Induction Booklet

3

Contents

Page1. SCRI1.1 Background Information on SCRI, Research Programmes, MylnefieldResearchServices,BioSSandSCRIGoverningBoard . . . . . . . . . . . . . . .41.2 Organisational Structure Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .61.3 Informationoncentralserviceproviders . . . . . . . . . . . . . . . . . . . . . . . . . . .71.4 Staff Listing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .9

2. HowSCRIOperates2.1 BBSRCEmploymentCode. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102.1.1 Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102.2 Health and Safety Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102.3 EqualOpportunitiesPolicy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.4 Code of Conduct . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.5 ComputersystemsandSIMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112.6 Car Parking facilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.7 Information Notice Boards . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.8 Staff Canteen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.9 Smoking Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 122.10 Unions and NCC. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132.11 Staff Association . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

3 CareerDevelopment3.1 CareerDevelopment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143.2 PPDR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

4. Key Terms and Conditions4.1 Terms and Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.2 SpecialLeave . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.3 Health and Attendance Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.4 Flexible Working Conditions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 154.5 Salary Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164.6 ExpensesandClaims . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

AppendicesAppendix1 BBSRCInstituteaddresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Appendix2 SiteMap. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18Appendix3 ComputingRegulations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19Appendix4 SecuritypassandAccessInformation . . . . . . . . . . . . . . . . . . . . . . . . . . . 23Appendix5 StaffAssociation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Appendix6 FlexibleWorkingHours . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Appendix7 PhotocopyingandCopyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29Appendix8 PrincipleofPPDR . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30Appendix9 SicknessAbsenceProcedure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32Appendix10 UsefulAbbreviations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34

4

SCRI

1.1. Background Information on SCRI

public goods of sustainability and high quality and

healthy food. We will achieve our vision by developing

a culture that promotes and supports scientific

curiosity and celebrates the contribution of all staff

and students.”

ToachievethisMission,theInstituteshigh-levelaims

are to:

• Identifypotentialcustomersforourresearchand

focus on and strengthen areas of established and

emerging research excellence for which there are

realisticopportunitiestoreceivefunding.

• Workwithuniversities,businessandother

institutionstodeveloppartnershipsthatallowSCRI

tobecometheacknowledgedcentreforplantand

environmentbasedresearchinScotland.

• Redirectourresourcestoachievetheseends.

• Provideastimulating,challengingandexciting

atmosphereinwhichtoundertakeplantand

environmentalscience.

The Institutes Core Values are a fundamental set of

guidingprinciplesthathelpusalltoworkeffectively

and act consistently.

People

Werespectpeopleandrecognisethattheyareour

mostimportantresourceandvitaltooursuccess.

Webelieveincreatingopportunitiesforeveryone

toachievetheirmaximumpotential.Werespect

diversity,recogniseeachother’sindividualcontribution

andencouragemutualtrustandrespect.

High Standards and Achievements

We conduct our work with integrity and honesty and

aspiretoexcellence.Wevalueteamwork,flexibility,

SCRIisanon-profitmakinglimitedcompany

establishedundertheCompaniesActwhichhas

charitablestatus.Withanannualturnoverof

approximately£15millionitreceivesover50%of

itstotalfundingfromtheRuralandEnvironment

Research and Analysis Directorate (RERAD) of the

ScottishGovernment.ItisoneofthreeResearch

Institutes in Scotland which, together with those of

the Biotechnology and Biological Sciences Research

Council (BBSRC), form the agricultural and food

researchserviceoftheUK.

About300peopleworkontheSCRIsite,including

stafffromSCRI,MylnefieldResearchServicesLtd,

Biomathematics and Statistics Scotland and the

DivisionofPlantServicesoftheUniversityofDundee.

Aspecialemphasisisplacedonprovidingtrainingfor

PhDstudentsandvisitorsfromoverseas.Inthelast

fiveyears,collaborativelinkshavebeenmaintained

withover300institutionsin54countries.

SCRI aims to increase knowledge in the basic

biologicalandenvironmentalsciences;toimprove

cropqualityandutilisationbytheapplicationof

conventionalandmoleculargenetictechniques

andnovelagronomicpractices;andtodevelop

environmentallybenignmethodsofprotectingcrops

fromdepredationsbypests,pathogensandweeds.

TheresearchissupportedbyFinanceand

Administration,EngineeringandMaintenance;Estate,

GlasshouseandFieldResearch;HumanResources

andCommunicationandInformationServices.

SCRI’sMissionisto

“To conduct excellent research in plant and

environmental sciences. Our vision is to deliver

innovative products, knowledge and services that

enrich the life of the community and address the

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SCRI

opentwo-waycommunicationandresponsive

leadership.

Culture

Wevalueoriginality,creativityandinnovation.

Calculatedrisktakingandhavingfunisanimportant

element of our success.

Community

Werespectthecommunitiesandenvironmentsin

whichweoperate.Wearecommittedtoaworking

environmentthatencouragesco-operationandmutual

supportandtomakingbothourexternalandinternal

environmentsbetterplacestoliveandwork.

Research Programmes

Plant Pathology

Programme Leader: Lesley Torrance

Theprogrammeconductsresearchoneconomically

importantpathogensandpestsofpotato,barleyand

softfruittounderstandpathogenicityanddisease

processes.Studiesareconductedoverarangeof

scalesfromplant-pathogeninteractionsatthelevel

ofcellsandmoleculestothedynamicsofpestand

pathogenpopulationsinthefield.Thediscoveries

andinnovationsareusedtodelivercropimprovement

through durable host resistance and sustainable

disease control strategies.

Genetics

Programme Leader: Robbie Waugh

Theprogrammeconductsinnovativebasicand

appliedgeneticresearchtoidentifyandassociate

variationingenesandgenomeswithvariationin

phenotypeswhicharerelevanttoenduserneeds.

Understandingandutilisinggeneticbiodiversity

byexploitingthepowerofgeneticscanprovidea

platformforlong-termcropimprovementandpromote

thedevelopmentofenvironmentallyenhancedand

sustainableproductionsystems.

Plant Products and Food Quality

Programme Leader: Derek Stewart

Theprogrammeconductsresearchintothechemical,

biochemical and genetic bases of nutritional quality in

plant-derivedfoodsandproducts.Itaimstoenhance

thehealthbenefitsoffoodstothepublicbyimproving

thenutritionalandorganolepticpropertiesofbothraw

andprocessedproducts.

Environment Plant Interactions

ProgrammeLeader:PhilipWhite

Thecentralthemeoftheprogrammeistheefficient

use of resources in resilient and sustainable managed

systems. The resources are energy, carbon, nitrogen,

phosphorusandwater.Sustainabilityinvolvesa

healthyenvironmentandeconomicviability.

MylnefieldResearchServices

MylnefieldResearchServices(MRS)Ltdwas

established in 1989 as the commercial arm of

SCRI.TheprimaryfunctionofMRSLtdistomarket

products,intellectualpropertyandtheexpertiseof

both MRS Ltd and SCRI scientists. MRS Ltd acts

asthegatewaytoavarietyofskillsuniquewithinthe

UK biological, agricultural and horticultural research

service.

MRShasanoptiononallintellectualproperty(IP)

generated at SCRI and has access to a unique range

ofscientificexpertise,laboratory,glasshouseand

fieldfacilitiesandgermplasmcollections.MRSuses

avarietyofroutestogenerateincomefromIPand

expertise,includinglicensing,contractresearchand

thesaleofproductsandservices.Theprofitmade

on these transactions is gifted back to SCRI either

directlyorindirectlythroughtheMylnefieldTrust.

6

BioSS

Biomathematics and Statistics Scotland (BioSS)

undertakes research, consultancy and training in

mathematicsandstatisticsasappliedtoagriculture,

theenvironment,foodandhealth.BioSScomprisesa

groupofstatisticians,mathematiciansandcomputing

expertslocatedatSCRIandMacaulayInstituteand

alsoattheUniversityofEdinburghandtheUniversity

ofAberdeen.Furtherinformationisavailableonthe

BioSS website on www.bioss.ac.uk

GoverningBoard

SCRIhasaGoverningBoardconsistingof12

Directorswhohavecollectiveresponsibilityforthe

strategic direction of SCRI.

ThenewestmembersarePeterBerryCMGand

Professor Wilson Sibbett CBE, FRS, FRSE who joined

theGoverningBoardonthe1stApril2007.Sandy

MorrisonjoinedtheGoverningBoardonthe1st May

2008.

