science & engineering new faculty orientation research at rice nancy nisbett, director office...

Science & EngineeringScience & Engineering New Faculty New Faculty OrientationOrientation

Research at RiceResearch at Rice

Nancy Nisbett, DirectorNancy Nisbett, Director

Office of Sponsored ResearchOffice of Sponsored Research


Office of ResearchOffice of Research

James Coleman, Ph.D.James Coleman, Ph.D.

Vice Provost for ResearchVice Provost for Research


Office of Sponsored Research (OSR)Office of Sponsored Research (OSR)

Responsibilities:Responsibilities:

Review and submit proposalsReview and submit proposalsAccept grantsAccept grantsNegotiate and Sign ContractsNegotiate and Sign ContractsNon-financial Post-Award ActivitiesNon-financial Post-Award ActivitiesAward CloseoutsAward Closeouts


Staff Assignments – Single Point of Staff Assignments – Single Point of ContactContact

http://osr.rice.edu/staff.cfmhttp://osr.rice.edu/staff.cfm


Research Life Cycle: Research Life Cycle:

1.1. Funding OpportunityFunding Opportunity

2.2. Proposal Development/SubmittalProposal Development/Submittal

3.3. Award Negotiation/ReceiptAward Negotiation/Receipt

4.4. Post-Award Activities (conduct Post-Award Activities (conduct research, expenditure of funds, research, expenditure of funds, development of new development of new technology/inventions)technology/inventions)

5.5. Award Close-outAward Close-out


Funding OpportunitiesFunding Opportunities

► IRIS http://osr.rice.edu/IRIS http://osr.rice.edu/► Emails for specific announcements/VPREmails for specific announcements/VPR► Links on OSR website/Agency homepagesLinks on OSR website/Agency homepages► Office of Foundation & Corporate Office of Foundation & Corporate

RelationsRelations► WebWeb► Visiting Government AgenciesVisiting Government Agencies► Professional Contacts/ConferencesProfessional Contacts/Conferences


Proposal Development and SubmittalProposal Development and Submittal

► Ultimate Responsibility: Faculty/Principal Ultimate Responsibility: Faculty/Principal Investigator (PI)Investigator (PI)

► Read and Follow Program GuidelinesRead and Follow Program Guidelines► Technical ProposalTechnical Proposal► Compliance Issues?Compliance Issues?► Review and Approval (R&A) formReview and Approval (R&A) form► To OSR 5 Working Days Before Deadline To OSR 5 Working Days Before Deadline ► Read and Follow Program Guidelines (again!)Read and Follow Program Guidelines (again!)


Review and Approval FormReview and Approval Form

(R&A form)(R&A form)

http://http://osr.rice.edu/index.cfmosr.rice.edu/index.cfm


Costs of Doing Research:Costs of Doing Research:

►Direct CostsDirect Costs

► Indirect Costs (Facilities and Indirect Costs (Facilities and Administrative costs – F&A)Administrative costs – F&A)


Proposal Development and SubmittalProposal Development and Submittal

►Budget DevelopmentBudget Development Rice ExpendituresRice Expenditures Graduate student support and tuition Graduate student support and tuition

remissionremission Equipment ($5,000)Equipment ($5,000)

Rice Calculating Budget Rice Calculating Budget http://osr.rice.edu/forms.cfm?keywordID=55http://osr.rice.edu/forms.cfm?keywordID=55


► Subcontractors? Consultants?Subcontractors? Consultants?

http://osr.rice.edu/template.cfm?http://osr.rice.edu/template.cfm?pageid=11pageid=11

► Cost ShareCost Share

Form: http://osr.rice.edu/forms.cfmForm: http://osr.rice.edu/forms.cfm


Types of Cost ShareTypes of Cost Share

►MandatoryMandatory►Voluntary CommittedVoluntary Committed►Voluntary UncommittedVoluntary Uncommitted


►Advance SpendingAdvance Spending

►Preaward SpendingPreaward Spending

Form:Form:

http://osr.rice.edu/forms.cfm?http://osr.rice.edu/forms.cfm?keywordID=55keywordID=55


Proposal SubmissionProposal Submission► Deadline (what day? What time?)Deadline (what day? What time?)► To OSR 5 Working Days before Proposal To OSR 5 Working Days before Proposal

DeadlineDeadline

► Paper Copy (PI responsibility)Paper Copy (PI responsibility)► Electronic – done by OSRElectronic – done by OSR

