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Bharat Sanchar Nigam Limited

BSNL OFFICE OF THE G.M.T. (D) SANGRUR.Price Rs. 500/-

Tender form No. ___

Tender for

Provision of Scrolladvertisement of BSNL

products on Cable TV foradvertisement purpose in

in r/o

During 2008-2009


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NOTICE INVITING TENDER

No : - DET (Sales)/Advt-TV-Scroll/SRR-SSA/2008-09/ Dated at SRR the : 16-10-2008

Wax/Tape sealed tenders for and on behalf of BSNL Sangrur are invited from the experienced

contractors for provision of scroll advertisement of BSNL products on Cable TV for advertisement

purpose in Sangrur SSA, as per details given below :-

S.N Coverage area. Estd. Cost E/Money Security

1Sangrur , Sunam, Barnala & Malerkotla SDCAHeadquarters and surrounding villages/towns/cities.

Rs 3 Lacs Rs 7,500/-

10% ofthe total

accepted

tender

value.

1. Tender should be submitted in the following manner :-

Envelop-A (Technical Bid) should contain two sets of envelops (wax/tape sealed) each

marked ORIGINAL and COPY consisting of following documents.

i) Required Amount of Earnest Money in the shape of Demand Draft issued

by any scheduled bank, in favour of Accounts Officer (CA), BSNL, O/o

GMT/D Sangrur payable at Sangrur.ii) Demand draft (original) for Rs. 500/- (Rs. Five hundred only) non-

refundable in favour of Accounts Officer (CA), BSNL, O/o GMT/D

Sangrur (in case of tender form document has been downloaded from thewebsite).

iii) Attested copy of PAN Card of the firm.

vi) Letter of authorization, if required as perAnnexure-C

v) Affidavit regarding non-relative in BSNL Sangrur as perAnnexure-B.vi) Attested copy of valid Service Tax number.

vii) Attested copy of partnership deed or proprietorship deed or

article/Memorandum of Association.viii) Latest Annual Audited Account in form C-6 i.e. for the financial year 2006-

07. (This condition is not valid for Partnership/Proprietor firms).

ix) Each page of bid document duly signed & dated by authorized signatory.

Envelop-B (Financial Bid) should contain two sets of envelops (wax/tape sealed) each

marked ORIGINAL and COPY consisting of following documents.

i) Form of schedule of rates duly filled and signed as perAnnexure-A

Envelop-C superscribed as Tender for provision of scroll advertisement of BSNL

products on Cable TV for advertisement purpose in Sangrur SSA duly wax/tape

sealed should contain Envelop-A and Envelop-B in the manners as shown in the

diagram below:-


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Envelop-C (Technical + Financial bids) Envelop-A (Technical Bid) Envelop-B (Financial bid)

Original

TechnicalBid

Envelop

Acopyof

TechnicalBid

Envelop

Original

FinancialBid

Envelop

Acopyof

FinancialBid

Envelop

Note :- All the envelops to be wax/tape sealed.

Financial bid of only those tenderers will be opened whose technical bid is

found in order. In case of any dispute, the decision of GMT/D Sangrur will be

final & binding.

2. Duration of Contract : One year from the date of award of contract with an option of extensionfor a further period of one year on the same rates, terms & conditions.

3. Mode of payment : The tender document can be purchased @ Rs 500/- non-refundable (each

Section) upto 13-00 Hrs on or before 11-11-2008 in cash or DD drawn in favour of Accounts

Officer (CA), BSNL O/o GMTD Sangrur, payable at Sangrur. The complete & detailed tender

form is also available on our website i.e. www.punjab.bsnl.co.in. The firm can download the

tender form from website. In this case a demand draft of Rs. 500/- (Rupees five hundred only)

non-refundable in favour of Accounts Officer (CA) BSNL, O/o GMT/D Sangrur payable at

Sangrur issued on or before the date of sale of tender form, must be enclosed while submission oftender bid. Earnest Money is to be paid in the form of Crossed Demand Draft issued by ascheduled bank, drawn in favour of Accounts Officer (CA), BSNL, O/o GMT/D Sangrur payable

at Sangrur.

