schools and children’s centres -...

Safer Management Standards – People Guidance Booklet

Camden Health & Safety Service Simple, sensible, safe

Document No: H&S0019_1 Issue Date: 19/06/09

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Safer Management Standards Guidance Booklet

Schools and Children’s Centres

People





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Contents What you need to do .............................................................................................................. 3 Introduction ................................................................................................................................................. 3 Your responsibilities ................................................................................................................................... 3 Health and Safety Service commitment ..................................................................................................... 3 Important information ................................................................................................................................. 3 Getting help, support and guidance ........................................................................................................... 4 Section 1. Reporting accidents, incidents and near misses ............................................... 6 Section 2. Training and capability ........................................................................................ 6 Induction training for new employees ......................................................................................................... 6 Taking account of individual capabilities .................................................................................................... 6 Temporary employees ................................................................................................................................ 6 Refresher training for existing employees .................................................................................................. 6 Challenging an acceptance of risk ............................................................................................................. 7 Training records.......................................................................................................................................... 7 Section 3. Consulting employees and providing Information ............................................ 7 Section 4. Personal safety of employees ............................................................................. 7 Lone working: ............................................................................................................................................. 8 Section 5. Computers and workstations .............................................................................. 8 Section 6. Working from home ............................................................................................. 8 Section 7. Manual handling ................................................................................................... 8 Section 8. Using hazardous substances .............................................................................. 9 Get the necessary information ................................................................................................................... 9 Provision of information .............................................................................................................................. 9 Provision of PPE......................................................................................................................................... 9 Training requirement .................................................................................................................................. 9 Section 9. Personal Protective Equipment (PPE) .............................................................. 10 Selection of PPE....................................................................................................................................... 10 Training in the correct use of PPE............................................................................................................ 10 Storage of PPE ......................................................................................................................................... 10 Maintenance of PPE ................................................................................................................................. 10 Section 10. Working at height ............................................................................................. 11 Section 11. Work equipment ............................................................................................... 11 Is the work equipment appropriate? ......................................................................................................... 11 Training ..................................................................................................................................................... 11 Guarding ................................................................................................................................................... 11 Controls .................................................................................................................................................... 12 Ensuring maintenance takes place .......................................................................................................... 12 Carrying out maintenance ........................................................................................................................ 12 Personal protective equipment ................................................................................................................. 12 Section 12. New and expectant mothers (NEMS) .............................................................. 12 Section 13. Young people .................................................................................................. 13 Section 14. First aid ............................................................................................................. 13 Section 15. Noise ................................................................................................................. 14 Section 16. Ensuring the safety of staff or pupils with special needs or disabilities ..... 14 Section 17. Ensuring safety when using lifting equipment .............................................. 14 Section 18. Protecting people from infection .................................................................... 15 Section 19. Work life balance (Stress) ................................................................................ 15 Section 20. Supervision ...................................................................................................... 16 Section 21. Physical Education including Swimming ....................................................... 16 Section 22. On-site Vehicle Management ........................................................................... 17 Section 23. Administration of Medication .......................................................................... 18 Section 24. Use of Mini Buses ............................................................................................ 19 Section 25. Off-site visits and school journeys ................................................................ 19




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What you need to do Introduction

The Safer Management Standards have been produced to help you manage safety within your school. They cover general areas of safety and outline standards that you should be meeting. It’s important that you work with your safety advisor to check all areas have been covered, as this list is not exhaustive. Managing safety effectively can help you find better and cheaper ways of doing things and therefore improve efficiency. Camden Health & Safety Service (Safety Service) want this process to be as straightforward and simple as possible. Some examples of the benefits of effective safety management include:

Reducing sickness absence.

Reducing work related illness, which increases productivity.

Preventing accidents and incidents, which can disrupt services.

Preventing the personal suffering and harm experienced by individuals who are injured at work.

Your responsibilities

To manage safety within your school/centre.

To consider how your decisions and the activities under your control affect the safety and health of employees and others who may also be affected.

To talk to and consult with employees about issues that can affect their safety and health at work.