► FastLane (NSF)FastLane (NSF)► Grants.gov and eCommons (NIH)Grants.gov and eCommons (NIH)► NSPIRES (NASA)NSPIRES (NASA)


Award Negotiation and Award Negotiation and AcceptanceAcceptance

►Award made to Rice (not faculty Award made to Rice (not faculty members)members)

►Award Transmittal/Notice of AwardAward Transmittal/Notice of Award


Date: SEP-10-2008Date: SEP-10-2008

____________________________________________________________________________________________________________________________________________

NOTICE OF AWARDNOTICE OF AWARD____________________________________________________________________________________________________________________________________________

Principal Investigator: Your NamePrincipal Investigator: Your Name

Sponsor: National Science FoundationSponsor: National Science Foundation

Flow-through Sponsor: NoneFlow-through Sponsor: None

Project Title: My First AwardProject Title: My First Award

Sponsor Award No.: XXX-123456Sponsor Award No.: XXX-123456

OSR No.: 08010101 OSR No.: 08010101

Type of Award: GrantType of Award: Grant

Award Amount: $300,000Award Amount: $300,000

Project Period: 10/01/08 - 09/30/09Project Period: 10/01/08 - 09/30/09

Comments: None Comments: None


R Funds (Research/Restricted)R Funds (Research/Restricted)

Unallowable Expenses:Unallowable Expenses:► Travel – if US carrier not usedTravel – if US carrier not used► Summer Salary > 2 mos. – NSFSummer Salary > 2 mos. – NSF► AlcoholAlcohol► Office Supplies/Furniture and Clerical Office Supplies/Furniture and Clerical

SupportSupport► EntertainmentEntertainment► Flowers and GiftsFlowers and Gifts► Intramural Faculty/Staff Meeting CostsIntramural Faculty/Staff Meeting Costs► Public RelationsPublic Relations


Post AwardPost Award

►All activities after the award has been All activities after the award has been accepted by Riceaccepted by Rice PI - researchPI - research OSR – nonfinancial OSR – nonfinancial Research and Cost Accounting – financial, Research and Cost Accounting – financial,

effort reportingeffort reporting OTT – intellectual property disclosuresOTT – intellectual property disclosures


Research and Cost Accounting ActivitiesResearch and Cost Accounting Activities

► Set up R FundSet up R Fund► InvoicingInvoicing► Draw-down of Federal fundsDraw-down of Federal funds► RebudgetingRebudgeting► Compliance with OMB CircularsCompliance with OMB Circulars► Effort ReportingEffort Reporting► Continual working relationship with PI, Department Continual working relationship with PI, Department

Staff Staff http://www.professor.rice.edu/professor/Research_and_http://www.professor.rice.edu/professor/Research_and_Cost_Accounting.aspCost_Accounting.asp


OSR Post Award ActivitiesOSR Post Award Activities

► Grant ContinuationsGrant Continuations► SupplementsSupplements► Amendments/ModificationAmendments/Modification► Competitive RenewalsCompetitive Renewals► RebudgetingRebudgeting► Sponsor Approvals (foreign travel, equipment Sponsor Approvals (foreign travel, equipment

purchases, items not in original budget-purchases, items not in original budget-subcontractors)subcontractors)

► Leave of absence of PI or other Reduction in EffortLeave of absence of PI or other Reduction in Effort► Change in Scope of ProjectChange in Scope of Project► Grant TransfersGrant Transfers


Award CloseoutAward Closeout

► Identified in Award DocumentIdentified in Award Document►Final Technical ReportFinal Technical Report►Final Expenditure Report Final Expenditure Report ►Final Property (equipment) Final Property (equipment)

ReportReport►Final Invention ReportFinal Invention Report►New Technology Report (NASA)New Technology Report (NASA)


Conflicts of InterestConflicts of Interest

►FinancialFinancial►TimeTime►CommitmentCommitment►ApparentApparent►Handled in Dean’s OfficeHandled in Dean’s Office


Important Points to RememberImportant Points to Remember

►Ultimate Responsibility: PIUltimate Responsibility: PI►We are here to help! Ask We are here to help! Ask

QuestionsQuestions

►Read the Guidelines Read the Guidelines ►Read Your Award DocumentRead Your Award Document

Welcome to Rice!Welcome to Rice!

Go OwlsGo Owls

science & engineering new faculty orientation research at rice nancy nisbett, director office...

Documents

awardsponsor award

type of award

approval ra formto osr

budget http

working days

approval form ra formhttp

expenditure of funds

cost shareform