4. Tender documents containing detailed description of :- Sub. Divisional Engineer (Advt).

work & Terms & conditions of contract can be had from :- O/o GMTD Sangrur.

5. Sale of Tender documents (On all Wkg. Days) :- Upto 13-00 Hrs of 11-11-2008

6. Time & date of submission of bid addressed to :- Upto 11-00 Hrs on dated 12-11-08

DE (Sales), O/o GMTD, Club Road, Sangrur-148001.

7. Time & date of bid opening :- 11-30 Hrs on dated 12-11-2008.

8. The evaluation of bids shall be done on package basis irrespective of the item-wise rates.

The tender, which is not accompanied by the requisite documents, shall be summarily rejected.Tender will not be received after expiry of date and time. GMTD Sangrur reserves the right to reject any

or all the tenders without assigning any reason. If it happens to be a holiday on any of the dates above,

next working day shall be applicable.

General Manager Telecom
http://www.punjab.bsnl.co.in/http://www.punjab.bsnl.co.in/http://www.punjab.bsnl.co.in/


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Distt. Sangrur.

BHARAT SANCHAR NIGAM LIMITED

O/o THE GENERAL MANAGER TELECOM DISTRICT SANGRUR.

Terms & Conditions of the Tender for provision of scroll advertisement of BSNL

products on Cable TV for advertisement purpose in Sangrur SSA.

1. Tender should be in a wax sealed cover & superscribed Tender forprovision ofscroll advertisement of BSNL products on Cable TV for advertisement

purpose in r/o Sangrur SSA. The sealed tender should be addressed to Divisional

Engineer (Sales), O/o GMTD, Sangrur & should be dropped in tender box either in

person in his office or sent by registered post so as to reach his office latest by 11-

00 hrs of 12-11-2008.

2. The Tender should be submitted in the following manner:-

Envelop-A (Technical Bid) should contain two sets of envelops (wax/tape

sealed) each marked ORIGINAL and COPY) consisting of followingdocuments.

ii) Required Amount of Earnest Money in the shape of Demand Draft issuedby any scheduled bank, in favour of Accounts Officer (CA), BSNL, O/o

GMT/D Sangrur payable at Sangrur.

ii) Demand draft (original) for Rs. 500/- (Rs. Five hundred only) non-refundable in favour of Accounts Officer (CA), BSNL, O/o GMT/D

Sangrur (in case of tender form document has been downloaded from the

website).iii) Attested copy of PAN Card of the firm.

vi) Letter of authorization, if required.

v) Affidavit regarding non-relative in BSNL Sangrur as per Annexure-I.vi) Attested copy of valid Service Tax number.vii) Attested copy of partnership deed or proprietorship deed or

article/Memorandum of Association.

viii) Latest Annual Audited Account in form C-6 i.e. for the financial year 2006-07. (This condition is not valid for Partnership/Proprietor firms).

ix) Each page of bid document duly signed & dated by authorized signatory.

Envelop-B (Financial Bid) should contain two sets of envelops (wax/tape

sealed) each marked ORIGINAL and COPY) consisting of following

documents.

i) Form of schedule of rates duly filled and signed.

Envelop-C superscribed as Tender for provision of scroll advertisement of

BSNL products on Cable TV for advertisement purpose in r/o Sangrur SSA

duly wax/tape sealed should contain Envelop-A and Envelop-B in the manners

as described.


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Financial bid of only those tenderers will be opened whose technical bid is

found in order. In case of any dispute, the decision of GMT/D Sangrur will be

final & binding.

3. Tenders will be opened at 11-30 hrs on dated 12-11-2008 O/o Divisional Engineer

(Sales), O/o GMTD Sangrur in the presence of such contractors or theirrepresentatives who intend to be present at their own cost. No tender will be

entertained after the time limit fixed.

4. (i) Rates should be quoted in figures as well as in words and should be genuine &

reasonable. The tenderer quoting unrealistic rates will likely to be debarred for

issuance of the tender form in future. Rates should include all types of taxes except

Service Tax. Service Tax will be paid extra as applicable.

