As part of this role you are asked to commit yourself to the following:-

to encourage and support the journey your candidate is on by prayer, affirmation and by giving time to them

to meet with your candidate at least twice a term during the Foundations course, and any subsequent further training, to discuss how the course is going and to reflect on, and monitor, their involvement in the parish/mission partnership

to provide opportunities in the parish/mission partnership for candidates to explore and exercise their gifts. For example: for those on the Foundations course this will vary depending on which calling they are exploring e.g. a breadth of supervised opportunities may be appropriate; for Readers: practice leading services and preaching; for Pastoral Workers: parish visiting and shadowing other pastoral workers; for Parish Evangelists: some missional project related to their calling

to take part in the Foundations Review of Gifts process using the pro forma that will be supplied and by submitting the required response by February 1st

to take part in the Ministry Review process of those selected for further training using the pro forma that will be supplied and by submitting the required response by June the 1st

to ensure that the PCC and congregation are given regular updates about the candidate’s progress.

to work with those moving into lay ministry, and their link group co-ordinator (s), to set up a ministry agreement prior to licensing or authorisation i.e. in their final term of training

to encourage your candidate(s), following licensing or authorisation to undertake Continuing Ministerial Development in the diocese.

Signed:…………………………….. (Incumbent) Please print name ………………………………. Signed: ……………………………. (Candidate) Please print name ………………………………. Name of Parish:……………………………………………………………………………………………………………. Date: ……………….. Please send a photocopy or scan of your contract to the Lay Training Administrator, Trish Stafford, Church House, 95-99, Effingham Street, Rotherham S65 1BL.

18

FOUNDATIONS MENTORS’ ROLE

Aims The role of the Foundations Mentors is to accompany a small group of students as they explore their calling to ministry during the yearlong Foundations course. Their responsibility includes the ministerial and spiritual development of the individual mentees and the mentee group to which they belong.

Objectives 1. Foster ministerial and spiritual development through:

Encouraging each mentee to develop their own ‘Rule of Life’ to sustain them in life and ministry

Helping mentees to explore and identify their potential giftings for ministry

Listening and speaking to mentees in order to be aware of potential or current difficulties

When appropriate, sharing their own experiences and spiritual journey in order to provide encouragement.

2. To meet twice a term with mentee groups for discussion and support. This would normally

be an evening meeting of up to two hours and could be held at Diocesan Church House, Rotherham. However, it could be arranged at a mutually convenient time and location for each group and Mentor.

3. Help the group to set appropriate ground rules when they first meet. Please note these

groups are not bounded by the rules of confidentiality, however information would only normally be shared by Mentors with the Director of Formation for Ministry on a need to know basis (see 7 below).

4. Foster collaborative ministry through working together as a group, supporting each other

and generally modelling collaboration. 5. Be available to deal with any personal issues that might arise during the vocational

exploration, ideally by telephone or email, or in person before or after the mentee group meets.

6. Check that mentees have a local Link Group in place and are being supported by their Link

Group and their Incumbent.

7. Ensure that the Director of Formation for Ministry is made aware of any significant difficulties being experienced, either by individual mentees or within the group as a whole, so that a course of appropriate action can be considered.

8. To keep an accurate record of any expenses incurred in the role (e.g. mileage and phone

calls) and put in a termly claim for them using the appropriate form supplied by the Training Administrator. June 2016

19

ACADEMIC MENTORS’ ROLE

Aims

The Academic Mentor’s role is to be present at the monthly School of Ministry and support Foundations students and candidates selected to train for ministry with their study skills at the Sheffield School of Ministry.

Objectives

9. Encouraging ministerial and study skills development through:

Listening and speaking to individual candidates in order to be aware of potential or current difficulties in their training contexts (home and/or School of Ministry),

Coming alongside candidates at mealtimes and breaks to build supportive and trusting relationships,

Providing advice and support to those candidates who have study skills questions or needs,

Directing candidates to appropriate resources to strengthen their study skills.

2. Being available to deal with study skills issues, ideally during the School of Ministry Sunday, but possibly afterwards, and occasionally by telephone or email.