The Board must:

• Ensurethatthehigheststandardsofcorporate

governanceareobservedatalltimes;

• Establishtheoverallstrategicdirectionofthe

organisation;and

• Respondappropriatelytocomplaints

1.2. Organisational Structure Chart

Chief Executive(Director of SCRI)

Peter Gregory

Director of ScienceCo-ordination

Howard Davies

Director of BioSS

David Elston

Managing Directorof MRS

Nigel Kerby

Director of Finance& Corporate Services(Company Secretary)

Neil Hattersley

Director of SciencePlanning

David Hopkins

Head of HumanResources

Alison Cartwright

Deputy Director ofFinance & Corporate

Services

Carla Kydd

Head of Communication& Information Services

Phil Taylor

Head of FacilitiesManagement

Steve Petrie

Programme LeaderPlant Pathology

Lesley Torrance

Programme LeaderGenetics

Robbie Waugh

Programme LeaderEnvironment

Plant Interactions

Philip White

Programme LeaderPlant Products& Food Quality

Derek Stewart

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1.3 InformationonCentralServicesProviders

respectofstatutory,RERADandfundingbodiesand

providesprofessionaladviceacrossthegroup.

Theunitcomprises9staffinthefollowingdivisions:-

•ContractsDivision

•FinanceDivision

•Purchasing&StoresDivision

ContactDetails-accounts@scri.ac.uk

1.3.3 Human Resources

TheHRdepartmentplaysanimportantpartinthe

developmentofstaffandtheprovisionofapositive

workingenvironment,providingsupportandguidance

in all areas of staff welfare and ensuring that the

policiesandproceduresintheBBSRCEmployment

Codeareimplementedeffectively.HRisalso

responsiblefortheoperationofeffectiveinductionand

probationprocedurestoensurethatnewstaffbecome

productiveandeffectivemembersoftheInstitute

quickly. On an ongoing basis HR continues to work

withallmanagerstoensurethatthereiseffective

performancemanagementthroughoutanindividuals’

career.

Contact Details – hr@scri.ac.uk

1.3.4 Communication and Information Services(CIS)

CISareresponsibleforSCRI’sexternalandinternal

communications and for working with the science

programmesonKnowledgeExchangeprojectsand

databases.CISalsohasresponsibilityfortheIT

section and for the Information Centre which houses

1.3.1 Facilities Management

Glasshouse and Field Services

TheGlasshouseandFieldServicesUnitfulfilsthe

fundamentalandcrucialrolesofproducingand

maintainingplantmaterialfortheInstitute’sscientific

researchprogrammesandcontractualundertakings.

TheUnitprovidesafullyequippedandprofessionally

expertservicetofulfiltherequirementsofitsclients

withregardtothepreparationofland,growing

medium,sowing,drilling,planting,propagation,

plantmaintenance,environmentalcontrol,harvest

andclearanceofresiduesfortheInstitute’sfieldand

glasshouseresearchobjectives.

Contact Details – Wendy Patterson ext. 2700

Engineering and Maintenance Department

TheEngineeringandMaintenanceDepartment

Unit(EM)withinSCRIhasawide-rangingremit

regardingsiteservicesandfacilities.TheUnit

consistsof15engineeringandtechnicalpostsalong

withthreeancillarypostscoveringsitesecurityand

administration.TheUnithasareputationforproviding

qualityworkandthishasresultedinitsroleevolving

into not only one of dealing with maintenance but also

managingandcarryingoutrefurbishmentprojects.

Contact Details – Wendy Patterson ext. 2700

1.3.2 Finance

FinanceServicesaimstoencouragegoodpractice

inaccounting,reporting,financialplanningand

purchasingandprovidesfinancialinformationto

staff,GoverningBoard,SeniorManagementBoard

and other bodies to enable informed decisions to

bemade.Itensurescompliancewithregulationsin

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ourlibrary,journalscollectionsandarchives.CIS

hasanEducationandEventsOfficerresponsiblefor

linkstotheeducationsectorespeciallyprimaryand

secondaryschoolsandforthewideprogrammeof

showsanddisplaysthatweattendeachyear.An

InformationandOnlineServicesOfficermaintains

theSCRIwebsite(andpartnersites)andassistswith

mediarelations.Thedepartmentcanalsoadvise

onvisits.AVisualAidsOfficerworkswithstaffon

postersandotherdisplaymaterialandpublications.

Advicecanalsobeobtainedaboutphotographic

requirements.

Contact Details – Phil Taylor ext 2614

Information Technology (IT)

InformationTechnology(IT)playsacrucialroleinthe

work of the Institute because of the extent of the

Institute’srelianceuponITbothforadministration

andforscientificresearch,particularlymathematical

biology.TheITdepartmentadministerstheSCRI

InformationManagementSystem(SIMS)andprovides

fullservicesandsupportforallITthroughoutthe

Instituteincludingservers,networkperformanceand

rapidtroubleshooting.

Contact Details – Scott Clark ext 2604

Visual Aids Unit

TheVisualAidsUnitprovidesacomprehensiveservice

inpresentingtheworkofSCRIinpublications,at

specialistandpubliceventsandonline.Thisinvolves

takingphotographsandpreparingscientificposters

forpresentations.

Contact Details – Ian Pitkethly ext 2023

Reception

Receptionprovideaswitchboardserviceandgreet

visitorstotheInstitute.Theycanalsoprovidehelp

whenbookingaccommodationforvisitorsand

arrangingfortheprovisionofbadgesetcforwhen

meetings are being held at SCRI.

Thereceptionistwillconnectanytelephonecalls

you require to make from work if you are unable to

connecttoanoutside/internationallineviayourown

telephoneextnumber.AllSCRIoutgoingmailshould

bebroughttoreceptionbefore4.30pmeachweek

day.Faxmessagescanbesentfromandreceivedat

thereceptionarea.

ReceptionislocatedinAbuildingandcanbe

contacted by dialling extension 0.

Information Services

InformationServicesareprovidedfromtheInformation

Centre and through the SIMS Portal. Information

ServicesaremanagedbySarahStephensext3742

and Ursula McKean is the Information Centre Manager

ext 2013

All email enquiries should be directed to library@scri.

ac.uk

The Information Centre

Location:BuildingAnexttoReception.

Openinghours:TheCentreisopenwheneverBuilding

AisopenandisstaffedMon–Fri;8.30am–5.30pm.

WirelessNetworkreceptionisavailable

•The Lounge contains:

Comfortablechairs,newspapers,magazines

andcurrentjournalsaswellasdisplays,SCRI

publicationsandacoffeemachine.

•The Reading Area contains:

Books,journals,abstractsandannualreports

Computers,photocopiers,printersandascanner

for anyone to use

Tablesandchairsforprivatework

Theenquirypointwherebooksmaybeborrowed,

inter-libraryloanscollectedandSarahandUrsula

consulted

•Electronic Resources

InformationServicescanbeaccessedfromthe

frontpageoftheSIMSportalbyclicking“library”.

9

SCRI

Datasetsprovideacomprehensivewayoftracing

scientificpublications.ATHENSusernamesare

availablefromtheInformationCentrestaff

The SCRI Online catalogue lists books and journals

inprintandlinksdirectlytoelectronicjournals

and websites. SCRI has access to the full text of

over5,000journaltitlesinelectronicformat;the

mostpopulararelistedontheElectronicJournals

list.InformationonhowtofindEUandother

grantsisalsoprovidedwithlinkstocurrentfunding

opportunities

•Library

TheSCRIlibraryservicesareavailabletoeveryone

who works or studies here. Please ask your

colleaguesorsupervisortointroduceyoutothe

LibraryStafforemailorphoneextension2013.The

Library’spageonSIMShasacompletedescription

ofservicesandallnecessaryInternetlinks.This

includesthecatalogue,currentawarenessservices,

electronic journals, internal and interlibrary lending,

andbibliographicdatasets.

ContactsDetails–SarahStephensext3742or

Ursula McKean ext 2013

1.4 StaffListandTelephoneSystemNumbers

AfullandcurrentversionoftheStaffListandinternal

telephonedirectoryisavailableonSIMSorfrom

Reception.

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HowSCRIOperates

2.1 BBSRCEmploymentCode

TheCodecanbeaccessedviatheInternetatwww.

bbsrc.ac.uk/organisation/policies/employment/code/

index.html or through the SCRI Intranet. Extracts

fromtheEmploymentCodeareavailableinhardcopy

fromHR.BioSSstaffcanaccesshardcopiesby

contacting Betty Heyburn at betty@bioss.scri.ac.uk.

TheEmploymentCodesetsoutthedutiesand

responsibilitieswhichemployeesandmanagement

havetowardseachother.Thetermsandconditionsin

these documents are negotiated by management with

nationalunionrepresentatives.Anychangesinthese

terms and conditions are similarly negotiated with the

unionsateithernationalorlocallevel.