(ii) The evaluation of bids shall be done on package basis irrespective of item-wise

rate.

5. There should be no over writing/correction in rates. Corrections if any, must beinitialed. Conditional & incomplete tenders are also liable for rejection.

6. The accepted rates will be operative for one year from the date of agreement. The

General Manager Telecom (D), Sangrur may extend or reduce the period further

upto one year if necessary as per administrative convenience. The quantities ofstations may vary drastically.

7. (I) The successful tenderer will have to deposit a security by Bank

Draft/FDR & he /they will have to execute a agreement with the BSNL

regarding terms and conditions of the tender within seven days of the written

intimation of acceptance of tender.

(ii) A security of an amount equal to the 10% of the total accepted value will be

deposited by the successful tenderer, 5% of which will be required to be deposited

in the shape of FDR pledged to AO (CA) BSNL, O/o GMTD Sangrur andremaining 5% by deducting from contractors running bills @ 10% of each bill till

the realization of total Security.

8. If any tenderer withdraws before the final acceptance of the tender or if anytenderer fails to deposit the security as prescribed within the stipulated period the

earnest money of the tenderer is liable to be forfeited.

9. General Manager Telecom District Sangrur reserves the right to reject, accept any

or all tenders without assigning any reason thereof and may or may not accept the

lowest or any of the tender. The General Manager Telecom District Sangrurreserves the right to accept any tender in part/ parts.


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10. Earnest money will be refunded to the tenderers in due course in accordance with

the rules of the BSNL for which stamped pre-receipt may be enclosed with the

tender offer.

11. The BSNL will not be liable to pay any interest on the earnest money or the

security deposit which remains in its custody.

12. Income TAX/Sales TAX/Surcharge, as applicable will be deducted on the gross

amount payable for the work done. Service tax will be paid extra as applicable.

13. The BSNL Sangrur also reserves the right to forfeit the EMD & the security deposit

if after the acceptance to tender, the successful contractor, fails to comply with any

of the terms & conditions set out therein or any contract or agreement which maybe drawn up as a consequence of the acceptance of the tender. In such cases the

right to cancel the tender/contract is also retained by the department and the

decision of the GMT (D) Sangrur (including forfeiture of the earnest

money/Security deposit) will be final.

14. If there is any dispute in the interpretation of any clause/Clauses in the terms of thecontract or in case of any other dispute, the matter will be referred to the sole

arbitrator i.e. Chief General Manager Telecom Punjab Circle Chandigarh or any

other person nominated by him whose decision will be final.

15. If the contractor refuses to accept the work order for any specified work or fails to

give the specified output, the BSNL reserves the right to get the work done by

other Agency/ Contractor even at higher rates and the difference of the cost will bededucted from the contractors pending bills or the security as the case may be.

16. The contractor shall receive all letters addressed to him by the General ManagerTelecom District Sangrur or DEs/SDOs/SDEs either personally or through his

authorised agents failing which the letters will be posted to him. The BSNL will not

be responsible for non-receipt of letters and contents of such letters shall be bindingon the contractor as if these letters have been received by him on the date of

posting.

17. The work will be done as per directions/specification given by the DEs/SDOTconcerned.

18. The contractor will be responsible and liable to make good any losses which maybe caused to the BSNL due to the negligence of the contractor.

19. I) The contractor shall submit his running Bills duly verified by theDET/SDOT/SDE (G) concerned after completing a work order to the GMTD office

Sangrur where the Bills will be processed to make payment.


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II) The contractor will pay the Service Tax to Service Tax Deptt. & paid-up slip

will be submitted to this office within fifteen days from date of receipt of

payment at sr. no. 19 (I), failing which no bill will be processed by this office.

