SAP SD Corporate Structure Question

In R/3 you can represent a company's structure by defining and assigning corporatestructure elements. What is the purpose of doing that?

Enterprise organization diagram. Chart showing the organizational structure of an enterprise, itsorganization units and how they are related. A combined structure can be created from the pointof view of accounting, MM, SD. This structure forms a framework in which all businesstransactions can be processed.

Which three organizational elements make up a sales area and briefly explain theirfunction?

Sales organization: An organizational unit that sells and distributes products, negotiates termsof sale, and is responsible for these transactions.

Distribution channel: Channel through which salable materials or services reach customers.Typical distribution channels include wholesale, retail and direct sales. You can assign adistribution channel to one or more sales organizations.

Division: Product groups can be defined for a wide-ranging spectrum of products. For everydivision you can make customer-specific agreements on, for example, partial deliveries, pricingand terms of payment. Within a division you can carry out statistical analyses or set up separatemarketing.

Name the three internal organizational elements within a sales organization and brieflyexplain their function.

Sales Office. Geographical aspects of the organization in business development and sales aredefined using the term sales office. A sales office can be considered as a subsidiary. Salesoffices are assigned to sales areas. If you enter a sales order for a sales office within a certainsales area, the sales office must be assigned to that area.

Sales Group. The staff of a sales office may be subdivided into sales groups. For example, salesgroups can be defined for individual divisions.

Salespersons. Individual personnel master records are used to manage data about salespersons.You can assign a sales person to a sales group in the personnel master record.

What does the term "business area" refer to and how can it be used?

Business Area. The system posts costs and revenue according to the business area. The business area can be equivalent to the : sales area (if the accounts are to be postedaccording to sales) plant/division (if the accounts are to be posted according to products)

The business area is defined in Customizing for Sales.o Business area. A unit in an enterprise, grouping product and market combinations ashomogeneously as possible for the purpose of developing unified business policy.

o Financial Accounting (FI). A business area is an organizational unit within financialaccounting which represents a separate area of operations or responsibilities within anorganization. Financial accounting transactions can be allocated to a specific business area.

Briefly explain the relationship between sales organizations and company codes.

Many to One.

What is the central organizational element in purchasing?

Purchasing Organization.

Explain the relationship between sales organizations and plants.

Many to Many.

Explain the relationship between sales organizations, plants and company codes.

Many to Many to One.

Can one business area be assigned to several company codes? Which (sub) module of SAPcould make business areas obsolete?

Yes in CO .

What is a credit control area? What relationship exists between credit control areas andcompany codes?

Credit control area. Organizational unit in an organization that specifies and checks creditlimits for customers. A credit control area can include one or more company codes. It is notpossible to assign a company code to more than one credit control areas.

Which organizational element is central in shipping? Give a definition of it.

Shipping Point: Organizational unit at a fixed location that carries out shipping activities. Ashipping point could, for example, be a company's mail department or a plant's rail depot. Eachdelivery is processed by only one shipping point.

Give a definition of plant (in SAP).

Organizational unit within Logistics, serving to subdivide an enterprise according to production,procurement, maintenance, and materials planning aspects.A plant is a place where either materials are produced or goods and services provided.Classification: Business objectStructure: A plant can assume a variety of roles:

As a maintenance plant, it includes the maintenance objects that are spatially located within thisplant. The maintenance tasks that are to be performed are specified within a maintenanceplanning plant.

As a retail or wholesale site, it makes merchandise available for distribution and sale.

As a rule, the plant is the organizational unit for material valuation.

The preferred shipping point for a plant is defined as the default shipping point, which dependson the shipping condition and the loading condition.

For the placement of materials in storage (stock put-away), a storage location is assigned to aplant. The storage location depends on the storage condition and the stock placement situation.The business area that is responsible for a valuation area is determined as a function of thedivision. As a rule, a valuation area corresponds to a plant.

Can you assign two different sales organization to the same company code?Yes.

To what do you assign distribution channels and divisions?Sales Organizations.

What are the highest organizational units in SD, MM.PP,FI,CO?

SD: Sales Organizations.M: PlantPP: PlantFI: Company CodeCO: Controlling Area

Can you further subdivide a plant? If yes into what?

A plant can be subdivided into storage locations, allowing stocks of materials to be brokendown according to predefined criteria (e.g., location and materials planning aspects).

A plant can be subdivided into locations and operational areas. Subdivision into locations takesgeographical criteria into account, whereas subdivision into operational areas reflectsresponsibilities for production.

