SCOOTERS INDIA LIMITED

(A Government of India Enterprise)

Post Bag No.23 (GPO), Sarojini Nagar,

Lucknow – 226 008

Phone: 0522-2476090, 2476242 (Exchange), 2476139 (Direct)

Fax: 0522-2476190

Email: materials@scootersindia.com

TENDER NOTICE

TE NO.SIL/PUR/VCB/14

Sealed Tenders are invited in two bid system for “Retro-fitment of new Vacuum

Circuit Breaker (VCB) in 33kV/11kV Sub-Station”, For tender form and further

details please visit our website www.scootersindia.com

Manager (Materials.)

Mob: 09415021384

SCOOTERS INDIA LIMITED Sarojini Nagar,

Lucknow - 226008 (Phones: 0522-2476090, 2476242 (Exchange) Direct: 0522-2476139)

Fax: 91-522-2476190 Email: materials@scoootersindia.com

NOTICE INVITING TENDER

Open Tender in Two-Bid basis for “Retro-fitment of new VCB in 33kV/11kV Sub

Station”

M/s. ……………………………… …………………………………… …………………………………… ……………………………………

Tender Enquiry No: SIL/PUR/VCB/13 Due Date: 26.02.2014 Tender Enquiry Date:05.02.2014

Dear Sir, Please submit your quotation in sealed cover in prescribed tender documents, tender document can be obtained from the office of materials department, Scooters India Limited (A Govt. of India Enterprises), Head Office & Registered Office, Post Bag No. 23, Sarojini Nagar, Lucknow-226008, on all working days on payment of Rs.500/- (Rupees Five Hundred only) by Demand Draft / pay order in favor of Scooters India Limited payable at Lucknow towards cost of Tender document, Tender documents can also be downloaded from our website: www.scootersindia.com party quoting against documents downloaded from website should submit a DD/Pay order of Rs.500/- along with Techno-Commercial bid towards cost of tender documents, failing which their offer will not be considered in any case. The sealed envelope should be super scribed with Tender Enquiry No. and due date. The quotation submitted shall be subject to our terms and conditions enclosed for the supply of materials as per Annexure-I. The tender shall reach us on or before the due date by 12 noon. The tenders will be opened at 3.00 P.M on the same day. Please give reference of Tender Enquiry No. date and due date in all your correspondence for prompt action. The Bidder’s name and address to be mentioned over the sealed cover for clear identification. In case if you are not submitting the offer please post a regret letter and return the documents. Thanking you,

Yours faithfully, For SCOOTERS INDIA LIMITED

(Pradeep Singh) MANAGER (Matls.)

Mob. No. 09415021384

Please submit your offer in two parts in separate sealed covers as detailed below:- (1) First Cover, (Techno commercial bid) consisting of following:

a. Details of Materials (Annexure I) b. General Terms & Conditions (Annexure-II) c. Check List (Annexure-III) d. Un-priced Price Bid (Annexure-IV) e. Special Terms & Conditions (Annexure-VI) f. Minimum Qualifying Criteria (Annexure-VII) g. Bid Evaluation Criteria (Annexure VIII) h. Integrity Pact (Annexure- IX)

(2)Second cover, (Price bid) consisting of following: a. Price Bid (Annexure-V)

NOTE: In case Price bid is found to be different from the un-priced price bid in any manner, the offer will be rejected summarily. Important: Taxes & Duties quoted by you will be taken for cost evaluation for order placement and no change will be entertained at a later stage except in the case of revision made by the Government. Changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form (In case of new vendor) which is available on our website (www.scootersindia.com) and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form) Conflict among other Terms and Conditions In case of conflict between General Terms and Conditions (Annexure-II) and any other special or typed conditions (Annexure- VI), the later shall prevail to the extent applicable. The price quoted shall be in figures and also in words in Price bid. In case of difference in both, the later shall be considered for evaluation purpose. Enclosures:-

1. Material Details= Annexure-I 2. General terms & conditions=Annexure-II 3. Techno Commercial Bid compliance:

(a)Check-list=Annexure-III (b)Un-priced Price Bid=Annexure-IV (c) Special terms & conditions=Annexure-VI (d) Minimum Qualifying Criteria=Annexure-VII (e) Integrity Pact=Annexure-IX

4. Price Bid= Annexure-V 5. BEC(BID EVALUATION CRITERIA)=Annexure-VIII

Annexure-I

Details of Material

Sl.

No.

SIL Material

Code

Description

Quantity Required (in numbers)

Specifications

1. Vacuum Circuit

Breaker (VCB)

06 Type Vacuum Circuit Breaker

Rated Voltage 12kV

Rated Continuous Current

1250A

Frequency 50Hz

Insulation Level 28 kV / 75kV Peak

Rated Interrupted Current

40kA

Short Circuit Current Duration

03 Seconds

Rated Making Current 100kA

Operation Sequence 0-0.3 Second- CO -03 Minutes – CO

No. Of Poles 03

Insertion Of Circuit Breaker

Horizontal Withdrawal & Isolation

Position Of Circuit Breaker In The Panel

3 Position viz. Service Test & Isolated

Type Of Secondary Contact

Manually Engaged 24 Way Plug & Socket

Switch Duty Capacitor & Transformer

No. Of Aux. Contacts 06 NO + 06 NC

Spring Mechanism Motorized Charge, 220V AC & Built-In Manual Charging Handel

Closing & Tripping Push Button & 24 V, DC Coil

2 Installation &

Commissioning Of Sl. No.