3. Feeding in any pertinent observations into the annual review process for candidates.

4. Taking part in the Mentor meetings each month at the School of Ministry (normally at

lunchtime).

5. Fostering collaborative ministry by working together as a team with all mentors at the School of Ministry, supporting each other and generally modelling collaboration.

6. Ensuring that the Director of Formation for Ministry is made aware of any significant difficulties being experienced, either by individual candidates or within a group as a whole, so that a course of appropriate action can be considered.

7. To keep an accurate record of any expenses incurred in the role (e.g. mileage and phone calls) and put in a termly claim for them using the appropriate form supplied by the Training Administrator.

20

Academic mentors may also be asked to:-

1. Facilitate prayers for a small group after the School of Ministry Sunday learning sessions - this will include allocating and advising candidates in preparing and leading prayers in their small group, and giving feedback once they have.

2. Prepare students on the chapel rota for their roles in the Eucharistic service on the

preceding Sunday (usually in the lunch break). These roles are: service leader, readers, sacristans, servers and intercessor.

3. Facilitate reflection and giving feedback after the service to those candidates who have been involved (usually in the afternoon tea break).

4. Teach on appropriate modules and on the study skills sessions at Induction

5. Those with current First Aid experience may be asked to act as a First Aider for the School of Ministry

June 2016

21

SCHOOL OF MINISTRY MENTORS’ ROLE

Aims

The School of Ministry Mentor’s role is to be present at the monthly School of Ministry and have pastoral oversight of candidates selected to train for ministry after having completed the Foundations course. Their responsibility includes maintaining the social, ministerial and spiritual development of the individual candidates and the Christian learning community as a whole. Encourage candidates’ development of their worship leading skills by providing support, feedback and advice.

Objectives

1. Encouraging ministerial and spiritual development through:

Listening and speaking to individual candidates in order to be aware of potential or current difficulties in their training contexts (home and/or School of Ministry),

Coming alongside candidates at mealtimes and breaks to build supportive and trusting relationships,

Sharing, when appropriate, your own experiences and spiritual journey in order to provide encouragement,

Discussing with candidate’s their individual ‘rule of life’ in nurturing their spiritual wellbeing, and if appropriate encouraging a candidate to seek a spiritual director or soul friend,

Enabling prayer groups to be supportive of one another during their time in training together - building a culture of peer mentoring within the groups.

2. Facilitating prayers for a small group after the School of Ministry Sunday learning

sessions for either Foundations Students or candidates selected to train for ministry - this may include allocating and advising candidates selected to train for ministry in preparing and leading prayers, and giving feedback once they have.

3. Involvement in the monthly communion services (on a rota basis) by:

Ensuring that the Chapel is appropriately set up for the morning communion service

Preparing students on the chapel rota for their roles in that service on the preceding Sunday (usually in the lunch break). These roles are: service leader, readers, sacristans, servers and intercessor

Facilitating reflection and giving feedback after the service to those candidates who have been involved (usually in the afternoon tea break).

4. Feeding in any pertinent observations to the Director of Formation for Ministry for the

annual review process of candidates.

5. Taking part in the Mentor meetings each month at the School of Ministry (normally at lunchtime).

22

6. Maintaining the record of attendance by ensuring that the official register is filled in for each Sunday session as students arrive and personalised badges allocated. (This can be done on a rota basis).

7. Fostering collaborative ministry by working together as a team, supporting each other

and generally modelling collaboration.

8. Setting up an email system within the prayer group in order to enable urgent prayer requests/messages to be transmitted through the group.

9. Be available to deal with personal issues, ideally during the School of Ministry Sunday,

but possibly afterwards, and occasionally following up by telephone or email.

10. Checking that candidates have a Link Group in place in their training context and are being supported by their Link Group and their Incumbent.

11. Ensuring that the Director of Formation for Ministry is made aware of any significant difficulties being experienced, either by individual candidates or within the group as a whole, so that a course of appropriate action can be considered.

12. Mentors with current First Aid experience will be asked to act as a First Aider for the

School of Ministry

13. Keeping an accurate record of any expenses incurred in the role (e.g. mileage and phone calls) and put in a termly claim for them using the appropriate form supplied by the Training Administrator.