To seek advice and support when you need it. Health and Safety Service commitment

To help head teachers / heads of centres find better and cheaper ways of working, as we believe managing safety effectively will make Camden’s sxchools more efficient.

To be supportive and enabling.

To provide clear actionable advice.

To provide help, support and guidance in a way that is easy to understand.

To provide a sensible interpretation of the law. Important information

The purpose of the Safer Management Standards is to enable you to think about a variety of safety related issues and to provide you with an opportunity to say how you will manage them, it’s that simple.

You need to complete the assessment once for your area of responsibility. You only need to review it if something changes or at least once a year.

You only need to complete sections that apply to you. If a section does not apply, just mark it as NA.

Please complete these documents electronically and send an electronic copy to your

safety adviser.




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Getting help, support and guidance

Throughout the assessment there are hyperlinks to internet guidance. The Safety Service are also available via telephone, e-mail or face to face meetings. Essentials: Click on the link below to find you Safety Advisor and get more information on the topics covered within this guidance: http://camden-essentials.lbcamden.net/ccm/navigation/working-at-camden/your-health--safety-and-well-being/safer-management-standards/ Property and Contracts, Property Handbook can be found via the link below: http://camden-essentials.lbcamden.net/ccm/content/who-and-where/children-schools-and-families/finance-and-schools-support/csf-property-and-contracts.en Some general leaflets which may help you:

Five steps to risk assessment: http://www.hse.gov.uk/pubns/indg163.pdf

Using Work Equipment Safely: http://www.hse.gov.uk/pubns/indg229.pdf

http://camden-essentials.lbcamden.net/ccm/navigation/working-at-camden/your-health--safety-and-well-being/safer-management-standards/

http://camden-essentials.lbcamden.net/ccm/navigation/working-at-camden/your-health--safety-and-well-being/safer-management-standards/

http://camden-essentials.lbcamden.net/ccm/content/who-and-where/children-schools-and-families/finance-and-schools-support/csf-property-and-contracts.en

http://camden-essentials.lbcamden.net/ccm/content/who-and-where/children-schools-and-families/finance-and-schools-support/csf-property-and-contracts.en

http://www.hse.gov.uk/pubns/indg163.pdf





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The standard you need to meet: Can you meet the standard?

(Delete) How will you achieve the standard?

Risk (Delete)

All accidents including incidents that could have resulted in an accident are reported to HR Direct on 020 7974 6655 as soon as possible. Remember if an employee or contractor has a work related accident which results in them taking 3 or more days off work this must also be reported.

Yes No

L M H

Assessing the risk

Risk is a combination of the likelihood that someone could be harmed, and if so how harmful it would be. For example, if you judge that something is unlikely to happen but if it did the result would be harmful, the risk would be medium.

Insignificant Minor Significant Serious Major

Almost Certain Low Medium High High High

Very Likely Low Medium Medium Medium High

Likely Low Low Medium Medium High

Unlikely Low Low Low Low Medium

Very Unlikely Low Low Low Low Low

Explain how you propose to meet the standard.

Keep it simple.

Identifying the risk helps to prioritise actions. The risk is before you take any action to

meet the standard.

The safety standard that you need to

meet.




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Guide to the Safer Management Standards People

Section 1. Reporting accidents, incidents and near misses

It is important that you report all accidents. You must also report any incidents which didn’t result in someone being harmed, but could have done (a near miss). It is a legal requirement that certain accidents and incidents are reported to the Health and Safety Executive under RIDDOR; we do this on your behalf once we have received your accident report. It is important that you report any work related accident which results in an employee taking three or more days off work. This can include employees who are off for work for more than three days due to work related stress. These must be reported to the Health and Safety Executive and we do this on your behalf once we have received your report. (Excluding road traffic accidents). Please call HR Direct on 020 7974 6655 to report an accident or incident. Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/health-and-safety-in-schools-folder/accident-reporting.en

___________________________________________________________________________________________

Section 2. Training and capability

Induction training for new employees

New employees should receive health and safety induction training on their first day of employment. This should include the Employee’s Guide to Health & Safety, which is available from the Safety Service.