2.1.1 Probation

Allemployeescommenceemploymentundera

6monthprobationaryperiodwithregularreports

throughouttheperiod–at2,4and6months.If,

atanytimeduringthisperiod,yourwork,health

attendance or conduct is not satisfactory and it is

considered that you will not be able to reach the

requiredstandardbeforetheendoftheprobationary

periodyourappointmentmaybeterminatedwithin

orattheendofthatperiod.Theprobationaryperiod

may in certain circumstances be extended, but the

appointmentmaystillbeterminatediftheconditions

of the extension are not met during or by the end of it.

FurtherdetailsareavailableintheEmploymentCode,

Section A1.

2.2 Health and Safety PolicyTheInstituteaimstoachievethehighestpossible

standardsofhealthandsafety.Youareexpected

tomakeapositivecontributiontoachievingthese

standards.ThereisacomprehensiveHealthand

SafetymanualaccessibleviaSIMSandyoushould

familiariseyourselfwiththehealthandsafetypolicy

and arrangements therein. The SCRI Health, Safety

andWelfareGuidebookissuedtoallstaffsummarises

the Health and Safety management of the Institute.

Theguidecoversallnecessaryareasincluding

accidentreporting,protectiveclothing,specific

hazardsandevacuationprocedures.Youwillalso

speaktotheInstitutesHealthandSafetyOfficer.

Function Name Telephone

H&SCo-ordinator MikeDeMaine 2611

DeputyHSC GeorgeYoung 2982

FirstAidOfficer HeatherRoss 2909and6357

EmergencyContact Reception 0

EmergencyServices Police,Fire,Ambulance 3333

Caretakers Chris 6370

Jim 6372

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HowSCRIOperates

2.3EqualOpportunitiesPolicyTheInstitute’sequalopportunitiespolicysupports

threekeyhumanresourceobjectives:

• Toensurethatallstaffareabletofulfiltheir

potentialatwork

• Tomaintainandprotecthumandignityinthe

workplace

• To ensure fair treatment for all staff

Equalityofopportunityalsohasanimportantrole

in enabling the Institute to meet its mission. It is

therefore committed to:

• Opportunityfordevelopmentbasedonmeritand

jobperformancealone

• The elimination of discrimination on grounds of

gender, marital status, race, colour, ethnic or

national origins, disability, age, religious belief or

sexual orientation

• The elimination of harassment of any nature

• Progress towards these goals by setting targets

whichareregularlyreviewed.

FurtherinformationisavailableintheBBSRC

EmploymentCode.

2.4 CodeofConduct-DutiesandResponsibilities

• To adhere to the BBSRC Statement on

SafeguardingGoodScientificPractice.Failureto

do so may be regarded as gross misconduct under

thedisciplinaryrules.

• TocomplywithRERADfinancialrulesand

regulations.

Full details can be found at www.bbsrc.ac.uk/

organisation/policies/employment/code/index.html

2.5 ComputerSystemandSIMS

Aspartofyourdutiesyoumaybegrantedaccess

toInstitutecomputingfacilities,includingtheuse

ofe-mailandInternetsystems.Youmustonlyuse

thesystemsforthepurposesintendedandmust

notabuseeitherthehardwareorsoftwareprovided.

The Institute may carry out regular monitoring of the

volume,originanddestinationofbothe-mailand

Internettraffic.Detailscoveringtheuseofcomputing

systemscanbefoundintheEmploymentCode

AppendixA2.2.

PleaserefertoAppendix3whichisthe

documentationwithregardtocomputingregulations

within the Institute. It includes a form for you

tocompletewhichwillthenbeusedbytheIT

departmenttocreateyouruniqueuseraccount.

PleasealsorefertoAppendix6forinformationon

photocopyingandcopyright.

EmployeesofRERADsponsoredresearchinstitutes

shouldfamiliarisethemselveswiththisCodeof

Conductandconductthemselvesinaccordancewith

itsprinciples.Inparticulartheyshouldobservethe

overridingduties:

• Todischargepublicfunctionsreasonablyandaccording to the law, and,

• Torecogniseanyethicalstandardsgoverningtheirprofession.

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2.6 Car Parking FacilitiesAllcarsmustbeparkedinthedesignatedareasand

themaincarparkissituatedtotherightatthetop

ofthemaindriveattheInstitute;howeverthereare

anumberofotherspacesaroundtheInstitute.The

spacesatthefrontoftheAdministrationblockarefor

visitorssoitisrequestedthatemployeesdonotuse

these.Vehicleregistrationformsmustbecompleted

foranycaryouintendtoparkonInstitutepremises

(formsavailablefromReception&WendyPatterson,

Maintenance).

Thereisaspeedlimitof15mphonInstituteground.

2.7 Information Notice Boards

There are a number of notice boards located around

the Institute where information can be found. The

noticeboardsincludevacancies,training,unionsand

staff association.

2.8 Staff CanteenThecanteenisoperatedbyanexternalcontractor

and offers for sale a range of hot and cold meals,

snacks,hotbeverages,softdrinksandfilledrollsetc.

Thecanteenisopenfrom10amuntil3.45pm.Lunch

isavailablefrom12noonuntil1pm.Staffarealso

permittedtoeattheirownfoodinthecanteenwhich

islocatedinbuildingD(upperfloor).

2.9 Smoking PolicyPleasenotethatsmokingisprohibitedthroughoutthe

Institute.

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HowSCRIOperates

2.10 Unions and NCC

TradeUnionsarerecognisedindividuallyand

collectivelyasrepresentativesofstaffemployedbythe

BBSRCandotherJNCCEmployers.Negotiatingand

ConsultativeCommitteesdiscussthefollowingitems:

• conditions of service and the operation of

procedures as they affect SCRI employees (e.g.

local pay arrangements including performance

pay, allowances, hours of work, the operation of

appointment,promotionordisciplinaryprocedures)

• changes in terms and conditions

• training and further education

• keepingunder regular reviewthehumanresources

practices of SCRI and its employee relations

procedures, to maintain consistency of centrally

agreedprinciples

• health, safety and security

• equity of treatment, equality of opportunity and

diversity

• considering disputes relating to the Responsibility

ReviewProcedure

• notificationofredundancies

• discussion of the financial situation and future

prospectsoftheestablishment

• theoperationofspin-outcompanies

StaffmayjoinanappropriateTradeUnionandplay

anactivepartwithinit,makingsuretheirviewsare

represented.Ifyouwishtofindoutmoreabout

theservicesofferedbyProspectatSCRIyoucan

accesstheirpagethroughwww.prospect.org.uk or by

contacting Brian Fenton b.fenton@scri.ac.uk

Prospectisanindependent,thrivingandforward-

looking trade union with more than 102,000 members

inthepublicandprivatesectors.Prospect’smembers

areengineers,scientists,managersandspecialists

inareasasdiverseasagriculture,defence,energy,

environment,heritage,shipbuildingandtransport.

2.11 Staff Association

TheSCRIhashadaveryactiveStaffAssociation

forthepast8yearsand,currently,thereare

approximately200members.Theprimaryaimofthe

Associationistoraisefundsforcharitythroughraffles,

prizedraws,functionsanddonationsfromcompanies.

TheStaffAssociationorganisesseveraloutingsfor

staffincludinggolfcompetitions,anglingcompetitions,

surfing,snowboardingandten-pinbowling.Currently

there is a weekly yoga class and there are netball,

volleyball,softball,badmintonandfootballteams

whoareprovidedwithequipmentandstripsfrom

Associationfunds.Membershipfeesforthe

Associationare£1.50permonth.Furtherinformation

isgiveninAppendix5alongwithaformforjoiningthe

StaffAssociationandisalsoavailablefromJimWilde

j.wilde@scri.ac.uk .

14

CareerDevelopment

3.1CareerDevelopment

cornerstoneofourtrainingpolicyistheannual

PerformanceandPersonalDevelopmentReview

(PPDR), at which your training needs for the following

yearwillbeidentifiedandaplanofactiondrawnup.

Further information can be found at www.bbsrc.ac.uk/

organisation/policies/employment/code/index.html

3.2 PPDR

TheSCRIstaffappraisalsystem–thePerformance

andPersonalDevelopmentReview(PPDR)–enables

youtodiscussandreviewyourpastperformance

and agree future targets with your line manager. It

providesyouwithanopportunitytodiscusshowyou

canbuildonyourstrengths;howyoucanimprove

areasinwhichyouareweak;whattrainingmightbe

neededforthecomingyear;andwhatyourcareer

prospectsare.Fulldetailscanbefoundinthe

BBSRCEmploymentCodesectionA5.

TheprinciplesofthePPDRreviewsystemcanbe

foundinAppendix8.

ThequalityandeffectivenessoftheInstitute’s

humanresourcesarevitaltotheachievementof

ourobjectives.TheInstituteiscommittedtoyour

continuedpersonalandprofessionaldevelopment.