June 2016

23

TASK OF THE LINK GROUP

CO-ORDINATOR

1. MEETINGS

a. Arrange meetings and ensure that everyone involved knows about them and can attend.

2. PRACTICAL SUPPORT FOR THE CANDIDATE

a. Identify ways in which the link group members can actively be involved helping the candidates in their course work

3. ENABLE CANDIDATES TO SPEAK TO

a. The church and PCC b. The incumbent c. The course process

4. EXPLORE AND NEGOTIATE THE CANDIDATE’S MINISTRY ALONGSIDE

a. The incumbent b. The training review process c. The ministry working agreement

24

THE TASK OF THE LINK GROUP 1. To meet regularly with the candidate in order to

hear about what they are learning,

hear about their progress on the course,

identify ways of assisting the candidate in his or her learning,

help the candidate to have a realistic understanding of his or her "gifts", and to evaluate what area of ministry is appropriate, taking into consideration the needs in the parish and its communities and the mission priorities of the church, and its Incumbent.

provide a listening ear as well as encouragement and advice,

pray and reflect together.

2. To help to prepare the Group's regular reports to the P.C.C. (This would usually be undertaken alongside the candidate). 3. To ensure that the rest of the congregation is informed of the candidate's progress through the course, is aware of the process of discernment of gifts and ministries, and understands the nature of the candidate's ministry as authorisation is approached. 4. To help the candidate prepare for the Ministry Reviews by writing a report (towards the end of each year of training) and by helping them with their self-assessments. 5. In the case of Reader candidates, to be aware of the sermon assessment process, and to provide constructive comment about the candidate's effectiveness in preaching or leading public worship. 6. To help the candidate to negotiate a realistic Ministry Agreement with the Parish Incumbent prior to the candidate's authorisation or licensing.

25

LINKS TO BE MAINTAINED

PARISH LINK GROUP

Training Context

INCUMBENT

P.C.C.

CANDIDATE

MENTOR and PEERS

Learning Community

COURSE ADMINISTRATORS

Andrew for University programme and CAVLE

Trish for practicalities and all else

DIRECTOR OF FORMATION

FOR MINISTRY Christine

Diocesan Senior Staff Link

26

THE TRAINING REVIEW PROCESS FOR THOSE SELECTED FOR TRAINING

Aims:

To encourage parishes to identify candidates’ gifts.

To relate these to the needs in the community and the mission policy of the parish/Mission Partnership.

To discern a coherent ministry from this.

To confirm that candidates are training on the appropriate ministry track

To confirm the candidates suitability for authorised public ministry

Parish Link Group meets regularly with candidate

Incumbent meets regularly with Candidate

Link Group helps Candidate with their Self-Assessment and submits a formal report to Director of Formation for Ministry

Incumbent helps Candidate with their Self-Assessment submits a formal report to Director of Formation for Ministry

Candidate completes a Self-Assessment form after discussion with Incumbent and Link Group and submits it to Director of Formation for Ministry, along with any evaluations for leading worship/ preaching and all marks for modules

Candidate Reviews: where progress and suitability for

public Ministry is discerned based on Ministry Council’s

Forming And Equipping The People Of God for Ministry

and Mission (2014 – see Student handbook) and reports

from Incumbents, Link Groups and student’s Self-

Assessment, marks and evaluations. Recommendations

are made for candidates as they continue their training or

as they are authorised. Letter sent to candidate and

Incumbent outlining recommendations which are then

worked on in the following year in the Parish and/or at

School of Ministry.

27

28

SECTION D ADDITONAL INFORMATION FOR READERS-IN-TRAINING PREACHING AND LEADING WORSHIP 29

PREACHING 29 - 30

LEADING WORSHIP 30

LEADING WORSHIP EVALUATION FORM 31 – 33

PREACHING EVALUATION FORM 34 – 35

INCUMBENT ROLE AND CONTRACT 36

29

Preaching & Leading Worship

Introduction

Preaching and teaching is part of Reader ministry and during the course of your training you will have occasion to develop this gift in a variety of ways.

Each year there will be three training events on facilitating worship. In 2016-17 the dates are Saturday 26th November, Saturday 18th February and Saturday June 17th.