Training for new employees should include arrangements for first aid and fire and emergency evacuation.

When you identify a specific health and safety training need that you cannot meet yourself, please speak to the Safety Service.

Taking account of individual capabilities

You need to take account of employees’ individual capabilities with regards to health and safety, in particular any special needs or disabilities. If additional training is needed, it should be provided. Temporary employees

Temporary workers should receive the same health and safety training as permanent employees. Whether Camden or the employee’s agency provide this will depend upon the details of the contract. Refresher training for existing employees

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/health-and-safety-in-schools-folder/accident-reporting.en






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Periodic refresher training may be necessary to raise safety awareness and/or where there are significant changes to the work environment, work equipment or systems of work. Challenging an acceptance of risk

Consider if unsafe actions and attitudes are due to a lack of adequate training.

Remember, implementing good health and safety measures is not all down to you. All of the members of your team have a role to play.

Involve your employees in risk assessment. Use the good ideas they have and aim for a collective approach.

Training records

Always keep a record of any training provided, it should include:

Name, date, subject covered and any learning outcomes.

Signature of employee confirming they attended and understood the training.

Section 3. Consulting employees and providing Information

Inform and consult with employees about:

Significant changes in equipment or systems.

Anything that could harm them at work and how they could be affected.

What they need to do to keep themselves and others safe.

How to use control equipment and personal protective equipment.

How to check and spot when things are wrong and how to report it.

The results of any exposure monitoring or health surveillance.

Risk assessments.

CSF (Children Schools and Families JCC (Joint Consultative Committee) This should include consulting with employee representatives. Further guidance

Web: http://www.hse.gov.uk/pubns/indg232.pdf

Section 4. Personal safety of employees

Consider:

Training employees who are at potential risk. For example how to deal with situations that threaten their personal safety.

Operating a system where employees informing others of their exact movements and when they expect to finish meetings, for example a team diary. There should be a system in place so that employees can update colleagues of any changes in plans.

Where employees visit difficult clients it is important to assess the risks before any visit and to put measures in place to reduce any risks. For example arranging meetings in Council premises or sending two employees out to meet potentially difficult clients.

Encouraging employees to report violent or aggressive incidents. Reported incidents should be investigated by line management to try and prevent them happening again.





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The security of the workplace, for example poorly lit entrances or corridors, and workplace layout, for example possible escape routes blocked by a desk or filing cabinet.

Lone working:

Lone working should be avoided wherever possible. Where there is no other reasonable option you must put plans in place to protect employees.

Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/personal-safety-and-lone-working.en

Web: http://www.hse.gov.uk/pubns/violindx.htm __________________________________________________________________________

Section 5. Computers and workstations All employees using a computer should complete the online Cardinus training course. Cardinus takes an employee through a structured online awareness raising course and then allows them to use this knowledge to self assess their workstation using the Workstation Risk Assessment Guidance Note on Essentials. Line managers are responsible for following up and resolving identified issues. You should contact the Safety Service to see if all computer users in your area of responsibility are registered. Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/workstation-assessment.en


Section 6. Working from home

If you have employees working from home regularly, it’s important you complete a home working risk assessment; you do not need to complete this for occasional ad-hoc home working. This should be completed in conjunction with the team member working from home.

Further guidance


Section 7. Manual handling

Please also see Section 17, Lifting equipment.

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/personal-safety-and-lone-working.en



http://www.hse.gov.uk/pubns/violindx.htm

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/workstation-assessment.en








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If you believe that a manual handling activity undertaken by members of your team has a significant possibility of causing injury, you need to assess the risk through a separate manual handling risk assessment. A template is available from the Safety Service. The Safer Management Standards document is sufficient for outlining how you will manage lower risk manual handling activities.

Consider:

Making every effort to avoid the need for manual handling.

If manual handling is necessary, consider using mechanical aids. Be aware - this may create other, different risks.

Involving employees in the risk assessment. Providing employees with training.