Tothisend,theInstitutespends1%ofitsannual

salarybudgetontrainingprovisionsforstaff.The

15

Key Terms and Conditions

SCRIhassomelocallyagreedrules/procedureswhich

are described in the following section.

4.1 Terms and ConditionsThe majority of the standard Terms and Conditions are

explainedindetailintheBBSRCEmploymentCode

whichisavailableatwww.bbsrc.ac.uk/staff.However,

4.2SpecialLeaveEmployeeshavethestatutoryrightunderthe

EmploymentRelationsAct(1999)totakeareasonable

amountofunpaidtimeoff(leave)duringworkinghours

todealwithemergenciesrelatedtodependants.

Thereisnominimumperiodofemploymentfor

eligibility.Thedurationofstatutorytimeoff(leave)

forthesepurposesissuchasisreasonableinorder

totakethenecessaryactiontodealwithaparticular

case.

Further information can be found at www.bbsrc.ac.uk/

organisation/policies/employment/code/index.html

4.3 Health and Attendance StrategyAsagoodemployerSCRIismakingadedicatedeffort

tomonitorandcontrolthelevelofsicknessabsence

within the Institute to ensure that it tackles any areas

of concern. It follows the guidelines as set out in the

BBSRCEmploymentCode,AppendixA9.4.Please

refertoAppendix9forthefullsicknessabsence

procedure

4.4 Flexible Working Conditions

Inordertohelpitsstaffmanagework-balance

moreeffectively,SCRIprovidesaflexibleworking

system.Themainobjectiveofasystemofflexible

working hours is to afford staff a degree of freedom

inarrivingatanddepartingfromworkprovidingthat

theycompletetheirconditionedhours.Thesystem

involvesacoretimewheneveryonemustbeatwork

andflexiblebandswhenstaffareabletoarrangetheir

workingtime.Obviously,theworkoftheInstitute

musthavepriorityoveranysuchsystemandany

abuseofthesystemorgeneralinefficiencyofthe

arisingwillinevitablyleadtoitstermination.Headof

Unitsmaytemporarilysuspendflexibleworkinghours

whentheworkprogrammerequiresit.Therules

governingthesystemaresetoutinAppendix6but

reference should also be made to the Staff Code –

relevantsectionsinclude:-

Section A2 Hours of Attendance

AppendixA7.3 Overtime

SectionA2 TravellingTimes

Section A5 Training

Section A2 Working Time

16

4.5 Salary PaymentPayment of all salaries will be made on the 28th day

ofeverymonth.Thispaymentwillbemadeviathe

Bankers Automated Clearing System (BACS).

4.6 ExpensesandClaimsWhiletravellingonauthorisedjourneysonthe

Institute’sbusinessyouwillbereimbursedandpaid

subsistence in accordance with the rules in the

EmploymentCode,AppendixA7.14.

Applicationsforreimbursementofexpensescanbe

submittedviaSIMS,youradministratorwillmakesure

you know how to submit claims.

17

AppendicesAppendix1InstitutessupportedbytheBiotechnologyandBiologicalServicesResearchCouncil(BBSRC)

BBSRCOffice PolarisHouse,NorthStarAvenue,Swindon,WiltsSN21UH 01793 413200

BBSRCBioscienceITServices WestCommon,Harpenden,HertsAL52JE 01582 714900

Babraham Institute BabrahamResearchCampus,CambridgeCB223AT 01223 496000

InstituteforAnimalHealthComptonLaboratory

Compton,Newbury,BerkshireRG207NN 01635 578411

Pirbright Laboratory AshRoad,Pirbright,Woking,SurreyGU240NF 01483 232441

Rothamsted Research Harpenden,HertsAL52JQ 01582 763133

Institute of Food Research Norwich Research Park, Colney, Norwich NR4 7UA 01603 255000

JohnInnesCentre Norwich Research Park, Colney, Norwich NR4 7UH 01603 450000

Scottish Institutes

TheInstituteisoneoffourInstitutesfundedbytheRuralandEnvironmentResearchandAnalysisDirectorate(RERAD).The

othermainresearchprovidersare:-

scientificresearchoninfectiousdiseasesoflivestock

includingthoseofcomparativerelevancetoman.

Pentlands Science Park, Bush Loan, Penicuik, Midlothian EH26 0PZ0131 4455111www.mri.ac.uk

Scottish Crop Research Institute

Invergowrie,DundeeDD25DA01382 562731www.scri.ac.uk

Biomathematics and Statistics Scotland (Administered

by SCRI)UniversityofEdinburgh,JamesClerkMaxwellBuilding,King’sBuildings,MayfieldRoad,EdinburghEH93JZ

0131 6504900

Macaulay Research Institute

TheMacaulayResearchInstituteisuniquelyequipped

forbiologicalandsocio-economicresearchto

meettheneedsofsustainableruraldevelopment

andenvironmentalmanagementinScotlandand

elsewhere. Its mission is to be an international leader

in research in the management of rural land resources

forthebenefitofpeopleandtheenvironment.

Craigiebuckler,AberdeenAB158QH01224 498200www.macaulay.ac.uk

Moredun Research Institute

The Moredun Research Institute is internationally

recognised for its work on infectious diseases of

livestock.Itsmissionistoconductdistinguished

18

Appendix2

SCRI Site Plan

VU

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AE

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AB

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AD

AH

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AM

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19

Appendix3ScottishCropResearchInstituteComputingRegulations&Policies

Anyone wishing additional information about these regulations, should contact IT services

RegulationsfortheUseofSCRIComputingFacilities

Introduction and Definitions

associated software and data, including data created

by other users.

IntheseRegulations“Institutepurposes”meansuse

bystaffinconnectionwiththeirtheme/programme

andotherInstituteactivities,andbystudentsin

connection with their Institute education.

These regulations must be read, understood, and

signedbeforeacomputeraccountwillbegivenout.

Theseregulationscovertheuseofallcomputing

facilitiesadministeredbytheScottishCropResearch

Institute, including use by staff and students of the

InstituteandbyanypersonoutsidetheInstitute

authorised to use these facilities.

IntheseRegulations“Computingfacilities”includes

centralservicessuchasthoseprovidedbytheIT

Department;departmentalcomputers;peripherals;

networksandallprogrammableequipment;any

Regulations

1.Institutecomputingfacilitiesareprovidedsolelyfor

Institutepurposes,unlessotherwiseauthorised.

2.Nopersonshalldeliberatelyorrecklesslyimpairor

underminetheusabilityorperformanceofcomputing

facilities, the communications network, systems

programs,orotherstoredinformationordata.

3.Usersmustcomplywiththeprovisionsofcurrent

UnitedKingdomdataprotectionlaw,whichregulates

accesstoanduseofpersonaldata,andwithany

related Institute requirements.

4.Usersmustcomplywiththeprovisionsofcurrent

UnitedKingdomcopyrightlaw,whichextendsto

machine-readabledataandsoftware.

5.Usersmustcomplywiththeprovisionsofcurrent

United Kingdom law relating to the misuse of

computingfacilities.

6. Users are required to take all reasonable

precautionstomaintaintheintegrityofpasswordsand

any other security mechanisms.

7.Usersmustcomplywithanyadditionalrestrictions

relatingtotheuseofparticularfacilities.

8.InformationprovidedovertheInstitutecomputer

networkisthecopyrightoftheInstituteandmaynot

beexportedfromtheInstitutewithoutauthorisation.

9. Breaches of these Regulations will be dealt with

undertheappropriatedisciplinarycodeorprocedures

andmay,inappropriatecircumstances,bereportedto

thepolice.

20

Notes for guidance

(The notes are numbered according to the Regulations to which they refer.)

tocopy,software.Everyusermustcomplywith

therequirementsoftheAct,andoftheCopyright

(ComputerPrograms)RegulationsAct1992which

amenditand,inparticular,mustnotcopysoftware

excepttotheextent(ifany)permittedintherelevant

licenceagreement.Copyrightsubsistsforthelifetime

oftheauthorplus50years.

Inadditiontoobservingcopyright,everyusermust

complywiththetermsofanylicenceagreementmade

bytheInstitutewithathirdpartywhichgovernsthe

use of software. Licence agreements mean what

theysayandtheirtermsmustbeobserved,however

inconvenient.Everyusermusttakereasonable

precautionstosatisfyhimself/herselfthattheuseof

any item of software is within the terms of the licence

agreement.Sometypicalrestrictionsare:

• Softwaretobeusedonlyforthepurposessetout

intheagreementandonlyoncomputersystems

coveredbythatagreement.Note:useforother

thaneducationalpurposesisusuallyprohibited;

evendepartmentaladministrativeuseisprohibited

in some cases.

• Copyrightstatementtobemaintainedonallcopies

of the software.

• Obligationtoensuresecurityandconfidentiality.

• Prohibition on transferring or lending the software

toanyotherperson.

