scientific presentation
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Scientific Presentation. Tips & Tricks. Ardhasena Sopaheluwakan. Presentation Cycle. Phases in Planning, Preparing & Delivering a Presentation. Objective Audience Content Structure Visuals Delivery. Impact. Phase 1: Objective. - PowerPoint PPT PresentationTRANSCRIPT
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Scientific PresentationTips & Tricks
Ardhasena Sopaheluwakan
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Presentation Cycle
IMPACTIMPACT
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Phases in Planning, Preparing & Delivering a Presentation
• Objective• Audience• Content• Structure• Visuals• Delivery
Impact
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Phase 1: Objective“What do I want my audience to think, feel or do that is different as a result (of my presentation)?”.
NO CHANGE
EFFECTLESS
PRESENTATIO
N
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Phase 2: Audience
The way the material is delivered should be receivable and understandable by different listener. Important:• Technical expertise• Knowledge• Reason for your audience to listen
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Phase 3: Content
Appropriate material leading to your objectiveDevelop:• Memorable key messages• Tailored for the audience
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Phase 4: Structure
Arrange key messages in the most productive sequence
BEGINNING MIDDLE END GREATEST IMPACT
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Phase 5: Visuals
• Help the audience to absorb and retain the key messages
• Built based on objective and audience
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Phase 6: Delivery• Gestures• Eye contact• Posture• Position• Use your own accent. Do NOT try to sound
British or American. (Unless you are really fluent)
Effective rehearsal will enhance delivery
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Understanding The Audience
Audience:
Collection of individuals with their own unique interest, motivation, values and attitudes
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Understanding The Audience (2)
Examples of issues to be considered:• Their background & level of understanding of
the subject• Their motives• Their attitudes• Their expectations• Handouts or presentation summary?• Appropriate environment?
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Creating Relevance for Mixed Group
Consider:• Group impact on the outcome• Experience of group members• Possible relation• Useful personal stories
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Tips to localize your delivery
1. Prop up briefing session2. Have a “ring around”3. Local media research4. Pre-presentation survey5. Open with a discussion or exercise6. Attend local meeting
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How to deliver persuasive content
• Ask “So what?”. Leave out the non-importance• Three key messages or major themes• Logic (argument) & emotion (audience’s
feeling) = acceptance
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How to deliver persuasive content (2)
• Structure : sequence, flow• Use visual aids• Relevant evidence
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Presentation Milestones
Create unitary goals or mini-objectives to support your overall goalExample:• Overall objective: ………….– Unit one objective: ………….– Unit two objective: ………..– Unit three objective: …………
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Building a Flow with Transitions
• Summarize the last section• Bridge into the next piece• Provide a Lead-inExample:“So we’ve looked in detail at the brief, now let’s turn our attention to ... What we’re in fact suggesting here is …”
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Building a Flow with Transitions (2)
• Use a visual aid• Use gesture• A story• Movement to another part of the room• Pass to another presenter• A creative device – an ‘embedded’ ice-breaker• A sound or some music [X]
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Interacting with Visuals
• Stay in contact with the audience• Use pause to allow the audience absorbing the
concept• Deliver at least one clear point per slide• When narrating complex charts/graphs, focus
audience attention carefully. Ask them when you require extra attention …
• Do NOT use too complicated graphs / schematic diagram. Either simplify or flash through
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Interacting with Visuals (2)
• Plan your slide transitions• Use hands to illustrate material on the screen• Anticipate equipment failure• Do not put too much text on the slide such
that you are forced to read through. Put pointers instead.
• Pictures ! (worth thousands words). But do NOT use irrelevant or distracting pictures.
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Narrating ‘Complex’ Charts
Example of chart narration:• This is a chart that examines…• The x axis shows ..• Let me first draw your attention to …• Now contrast that by comparing …• Therefore, this chart shows us … (conclusion)
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Using Eyes Effectively
• Share eye contact with the entire audience• Frequency• Duration of eye contact
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Handling Questions
• Respond accordingly to the motivation of the question
• Make eye contact • Allow the questioner to finish the question• Check that you understand, ask “what you are
asking is …”• Don’t get into an argument or debate
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Handling Questions (2)
• Gently but firmly move on once the question is answered
• Indicate which parts of the (multiple part) questions you are answering
• Answer with evidence (where possible)• It’s OK to say you don’t know• You may offer to research an issue and provide
follow-up
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Rehearsal
• Read through• Dress-rehearsal• Group rehearsal
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Tips for rehearsal
Do it again and again and again and again