20. Job descriptionThe tenderer should familiarize himself fully with the job/work before quoting the

rates.

a) The work order will be issued by the Advertisement section or any personauthorized to do so.

b) The Advertisement scroll of BSNL products will be on two channels namely

SMS Channels (Music) & Movie Channel. The advertisement/message should

appear approximately 50 times a day on each channel.

c) There will be no excuse what so ever for making modification in the existing

scheme Advertisement/Message for adding new Add/Message at any time

whenever required without any limit of numbers.

d) Cable TV operator will cover all the surrounding villages if not covered on thedate of start, given in the list (Annexure-D) on the date of start or within fifteen

days from the date of issue of work order, failing which penalty will be imposedas laid under clause-25.

e) Anychange/addition in matter required, will be effected on urgent basis without

any extra cost.

f) The area of the advertisement should cover 152 cities/villages, as per

Annexure-D

21. Mode of execution of the contract and coordination by BSNL officers.

The work of advertisement will be supervised by the departmental official duly

nominated for work, who may be consulted in case of minor variations/change etc.but in case of a major approval must be obtained from DE (Sales) duly nominated

for the purpose.

22. The contractor will submit to the office of GMTD Sangrur his books of accountsand all concerned papers maintained by him in this connection within 15 days from

day of his being called upon to do so. The GMTD Sangrur reserves the right to

suspend any schedule item/items, clause of agreement, temporarily or permanentlyas per administrative convenience and in the interest of BSNL.

23. The jurisdiction of the civil court shall be at the H. Q. of the GMTD Sangrur.

24. Minimum work output & Penalty ClauseAn output as mutually agreed and strictly mentioned in the work order will have to

be given by the contractor. (Date of start & date of completion shall be given whileissuing work order).


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25 (i). Penal Clause : A penalty at the following rate will be imposed on total

estimated cost of work order for the deviation from the prescribed job description

as per clause no. 20 of tender document as well as work order.For 1st week delay = 1% penalty

For 2nd to 3rd week delay = 2% penalty

For 4th

to 6th

week delay = 5% penalty

The penalty will be recovered from bills/Security. However in case of any

dispute in imposing the penalty, the decision of the GMT/D Sangrur, in this

regard shall be final and binding.

(ii). If the contractor refuses to accept the work order for any specified work or fails togive the specified output as perclause-24, the BSNL reserves the right to get the

work done by other Agency/ Contractor even at higher rates & the difference of the

cost will be deducted from the contractors pending bills or the security as the case

may be in addition to penalty as perclause-25 (i) above.

26. The BSNL reserves the right to carry out the work in part or in full departmentallyor through any other contractor/ agency. The BSNL also reserves the right to

appoint one or more contractors for this job.

The BSNL does not bind itself to accept the lowest or any tender or to assign any

reason for non-acceptance of any tender, as the authority to accept any tender rests

with the GMTD. The BSNL will not be liable to pay any interest on the earnest

money or on the security deposit which remains under its custody. BSNL alsoreserves also the right to forfeit the earnest and the security pledged to the Govt. of

India if the tenderer after acceptance, fails to comply with any of the terms and

conditions set out above or in any other contract or agreement which may be drawnup as a consequence of acceptance of tender. In such circumstance the right of

cancellation of the tender/ contract is also retained by the GMTD Sangrur.

The security deposit will be refunded to the contractor after obtaining NOC andsubject to the condition that there is no labour complaint pending with the BSNL,

after the successful completion of the work and expiry of contract period, if no

amount is due to be paid by the contractor to the department.

27. Next working day shall be applicable in case there happens to be a holiday on last

date for issue of tender forms or on the date of opening tenders.

28. Tendency to influence by any means for the acceptance of the tender will render thetender liable to exclusion from consideration.

29 The contractor would comply with all the provisions of various labour acts enacted

from time to time.

30. The contractor or any or his labourer will not claim for regular employment in

BSNL because of their working with the contractor for BSNL works. The BSNL

will not be responsible to absorb him/them in any regular/Temporary service.


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31 The actual quantities of various items of work/purchase may vary based on actual

requirement but generally being limited to +25% of the indicated quantity

32. GMT Sangrur also reserves the right to divert any contractor any where through out

the SSA where found necessary at existing approved rates. No extra payment will

be made.

