scope of presentation a. aim of presentation b. composition of region c. progress against the...

SCOPE OF PRESENTATIONA. Aim of presentation

B. Composition of Region

C. Progress against the operational plan

D. Current Inmate totals and Cases in Community Corrections

E. Security

F. Corporate Services

G. Finances

AIM OF PRESENTATION

To brief the Correctional Services Portfolio Committee on the conditions of prisons and related matters in the Free State and Northern Cape Region

C O M P O S IT IO N F R E E S T A T E A N D N O R T H E R N C A P E R E G IO N

C o le sb e rgD e A a rH o p e to w nR ic hm o ndV ic to ria W e st

A R E A C O M M IS S IO N E RC O L E S B E R G

G o e d e m o e d M e d AG o e d e m o e d M e d BB e thulieE d e nb urgF a ure sm ithZ a s tro n

A R E A C O M M IS S IO N E RG O E D E M O E D

G ro e np unt M a xG ro e np unt M e dG ro e np unt Y o uthF ra nk fo rtH e ilb ro nP a rysS a so lb urgV e re e niging

A R E A C O M M IS S IO N E RG R O E N P U N T

G ro o tvle i M e d AG ro o tvle i M e d BB o sho fB ra nd fo rtL a d yb ra ndW e p e ne rW inb urg

A R E A C O M M IS S IO N E RG R O O T V L E I

B a rk le y W e stD o ugla sK im b e rle y

A R E A C O M M IS S IO N E RK IM B E R L E Y

K ro o nsta d M e d AK ro o nsta d M e d BK ro o nsta d M e d CK ro o nsta d M e d DB e thle he mF ic k sb urgH a rrism ithH e nne nm a nH o o p sta dL ind le yO d e nd a a ls rusS e ne k a lV e nte rsb urgV irginia

A R E A C O M M IS S IO N E RK R O O N S T A D

K urum a nS p ringb o kU p ingto n

A R E A C O M M IS S IO N E RU P IN G T O N

R E G IO N A L O F F IC E

No.

Achievements Current programmes and Projects Current Constraints and

challengesHUMAN RESOURCE DEVELOPMENT

1. Training of officials on the implementation of Act 111 of 1998 and Regulations.

1.1

All Area Commissioners: Free State & Northern Cape Region.

Finalized None

1.2

Head Correctional Centres & Area Co-ordinators.

40x Finalized 40x Pending

None Unavailability of training facilities

1.3

Trainers (Train the Trainer) 13x Finalized None

1.4

Community Corrections personnel 300x Finalized

None Booking made for pending officials

1.5

Vocationalists as co-facilitators 30x Finalized None

1.6

Regional Office Senior Staff 27x Finalized None

1.7

All officials 4500x officials to be trained during the financial year ending 31/05/2005

Inadequate internal training and

accommodation facilities. Poor

attendance by officials. 2. 82x New Parole Board Staff pending Awaiting appointments.

40x Disciplinary officials and case presenters

To be finalized by the end of August 2004

Vocationalists & CMC’s 40x Trained

40x Pending

To be finalized by the end of August 2004.Booking made for pending officials

OPERATIONAL PLAN“Our belie”

“We are working for change, nothing can be the same again.”

Independent prison visitors to be trained by HCC

None

No.

Achievements

Current programmes and Projects

Current

Constraints and challenges

Members of Community Forums to be orientated by Head Community Corrections

None

Nutrition to be trained by Regional Co-ordinator Health Care

None

3. BAS –Training 53x officials were trained BAS training finalized None

PFMA 106x were trained PFMA Training finalized None

11xtrainers on communication skills programme Finalized None

Restorative Justice 210-trained Restorative Justice None

Posting 14x trained Posting None

Grievance Procedure 216- trained Grievance Procedure None

Strategic Planning 17-trained Strategic Planning None

Induction Programme 6-trained Induction Programme None

Commissioner of oaths 6-trained Commissioner of Oaths None

Investment in excellence 15-trained Investment in excellence None

COMMUNICATION

1 All Management Areas compile their own operational plan.

Implementing the regional and National Operational plan.

Appointment of regional

Co-ordinator Communication.

2. Survey of available notice boards finalized. Busy with action to rectify needs Project must be finalized before 1 Sept. 2004.

2.1

Database of key opinion formers finalized N/A N/A

2.2

Weekly feedback and “Goodnews” stories to DC Communication.

N/A Co-operation of A/C’s.

2.3

Attendance of GCIS meetings N/A N/A

2.4

Worksession at Protea Hotel with all MEC’s and Area Commissioners for the Free State & Northern Cape.

Development of corporate marketing CD’s and videos for region (Bloemshow, visit of the Deputy Minister to Kroonstad).

N/A Funds available

No.