Remember – If you think you cannot lift an object - don’t. Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/manual-handling.en

Web: http://www.hse.gov.uk/pubns/manlinde.htm

Section 8. Using hazardous substances

Get the necessary information

It is important that you identify where you are using hazardous chemicals or substances, for example those with an orange hazard symbol on the packaging.

You should consider whether you could use an alternative, which is less hazardous.

If despite your best efforts you still need to use the hazardous chemical or substance, you need to complete a COSHH assessment. Please use the COSHH assessment form on Essentials and e-mail it to the Safety Service.

Provision of information

Ensure that employees who use hazardous substances read and understand the relevant COSHH assessment. Either provide each person with a copy, or display on a notice board.

You must record the fact that employees have read and understood the COSHH assessment.

Provision of PPE

The COSHH assessment should identify whether Personal Protective Equipment (PPE) is necessary.

Training requirement

You should provide employees with training on risk control measures and how to use PPE. Further guidance

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/manual-handling.en



http://www.hse.gov.uk/pubns/manlinde.htm




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Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/hazardous-substances-and-chemicals.en

Web: http://www.hse.gov.uk/pubns/chindex.htm

Section 9. Personal Protective Equipment (PPE) For more information, please see Health & Safety Guidance Note:

PPE is equipment worn by employees to protect them, for example gloves, apron, goggles, and protective footwear. PPE is used as a LAST RESORT in order to protect employees. Efforts should be made to eliminate or control exposure to hazards before PPE is considered, for example by substituting hazardous substances with a less hazardous alternative or by implementing a safer system of working. Selection of PPE

Manufacturers and suppliers have legal duties to provide information to ensure that the equipment selected can provide the protection needed.

Check the PPE selected does not interfere with other types of PPE being used at the same time. Consider the use of combined protection for example head and eye protection.

You should check that PPE fits employees correctly.

You must keep records that you have issued employees with PPE. Training in the correct use of PPE

It is essential that employees are given clear instructions or shown how to use the PPE properly.

Wherever a risk assessment has identified that PPE is necessary, never allow exemptions for those jobs which take ‘just a few minutes’.

You must check the PPE fits employees properly and is functioning correctly.

You should put plans in place for the periodic cleaning, maintenance and replacement of PPE.

You must keep training records confirming you have trained employees how to use PPE. Storage of PPE

Suitable storage arrangements should be considered. Maintenance of PPE

PPE must be properly maintained and cleaned.

You should ensure defective PPE is not used.

You should encourage employees to report any loss or defects to PPE.

Manufacturers may recommend when it is appropriate to replace PPE. Further guidance Web: http://www.hse.gov.uk/pubns/ppeindex.htm

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/hazardous-substances-and-chemicals.en



http://www.hse.gov.uk/pubns/chindex.htm

http://www.hse.gov.uk/pubns/ppeindex.htm




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Section 10. Working at height

Working at height should be avoided wherever possible. You can achieve this by rethinking how a task is carried out. There is a simple hierarchy for managing working at height:

Avoid work at height wherever you can, for example by moving files from a high shelf to a lower one or cleaning windows from the ground rather than using a ladder.

Prevent: Use work equipment or other measures to prevent falls where working at height cannot be avoided, for example edge protection.

Minimise: Where the risk of a fall cannot be eliminated, work equipment or other measures should be used to minimise the distance of a fall and consequences of a fall. For example the use fall arrest systems.

If despite your best efforts the task has to be carried out at height you should undertake an assessment of the risk. The Safety Service have a template to help you do this. You then need to put appropriate measures in place to protect people, for example suitable steps, ladders, edge protection, fall arrest equipment. You need to ensure that the task is planned properly and that any equipment used is inspected regularly and maintained. Further guidance

Web: http://www.hse.gov.uk/pubns/fallindx.htm

Section 11. Work equipment

It is important to keep any literature that comes with work equipment as it contains important information that you will need in future, such as:

How to maintain the equipment.

When maintenance is required.

How to operate the equipment correctly.

Noise levels. This information is useful to develop safe ways of using the equipment. Is the work equipment appropriate?

Using the wrong equipment for the job, for example using ladders instead of access towers for an extended job at high level.