33 ARBITERATION

If there is any dispute in the interpretation of any clause/Clauses in the terms of the

contract or in case of any other dispute, the matter will be referred to the solearbitrator i.e. Chief General Manager Telecom Punjab Circle Chandigarh or any

other person nominated by him whose decision will be final and binding.

34 FORCE MAJUREIn unavoidable circumstances like war, civil commotion, fires, floods, strikes or

lockouts. Either party can intimate within 21 days of occurrence and up to 7 days an

option to terminate the contract.

35. Participation of near relatives of the BSNL Employees in theTender/Execution of works in BSNL units.

The near relatives of any BSNL Employee either directly recruited or on deputationare prohibited from participation in tenders and execution of works in the different units of

BSNL.

i. The near relatives for this purpose are defined as.a) Members of a Hindu undivided family.

b) They are husband and wife.

c) The one is related to the other in the manners as father, mother,

son(s) & sons wife (daughter in law),Daughter(s) & daughters husband(son in law), brother(s) & brothers wife, sister(s) & sisters husband

(brother in law).

ii. The company or firm or any other person is not permitted to tender for works inBSNL Unit in which his near relative(s) is/are posted. The Unit is defined as

SSA/Circle/Chief Engineer/Chief Archt/Corporate Office for non-executive employees and

all SSA in a Circle including Circle Office/Chief Eng./Chief Archt/Corporate office forexecutive employees (including those called as Gazetted Officers at present). The tenderer

should give a certificate that none of his/her such near relative is working in the units as

defined above where he is going to apply for tender/work. In case of proprietorship firm

certificate will be given by the proprietor, for partnership firm certificate will be given byall the partners and in case of limited company by all the Directors of company. Any

breach of these conditions by the company or firm or any other person, the tender/work

will be cancelled and earnest money/Security deposit will be forfeited at any stagewhenever it is so noticed. The department will not pay any damages to the company or firm

or the concerned person. The company or firm or the person will also be debarred for

further participation in the concerned unit.

Date:

Signature ____________________


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Name _______________________

Permanent Address ____________

Correspondence Address________

Annexure-A

BHARAT SANCHAR NIGAM LIMITED

OFFICE OF THE GENERAL MANAGER TELECOM DISTRICT SANGRUR.

Tender form for provision of scroll advertisement of BSNLproducts on Cable TV for advertisement purpose in r/o Sangrur

SSA.

Price Rs. 500/-

Name of work

Channels where

advt. to be given.

Total cities

to becovered

Rate per month

In figures In words

Advertisement of

BSNL productsthrough

Computerized

scroll on Cable

TV on 24 hrs

SMS Channel

(Music) 4 SDCA

Head

quarters

Rs ______ Rs _____________

Movie Channel Rs ______ Rs _____________

Total package (all channels)Rs ______ Rs _____________

Note:-1. The rates quoted must be realistic.2. Conditional & incomplete tenders will be summarily rejected.3. The quantity of work may also vary as per administrative

requirement.4. The quoted rates will be inclusive all levies/taxes of

local/state/central govt. except service tax. Service tax will be paidextra.

5. Cello tape (Transparent) may be pasted on quoted rates.

I have read all the terms and conditions of the contract and shall abide by it.

Signature of the tenderer ___________________________


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Name of the tenderer ______________________________

Address ________________________________________

Phone no. _______________________________________

Annexure-B

(To be typed on Istham paper & duly attested by Notary Public)

CERTIFICATE

I _____________________________ S/o Sh. _________________

resident of ________________________________________________________

hereby certify that none of my relative(s) as defined in tender document is/are

employed in BSNL units as per details given in tender document. In case at any

stage, it is found that the information given by me is false/incorrect, BSNL shall

have to absolute right to take any action as deemed fit/without any prior

intimation to me.

Dated :

Signature _________________

Name ____________________

Permanent Address _________

_________________________

Correspondance Add. ________________________________

Tele. (O) ________ (R) _______

Mobile ______________________


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Annexure-CLETTER OF AUTHORISATION FOR ATTENDING BID OPENING.