Achievements Current programmes and Projects Current Constraints and challenges

2.4

Issuing of Regional weekly Media Bulletin N/A N/A

2.5

Monthly Internal Newsletter to all Areas. N/A N/A

3. Bloemshow – received trophy and gold medal for exhibition: Best indoor exhibition Most original exhibition Biggest input from a government department

Busy with arrangements for Kimberley show 28 September – 2 October 2004.

N/A

4. Cleaning actions in Bloemfontein City, Heidedal and

Mangaung to build the image of DCS. Received positive letters from the community

N/A

5. Networking at the DCS suite at Vodacom Park (Soccer & Rugby)

Entertain high profile persons, sponsors, etc.

N/A

6. 40x Nurses trained 27-28 June 2004 White Paper

None N/A

7. 35x Area Commissioners including Area Co-ordinators orientated around the White Paper

None N/A

8. 50x Members of the Free State Provincial Legislature & other government departments were oriented around the White Paper on the 26 July 2004 .

None N/A

9. 30x HIV/Aids Co-ordinators from Correctional Centres will be orientated on the 17th August 2004.

None N/A

INFORMATION TECHNOLOGY

Upgraded 4 PAS Alpha Computers atGroenpuntKroonstadKimberleyGrootvlei

Awaiting commencement of upgrading of 75 Novell servers hardware and upgrading of software

Held first work session out of all the regions for IT staff in the country to improve communication,

improve set standards and sensitise members on audit queries

Funding of quarterly standards to uphold moral and improve teamwork.

Increased users awareness of call logging and call logging procedures.

Work study session held at Leeuwkop to expand current post establishment from 13 to 30 with 3 Sub-regional managers (Northern Free State, Southern Free State and Northern Cape)

Awaiting Job evaluation results according to set new norms and financing of new posts.

Improved efficiency on Network Controllers side:920 calls handled from 1 September 2003 to 1 April 2004 (6 months)1456 calls handled from 1 April 2004 to 30 July 2004 (4 months)

Achievements Current programmes and Projects Current Constraints and challenges

INSPECTORATE

Yearly detail inspection finalised Regional Office awaiting reports from Area Commissioners.

Area Commissioners Inspection Status Report

NA

In line with the approved schedule for 2004/2005 on high-risk area.

Regional Office Inspection Status Report.

Finance, Persal, Personnel and Logistic Section not inspected due to unavailability of specialists.

10.

The therapeutic diets, OHS Act, Firearms and ammunition control, control prison type keys and checking and control were identified as critical risk area.

Regional Office Inspection Status Report Different specialists must empower relevant officials.

FINANCE

11.

Implementation of new financial system BAS

Filing system for financial documentation. Education of finance and logistical personnel to use BAS more effectively. Proper infrastructure at all correctional centre levels. Balancing of budget on BAS. Capturing of internal charges on BAS. Posting of incorrect expenditure to correct responsibilities. Providing of updated FAP to all financial role-players in the Region.

No proper filing system for BAS input documentation, however, proposal in this regard was made to Head Office. On-the-job training by means of PC Everywhere will continuo. BAS computers needs will be addressed and reported accordingly. Unable to draw budget reports. Fault has been registered at Head Office. Unable to capture internal charges on the Special journal functionality. Fault has been registered at Head Office. Unable to post expenditure through internal clearance, but fault was registered at Head Office. Awaiting updated (BAS information) FAP from Head Office.

Spending of regional budget as on 29th July ’04 was 33.08% while the ideal should be 33.333%. (Deviation –0.25%)

See point 1, as mentioned above.

Overtime: The % should be 30.77% however it is 46.37%.

Reduce overspending

No. Achievements Current programmes and Projects

Current Constraints and challenges

1. Awaiting trail detainees: identification of high profile at DCS.

Identify the correct placement of high profile /risk awaiting trial detainees.

2. Erecting of security fence with cameras.

Availability of structures

3. Erecting of security fences: Grootvlei, Hennenman, Douglas.

Training of officials in security matters e.g. Arsenal Control, Firearm training. Training of EST’s.

Dilapidated structures

4. Achieved searching of inmates Proper security fences with cameras.

5. Investigation of escapes Reduction of escape

6. Surprise visit to correctional centres Vetting of officials

7. Control of monitors Arsenal control



RELIGIOUS CARE

1. Church services - Target 891 Achieved 3805

Church services Financial shortages in running the programmes. Shortage of spiritual Workers

2. Group session - Target - 738 Achieved 2046

Group session

Financial shortages in running the programmes.Shortage of spiritual Workers

3. Personal interviews - Target- 1746 Achieved 3533

Personal interviews Financial shortages in running the programmes.Shortage of spiritual Workers

4. Training Spiritual workers on model of intervention

Assessment of offenders Shortage of spiritual Workers

5. Training of Spiritual workers on Restorative Justice Approach.

Restorative Justice programme

Lack of role clarification in the Restorative Justice programme

6. Submission of statistics Correct Lan information on the Computer system

Shortage of computers

7.