The modules ‘Christin Worship: principles and Practice’, ‘Introduction to Preaching’, ‘Developing Preaching’ and ‘Education for a Learning Church’ will explore elements of preaching and leading worship.

In the parish, you should be given opportunity to preach and lead worship under supervision at least three times a year using the evaluation forms in this handbook, which will also be available on Moodle. The responses to your sermon or worship leading are to be presented as part of your Ministry Review and before admission so please ensure that you keep them. You will need to discuss preaching and worship leading dates with your incumbent. Also use the time you meet together for him/her to go through the sermon or service with you before you undertake it. Sermon and worship leading evaluation forms should be filled in by your incumbent and two other parishioners. This is something the two of you should discuss when you meet once or twice a month in between Schools of Ministry.

Preaching

Preaching Hints

Length: Aim for 10-12 minutes since most people speak for longer than they imagine

Theme: Something suggested by the readings for the service

Style: A simple three point talk based on the structure below is a good way to begin. Preparation: a brief opening prayer followed with a story or joke or something that engages the congregation. Point: the point you wish to share from the readings. Make it clear and show how the readings suggest it (exegesis and exposition), e.g. by quoting a verse or two, or noting the theme. Picture: illustrate the point you have made from life, or using a short story Punch: apply the challenge of the point and its illustration to daily life. e.g. ‘from what Jesus said we can see that giving generously is part of being one of his disciples. What would he think of our giving?’ Repeat this structure three times. Prayer: end with a short prayer to underline the challenge and commit its working out to God.

Preparation Beforehand:

spend time in prayer

write out a draft

30

show what you are proposing to your vicar and mentor for their comments

if possible present the talk to the vicar or another trusted person in the parish who can make comments before you give it publically.

Write out the talk for delivery rather than relying upon memory or inspiration at the time. God will inspire you as you prepare. Make sure the type face or script is big enough to see from a lectern.

Delivery:

Make sure that your notes are legible and secure (i.e. in a folder).

Stand still and only use your body to assist the delivery of the sermon rather than becoming a distraction.

Preach clearly and audibly but don’t shout or simply read the talk. You are to engage the congregation. Don’t speak too quickly. Look at the congregation rather than down at your notes.

Evaluation:

Ask the incumbent and two people in the congregation, to fill in one of your evaluation forms which can be obtained from the welcome desk and then meet with them at an agreed time after the event to discuss their reactions

Keep the sermon evaluations in your portfolio. They form part of your assessment. Enjoy the experience. No-one wants to grill you. Rather the aim is to enable you to become confident in public speaking.

Leading Worship

Start simply i.e. use the order of service as set

As you gain confidence discuss with your incumbent ways of enriching the service using other liturgical elements in Common Worship or the Book of Common Prayer.

If you use visuals ensure that you have practiced beforehand and also that you have a backup plan if the electronics fails.

Make sure that you can be seen and heard. Watch speed of leading

As with preaching, welcome critical as well as positive feedback.

If you are printing an order of service make sure that copyright is adhered to, that the font size is adequate (e.g. Century Gothic 12) and have some large print copies available.

31

EVALUATION FORM FOR LEADING WORSHIP NAME OF READER-IN-TRAINING: VENUE: DATE: TYPE OF SERVICE: LENGTH:

1. THE SERVICE a. Beforehand

o Obviously prepared (any last minute rushing around)? o Service and Hymns books used? o Management of books and/or papers?

b. Structure

o Was there a clear structure or sense of direction to the service? o A particular theme? o Were the ‘Opening Words’ appropriate (was the congregation ‘drawn in’)?

c. Liturgy

o Was this chosen by the Reader-in-training? If so, was it appropriate? o Was there a clear sense of presidency? o Did the Reader-in-training lead appropriate parts?

d. Hymns & Songs

o Were these chosen by the Reader-in-training? If so, were they -

o Appropriate to the subject? o Varied (in style, metre, length?)

e. Readings

o Were these Lectionary readings? o Or chosen by the Reader-in-training? o If applicable – were they appropriate? o Well prepared and read?.

P.T.O.