• Prohibitiononincorporatingamodifiedversion

ofthesoftwareinanyprogramwithoutexpress

permissionofLicensor.

• Prohibition on translating software into another

language or code.

• Onlyapersonal,non-transferableandnon-

exclusiverighttouseacopyofthesoftwareis

granted and no title to the software or to the

intellectualproperty(e.g.copyright)inthesoftware

istransferredtothepurchaseroruser.

• ThesoftwaremustnotbeexportedfromtheUK,

1.Onspecialapplicationbeingmade,theInstitute

mayauthorisetheuseofInstitutecomputingfacilities

forworkoutsidethescopeofnormaldepartmental

duties,functionsorcourseofstudyforprivate

purposesincludingconsultancyorbyexternalusers.

Anypersonmakinguseoffacilitiesforotherthan

Institutepurposesshallbepersonallyresponsible

forpaymentofanychargesbysuchdateasmaybe

specifiedbytheInstitute.

2. When required to, authorised staff may restrict the

useoffacilities,forexampletoallowpreventativeor

remedialmaintenancetotakeplace,ortoprotect

the facilities and data from damage or destruction

by threat from unauthorised users or system fault

orfailure.Inallcaseseveryeffortmustbemadeto

maintain the integrity of the facilities and the data

contained therein.

3.TheInstituteholdspersonaldatawithinmanyofits

scientificandadministrativedepartments.Accessto

such data is restricted in terms of the Data Protection

Act 1998 and the Institute has an obligation to ensure

thatsuchdataremainconfidential.TheInstitute

hasdrawnupaCodeofPracticeforthesecurityof

computer-basedpersonaldata.CopiesoftheCode

areavailablefromdepartmentsandfromtheInstitute’s

DataProtectionCo-ordinator.Disksremoved

fromcomputers,evenwhenfaulty,maycontain

sensitiveinformation;usersshouldseekadvicefrom

InformationTechnologyServices,e.g.beforedisks

areremovedforrepair.Thosewhohavebeenduly

authorisedtoaccessdatamustrespectthestrict

confidentiality,integrityandsecurityofalldatathat

theyencounterintheperformanceoftheirduties.

4.TheCopyright,DesignsandPatentsAct1988

explicitlyrecognisesacomputerprogramasa

“literarywork”forthepurposeofaffordingcopyright

protection.Generally,onlythecopyrightholder

hastherighttocopy,ortopermitanotherperson

21

Appendix3

eitherdirectlyorindirectly.Inparticular,theUS

ExportAdministration

• RegulationsprohibittheexportofUS-derived

softwaretocertaincountriesandtheseprohibitions

are rigidly enforced.

• Thesoftwaremustnotbealtered,reverse

engineered,decompiled,reversetranslated,or

disassembled or any source code otherwise

derivedfromthebinaryportionsofthesoftware.

• Allobligationsrelatingtoconfidentialitymay

continuetoapplyindefinitelyoruntiltheinformation

relatingtothesoftwarebecomesavailablewithout

restrictiontothegeneralpublicbyactsnot

attributable to the Institute.

5.TheComputerMisuseAct1990createsthree

criminal offences:

• Unauthorisedaccesstocomputermaterial:this

makesillegaltheactivityof“hacking”:whether

bya“remote”hacker,workingfromadistance,

whoattemptstogainunauthorisedaccessto

anyprogramordataheldinanycomputer;orby

personssuchasemployeesorstudentswhomay

havelimitedauthorisationtousethecomputerbut

knowinglyexceedthatauthority.The“hacking”

neednotbedirectedataparticularcomputer,

programordata.Forexample,itisunlawful,

withoutproperauthority:touseanotherperson’s

IDandpasswordinordertoaccessacomputer

orusedataoraprogram;toalter,delete,copy

ormoveaprogramordata,orsimplytooutput

aprogramordata;tolayatraptoobtaina

password.

• Unauthorisedaccesstoacomputersystemwith

intent to commit or facilitate the commission of a

furtheroffence:thiscoversthesituationwherean

unauthorisedaccessoffence(asin5.1above)is

committed with intent to commit a further offence.

Itcoversarangeofsituations,e.g.whereaperson

gainsunauthorisedaccesstocomputermaterialin

ordertocommittheftbyre-directingfundstohis/

her own bank account.

• Unauthorisedmodificationofcomputermaterial:

this offence includes the deliberate erasure

orcorruptionofprogramsordata,including

introductionofvirusesandworms,modifyingor

destroyinganotheruser’sfileorsystemfiles,etc.

6. Passwords are issued in order to restrict access

to,andtoprotect,certainfacilities.Useofanother

person’spasswordisonlyexceptionallypermitted

and may in some circumstances infringe the Data

ProtectionAct1998andtheComputerMisuseAct

1990(seeregulations3and5above).

Whereitisnecessaryforausertodivulgehisorher

passwordtoamemberoftheInformationTechnology

Services,thepersontowhomthepasswordis

divulgedmustmaintaintheconfidentialityofthe

password.Assoonasispracticable,anewsecure

passwordshouldbeimplemented.

7. Additional authorisation may be required to use

particularfacilities.Suchauthorisationmayimpose

restrictionsontheuseofspecificfacilitiesadditional

to those contained in these Regulations. The charges

fortheprovisionofsuchfacilitiesshallbedetermined

fromtimetotimebytherelevantInstituteofficers.

8.WhereaseriousoffenceundertheComputer

Misuse Act 1990 has been committed, the

circumstanceswillalsobereportedtothePolice.

Whenappropriate,ScottishCropResearchInstitute

stafforstudentsmayhavetheirrighttousethe

Institutecomputingfacilitiesimmediatelysuspended

pendinganinvestigationbyanauthorisedofficerin

theInstitute.TheInstitutereservestherighttotake

legalactionagainstindividualswhocauseittobe

involvedinlegalproceedingsasaresultofabreach

of these Regulations, and to seek reimbursement of

anyconsequentdamages,costsorotherexpenditure

awarded against the Institute or incurred by it. In the

eventoflossbeingincurredbytheInstituteasaresult

of a breach of these Regulations by a user, that user

maybeheldresponsibleforreimbursementofthat

loss.

22

ScottishCropResearchInstitute

ComputingRegulations&Policies

Insigningthisagreement,IacknowledgethatIhavereadandwillabidebythe“RegulationsfortheUseofSCRI

ComputingFacilities”.

First Name:

(Must Print clearly & include any middle names)

Surname:

(Must Print Clearly)

Signed:

Date:

Line Manager:

Room No: Tel No:

Please circle your Programme:

PP Genetics PPFQ EPI FHRSLISEMEGFR

Other(pleasespecify):

Dateleaving(ifknown):

Anyadditionalnetworkgroupsyouneedaccessto(notincludingtheme/Programme)

[ _ _ _ _ _ _ ]

23

Appendix4Security Pass and Access System Information

willbeBarbaraGunn(intheAdministrationarea(A

building, tel. 3005). If you are unable to contact them,

you should contact a member of the Engineering and

MaintenanceDepartment.

If a card is lost or damaged so that it will not function,

areplacementwillbeissuedbytheadministrator.

Achargenotexceeding£5maybemadeforreplacing

a card more than once.

Theaccesssystemislinkedtothefirealarmand

willprovideanaccuratenominallistofstaffina

buildingduringanalarmincident.Intheeventofan

emergency there is no need to use a card to exit. If

you are in a building and the alarm sounds, instead of

assemblingattheassemblypointforthebuildingin

which you usually work you must go to the assembly

pointforthebuildingyouareinwhenthealarmfor

thatbuildingisactivated.

AllvisitorsmustreporttoReceptionandthereafter

be met and escorted by a member of staff while on

site.Thevisitorwillbetheresponsibilityofthehost

member of staff and will not be able to walk around

alone.Iftheyleaveabuildingbythemselvestheywill

not get back in.

Intheeventofafire,visitorsmustalsoreporttothe

firepointforthebuildingtheyareinwiththeirhost,in

order that they can be accounted for.

Thesystemoperatesonthebasisthateachbuilding

is locked 24 hours a day. Access to these buildings

willonlybeviaavalidcard.

Thecardsincludeanidentityphotographandthe

SCRI or MRS logo. Where the member is staff is also

onflexitime(Section3.2),theircardwillincorporate

a bar code to enable it to be used with the time and

attendancesystem.Insummary,thecardservesfor

identity,accessandflexitime.

Thedefaultsettingforeachcardwillgiveaccessto

allbuildingsexceptforafewspecifiedareasduring

thehoursof7amto6.30pmeachweekday.Anynew

member of staff wishing access out with normal hours

willhavetoapplythroughtheirProgrammeLeader.