PROJECTS:

Non-involvement of most of the churches in our Region. Less involvement of CBO’s, FBO’s and NGO’s in giving programmes in our Region.



1. Training of 240 officials with regard to LAN Admin and Release System

Establishment of new CSPB

Effective implementation of unit management

2. Clarifying roles of CMC v/s CSPB to all parole boards and CMC’s.

Training of New Parole Boards’ chairpersons and committee members

Appointment of Unit managers as Chairpersons of CMS’s.

3. Readiness of establishing CSPB’s w.r.t facilities and equipments.

Identification of centres of excellence

Reduction of overcrowding

4. Training of

chairpersons of case management committees (Unit Managers)

Establishment of Maximum Female Section

5. Establishment of

postponement Court at Grootvlei Med A

6. Effective

implementation of Unit Management

7. Preparation of the

community with regard to the new CSPB.



HIV/AIDS

1. Committees established in Regional Office, management Area and correctional centre.

HIV/AIDS impact assessment for implementation of HIV/AIDS workplace program.

Management Area HIV/AIDS co-ordinators appointed on adhoc basis.

2. Voluntary counselling and testing: 14 Nurses were trained in basic counselling.

Voluntary counselling and testing training.

N/A

3. Peer education 45 Juveniles were trained. 15 Officials were trained at Groenpunt, Kimberley and Kroonstad.

Peer education training for officials (Grootvlei & Goedemoed)

Program for members not in place.

4. Budget for inmates available at Regional Commissioners Office level and in all Management Area.

Marketing of HIV/AIDS programs and policies in management areas and correctional centres.

Lack of budget for HIV/AIDS workplace program.

HEALTH

5. Training / Workshop/ Conference Nurses trained on the new mental health Act 17 of 2002

The management of sexually transmitted disease, training due in August. 2004.

Inability of nursing staff to attend training due to staff shortage.

6. Nurses conference for the region held as a capacity building exercise.

The managing of Anti retroviral to doctors and nursed, training due in August.

The absence of doctors and pharmacist in our centres.

7. Training for newly appointed pharmacist Unavailability of contracts for doctors availing themselves to provide services. 8. Training on the OHSA to 44-officials

9. Establishment / opening of a pharmacy in Kroonstad that will service part of the region.

Establishment of a 24-hours nursing care service in Kimberley.

Present policy gaps caused by changes in legislation. Causing practise problems.



10. Implementation of the 3-meals system in most centres.

Implementation of 3-meals system and primary health care in remaining centres

11. The implementation of primary health care in most centres.

The launching and roll out of the comprehensive treatment of HIV/AIDS (Anti-Retroviral) to inmates.

EDUCATION & TRAINING

12. Educator Training: Assessors Nicro Creative Arts Competitions

Funds

13. Educator training: Skills Development Facilitators

Prize Giving for Offender

14. Operational Visits President Awards Ceremony: Northern Cape.

15. Procurement of Abet materials Completion of inputs on education and training policies.

Compilation of Assessment Guidelines.

Accreditation of training centres.

Operational visits

Training of educators

Training of tutors.

SOCIAL WORK SERVICES

Interviews

New Admission Interviews: Target - 1152 Achieved - 1220

New Admission Interviews Shortage of Social Workers and offices

Model of intervention Interviiews: Target - 2112 Achieved - 1350

Model of intervention Interviews

Group Work

1. Group Work Target- 576 chieved- 662

Group Work

Shortage of Social Workers and Programme rooms Offenders Involved in Group Work

1. Life Skills 3055 Life Skills Financial shortages in running the programmes. The vastness of our Region. Shortage of offices.Shortage of computers Infrastructure that is not accommodative. Shortage of appointed Social Workers especiallyin small stations.

2. Alcohol Program 860

Alcohol Program 3. Orientation Program 1835 Orientation Program

4. HIV Related 996 HIV Related

5. Sexual Related Program 396 Sexual Related Program

6. Crime Prevention 196 Crime Prevention

7. Marriage & Family 1101 Marriage & Family

8. Drug Program 396 Drug Program

9. Trauma/Detraumatisation 231 Trauma/Detraumatisation

10. Pre-Release Preparation 717 Pre-Release Preparation

11. Supportive Services 4835 Supportive Services

12. Aggression Related Program 533 Aggression Related Program

13. Other (Restorative Justice) 34 Other (Restorative Justice)

Community Projects

1. Community projects Achieved 21

Youth Day Shortage of Social Workers

Psychological Services

1. Individual Interviews Target 228 Achieved 168

Individual Interviews Shortage of Psychologists

2. Group Work Target 18 Achieved 30

Group Work Shortage of offices



1. Procurement of new leasing offices:1) RC Offices2) Senekal Community Corrections3) Bethulie Community Corrections4) Odendaalsrus Comm. Corrections5) Harrismith Community Correct.