01 In our present existing Control Panel.

Annexure-III

MINIMUM QUALIFYING CRITERIA

(Techno-commercial Bid)

Sl SIL Requirement Bidders Acceptance

1 Bidder / Principle should be an ISO 9001-2000 Certified company, attach copy of certificate of ISO 9001-2000 certification.

2 Bidder’s / Principle’s Profile & its Annual Report will be considered.(05 crores minimum),attach copy of Annual Financial report/audited Annual Accounts of Last Financial Year.

3 Bidder / Principle must have manufacturing facility of VCBs & Vacuum Interrupter in India itself, attach declaration on letterhead of Principle for the same.

4 Bidder / Principle must have manufacturing 11 KV breakers suitable for 40 KA fault current in India itself, attach declaration on letterhead of Principle for the same.

5 Bidder / Principle should have successfully retrofitted VCBs along with trolley in place of MOCBs / LOCBs breakers in 11kV Switch Gears in any reputed Power Generation Stations or Electricity Distribution Boards or Automobile Manufacturer or Engineering Industry or Manufacturing Industry in last 10-15 years for the following quantities:

a. At-least 1000nos. of any make & capacity, furnish documents mentioning company name & quantity where installed on Principle’s letter head.

b. At-least 05nos. NGEF make, type GR256/10,Produce copy of PO’s for the same.

6 Availability of service facility in or nearby Lucknow & good spare back-up will be considered.

7 Supply of material should be strictly as per the specifications given in Annexure-I Signed Annexure –I should be submitted.

8 The bidder should enclose tender document cost of Rs 500/- & EMD of Rs 1,00,000/- by DD/Pay order in favour of Scooters India Limited ,Lucknow , payable at Lucknow along with Techno-Commercial bid, failing to which will lead to disqualification.

Dated:

Signature of Bidder:

Seal:

Annexure-IV CHECK LIST (Tender No.SIL/PUR/VCB/13 Due date ( 26.02.2014 )

(Part of Techno-commercial Bid) (Please ensure that following documents/details have been enclosed /accepted)

Sl. No. Particulars Status Please tick

(√)

1 Every page of tender duly signed, stamped & attached. Yes

2 Validity of offer 90 days from the tender opening date Yes

3 Prices shall be kept FIRM till the complete execution of the order Yes

4

Following declarations on party letterhead enclosed a) We hereby certify that we have not been blacklisted by any Public Sector

Undertaking/Public Department. b)We have gone through the terms and conditions given in your above tender

form, is accepted and agreed by us

Yes

5

The tender is in two bid system. Please enclose the envelope for Techno Commercial Bid and Price bid separately. In the Technical Bid party to enclose the check list, Un-priced Price Bid, Minimum Qualifying Criteria, Special Terms & Conditions, EMD(of Rs. 1,00,000/-) & Integrity Pact.

In the Price Bid, party shall enclose the basic price of items in words and figures.

Yes

6 All prices quoted against individual items in figures and also in words in price bid

Yes

7

Bidder to undertake on letter head for warranty / guarantee for a minimum period of 12 months from the date of receipt of material at SIL Stores- Enclosed.

Yes

8

Within 15 days of receipt of Purchase Order, the successful Bidder shall furnish to SIL a Security Deposit in the form of Performance Bank Guarantee valid till the completion of warranty / guarantee period for an amount equivalent to 10% of the contract value- Agreed

Yes

9 The delivery term shall be “FOR SIL Stores”, Yes

10 The Payment term shall be “45 days direct credit from the date of receipt of material at SIL”.

Yes

11 S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed

Yes

12 For delivery term FOR SIL, Transit insurance shall be at party’s end and it should be included in quoted basic rate.

Yes

13 Integrity Pact document accepted and Signed by Party Yes

14

a. Company Profile and Brochures, etc - Enclosed. b. Duly filled in Vendor Registration Form - Enclosed. c. Proof of minimum turn over Rs.05 (Five) crores per annum during the

past two financial years. –Enclosed d. Declaration on letter head for being a manufacturer or in case of a

authorized dealers, Authorization Letter to the extent of Authority & Price- Enclosed.

e. Proof of supplier to an automobile manufacturer/engineering industry/manufacturing industry/Power Generation Stations/Electricity Distribution Boards during the past two financial years (Copy of PO, Invoices, etc.)-Enclosed

f. Tender document cost Rs.500/-(Five hundred only)- Paid

Yes

Annexure-V

SIL – SPECIAL TERMS AND CONDITIONS

Criteria for quantity distribution shall be as follows:-

The following Special Conditions that needs to be adhered to:

Sl SIL’s Special T&C Bidders Acceptance/Com

ments

1 The tender is in Two Bid System and after qualifying the Techno Commercial Bid of each bidder, their respective Price Bid shall be opened.