Itisvitalthateachpersonenteringorexitingabuilding

presentshisorhercardtothereader.Acardwhich

hasnotbeenusedinthepropersequencei.e.enter-

exit-enter-exit-etc.willbeautomaticallyinvalidated

and will not allow the holder to access any building.

Onlythesystemadministercanreactivatecards

invalidatedinthisway.

The administrator of the system is Wendy Patterson

whooccupiesanofficeintheEngineeringand

Maintenanceworkshops(Mbuilding,tel.2700)in

themorningsandanofficeintheEstateGlasshouse

andFieldServicesarea(Lbuilding,tel.2801)inthe

afternoons.InWendy’sabsencetheadministrator

24

Appendix5SCRI Staff Association

IwishtojointheStaffAssociationoftheScottishCrop

Research Institute. I agree to abide by the Terms of

theAssociation’sConstitutionandRules,ofwhichI

havereceivedacopy,andIagreetoasubscriptionof

£1.50permonthbeingdeductedfrommysalary.

Signed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Print Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

25

Appendix6Flexible Working Hours

Themainobjectiveofasystemofflexibleworking

hours is to afford staff a degree of freedom in

arrivingatanddepartingfromworkprovidedthat

theycompletetheirconditionedhours.Thesystem

involvesacoretimewheneveryonemustbeatwork

andflexiblebandswhenstaffareabletoarrangetheir

workingtime.Obviously,theworkoftheInstitute

musthavepriorityoveranysuchsystemandany

abuseofthesystemorgeneralinefficiencyarisingwill

inevitablyleadtoitstermination.HeadsofUnitsmay

temporarilysuspendflexibleworkinghourswhenthe

workprogrammerequiresit.

Therulesgoverningthesystemareasfollows,

but reference should also be made to the BBSRC

EmploymentCode–relevantsectionsinclude

• SectionA2–HoursofAttendance;

• AppendixA7.3–Overtime;

• SectionA2–TravellingTimes;

• SectionA5–Training;

• Section A2 – Working Time

Please also note the comments on Health & Safety at

the end of the rules.

The System Administrator is HR – extension 2007

1. Conditioned Hours

Theconditionedhoursare37hoursperweek

givingaconditioneddayof7hours24minutes,

MondaytoFridayinclusive.

2. Daily Time Span

Youmaystartandfinishworkattimesoutsidethe

coreperiod,providedthatyouhavetheconsent

of your line manager, and neither the work of the

department,norsafety,isadverselyaffected.

Hoursworkedoutwiththefollowingperiodswill

notberecordedforflexi-timepurposes.

a) MondaytoFriday- 07.00hoursto22.00

hours

b) SaturdayandSunday-08.00hoursto18.00

hours

Youmayclockinandoutupto4timeswithin

theseperiods.

Forovertime,travellingtimeandtraining,see

sections 7 and 8 below.

3. Core Period

Coretimewillcovertheperiod10.00hrsto16.00

hrseachweekdayandyouarerequiredtopresent

foratleast4hoursofthe6hourcoreperiodeach

weekday – i.e you may clock in after 10.00 hrs or

out before 16.00 hrs. As you are also required

to take a lunch break of at least 30 minutes (see

section4),youwillrequirebepresentforatleast

4.5 hours each weekday.

4. Lunch Break

You must clock out and in at lunchtime,

regardlessofwhetheryouleavetheInstitute.

The lunch break may be taken at any time

between 11.30 hours and 14.00 hours. It must

be at least 30 minutes and not more that 2 hours.

Failuretoswipethecardonbothoccasionsat

lunchtime will result in a default situation where 2

hours will be deducted.

Clocking on only one occasion will require an

adjustment to be made to the system and any

failuretoclockshouldbenotifiedtotheSystem

Administrator.Itisnotnecessarytocompletean

AbsenceAuthorisationform.However,ifmember

ofstaffpersistentlyfailstoclockcorrectly,their

Head of Unit will be informed and their time

recordwillonlybeamendedonproductionofan

Absence Authorisation form, signed by their Head

of Unit.

26

5. Accounting Period

The‘flexi-timeyear’runsinconjunctionwith

anindividual’sannualholidayyear,andthe

‘accountingperiods’aretheequivalentofthe

calendar months within that year.

6. Carry Forward Balance

a) Debit balance

Anydeficitofworkinghourscausedbyworking

shorterhoursmustbemadeuptheinthenext

accountingperiod.Thecarry-overdeficitmust

neverexceed8hours.

b) Credit Balance

If a credit balance is accumulated, it may be used

inthefollowingways:-

i) By working shorter hours.

ii) By carrying the balance forward to the next

period,however,themaximumcredit,which

can be carried forward, is 12 hours.

iii)Bytaking‘flexi-leave’-seesubsectionc)forthe

conditionsregarding‘flexi-leave’.

c) Flexi-leave

Flexi-leavemaybetakeninunitsof1dayor½

day,howeverthemaximumflexi-leavethatcan

betakeninoneaccountingperiodisatotalof1½

days.

Itisonlypossibletotake“flexi-leave”ifyouhave

alreadyaccumulatedsufficientcredit.

Flexi-leavemaybetakenduringtheperiodof

accumulation or by using hours accumulated

duringpreviousflexiperiods.Ifyouwishto

takeflexi-leave,thenyoumustobtaintheprior

permissionofyourlinemanager.Detailsofflexi-

leaveshouldberecordedontheAnnualLeave

CardandauthorisedbytheHeadofUnitprior

totheflexi-leavebeingtaken.Whenyoutake

aday’sflexi-leavetherewillobviouslybeno

recorded time on your card for that day and your

accumulated credit will be automatically reduced

bytheconditionedhours.Whereaflexi½dayis

taken in the morning, you must not clock in before

12.30pm,andiftakenintheafternoon,youmust

clockoutbefore1.30pm,unlessauthorisedin

advancebytheHeadofUnit.

Ifaflexi-dayor½dayistakenwithoutsufficient

creditaccruedthentheannualleaveentitlement

will be reduced accordingly.

7. Overtime

OvertimecanonlybeauthorisedbytheHead

of Unit and authorisation must be obtained

inadvance.Staffwhoarerequestedtowork

overtimebytheirHeadofUnitmustclockout

attheendoftheirflexi-timeworking,inatthe

beginningoftheovertimeperiodandoutatthe

endoftheovertimeperiod.Obviouslywhere

overtimeisworkedoffstationitmaynotbe

possibletoclockinandoutforaperiodof

overtimeworking.Thisdoesnotremovetheneed

forpriorauthorisation,andthecompletionofthe

necessaryovertimeandabsencerecordsheets.

Noperiodpriorto17.00hourswillbeconsidered

forovertime.

Forfurtherinformationonovertime,pleasesee

sections5.2and5.3oftheEmploymentCode.

8. Long Days and Overtime

ItisnotthepolicyoftheInstitutetoencourage

theworkingofexcessivehours,althoughit

recognisesthattheremaybeperiodswhere

thenormalworkingpatterndoesnotmatch

the requirements of the work and additional or

unsocial hours may require to be worked.

You should be aware of the details contained

withintheBBSRCEmploymentCoderelatingto

theWorkingTimeDirective–section15.3.Your

attention is drawn to the following sub sections

– subsection3-ifyouwishtoworkinexcessof

anaverage48hoursperweek,youmustopt

out of this limit, in writing.

– subsection6–paymentofworkingtime

– subsection9–healthandsafetyimplications

If it is necessary to work outwith the daily time

spanof07.00–22.00theactualtimemustbe

27

Appendix6

recordedontheclocks.Excessivehoursmaybe

creditedasovertimeprovidedthat:

i) at least the conditioned day has been worked

that day.

ii)youhavenotbeenindeficitatanytimethat

month.

iii)theHeadofUnitsignstheovertimeformin

advancestatingthattheypersonallyrequired

you to work extra time, and thereason for this.

iv)youareeligibleforovertime–section5.2sub

section2,oftheBBSRCEmploymentCode

Heads of Units will be accountable to the Director

forallovertimethattheyhaveauthorised.It

isaseriousoffencetoauthorisenon-essential

overtime.

ExceptasauthorisedbytheDirector,overtime

may be taken only as time off in lieu (TOIL), and

assoonaspracticalafterithasbeenworked.

TOILbalancesmaynotbecarriedpasttheendof

therelevantAnnualHolidayyear.

b) Travelling time – BBSRC Employment Code

section 8.4

Travellingtimerulesapplyonlytomembersof

overtimegrades–seesection5.2subsection2,

oftheBBSRCEmploymentCode

Tocalculatethetimespentonanofficialjourney

outside of conditioned hours see section 8.4, sub

section3oftheEmploymentCode.