Procurement of new leasing offices:Botshebelo Comm. Corrections offices Colesburg Community CorrectionsKurumann Community Correct.Upington AC OfficesColesburg AC Offices

ProcurementMore interaction with Dept. of Public Works means more knowledge.

2. Upgrading of Correctional Centres1) Kroonstad Med. A2) Harrismith3) College kitchen4) Vereeniging: Tarring of roads5) Brandfort: Upgrading of Prison6) Bethlehem roofs7) New mess to Grootvlei8) New logistics warehouse & cold rooms9) New additional AC offices to Grootvlei

Upgrading of Correctional Centres1) Kroonstad Med. B2) Heilbron3) Sasolburg4) Goedemoed Med. A 5) Douglas: New entrance control6) Convert Boilers into electrical



3. Security fences:1) Hennenman2) Grootvlei3) Lindley4) Kroonstad premises5) Goedemoed; AC offices6) Douglas 7) Bethulie

Security fences:1) Sasolburg2) Kurumann3) Kroonstad Med. A

4. Own resources building projects1) Goedemoed: New entrance control2) Zastron: New Office block3)

Own resources building projects1) Groenpunt Correctional Centre2) College Major repairs

5. RAMP Projects completed1) Grootvlei2) Groenpunt3) Kimberley4) Upington5) Douglas

RAMP Projects new1) Kuruman2) College



1. Awaiting trail detainees: identification of high profile at DCS.

Identify the correct placement of high profile /risk awaiting trial detainees.

2. Erecting of security fence with cameras.

Availability of structures

3. Erecting of security fences: Grootvlei, Hennenman, Douglas.

Training of officials in security matters e.g. Arsenal Control, Firearm training. Training of EST’s.

Dilapidated structures

4. Achieved searching of inmates Proper security fences with cameras.

5. Investigation of escapes Reduction of escape

6. Surprise visit to correctional centres Vetting of officials

7. Control of monitors Arsenal control

Revise inspection manual Completed

Compliance with Security policies & procedures

Completed, security workshops were held

Reduction in number of higher security escapes

Finalized, correct classification of inmates completed

DEVELOPMENTImplementation of development policiesAlign and audit current provision of programmes

Completed

Completed Current programs places and objectives identified

Management Area

Approved accom

Total % OccupationAdults