(To reach before date of bid opening)

To

The Divisional Engineer (Sales)Bharat Sanchar Nigam Limited,O/o GMT/D Sangrur.

Sub- Authorisation for attending bid opening in the tender for provision ofscroll advertisement of BSNL products on Cable TV foradvertisement purpose in Sangrur SSA .

Following persons are hereby authorized to attend the bid opening for the

tender mentioned above on behalf of___________________________________

(Bidder) in order of preference given below :-

Order of preference Name Specimen signature

III

Alternate representative

Signature of the bidderOf

Officer authorized to sign the bidDocuments on behalf of the bidder.

Note : 1. Maximum of two representatives will be permitted to attend bidopening.


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In cases where it is restricted to one, first preference will be allowed.Alternate representative will be permitted when regularrepresentatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be

refused in case authorization as prescribed above is not received.

Annexure-DLIST OF SURROUNDING VILLAGES.

Sangrur.1) Kheri 2) Tungan 3) Kalaran4) Duggan 5) Elwal 6) Gagarpur7) Kanoi 8) Badrukhan 9) Hareri10) Uppli 11) Chathe 12) Mangwal13) Balian 14) Haripura 15) Gurdaspura16) Ubhwal 17) Sibian 18) Sohian19) Kamomajra 20) Jhour Majra 21) Bagguana22) zulamgarh 23) Sajuma 24) Thalesan25) Bhindran 26) Ladda 27) Akoi Sahib28) Channa 29) Deh Kalan 30) Khurana31) Kurani 32) Batrana.

Sunam1) Chhajli 2) Nangla 3) Sangtiwala4) Bhai ke pishor 5) Harigarh 6) Mehlan7) Maardkhera 8) Bakshiwala 9) Ghassi Wala10) Nilowal. 11) Oghra 12) Jakhepal13) Kaurian 14) Ghanaur Kalan 15) Klair16) Changali 17) Katron 18) Pharwahi19) Chunga 20) Rarkha 21) Madavi

22) Thakkar 23) Rurka 24) Mohamadpur25) Badeshan 26) Panjgaranian 27) Manard28) Khurd 29) Mangewali 30) Khayali31) Mehal Khurd 32) Mehal Kalan 33) Shaur.

Barnala


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1) Pahwahi 2) Sanghera 3) Air force station.4) Thikriwal 5) Raisor 6) Chohan ke wada7) Chohan ke chotta 8) Saijda 9) Mehal Kalan10) Mangewali 11) Manaal 12) Gurma13) Karngai 14) Talewal 15) Jheela

16) Dilli 17) Gehlan 18) Chinniwal.

Contd.2nd

- 2 -

Malerkotla1). Bhogiwal 2) Ronwo 3) Matoi4) Jatiwal 5) Manakwal 6) Jitwal7) Flound Kalan 8) Flound Khurd 9) Naro Majra10) Chupka 11) Sehke 12) Anno13) Chunga 14) Mehdevi 15) Rurka16) Takhaar 17) Bhudan 18) Kuthala19) Sandhaur 20) Mandiala 21) Bedeshe22) Dalanwal 23) Saraud 24) Daud25) Maloud Nodharani 26) Hathan 27) Ghanour28) Ghanauri 29) Himtana 30) Lachha Baddi31) Manak Majra 32) Uppoki 33) Banbhoura34) Banbhauri 35) Sangala 36) Sangali37) Sangala 38) Bhasaur 39) Ranchna

40) Babanpur 41) Jainpur 42) Isra43) Dhadogal 44) Kheri 45) Binjoki46) Khurd 47) Cheema 48) Lohar Majra49) Adampal 50) Ratolan 51) Sherwani Kot52) Pharwahi 53) Saleempur 54) Balamgarh55) Jatti Majra 56) Dugni 57) Katron58) Kheri ke 59) Bamal 60) Chhappa61) Alipur 62) Mohamadpur 63) Hathoa64) Burj 65) Faridpur.


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