Insummary,tocalculatetravellingtime-

a)takethetotaltimeawayfromhome;

b)deducttheindividual’snormaltraveltowork

time

c) deduct the greater of the following:

i.theconditioneddayplusthelengthofthe

mealbreakactuallytaken;

ii.thehoursworkedplusthemealbreak

actually taken.

Thetravellingtimecalculatedwillbecredited

totheindividual’sflexi-timebalance,aswillthe

normal conditioned day.

c) Absences involving nights away

Each weekday away from the Institute attending

a Course or a Conference will count as a

conditionedday.Thisincludestraveltoandfrom

thevenue.

d) Training Courses

Formoredetailedinformation,pleaseseesection

10.2, of the BBSRC Staff Code

Sub section 8.2 states that unless a course is

heldon-site,thetimetakentotraveltoandfrom

trainingvenueswhichisnotcontainedwithina

standard7.4hoursworkingdaywillbedefinedas

travellingtimeandthenormalrules(seeb)above)

andtheWorkingTimeDirectivewillapply.

Timespentontraining,whichisinexcessof

conditioned hours, does not attract any additional

flexihours(s5.2,subsection8.1).Parttime

you should refer to s5.2, sub section 8.2 of the

EmploymentCode

e) Excess hours worked voluntarily

Surplushours,whichaccumulateasaresultof

theindividualchoosingtoworklongerthanthe

conditionedhours,cannotcountasovertime.

9. Medical and Dental appointments

IfyouneedtoleavetheInstitutetoattendsuchan

appointment,youarerequiredtoclockout.You

will be credited for such an absence during your 4

corehoursprovidedanappropriateappointment

cardisattachedtoAbsenceAuthorisationslip,

which is signed and returned to the System

Administrator.

10. Recording of Time

Time clocks are located in the following buildings

– A, D, E, H, V, and AF. You may use any clock in

the Institute.

Timecardsmustbeswipedat least4timesper

day–Arrivalinthemorning;departureforlunch;

28

returnfromlunchanddepartureforhome.Cards

maybeswipeduptoamaximumof8timesper

day (4 in/out).

No member of staff may swipe a time card on

behalf of someone else. Any member of staff

found doing so will be subject to disciplinary

action, as will any member of staff who commits a

breach of these rules.

AbsenceAuthorisationslipsshouldbesignedby

the Head of Unit and sent to HR.

Inorderforthesystemtofunctioneffectively

andindicateasaccurateaflexi-timebalance

aspossibleSickLeaveCertificatesmustbe

submittedimmediatelyonreturn.Leavecards

andAbsenceonOfficialBusinessforms(‘green

sheets)mustbecompleted,signedbytheHead

ofUnit,andsubmittedpriortotheproposed

absence.

Failuretosubmittheappropriateformsin

advancewillresultinabsencesshownonthecard

being treated as unauthorised.

11. Health & Safety Asnotedabove,theInstitutedoesnotcondone

theworkingofexcessivehours,eventhough

staffmaydosovoluntarily,fortheirownpersonal

interest.Theworkingofexcessivehourscan

bedangeroustotheindividualintermsofhealth

andtoboththeindividualandothermembersof

staff as fatigue can lead to mistakes and failure to

observesafeworkingpractices.

Staff should ensure that they take adequate

breaks(atleast15mins,every4hours)andthat

they do not return to work without an adequate

restperiod.

Ifstaffarefoundtobeabusingtheflexi–time

system, their right to use the system will be

withdrawn,toprotectboththemselvesandother

staff.

Wherestaffusetheflexisystemtoworkoutwith

the‘normal’workinghoursoftheInstitute

(weekdays-8.30a.m.to6.30p.m.),theymust

ensurethattheycontinuetoobserveallaspects

oftheHealth&Safetyprocedures.

They must

– havetheconsentoftheirlinemanager

– recordtheirpresenceinthe‘OutofHours

Working’LogBook

– be adequately trained for the work they are

undertaking

– observeallStandardOperatingProceduresand

safetyprocedures

– ensure,thatwhenworkingwithhazardous

chemicalsorequipment,thatanother,suitably

qualifiedpersonisinattendance,toassistin

case of an emergency

– not work in areas being fumigated or adjoining

a fumigated building

– ensure that they are aware of the emergency

notificationprocedures

– ensure that, for their own safety, the entrances

toallbuildingsarekeptsecurelylocked

29

Appendix7PhotocopyingandCopyright

TheInstituteisnotresponsibleforanybreachesof

copyrightbymembersofstaff.Setoutbeloware

some basic guidelines with regard to legal and illegal

copying.

Allowed

Fairdealingprovisionsallow,forthepurposesof

researchorprivatestudy,criticismorthereportingof

currentevents:

1. Onepaperfromajournalissueorpartonany

one occasion.

2. Notmorethan5%orthesubstantialpartofany

book,whicheverisLESS.(Thiscouldbethe

summaryrecommendationsofareportorthe

conclusions of a book or thesis.)

3. WhencopyingfromtheInternetstaffshould

checkforacopyrightstatementbeforemaking

copiesforpersonaluse.

Not Allowed

Fair dealing does not allow:

1. Copyingfromphotocopies

2. Copyingtomeetreprintrequests,evenifyou

aretheauthor(unlessthepublisherofthe

journalhasassignedthecopyrighttoyou,

whichisveryunusual).

3. Copyingfordistributiontoanyonewithinor

outwith the Institute.

4. Themakingofmultiplecopiesofanywork.

5. Copyingorrequestingacopyofmorethanone

article from any single issue of a journal.

6. Copyingacompletework(e.g.book,images

and artwork).

7. Copyingacompleteworkfromacollected

source e.g. a method from a laboratory

handbook–thisincludes“workingcopies”kept

at the bench.

8. Obtainingacopyofaworkofwhichanother

memberoftheresearchteam/grouphas

alreadyobtainedacopy.

9. Copyingformarchivalpurposes,particularlyifit

isaccessibleandabletobecopiedbyothers.

10.Keepinganycopiesinelectronicformat

(includingscannedcopies)orcopyingfroman

electronic source.

11.Anycopyingforcommercialpurposes(thatis

foranycommerciallyfundedprojectorforany

employeeofacommercialorganisatione.g.

MRS).Thelibraryhasaccesstoacopyright

clearedservice.Pleaseaskthelibrarystaff

whenyourequirethisserviceansweryesto

thequestion“Isthisrequestforacommercially

fundedproject?”ontheinter-libraryloanform.

30

Appendix8PPDRreviewsystem

TheprinciplesofthePPDRreviewsystemcanbe

summarised as follows:

• It is fully open.Thismeansthatindividual

jobholders are entitled to see all sections of the

completedreviewform.Thesystemisdesigned

toencouragejobholderstoplayafullandactive

partintheprocess.Theuseofself-assessmentis

encouraged.

• It is an objective based system. All staff should

updatetheirjobdescriptionandsetwork,

developmentalandtrainingobjectivesonanannual

basis.

• It is mandatory for all staff, including the annual

reviewmeeting.

• Personal development is assessed. Managers

shouldconsiderthejobholder’sfuturedevelopment

andclearlystatewhetherornottheyhavethe

potentialtoworkatthenextband.Theyshould

considerthetypeorareaofworkthejobholder

is most suited to and how they might gain the

necessaryskills/experiencetodevelopfurther.

• Training needs are reviewed. Line manager and

individualstaffmembersshouldjointlyconsider

trainingrequirement,inorderto:-

a) Improveorsustainperformanceinthepresent

post

b) Meet change (e.g. additional duties or

responsibilities,newworkingpractices,new

technology,newobjectives)

c) Improvethejobholder’sprospectsfor

advancement,shouldasuitableopportunity

arise

d)Provideprofessionalexpertiseand/orvocational

qualifications

e) Broadenthejobholder’sskillbaseor

perspectives,provideincreasedjobsatisfaction

andmotivation

f) Accommodate(asfaraspossible)the

jobholders’wishesandaspirations.

• Standards of reporting are monitored by a co-

signatory.Anindividual’sperformanceand

developmentisappraisedbytwopeople,theline

managerandaco-signatory.Theco-signatory

providesadditionalcommentsonthejobholder’s

performanceandensuresthatfairanduniform

standardsareapplied.

• Self-Assessment is encouraged.Jobholdershave

theoptionofcompletingapersonalstatement,

whichgivesthemtheopportunitytoaddtheir

owncommentsandobservations.Thisstatement

cannot be altered in any way by management.

• Training for staff, line managers and co-signatories

is provided. It is essential that all line managers are

trainedinappraisaltechniquesbeforecarryingout

thisprocess.

The Main Stages of Performance Review

Planning

Thejobholderandthelinemanagershouldplanthe

workfortheyearahead.Aforwardjobplan(FJP),

showingthepurposeofthejob,keyareasand

objectives,shouldbeagreedandbothpartiesshould

consider what training may be required.