Med Max Med Max Med Max Infants Under 14 14-17 18-20Barkley West 74 97 0 0 0 0 0 5 0 0 0 0 102 137.8%Bethlehem Male 189 131 0 0 0 20 0 49 0 0 3 12 215 113.8%Bethlehem Female 22 10 0 1 0 0 0 4 0 0 0 1 16 72.7%Bethulie 42 39 0 1 0 10 0 2 0 0 0 0 52 123.8%Boshof 60 50 0 0 0 0 0 14 0 0 0 3 67 111.7%Brandfort 132 47 0 0 0 0 0 0 0 0 0 0 47 35.6%Colesburg Male 183 190 0 6 0 27 0 15 0 0 1 5 244 133.3%Colesburg Female 3 0 0 0 0 0 0 0 0 0 0 0 0 0.0%De Aar Male 264 333 0 8 0 30 0 30 2 0 0 9 410 155.3%De Aar Female 33 30 0 0 0 0 0 1 0 0 0 0 31 93.9%Douglas 297 384 0 10 0 58 0 43 0 0 2 26 523 176.1%Edenburg 65 78 0 0 0 6 0 3 0 0 1 0 88 135.4%Fauresmith 57 49 0 0 0 7 0 14 0 0 0 3 73 128.1%Ficksburg Male 58 78 0 0 0 6 0 0 0 0 0 0 84 144.8%Ficksburg Female 19 14 0 0 0 0 0 0 0 0 0 0 14 73.7%Frankfort Male 51 49 0 0 0 1 0 46 0 0 0 0 96 188.2%Frankfort Female 8 0 0 0 0 0 0 0 0 0 0 0 0 0.0%Goedemoed Med A 780 1077 0 0 0 0 0 0 0 0 0 0 1077 138.1%Goedemoed Med B 621 687 0 0 0 0 0 0 0 0 0 0 687 110.6%Groenpunt Max 1193 525 1659 7 0 71 17 0 0 0 0 0 2279 191.0%Groenpunt Med 739 1063 0 0 0 0 0 0 0 0 0 0 1063 143.8%Groenpunt Youth 255 17 0 12 0 233 0 0 0 0 0 0 262 102.7%Grootvlei Med A 918 681 94 5 2 69 39 824 0 0 73 251 2038 222.0%Grootvlei Med B 220 324 0 0 0 0 0 0 0 0 0 0 324 147.3%Grootvlei Female 46 20 0 0 0 0 0 0 5 0 0 0 20 43.5%Harrismith Male 235 223 0 0 0 44 0 0 0 0 0 0 267 113.6%Harrismith Female 20 0 0 0 0 0 0 0 0 0 0 0 0 0.0%Heilbron 47 25 0 0 0 5 0 0 0 0 0 0 30 63.8%Hennenman 210 123 0 0 0 0 1 137 0 0 0 34 295 140.5%Hoopstad 76 66 0 0 0 14 0 34 0 0 0 0 114 150.0%Hope Town 64 78 0 0 0 3 0 8 0 0 0 0 89 139.1%Kimberley Male 749 965 43 20 0 159 2 258 0 0 16 94 1557 207.9%Kimberley Female 52 42 0 0 0 4 0 6 4 0 0 1 53 101.9%Kroonstad Med A 1176 1396 6 0 0 136 0 0 0 0 0 0 1538 130.8%Kroonstad Med B 535 1 2 0 0 218 0 350 0 0 23 128 722 135.0%Kroonstad Med C 215 208 4 1 0 13 0 15 13 0 2 2 245 114.0%Kroonstad Youth 67 0 0 58 0 0 0 0 0 0 0 0 58 86.6%Kuruman Male 299 372 2 6 0 47 0 98 0 0 0 35 560 187.3%Kuruman Female 8 9 0 0 0 0 0 1 0 0 0 0 10 125.0%Ladybrand 54 74 0 0 0 5 0 0 0 0 0 0 79 146.3%Lindley 50 41 0 0 0 3 0 24 0 0 0 0 68 136.0%Odendalsrus 350 114 3 2 0 18 0 248 0 0 15 84 484 138.3%Parys 87 62 0 0 0 7 0 21 0 0 0 5 95 109.2%Richmond 43 46 0 0 0 6 0 8 0 0 0 0 60 139.5%Sasolburg 309 44 0 0 0 2 0 138 0 0 4 42 230 74.4%Senekal Male 120 84 0 0 0 0 0 0 0 0 0 0 84 70.0%Senekal Female 14 0 0 0 0 0 0 0 0 0 0 0 0 0.0%Springbok 83 98 0 0 0 18 0 4 0 0 0 3 123 148.2%Upington Male 730 819 512 11 1 83 24 178 0 0 5 43 1676 229.6%Upington Female 70 43 19 0 0 2 0 2 1 0 0 0 66 94.3%