2 An EMD of Rs.1,00,000/- (One Lakh only) is to be enclosed with the Techno Commercial Bid in form of crossed account payee demand draft / pay order drawn in favour Scooters India Limited, Lucknow. Payable at Lucknow. Bids/offers without EMD will not be considered. EMD of unsuccessful bidders shall be returned immediately after the finalization of Tender and shall be interest free.

3 EMD is liable to forfeited if the bidder withdraws or amends, impairs or derogates from the tender in any respect within the period of validity of this tender.

4 Within 15 days of receipt of Purchase Order, the successful Bidder shall furnish to SIL a Security Deposit in the form of Performance Bank Guarantee valid till the completion of warranty / guarantee period for an amount equivalent to 10% of the contract value.

5 Bidder to undertake on letter head for warranty / guarantee for a minimum period of 12 months from the date of receipt of material at SIL Stores.

6 New breakers has to be supplied with accessories mounted on trolley maintaining the original position of the contacts, wheels, locking arrangements, shutter opening brackets, etc.

7 Modification / Matching in the panel wiring shall be done by the vendor to match the new breaker with our existing system.

8 Checking & verification of various interlocks shall be done by the vendor after matching the new VCBs to our existing system.

9 New breaker & trolley must be interchangeable with any of the existing LOCBs in switch-gear panel.

10 All the tools required to carry out the work has to be arranged by the vendor.

11 Party may rise-up themselves for site situation before bidding.

12 Check list must be filled up and enclosed by vendors in Techno Commercial Bid.

13 The payment terms shall be 45 days direct credit from the date of receipt of material at SIL Stores.

14 The supply shall be strictly as per SIL Descriptions & Specifications.

15 All VCBs should accompany test certificate of the manufacturer and the test certificates should accompany all test results done for a new VCBs.

Item Sl. No. Distribution (in %)

L1 Source L2 Source

1 to 2 Annexure- I 100 NIL

(As a part of Annexure-V)

16 Irrespective of manufacturer’s test certificates & testing during inspection, trial of any / all VCBs may be further conducted after delivery at SIL works within 15 days from the date of receipt of material at SIL works at the discretion of in-charge maintenance of respective units. Party’s bill will be accepted after 15 days from the date of receipt of material at SIL works & if no defects are observed during the trial run.

17 Delivery shall be “FOR SIL Store “ and should be within 12 weeks from the date of receipt of PO by the successful bidder, if in any case the date has to extend then the party should communicate it in advance and SIL reserves the right to consider it or not.

Un-priced Price Bid Annexure -VI

(TECHNO COMMERCIAL BID)

Supplier‘s name:

Dated: Signature of Supplier: Seal:

Sl. No.

Material Code

Description

Quantity Required

To Be filled by vendor

Basic Rate /Unit (exclusive taxes) ( in Rupees)

Excise

Duty (%)

CST against

“Form C” (%)

VAT + SAT (%)

S.Tax (%)

In digits In words

1 Vacuum Circuit Breaker

(VCB)

06 X XX

2 Installation &

Commissioning of all the

above VCBs

06 X XX

Price Bid Annexure -VII

Supplier‘s name:

Dated: Signature of Supplier:

Seal

Sl. No.

Material Code

Description

Quantity Required

To Be filled by vendor

Basic Rate /Unit (exclusive taxes) ( in Rupees)

Excise

Duty (%)

CST against

“Form C” (%)

VAT + SAT (%)

S.Tax (%)

In digits In words

1. Vacuum Circuit Breaker

(VCB)

2. Installation &

Commissioning of all the

above VCBs

BID EVALUATION CRITERIA

Annexure-VIII PRICE: (1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions (for items at sl. No. 1 to 2 individually):-

S.No Terms & Conditions

1 Basic Price

2 Discount (Less)

3 Packing & forwarding

4 Excise Duty

5 CST with or without form

6 UP VAT

7 others

8 Development Tax

9 freight

10 Transit insurance

11 Payment Terms In Days*

12 Modvat(Less)

13 UPTC(Less)

(As a Part of Annexure-VIII) (2) Quantity distribution shall be 100 % on L1.

* The following loading factors shall be applicable w.r.t. different payment terms in number of days for relative evaluation purpose.

Sl.

No.

Payment Term Credit Days Value of Loading

factor

1. Credit period

(PREFERED)

45 0

2. Credit period 60 (-) 0.0070

3. Credit period (>) 60 (-) 0.0070

4. Credit period 30 (+) 0.0070

5. Credit period 21 (+) 0.0111

6. Credit period 15 (+) 0.0139

7. Payment through

bank/ COD

0 (+) 0.0209

8. Advance payment

(against Performa

Invoice)

(-) 45 (+) 0.0418

Annexure-IX