Can a sales organization sell from a plant belonging to a different company code?Yes.

How many shipping points can you assign to a plant?Many.

How many shipping points can you assign to a sales organization?None.

If you have a warehouse management system active, to what would you assign thewarehouse number?Plant & Storage Location.

Sales and Distribution - Transfer of Requirements

The MRP department is informed about the quantities and deadlines by which incomingorders should be delivered. The system checks the availability of the goods based on therequested delivery date of the customer and creates MRP records which contain all necessaryinformation for passing on to planning. It ensures that the goods are available in time for thedelivery.Materials planning transfers the reported requirements and creates orders orpurchase requisitions from them etc.

For controlling transfer of requirements, you have to carry out the following steps:

1. Each requirement type has to be allocated to one requirement class only.2. The transfer of requirements must be switched on at requirements class level, thesales documents at schedule line level.3. You must define a check group. It is possible to have this check group proposed for the initialcreation of a material master record.4. Note that a plant must exist for transfer of requirements to be carried out at document itemlevel.

OVZG - Requirement class

It specifies the following points:

- whether an availability check and a transfer of requirements is carried out for a transaction (forsales documents, fine tuning using the schedule line category is possible),- whether the requirements are relevant for MRP,- the allocation indicator from the sales view which controls the settlement ofcustomer requirements with requirements- whether an item is to be settled to an auxiliary account assignment,- the settlement profile,- the results analysis key.

(Use transaction SM30 for V_* configuration)OVZH - Requirements typeV_TVEPZ_V - Assignment of requirement type to TransactionV_TVEP_V - Schedule line categoryOVZ2 - Define Checking GroupV_TMVFU - Define the checking group that the system proposes when you create a newmaterial master record. You can overwrite the default value for the checking group inthe material master record.

Define whether the Material can be used at which Sales and Distribution process

Here you define how the system responds when entering a sales and distribution document withthis material in the different Sales and Distribution Process Flow..

You can use the material status, for example, to prevent orders from being entered forparts to be discontinued.

OR

To temporary block the creation of Sales Order for a certain materials.

Set the material status parameters in transaction SM30, Table Views V_TVMS.

Click Maintain and double click into the Materials Status code.

You can set three types of response for each Sales and Distribution process :-

1. no dialog

2. warning when entering the document

3. error message (that is, the sales and distribution document cannot be entered on the basis of the material status)

Define Tax Determination Rules

You specify the valid tax types in transaction OVK1. More than one tax type can be defined fora country by defining the sequence.

The SAP System determines the taxes automatically within pricing.In the standard SAP R/3 System, the elements of tax calculation are predefined(for example, tax condition type "MWST" for taxes on sales and purchases).

Assign the plant for Tax Determination in OX10, using the country key, the SAP Systemrecognizes which tax type is valid for a plant and thus which taxes are relevant whencreating an SD document.Define the Customer Taxes in OVK3, you will maintain the tax code in Customer Master.Define the Material Taxes in OVK4, which will then be maintain in Material Master.

For example :-

MWST GST 0 Tax ExemptMWST GST 1 Liable for TaxesNow, you define the Tax Determination in VK12.VK12 - Domestic Taxes/Export Taxes

Condition Type MWSTCustomer Taxes Material Taxes Rate Taxes

0 0 0 % 0 1 0 %

1 0 0 % 1 1 9 %

In this example, if both the Customer Master and Material Master Tax code is 1, Tax will beincluded when you create the Sales Order.

Link Between SAP SD, MM & FI

The link between SD and MM :-

1. When you create sales order in SD, all the details of the items are copied from Material masterof MM.

2. MRP and availability check related data is also taken from MM although you control this datain SD also.

3. While you create inbound/outbound delivery with reference to a sales order, the shipping pointdetermination takes place with the help of the loading group, plant data, shipping conditions etc.This also refers to Material Master.

4. The material which you are entering in a sales order must be extended to the sales area of yoursales order/customer otherwise you cannot transact with this material.

There are many such links between SD and MM.

Now the link between SD and FI :-

1. Whenever you create a delivery with reference to a sales order, goods movement takesplace in the background. eg. In case of standard sales order, you create an outboundgoods delivery to the customer.Here movement 601 takes place. This movement is configured in MM. Also, thismovement hits some G/L account in FI. Every such movement of good s hits some

G/L account.