Training

Ensure employees have been given adequate training in the correct use of machinery, and given protective clothing if necessary.

Supervision may be necessary.

Encourage employees to report any defects immediately.

Always keep records of training. Guarding

Ensure guards and other safety devices are checked and kept in working order.

http://www.hse.gov.uk/pubns/fallindx.htm




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In some cases extra guards may be needed, especially if a piece of machinery is old. Please seek assistance from the Safety Service.

Controls

Make sure operating controls are designed and placed to avoid accidental operation, by shrouding start buttons and pedals for example. Ensure control switches are clearly marked.

Have emergency stop controls if necessary which are easily accessible from the piece of work equipment.

Ensuring maintenance takes place

Ensure work equipment is maintained to ensure its continued safety.

Remember if the way and frequency with which you use the equipment changes, you may need to adjust the maintenance schedule.

Carrying out maintenance

Ensure the contractor is following established safety procedures by requesting these from the contractor and reviewing them.

Ensure that when maintenance is being carried out that the area is made safe and it is clear to all those in the area that the equipment is being maintained and is not in use.

Personal protective equipment

Consider the need for personal protective equipment where all other means of protecting employees has been exhausted. For example it is better to provide suitable guarding on a piece of machinery to prevent the ejection of materials rather than just expecting employees to wear eye protection. You may conclude from assessing the risk that both are needed.

For equipment in Science and Design Technology – please see the buildings guidance notes For higher risk equipment please contact the Safety Service. Further guidance

Web: http://www.hse.gov.uk/pubns/puwerind.htm

Section 12. New and expectant mothers (NEMS)

This includes pregnant women, women who have given birth or miscarried in the previous six months and breast-feeding mothers. The law requires managers to take particular account of risks to new and expectant mothers or to that of her baby from any processes or working conditions, or physical, biological or chemical agents. You should carry out a new and expectant mother risk assessment with the individual concerned and discuss the outcome with her. Review the assessment regularly at agreed intervals.

http://www.hse.gov.uk/pubns/puwerind.htm




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Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/new-and-expectant-mothers.en


Section 13. Young people

The law requires that before employing a person under 18 years of age that you carry out a risk assessment; taking into account:

Their inexperience, lack of awareness or the fact that young persons have not yet fully matured.

The layout of the workplace and the workstation.

The nature, degree and duration of exposure to physical, biological and chemical agents.

The use of work equipment and the way in which it is handled.

Supervision requirements.

Hours to be worked. Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/young-people-at-work.en

Web: http://www.hse.gov.uk/pubns/edindex.htm

Section 14. First aid

You need to ensure that adequate first aid provision is made for your school/centre. To help you do this we have developed a first aid checklist; this is available from the Safety Service. Corporate buildings may already have first aid cover. First aid training and refresher training is available to schools/centeres via the TDC (Training and Development Centre at the Crowndale Centre). Schools/centre are advised that at EYFS (Early Years and Foundation Stage), they should have at least one Paediatric trained firstaider. This is new statutory guidance for schools/centres and came into effect in September 2008. as always you will need to make contingency arrangements to cover school trips and staff absence. Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/first-aid.en


http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/new-and-expectant-mothers.en




http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/young-people-at-work.en



http://www.hse.gov.uk/pubns/edindex.htm

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/first-aid.en

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/first-aid.en





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Section 15. Noise Loud noise can cause irreversible hearing damage. It accelerates the normal hearing loss that occurs as we grow older. It can cause other problems such as tinnitus, interference with communication, and stress. If you cannot hear clearly what someone is saying when:

They are 2m away, the level is likely to be around 80 dB(A) or higher.

They are about 1m away, the level is likely to be around 85 dB(A) or higher. If you suspect that the noise levels in the workplace are such that you cannot clearly hear someone from 2m away then please contact the Safety Service. When purchasing new work equipment check how much noise it produces. Purchase equipment which produces the least noise which meets your needs. Further guidance

Web: http://www.hse.gov.uk/pubns/noisindx.htm

Section 16. Ensuring the safety of staff or pupils with special needs or disabilities

It is import that you consider carefully whether the safety protection measures you have in place are suitable and will protect those with specific special needs and / or disabilities. Some examples of issues you should consider:

How persons with special needs / disabilities will leave the building in an emergency.