On-going Assessment and Review

Itisessentialthatregulardiscussiontakesplace

throughout the year between the jobholder and

linemanageronperformance,achievementsand

difficulties,trainingneeds,resources,implications

31

Appendix8

ofnewtechnology,changesinworkload,etc.FJP’s

and,inparticular,objectivesmustalsobereviewed

regularlyandrevisedifnecessary.

Review Meeting

Aformalmeetingwilltakeplaceannuallybetween

the jobholder and the line manager. The line

managerwillgivehis/herviewofthejobholder’s

performanceduringtheyearandbothpartieswill

havetheopportunitytodiscussfactorswhichhave

hadabearingonthatperformance.Potentialand

developmentalissueswillbeidentifiedanddiscussed.

The line manager and jobholder will also agree

requirements(includingtheFJPandtrainingneeds)

forthecomingreportingyear.

Completion of the Form

Followingthereviewmeeting,thelinemanagerwill

thenmakeaformalassessmentofthejobholder’s

workandcompleteSection4ofthereviewform(the

linemanager’sassessment)inthelightofthereview

meeting.Theco-signatoryreviewstheassessment

(section5)andaddsviewsandappropriateadditional

comments.

32

Appendix9Sickness Absence Procedure

SCRIhasvariouspoliciesandpracticestohelpensureyourwellbeingatworkandtohelpcontributetocreatingahealthy

andsafeenvironmentinwhichyoucanperformeffectively.Itishoweverrecognisedthattherearetimeswhenstaffneed

totaketimeofffromworkduetosickness.Inorderthatthisismanagedappropriatelystaffareobligedtofollowthe

proceduredescribedbelow.

takingannualleaveyoumustcomplywiththe

notificationarrangementsabovetohavethetime

treated as sickness absence.

If the illness extends beyond the estimated time, the

employee(orsomeoneontheirbehalf)shouldphone

Pam Duncan or HR again to indicate for how long the

absence is likely to continue.

2. Certification:

Regardless of the length of absence you are required

tocompleteaSelf-CertificationForm,detailing

the dates of and reasons for absence immediately

following your return to work after absence due to

sickness.TheseformsareavailableonSIMSorfrom

HR.Theformsshouldbeauthorized/signedbyyour

linemanagerbeforebeingpassedtoHRwherethey

willberecordedandthenretainedinyourpersonnel

file.

Whenanyperiodofabsencecontinuesbeyondseven

calendar days you are required to obtain a medical

certificatefromyourdoctorandtoforwardthisto

theHRdepartmentassoonaspossible.Ifillness

continuesafterexpiryofthefirstcertificate,further

certificatesmustbeobtainedasnecessarytocover

thewholeperiodofabsenceandforwardedtoSCRI

assoonaspossibleoneachoccasion.Toensure

thatyouarefittoreturntowork,amedicalcertificate

showingaspecificreturntoworkdatemustbe

1. Notification:

YoumustinformtheHRofficebytelephoneby10.00

am or within one hour of your scheduled start time. If

you are too ill to make contact yourself someone may

dothisonyourbehalf.Anyunplannedabsencemust

beproperlyexplained.Ifabsentbecauseofillnessyou

arerequiredtogivedetailsofthe

• nature of the illness

• anindicationofyouranticipatedlengthof

absence

• who else in SCRI should be informed of your

absence

YouarerequiredtonotifytheHROfficeofyour

absence by contacting either

• PamDuncan’sdirectline-01382568562

• OrthemainHROfficedirectline-01382

568561

IfeitherPamDuncanorHRareunavailable,your

call will default to an answering machine in the HR/

Payrolloffice,wewillthenpasstheaboveinformation

ontotherelevantparties.TherelevantProgramme

Administrator will also be informed to ensure that the

employee’slinemanagerisawareoftheabsence.

Entitlementtosickpaymaybeaffectedbylate

notification.Ifyoubecomeunwellduringthe

workingdayyoumustcomplywiththenotification

arrangementsabovebyinformingyourlinemanager

inpersonaswellasstaffintheHROffice.Inthe

unfortunateeventthatyouaresickwhenyouare

33

Appendix9

providedafteranyabsenceofMORETHANfourteen

days (including days not normally worked).

Failuretoprovideevidenceofincapacitywillrender

theemployeeliabletolossofsickpay.Absenceon

a working day in such circumstances is treated as

absencewithoutauthority,whichisadisciplinary

offence (Staff Code Section 11.1). A day when sick

payiswithheld,whetherornotthereisanentitlement

of SSP (Statutory Sick Pay), is treated as a day

withoutpay.

Noadjustmentstoflexi-timerecordswillbemadeuntil

theappropriatecertificate(s)/document(s)arereceived

bytheHR/PayrollOffice.

Further information on the sickness absence

procedureisavailableintheEmploymentCode

AppendixA9.4.

34

Appendix10ListofUsefulAbbreviations

AAB AssociationofAppliedBiologists

ACRE AdvisoryCommitteeonReleasestotheEnvironment

ADAS AgriculturalDevelopmentandAdvisoryService

BBSRC Biotechnology & Biological Sciences Research Council

BCPC BritishCropProtectionCouncil

BioSS Biomathematics and Statistics Scotland

BPC British Potato Council

BSPB British Society of Plant Breeders

BTG BritishTechnologyGroup

CAPS CleavedAmplifiedPolymorphicSequence

CEC CommissionoftheEuropeanCommunities

CHABOS Committee of Heads of Agricultural and Biological Organisations in Scotland

CIP InternationalPotatoCentre-Peru

COST EuropeanCo-operationinthefieldofScientificandTechnicalResearch

DEFRA DepartmentforEnvironment,FoodandRuralAffairs

DfID DepartmentforInternationalDevelopment

EAPR EuropeanAssociationforPotatoResearch

ECRR Edinburgh Centre for Rural Research

ECSA EuropeanChipsandSnacksAssociation

EHF ExperimentalHusbandryFarm

ELISA Enzymelinkedimmunosorbentassay

EPPO EuropeanPlantProtectionOrganisation

ESTs ExpressedSequenceTaggedSites

FF Flexible Funding (ERAD)

FLAIR Food-LinkedAgro-IndustrialResearch

FSE FarmScaleEvaluation

GILB GlobalInitiativeonLateBlight

GIUS GlasshouseInvestigationalUnitforScotland

GMHT GeneticallyModifiedHerbicideTolerant

H-GCA Home-GrownCerealsAuthority

HDC HorticulturalDevelopmentCouncil

HPLC HighPerformanceLiquidChromatography

HRI Hannah Research Institute

IACR InstituteofArableCropsResearch

ICTV International Committee for the Taxonomy of Viruses

INCC InstituteNegotiatingandConsultativeCommittee

IOBC International Organisation for Biological Control

IMP IndividualMeritPromotion

ISHS International Society for Horticultural Science

ISPP International Society for Plant Pathology

IVEM InstituteofVirologyandEnvironmentalMicrobiology

35

Appendix10

JNCC JointNegotiatingandConsultativeCommittee

JEGS JobEvaluationandGradingScheme

MLURI Macaulay Land Use Research Institute (now the Macaulay Institute)

MRI Moredun Research Institute

MRS MylnefieldResearchServicesLtd

NERC NationalEnvironmentalResearchCouncil

NFT National Fruit Trials

NFU National Farmers Union

NIR NearInfra-Red

NMR Nuclear Magnetic Resonance

NPTC NationalProficiencyTestCouncil

ORSTOM OrganisationforResearchinScienceandTechnologyOverseas

PCR Polymerase Chain Reaction

PD Post-doctorate

PIC ProductInnovationCentre

PPDR PersonalPerformanceandDevelopmentReview

PVRO PlantVarietyRightsOffice

RAPD RandomlyAmplifiedPolymorphicDNA

RERAD RuralandEnvironmentResearchandAnalysisDirectorate

RFLP RestrictionFragmentLengthPolymorphism

RNAi RNA interference

RRI Rowett Research Institute

SABRI Scottish Agricultural and Biological Research Institutes

SAC Scottish Agricultural College

SASA Scottish Agricultural Science Agency

SCRI ScottishCropResearchInstitute

SEB SocietyforExperimentalBiology

SET ScottishEnterpriseTayside

SIMS SCRI Information Management System

SNSA Scottish Nuclear Stocks Association

SPD SeniorPost-doctorate

SPP Standard Pay Point

SSCR ScottishSocietyforCropResearch

STS Sequence Tagged Sites

UNDP UnitedNationsDevelopmentProgramme

WHO World Health Organisation

SCRI

Invergowrie

Dundee DD2 5DA

Scotland, UK

Tel: +44(0)1382 562731

Fax: +44(0)1382 562426

Email: info@scri.ac.uk

Web: www.scri.ac.uk