Ventersburg 191 102 0 0 0 3 0 0 0 0 0 0 105 55.0%

Vereeniging 786 374 4 0 0 43 0 787 0 0 20 251 1479 188.2%

Victoria West 69 76 0 2 0 3 0 36 0 0 1 4 122 176.8%Virginia 444 365 2 1 0 33 3 220 0 0 6 67 697 157.0%Wepener 103 51 0 0 0 5 0 0 0 0 0 0 56 54.4%Winburg 148 128 0 2 0 12 0 24 0 0 1 5 172 116.2%Zastron 64 51 0 1 0 13 0 12 0 0 0 0 77 120.3%

TOTAL MALE 13287 11677 2327 152 3 1418 86 3630 0 0 171 1104 20568 154.8%

TOTAL FEMALE 510 376 23 2 0 19 0 29 0 2 4 455 89.2%

GRAND TOTAL 13797 12053 2350 154 3 1437 86 3659 0 0 173 1108 21023 152.4%

Infants NOT APPLICABLE0 0 0 0 0 0 0 25 0 0 0 25

Unsentenced inmates

14-17 18-20

Sentenced inmates Adults Youth Youth Youth

CRITICAL OVERCROWDED

FACILITIES

Approved accom

Unsentenced inmates TotalAdults

Med Max

Douglas 297 384 0 43 427

Grootvlei Med A 918 681 94 824 1599

Kimberley Male 749 965 43 258 1266

Kuruman Male 299 372 2 98 472

Upington Male 730 819 512 178 1509

Vereeniging 786 374 4 787 1165

Victoria West 69 76 0 36 112

Sentenced inmates Adults

OVERCROWDING

STRATEGY TO EVEN OUT LEVELS OF OVERCROWDING

•Transfer inmates to less accommodated correctional centres

Total

Management AreaApproved

accom 14-17 18-20 14-17 18-20

Bethlehem Male 189 0 20 3 12 35

Bethulie 42 1 10 0 0 11

Colesburg Male 183 6 27 1 5 39

De Aar Male 264 8 30 0 9 47

Douglas 297 10 58 2 26 96

Edenburg 65 0 6 1 0 7

Fauresmith 57 0 7 0 3 10

Ficksburg Male 58 0 6 0 0 6

Groenpunt Max 1193 7 88 0 0 95

Groenpunt Youth 255 12 233 0 0 245

Grootvlei Med A 918 7 108 73 251 439

Harrismith Male 235 0 44 0 0 44

Heilbron 47 0 5 0 0 5

Hennenman 210 0 1 0 34 35

Hoopstad 76 0 14 0 0 14

Hope Town 64 0 3 0 0 3

Kimberley Male 749 20 161 16 94 291

Kroonstad Med A 1176 0 136 0 0 136

Kroonstad Med B 535 0 218 23 128 369

Kroonstad Youth 67 58 0 0 0 58

Youth UnsentencedYouth Sentenced

LEVELS OF CHILDREN UNDER THE AGE OF 20

Kuruman Male 299 6 47 0 35 88

Ladybrand 54 0 5 0 0 5

Lindley 50 0 3 0 0 3

Odendalsrus 350 2 18 15 84 119

Parys 87 0 7 0 5 12

Richmond 43 0 6 0 0 6

Sasolburg 309 0 2 4 42 48

Springbok 83 0 18 0 3 21

Upington Male 730 12 108 5 43 168

Ventersburg 191 0 3 0 0 3

Vereeniging 786 0 43 20 251 314

Victoria West 69 2 3 1 4 10

Virginia 444 1 36 6 67 110

Wepener 103 0 5 0 0 5

Winburg 148 2 12 1 5 20

Zastron 64 1 13 0 0 14

TOTAL 155 1504 171 1101 2931

SECURITY AND SAFETY OF INMATES

ESCAPES

TOTAL OF ESCAPES FOR 2004 PER CORRECTIONAL CENTREDATE/MONTH/YEAR CORRCTIONAL

CENTREREMARKS SENTENCED/

UNSENTENCEDNUMBER OF ESCPAES

27 JANUARY 2004 KROONSTAD FROM WORK TEAM SENTENCED 1

02 FEBRUARY 2004 GROOTVLEI FROM WORK TEAM SENTENCED 1

05 FEBRUARY 2004 FAURESMITH OUT OF PRISON SENTENCED 1

10 FEBRUARY 2004 VIRGINIA OUT OF PRISON AWAITING TRIAL 5

23 FEBRUARY 2004 SASOLBURG OUT OF PRISON AWAITING TRIAL 8

04 MARCH 2004 COLESBERG FROM WORK TEAM SENTENCED 1

10 MARCH 2004 LADYBRAND ERRONEOUS RELEASE SENTENCED 1

16 MARCH 2004 LADYBRAND FROM WORK TEAM SENTENCED 1

18 MARCH 2004 HARRISMITH FROM WORK TEAM SENTENCED 1

28 APRIL 2004 VIRGINIA FROM WORK TEAM SENTENCED 1

15 MAY 2004 COLESBERG OUT OF PRISON AWAITING TRIAL 5

19 MAY 2004 LADYBRAND SOCCER TEAM SENTENCED 1

22 MAY 2004 SASOLBURG OUT OF PRISON SENTENCED 1

JUNE- NONE

26 JULY 2004 KIMBERLEY WORK TEAM T/M SENTENCED 1

29 JULY 2004 GROOTVLEI ERRONEOUS RELEASE SENTENCED 1

07 AUGUST 2004 GROOTVLEI ABSONDER SENTENCED 1

16 AUGUST 2004 GROOTVLEI PRISON BAND SENTENCED 1

TOTAL ESCAPES: 32

INTERVENTIONS TO CURB ESCAPESRemoved high risk awaiting trial prisoners to more secured Correctional Centres like Groenpunt Maximum, Kroonstad Medium A, Odendaalsrus, Virginia & Grootvlei Medium A.All awaiting trial prisoners at Ventersburg were transferred to the above-mentioned Centres.All high risk and high profile sentenced prisoners were transferred to the above secured centres.Free State Security plan for escapes throughout the Region was made by the Regional Commissioner with his Management to curb these escapes.

STATISTICS: COMMUNITY CORRECTIONS: FS & NC: JULY 2004 No. of Members at Community Correction-

252 Total number of Probationers: 2660 Total number of Parolees: 3619 Classification: Maximum: 3952 Medium: 1443 Min: 928