Covering hot pipes / radiators.

Putting local temperature control valves on taps, radiators when they are used by children or vulnerable people, to ensure they are not scalded.

Putting finger guards on doors where children or vulnerable adults are using them.

PEEP’s (Personal Emergency Evacuation Plan)

Section 17. Ensuring safety when using lifting equipment Please also see Section 7, Manual handling.

You need to ensure that in using any lifting equipment the following requirements are met.

Sufficiently strong, stable and suitable for the proposed use. Similarly, the load and anything attached (for example timber pallets, lifting points) must be suitable.

Positioned or installed to prevent the risk of injury, for example from the equipment or the load falling or striking people.

http://www.hse.gov.uk/pubns/noisindx.htm




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Visibly marked with any appropriate information to be taken into account for its safe use, for example safe working loads. Accessories, for example slings, clamps etc, should be similarly marked.

Additionally, you must ensure that:

Lifting operations are planned, supervised and carried out in a safe manner by people who are competent.

Where equipment is used for lifting people it is marked accordingly, and it should be safe for such a purpose, for example all necessary precautions have been taken to eliminate or reduce any risk.

Where appropriate, before lifting equipment (including accessories) is used for the first time, it is thoroughly examined. Lifting equipment may need to be thoroughly examined in use at periods (ie at least six-monthly for accessories and equipment used for lifting people and, at a minimum, annually for all other equipment) or at intervals laid down in an examination scheme drawn up by a competent person. All examination work should be performed by a competent person.

Following a thorough examination or inspection of any lifting equipment, a report is submitted by the competent person to the employer to take the appropriate action.

Further guidance


Section 18. Protecting people from infection For more information, please see Health & Safety Guidance Note:

Things to consider:

Preventing exposure.

Encouraging good personal hygiene and ensuring that all skin wounds are adequately covered.

Where necessary providing suitable personal protective equipment (PPE) (Please see Section 9).

Ensuring suitable hand washing facilities are provided.

Providing training.

Referring employees to Occupational Health or their GP if they are thought to be at risk of infection due to their job as immunisation may be needed.

Further guidance

Web: http://www.hse.gov.uk/biosafety/information.htm

Section 19. Work life balance (Stress)

The Health and Safety Executive has developed a set of six stress management standards which if met should help reduce the likelihood of employees experiencing work related stress.


http://www.hse.gov.uk/biosafety/information.htm




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Managers need to consider whether they are meeting these standards, and if not how they propose to do so. Demands: Includes issues like workload, work patterns, and the work environment. Control: How much say the person has in the way they do their work. Support : Includes the encouragement, sponsorship and resources provided by the Organisation: line management and colleagues. Relationships: Includes promoting positive working to avoid conflict and dealing with unacceptable behaviour. Role: Whether people understand their role within the organisation and whether the organisation ensures that the person does not have conflicting roles. Change: How organisational change (large or small) is managed and communicated in the organisation.

Further guidance

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/worklife-balance-stress-assessment.en

web: http://www.hse.gov.uk/pubns/stresspk.htm

Section 20. Supervision Head teacher/heads of centres will need to ensure adequate procedures exist for supervision. These are some of the areas you will need to consider and is subject to risk assessment.

Physical Education

Playgrounds (correct ratios of staff to pupils). Supervision duties should be staggered to allow staff a break before returning to duty.

Educational Trips – Off-site (see section 27)

Classrooms

Breakfast and after school clubs

Playground supervision if school gates open before/after school start/finishes There should always be more than one member of staff on duty where supervision is required. This allows for continued supervision if one member of staff’s attention is taken away for some reason.

Section 21. Physical Education including Swimming

http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/safer-management-standards-folder/worklife-balance-stress-assessment.en



http://www.hse.gov.uk/pubns/stresspk.htm




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Staff should have a sound knowledge of activities they teach, however previous experience should also count when making an assessment, Risk is inherent in all physical activity and therefore needs to be assessed and managed effectively. Consideration should be given to the following:

Generic risk assessment.