32

f. Intercessions

o Corporate (not personal prayers writ large)? o Clear? o Structured? o Helpful? o Appropriate to the theme or situation? o Linked with readings or sermon? o Use of silence? o Use of other voices, music or other resources?

g. Conclusion

o Was there a clear end to the service? o Was God worshipped? o Did people meet with God?

2. THE MESSENGER

a. Style

o General attitude?

o Is the Reader-in-training confident without being overbearing or patronising? o Does the Reader-in-training cope well with ‘continuity’ without becoming too

wordy or over-directive? o Was there active participation from the congregation? o Were there signs of spontaneity? o Were there any unforeseen happenings; if so, how did the Reader-in-training

cope? o Was the Reader-in-training dressed appropriately?

b. Use of Voice

o Could the Reader-in-training be heard? Please comment on:

o variation o pace o volume

o Were microphones in use? o Were they used correctly?

P.T.O.

33

c. Other Resources o Drama? o Symbol? o Corporate activity?

o Had it been well prepared? o Was it well managed?

o Did it help the congregation to worship/meet with God?

3. OVERALL IMPRESSION + OTHER COMMENTS

34

EVALUATION FORM FOR PREACHING NAME OF READER-IN-TRAINING: VENUE: DATE: SUBJECT/PASSAGE: LENGTH : THE MESSAGE a. Aim

o Was the aim clear? o Was the aim appropriate for the congregation?

b. Introduction

o Was the introduction appropriate? o Interesting?

c. Content Summary of the main points of the message:

o Were these points made clearly?

o (If appropriate)Was the sermon faithful to the Bible passage?

o Was the sermon faithful to Christian truth?

o Was the content relevant to the needs of the congregation?

o Was the congregation interested in the message?

o Was the sermon well illustrated?

o Was the sermon challenging? Encouraging?

o Was the length of the sermon appropriate? d. The Conclusion of the Sermon

o How did the sermon end?

o Do you think it was an appropriate ending?

o Did it underline the message of the sermon as a whole? P.T.O

35

THE MESSENGER

a. Style

o Did his/her use of the body (posture, gestures etc.) help or hinder the message?

o Were there any mannerisms which distracted attention from the message?

o Was there eye contact with the congregation?

o Was the Reader-in-training dressed appropriately? b. Use of Voice

o Could the Reader-in-Training be heard?

o Please comment on: variation; pace and volume c. Language

o Could you understand the Reader-in-Training?

o Did the Reader-in-Training use humour and was it appropriate?

o Did the Reader-in-Training communicate well? d. Supporting material (if included)

o Had it been well prepared?

o Was it well managed?

o Did it help the congregation to appreciate the message?

OVERALL IMPRESSION + OTHER COMMENTS

36

SCHOOL OF MINISTRY INCUMBENTS’ ROLE & CONTRACT

The role of the incumbent is vital to the ministerial formation of the candidate. As part of this role you are asked to commit yourself to the following:-

to encourage and support the journey your candidate is on by prayer, affirmation and by giving time to them

to meet with your candidate at least twice a term during training, to discuss how the course is going and to reflect on, and monitor, their involvement in the parish/mission partnership

to provide opportunities in the parish/mission partnership for candidates to explore and exercise their gifts. For example: for Readers: practice leading services and preaching; for Pastoral Workers: parish visiting and shadowing other pastoral workers; for Parish Evangelists: some missional project related to their calling

to take part in the Ministry Review process of those selected for further training using the pro forma that will be supplied and by submitting the required response by June the 1st

to ensure that the PCC and congregation are given regular updates about the candidate’s progress.

to work with those moving into lay ministry, and their link group co-ordinator (s), to set up a ministry agreement prior to licensing or authorisation i.e. in their final term of training

to encourage your candidate(s), following licensing or authorisation to undertake Continuing Ministerial Development in the diocese.

Signed:…………………………….. (Incumbent) Please print name ………………………………. Signed: ……………………………. (Candidate) Please print name ………………………………. Name of Parish:……………………………………………………………………………………………………………. Date: ………………..

Please send a scan/photocopy of this signed agreement to Trish Stafford (trish.stafford@sheffield.anglican.org) Church House, 95-99, Effingham Street, ROTHERHAM. S65 1BL

by Sept 1st