MEMBERS ON PRISONERS

04

PRISONERS ON MEMBERS

0

PRISONERS ON PRISONERS

11

SUICIDES 01

PRISON VIOLENCE

YEAR NATURAL UNNATURAL

2004 103 1

DEATH OF INMATES

TOTAL

4771

WHITE INDIANSFILLED

ESTABLISHMENTVACANT

MALE FEMALE MALE FEMALE

1122 202 8 5 4641 130

24.18% 4.50% 0.15% 0.08% 97.28% 2.72%

11.70% 2.94% 2.94% 0.98%

RACE TOTAL

GENDER MALE FEMALE

TOTAL PER RACE & GENDER 2051 578 4771

CURRENT RATIO (%) 44.19% 12.45%

SHOULD BE (%) 54.88% 14.70%

GAP (%) 10.69% 2.25%

TOTAL FILLED

251 250

579 568

1054 1036

770 754

479 456

1169 1139

380 370

89 68

4771 4641

MALE

GROOTVLEI

KIMBERLEY

AREA COMMISSIONERS

COLESBURG

GOEDEMOED

GROENPUNT

16

23

18

PERSONNEL DISTRIBUTION PER RACE AND GENDER: FREE STATE AND NORTHERN CAPE

AFRICANS COLOURD WHITE INDIANSFILLED

ESTABLISHMENTVACANT

FEMALE MALE FEMALE MALE FEMALE

488 187 1122 202 8 5 4641 130

10.51% 4.03% 24.18% 4.50% 0.15% 0.08% 97.28% 2.72%

7.84% 1.96% 11.70% 2.94% 2.94% 0.98%

-2.67% -2.07% -12.48% -1.56% 2.79% 0.90%

PEOPLE WITH DISABILITY

UPINGTON

TOTALS

REGIONAL OFFICE

KROONSTAD 30

10

TOTAL NUMBER OF PERSONNEL WITH DISABILITY 14

11

GAP (% ) 1.71%

21

130

VACANT

CURRENT RATIO (% ) 0.29% 1

SHOULD BE (% ) 2%

AREATOTAL DISCIPLINARY HEARINGS

NUMBER OF PENDING CASES

NUMBER OF CASES FINALISED

NUMBER OF OFFICIALS SUSPENDED

NUMBER OF OFFICIALS STILL ON SUSPENSION

NUMBER OF OFFICIALS DISMISSED

RECORDED FINALISED

COLESBURG 61 40 28 7 1 0 0 1

GOEDEMOED 24 6 18 2 0 0 0 0

GROENPUNT 66 17 49 6 1 3 0 1

GROOTVLEI 44 24 36 18 8 0 0 1

KIMBERLEY 35 19 17 6 4 1 1 1

KROONSTAD 123 40 83 15 0 3 2 3

UPINGTON 46 17 29 2 0 1 1 0

TOTAL 399 163 260 56 14 8 4 7

NUMBER OF CONCILIATIONS AND ARBITRATIONS

STATISTICS: PERSONNEL RELATIONS AND PERSONNEL DISCIPLINE: FREE STATE AND NORTHERN CAPE REGION

WORK CONDITIONS AND STAFF MORALE 1.Conditions of work are mainly adversely affected the severe overcrowding in our facilities as well as staff establishment that has not been revisited over a period of time. It is only now with the current management that parity with inmate totals is being sought. 2. The department’s facilities are as well being overburdened by the large number of inmates and the strain on it’s infrastructure. This situation is risky . 3. The departments facilities are however, continuously being evaluated and assessed i.t.o the Occupational Health and Safety Act 85 of 1993. The staff as well is appointed i.t.o the Department of Correctional Services Act 9/1959 and 111/1998. The Basic Conditions of Employment Act, Act 75/1997 is being adhered to within the allocated means of the department.

The moral of staff in the region can be said to be average as one moves from bigger facilities to good and acceptable in smaller facilities. This deduction is derived at as a result of service delivery feedback surveys in bigger and smaller facilities. Also the level of compliance and discipline at the above mentioned facilities. The recent restructuring of the department brought apprehension, uncertainty and disappointment to some officials as they had high hopes of being appointed automatically with the upgrading of positions. The recent wild cat strikes that were encountered in other regions were not experienced in this region. We already had started in reclucing the weekend establishment as early as 1 May 2004. However, even with that pro-active approach, we as well as other regions experience an overspending on the weekend budget.

WORK CONDITIONS AND STAFF MORALE 1. Conditions of work are mainly adversely affected the severe overcrowding in our facilities as well as staff establishment that has not been revisited over a period of time. It is only now with the current management that parity with inmate totals is being sought. 2. The department’s facilities are as well being overburdened by the large number of inmates and the strain on it’s infrastructure. This situation is risky . 3. The departments facilities are however, continuously being evaluated and assessed i.t.o the Occupational Health and Safety Act 85 of 1993. 4. The staff as well is appointed i.t.o the Department of Correctional Services Act 9/1959 and 111/1998. The Basic Conditions of Employment Act, Act 75/1997 is being adhered to within the allocated means of the department.