Site or activity-specific risk assessment.

Procedures for First aid and emergency situations.

Condition of any equipment used and storage of those equipment.

Carefully planned well organised lessons in line with the curriculum.

Safe transportation of pupils to venues.

Violence (dangerous play in sport represents unacceptable risk).

If support staff are used, they should be directly supervised. On-going (dynamic) risk assessment should take place throughout the activity. Further guidance

Web: http://www.teachernet.gov.uk/teachingandlearning/subjects/pe

Web: http://www.afpe.org.uk/

Section 22. On-site Vehicle Management

The basic principles are that vehicles and pedestrians should be segregated wherever possible.

Vehicle management Plan

As a guide the following areas should form part of your vehicle management plan.

Entrances and Exits – must have appropriate signage. Emergency access – Emergency vehicles (ambulance, fire and police) must be given

priority access to the school/centre site in the event of an emergency. Control of pupils/visitors when an emergency vehicle arrives. Deliveries – These should be arranged to happen outside the busy times of the day e.g.

when pupils/parents or carers are arriving and leaving. Playgrounds – should be vehicle free and not used for general parking. Car parking – staff car parking should have separate access which is not used by pupils to

access the site. If this is not possible then access should be controlled e.g. staff arrive before / leave after pupils.

Traffic routes on site – clear segregation between traffic and pedestrians implemented and enforced e.g. raised pavements, painted markings, railings and signage.

Construction and maintenance – temporary traffic may need to be established. The contractor should provide you with their risk assessment, method statement and safe systems of work or similar.

Disabled access and parking – a suitable balance must be struck between providing access and parking facilities. A disabled person may be allowed to park nearer to a building than other users provided a full written assessment of the resulting risk is completed.

http://www.teachernet.gov.uk/teachingandlearning/subjects/pe

http://www.afpe.org.uk/




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Good communication is essential to making the system work. Further guidance

Web: http://www.hse.gov.uk/workplacetransport/separating.htm

Section 23. Administration of Medication

You should have in place an effective policy on administering medicines. The policy must include effective systems (including an “Administration Medication Record Book”) to support and keep pupils safe.

Training – If the administration of prescription of medicines requires technical knowledge then individual training should be provided for staff from a qualified health professional. Training should be specific to the individual child concerned.

Parents/carer are required to provide you with sufficient information of the medical condition that requires a child to take medication whilst at school e.g. Asthma, Epilepsy.

Medication must not be given without written consent from parents/carer. This applies to each and every medicine. Only those medicines which are part of a specific prescribed course of treatment should be administered. The areas that should be considered in your policy are:

Labelling – the medication should clearly show the child’s name, the name of the contents, the times it should be taken, the quantity and the expiry date.

If the medication is not clearly labelled, parents/carer must be contacted in the first instance

Storage – medication should be in child-proof containers, which should be provided by the parents/carer. It must be stored in a locked cupboard/drawer unless required to be stored in a refrigerator. Leftover medication should be returned to the parent/carer. Only named individuals should have access.

Supply of medication – The parents/carer must supply the school with medication either daily or weekly. Staff should check the medication given is not out of date.

Recording – When administering medication it is advised that staff should do so in pairs. A record must be made at the time. It should specify the name of child, medication given and dosage. The record must be signed by person administering and countersigned by witness.

Side effects – Staff should be aware of possible side effects that the medication can have on the child and be prepared to respond appropriately e.g. is there somewhere the child can rest if needed.

Special Circumstances – if any of the following circumstances apply then arrangements must be made to ensure only trained staff in conjunction with the school nurse administer the medication.

o The prescribed medication is classified as a “dangerous drug.” o The timing and nature of the administration is critical or where serious. o Consequences could result if the dose is not taken .

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o Any technical/medical knowledge or expertise is required to administer the

medication. o Intimate contact is necessary. o Removal of under garments is necessary.

