science libraries and recap: update and statistics
DESCRIPTION
Science Libraries and ReCAP: Update and Statistics. Zack Lane ReCAP Coordinator October 19, 2012. ReCAP Columbia University . Outline. Review of ReCAP operations Physical plant Systems Data What there is to look at Basic analysis: accession, requests and circulation ILL/EDD - PowerPoint PPT PresentationTRANSCRIPT
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Science Libraries and ReCAP:
Update and StatisticsZack Lane
ReCAP CoordinatorOctober 19, 2012
ReCAPColumbia University
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Review of ReCAP operations◦ Physical plant◦ Systems
Data◦ What there is to look at◦ Basic analysis: accession, requests and circulation◦ ILL/EDD◦ System-wide trends
Outline
ReCAPColumbia University
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9.7 million books CUL 4.0, NYPL 3.5,
PUL 2.2 5 Modules complete 2 planned for
construction: Module 8 & 9 have broken ground, expected to open June 2013
CUL manages transfers with quotas
ReCAP: Physical Plant
ReCAPColumbia University
Tours conducted once or twice each year
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CUL and ReCAP computer systems do not dynamically interact
CUL systems are designed to keep in sync with ReCAP systems
Patrons place requests via CLIO; different levels of request permissions are in place for staff in order to manage special collection
On such a large scale and in context of complex systems problems may ensue…
ReCAP Systems
ReCAPColumbia University
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The Science Libraries have primarily general collections at ReCAP
Circulating and non-circulating collections
Items in poor physical condition do not circulate
Lots of information and instructions can be found on the Sciences/ReCAP website
Sciences at ReCAP
ReCAPColumbia University
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Four basic categories of data◦ Accessions◦ Requests◦ Delivery◦ Circulation
Detailed information can be found at the ReCAP Data Center website
Website now includes introductory presentations for all basic categories AND analysis
Data Available
ReCAPColumbia University
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TOTAL : 456,887 / 46,184(Request Rate 1.45%)
off,bio : 55,185 / 6,683 (1.78%) off,che : 48,656 / 3,447 (1.31%) off,eng : 170,304 / 16,096 (1.14%) off,glg : 40,730 / 2,617 (0.99%) off,gsc : 8,173 / 239 (0.87%) off,mat : 1,314 / 55 (1.06%) off,phy : 45,638 / 3,799 (1.20%) off,psy : 28,725 / 5,111 (3.28%) off,sci : 58,162 / 8,137 (2.21%)
Accessions / Requests by CLIO Location
ReCAPColumbia University
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View of Science Libraries accessions by fiscal year
Major load in phase during first three years Project transfers FY08-FY10 to prepare for
Science Library consolidation
Accessions
ReCAPColumbia University
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ReCAPColumbia University
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Accession of Sciences Collections
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ReCAPColumbia University
Request Requests begin immediately after transfer Monthly request volumes in phase with
academic calendar Data for lower-use collections is noisy
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ReCAPColumbia University
186
1,164
3,945
4,897 4,861
4,478
5,2575,491
6,109
5,370
4,426
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Requests for Sciences Collections
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ReCAPColumbia University
0
500
1,000
1,500
2,000
2,500
3,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Sciences Request Totals by Collection
Biology Chemistry Engineering Geology Geoscience Mathematics Physics Psychology Science
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ReCAPColumbia University
0
100
200
300
400
500
600
700
8003/
1/20
026/
1/20
029/
1/20
0212
/1/2
002
3/1/
2003
6/1/
2003
9/1/
2003
12/1
/200
33/
1/20
046/
1/20
049/
1/20
0412
/1/2
004
3/1/
2005
6/1/
2005
9/1/
2005
12/1
/200
53/
1/20
066/
1/20
069/
1/20
0612
/1/2
006
3/1/
2007
6/1/
2007
9/1/
2007
12/1
/200
73/
1/20
086/
1/20
089/
1/20
0812
/1/2
008
3/1/
2009
6/1/
2009
9/1/
2009
12/1
/200
93/
1/20
106/
1/20
109/
1/20
1012
/1/2
010
3/1/
2011
6/1/
2011
9/1/
2011
12/1
/201
13/
1/20
126/
1/20
12
Monthly Requests for Sciences Collections
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ReCAPColumbia University
System-wide Data Plateau of request volume in past four years “ReCAP Year” divided into trimesters Volume lowest in summer, but only by a
third Request volume by hour of day Busiest period roughly 9am-5pm
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ReCAPColumbia University
2,147
14,520
26,564
35,757
42,866
50,009
59,755
69,06071,119 71,582
72,786
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
System-wide Requests by Fiscal Year
Continuous Increase Level
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ReCAPColumbia University
0
10,000
20,000
30,000
40,000
50,000
60,000
January February March April May June July August September October November December
System-wide Requests by Calendar Month
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ReCAPColumbia University
0
10,000
20,000
30,000
40,000
50,000
60,000
0 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
System-wide Requests by Hour
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ReCAPColumbia University
Delivery Items physically delivered to circulation
desks Requests outpace deliveries – indicating
Science collections going to other locations more often
May be due to closure of several locations Patrons developing new habits
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ReCAPColumbia University
0
500
1,000
1,500
2,000
2,500
3,000
3,500
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08FY08/09
FY09/10FY10/11
FY11/12
Total Delveries to Sciences Locations
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ReCAPColumbia University
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Delivery Location of Science Library Requests
Science Libraries Butler EDD Other Libraries ILL/BorrowDirect Avery Health Sciences Tech Services/Preservation
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ReCAPColumbia University
0
1,000
2,000
3,000
4,000
5,000
6,000
7,000
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Sciences: Requests vs. Deliveries
Requests Deliveries
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ReCAPColumbia University
Request Rate Request rate is a measure of collection usage It is the percentage of ReCAP collections
requested during a twelve-month period Provides staff one way to gauge overall use of
offsite collections Request rate is one factor used to structure ReCAP
facility staffing model Patron access to offsite collections is excellent:
dynamic with few failures Measured two ways:
◦ Annual ◦ Lifespan
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ReCAPColumbia University
1.45%
0.97%
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Request Rates of Sciences
TIME_SUM_LIFESPAN_RATE TIME_SUM_ANNUAL_RATE
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ReCAPColumbia University
0.00%
0.50%
1.00%
1.50%
2.00%
2.50%
3.00%
3.50%
4.00%
4.50%
5.00%
FY01/02 FY02/03 FY03/04 FY04/05 FY05/06 FY06/07 FY07/08 FY08/09 FY09/10 FY10/11 FY11/12
Request Rates of Sciences Sub-Collections
Biology Chemistry Engineering Geology Geoscience Mathematics Physics Psychology Science
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More information about data sets can be found on the ReCAP Data Center website
Primary data categories include: accession, retrieval, delivery and circulation
Tailored data sets and analysis will be provided to staff via the ReCAP Coordinator
Please see the main ReCAP website for general information about CUL procedures and systems
More Data Available
ReCAPColumbia University