THE ANTI-CORRUPTION STRATEGY The strategy that is currently in place is the one that has been derived from the National Anti-Corruption Strategy. It however has to be updated as a new risk assessment of the region has just been completed. The focus areas of the current strategy are: Control and use of state vehicles The use of Petrol/toll cards Nursing services - Medication- G111’s

Logistics Stock and equipmentRationsOrders and paymentsTender procedures Agriculture LivestockAnimal medication and poison Personnel PersalOvertime paymentZ168 registerClaim S + T

Maintenance Stock and equipmentChaletwork Finance DataHandling of cashClubs and messes Parole boards WarrantsParole approvals Prison Administration Prisoners cashGratuityArsenals

FINANCECURRENT STATE OF EXPENDITURE: AS ON 1 AUGUST 2004: FS & NC REGION

R’ 000 Original budget allocation 726,190,500 Additional Budget 0 Plus: roll over funds 0 Revised budget allocation 726,190,500 Less: exp. Up to date 231,643,011 Outstanding commitments 8,567,157 Total amount available 486,017,332 % Without commitments 31.90 % Plus : % commitments 1.18 % % Spend with commitments 33.12 %

Ideal : 33.333% (Deviation –0.25%)

ALLOCATION OF REGIONAL BUDGET ACCORDING TO PROVINCES

PROVINCE EXPENSE 1 AUGUST 2004

ORIGINAL BUDGET

% (Exc. Comm Comm.

(Incl. Comm)

Total Free State R 179, 039,793 R560,421,800 31.95% R7,270,709

Total Northern Cape

R 52,788,853 R165,768,700 31.84% R1,357,600

Grand Total R231,828,646 R726,190,500 31.92% R8,628,309

FINANCE - CHALLENGESo GeneralGeneral

o Vacant posts:Vacant posts:o Various critical vacant posts within region – e.g. Regional Head Finance; Branch Head at RC office. Head

Finance at AC Groenpunt. o Many posts created through restructuring not yet financed e.g. Coordinators finance on AC level

o Financial Directives and PoliciesFinancial Directives and Policieso Current policies based on FMS – not yet updated for BAS o Current policy does not allow for new Economic Reporting format

o Management accountingManagement accountingo Budget :Budget :

o To be balanced on BAS by the 18th of august 2004 – not balancing yeto Expenditure:Expenditure:

o Transport expenses from April 2004 – not yet cleared out to expenditure objectives – reflects on suspense acc.

o Some telephone expenses still reflect on suspense accounts;o R 20 million incorrect allocation on program administration on SCOA item goods & services which will be

suspended after first report;o Financial accountingFinancial accounting

o BAS:BAS:o Still very slowo Computer equipment and infra structure inadequateo Internal Control - Filling of source documents w.r.t BAS – proposal send to HO no policy at this point in time

o Ledger :Ledger :o Transfer persal related balances ( 255518;257034; 258179) from FMS to BAS target date 1 st of September

2004

OVERTIME NB ! Exp. worked July paid Aug

Area Commissioner

We

eke

nd

Po

st E

st T

ota

l

Po

st E

st

1 M

ay 2

004

To

tal

Ad

d P

ost

Est

46%

Po

st E

st 4

6%

To

tal

Total Exp Monthly Return AC's

Expenses BAS 6 August 2004

Budget Adjusted % GG224 % BAS Ideal %

Groenpunt 487 399 21 420 9,857,744.73R 9,615,523.19R 16,971,300R 58.08% 56.66% 41.35%Grootvlei 304 259 26 285 5,991,064.64R 6,129,031.17R 10,298,200R 58.18% 59.52% 41.35%Colesberg 107 93 12 105 2,014,434.81R 2,059,788.69R 3,624,600R 55.58% 56.83% 41.35%Kimberly 206 174 11 185 3,956,156.71R 4,085,999.14R 6,978,200R 56.69% 58.55% 41.35%Upington 177 157 10 167 3,360,123.80R 3,391,267.80R 5,995,800R 56.04% 56.56% 41.35%Goedemoed 251 209 5 214 4,984,495.28R 6,928,736.88R 8,502,600R 58.62% 81.49% 41.35%Kroonstad 501 419 41 460 10,145,986.14R 10,355,027.55R 16,971,300R 59.78% 61.01% 41.35%Savings 10,604,000R Freestate & Northern

Cape2033 1710 126 1836 R 40,310,006.11 R 42,565,374.42 R 79,946,000 50.42% 53.24% 41.35%

Capital Works Program Currently there are 32 projects in the Free State province in progress under the Capital Works Program.

The projects are at 15 different Correctional Centres.

There is a good partnership between DCS and PWD in the Free State as well as in the Northern Cape.

The Allocated funds for Planned Maintenance works is R 51 020 703-00.

According to the funds 42% of the funds has been spend at present.

FACILITIES

Planned Maintenance Program

Currently there are 7 projects in the Free State Province in progress under the Planned Maintenance Program.

The projects are at 5 ddifferent Correctional Centres.

The Allocated funds for Capital works is R 5 530979-00.

According to the funds 33% of the funds has been spend at present.

Thank You!

scope of presentation a. aim of presentation b. composition of region c. progress against the...

Documents

frankfort female80000000000000

aar female333000000100003193

free state

conditions of prisons

related matters

colesburg female30000000000000

senekal female140000000000000

e male5878000600000084144