Further guidance:

Web: http://www.teachernet.gov.uk/teachingandlearning/EYFS/Welfare_requirements_welfare

Section 24. Use of Mini Buses

Eligibility to drive School staff may drive a minibus if:

They hold a D1 PCV (Passenger Carrying Licence.

The vehicle is not being driven for “hire or reward.”

They undertake a competence test administered by Camden Transport service.

Staff who does not hold a D1 entitlement may drive a minibus providing:

They meet conditions for exemption, i.e. over 21.

They have held a driving licence for more than 2 years.

The vehicle is not being driven for “hire or reward”, no remuneration other than out of pocket expenses.

They undertake a competence test administered by Camden Transport.

The minibus maximum weight is not more than 3.5 tonnes.

It is advised that those who drive a minibus on school business, their driver’s licence must:

Not contain more than 3 points.

Not have any drink/drive endorsements.

Not have had a ban within the last 5 years.

Not have more than one current speeding endorsement/ Further guidance:

Web: http://www.teachernet.gov.uk/management/epc/Procurement_Guidance/transport/

Section 25. Off-site visits and school journeys EVC Co-ordinator

Head teachers / Head of Centres must appoint an EVC (Educational Visits Co-ordinator). This person will be responsible for co-ordinating all trips/journeys including risk assessments, insurance cover and completion of the online Notification on EVOLVE

http://www.teachernet.gov.uk/teachingandlearning/EYFS/Welfare_requirements_welfare

http://www.teachernet.gov.uk/management/epc/Procurement_Guidance/transport/




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www.camdenvisits.org.uk. Periodical training will be provided via the TDS (Training and Development Service) for EVC’s. Low Risk Visits (formally Category A) These are managed by the school internally and can be uploaded onto EVOLVE www.camdenvisits.org.uk if desired (this not compulsory at present). These are for low risk trips that happen on a regular basis such as sports trips, swimming, local libraries etc. Generic risk assessments should be completed, reviewed annually (or before if there is an incident) and can be uploaded onto EVOLVE.

High Risk Visits (formally Category B) All high risk trips such as journeys involving overnight stay, day visits abroad, day visits involving activities or fieldwork (coastal/mountainous/inland water) or activity centres must be submitted on the EVOLVE Camden site A risk assessment by the group leader (checked by the head/head of centre), the risk assessment from the establishment being visited if applicable and insurance policy details should also be uploaded on EVOLVE at least 2 weeks prior to the journey. The head teacher/ head of centre / designated senior manager must sign off the submitted trip using their pin number before it is sent to the Local Authority for processing. The H&S Adviser will process/approve the visit if everything is in order. A confirmation email will be sent to the EVC. It is the EVC responsibility to check if the visit has been processed.

The following areas needs must be considered when planning the trip/journey

Is the group leader qualified and competent to lead the trip/journey?

The travel company/Organisation – have they been used before, are they accredited and are their instructors qualified for the activities they will teach/supervise?

Has a preliminary visit been made prior to the trip/journey. If not, what preparatory information has been sought?

Is the correct staff/adult ratio to pupils being observed?

Has all staff/adults had CRB (Criminal Bureau Checks)?

Are there male and female supervising adults if it is a mixed group of pupils?

Has emergency contacts been established for out of hours and during school hours?

Have all risk assessments been completed including those for hazardous activities?

Are there arrangements in place for those with medical conditions?

Does the centre have adequate medical and first aid facilities?

Further guidance:

Essentials: http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/health-and-safety-in-schools-folder/school-journeys.en

Web: http://www.teachernet.gov.uk/management/atoz/e/educationalvisits

Web: http://www.teachernet.gov.uk/wholeschool/healthandsafety/visits

www.camdenvisits.org.uk

http://www.camdenvisits.org.uk/


http://camden-essentials.lbcamden.net/ccm/content/working-at-camden/your-health-safety-and-well-being-folder/health-and-safety-in-schools-folder/school-journeys.en



http://www.teachernet.gov.uk/management/atoz/e/educationalvisits

http://www.teachernet.gov.uk/wholeschool/healthandsafety/visits





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