2. The accounts posting in FI is done with reference to the billing documents (invoice, debitnote, credit note etc) created in SD. Thus this is a link between SD and FI

3. Tax determination: In case of a tax determination also, there is a direct linkbetween SD and MM

How to do configuration for Credit Management function?

Settings for determining the credit control area of a document.The settings of items 1 - 4 are taken into account according to their priority.The credit control area found is stored in field VBAK-KKBER.

1. Transaction OB38 Check which credit control area is assigned to the company code. Company code: Credit control area:

2. Transaction OVFL Check which credit control area is assigned to the sales area. Sales area: Credit control area:

3. Transaction XD02 or VD02 Check which credit control area is assigned to the payer. Payer: Credit control area:

4. Transaction SE37 Is user exit EXIT_SAPV45K_001 being used?

5. Transaction OBZK For the settings under items 2 - 4, field "All company codes" must be marked inTransactionOB45, or the credit control area must be entered under the relevant company code intable

T001CM of the credit control areas allowed. Company code: Credit control areas allowed:

6. Settings for the credit checks

7. Transaction OVAK Which settings do exist for the sales document type used? Sales document: Check credit: Credit group:

8. Transaction OVAD Which settings do exist for the delivery type used? Delivery type: Credit group for delivery: Credit group for goods issue:

9. Transaction OB01 Credit management/Change risk category Definition of the risk category for each credit control area. This risk category can be assigned to a credit account by using Transaction FD32.

10. Transaction OVA8 Here, the individual credit checks for key fields o credit control area o risk category o credit group are set. Take these key fields from the above settings and go to the detail

screen. In particular, check whether fields "Reaction" and "Status/block" are set correctly. To carry out follow-up actions in case of a credit block, the credit check status must be set (field "Status/block").

11. Transaction FD32 Credit master data for the payer of the relevant document.

Credit account: Credit limit: Risk category: Currency:

12. Settings for updating the credit values Update of the credit values is required for thelimit check (static or dynamic credit limit check).

13. Transaction OVA7 Update of the credit value is active for the corresponding item type if the check box ismarked. This field corresponds to field "Active receivable" in Transaction VOV7.

Item type: Active receivable:

14. Transaction V/08, Pricing

In the pricing procedure used for pricing, subtotal "A" must be entered in a line fordetermining the credit value (mark the pricing procedure and double click on

"Control").Usually, the net value plus taxes is used. This way the system is determined touse this subtotal for credit pricing. The credit price is stored in field VBAP-CMPRE andused for update and credit check. You can find the used pricing procedure of the orderunder "Item -> Condition -> Analysis". Pricing procedure: Line with subtotal = 'A':

15. Transaction OB45 Which update group (field "Update") do you use in the relevant credit control area? The default setting is "12". If you use another update group, check whether this is fine with you. If you open an OSS message, please tell us the alternative update group. Credit control area: Update:

16. Transaction OMO1 Which kind of update did you choose for structure S066? In any case, "Synchronous update (1)" has to be chosen as the kind of update. All other settings will lead to errors.

MRP block for Credit limit attained Customers

How to block the requirement (MD04) generated by the item category in a sales orderwhen the customer has attained the credit limit? The MRP requirements still appear eventhough the schedule is zero.

You should try and use one of the standard requirements.See in transaction "VOFM".Under Requirements / Subsequent Functions / Reqs. Availability.Try using routine 103, you may have to tweak if it doesn't work exactly as you'd like.

For example, you can write a routine 903 because you only wanted this reaction for certainbusiness units. Irregardless, using a routine similar to this will prevent the requirement fromappearing in MD04 for orders blocked on credit.

Code:DATA: W_ZSDCRD TYPE ZSD_CREDITBLCK.DATA: W_CMGST LIKE VBUK-CMGST.

SELECT SINGLE * INTO W_ZSDCRDFROM ZSD_CREDITBLCKWHERE KKBER = VBAK-KKBERAND CTLPC = VBAK-CTLPC.

IF SY-SUBRC = 0 AND VBUK-CMGST CA 'B'.

IMPORT VBUK-CMGST TO W_CMGST FROM MEMORY ID 'CREDIT'.

IF W_CMGST = SPACE.MESSAGE I706(Z1).EXPORT VBUK-CMGST TO MEMORY ID 'CREDIT'.ENDIF.

*} REPLACE*{ INSERT DEVK966908 1

*} INSERT* Read the subsequent function information for the messagePERFORM FOFUN_TEXT_READ USING GL_FOFUNCHANGING FOFUN_TEXT.MESSAGE ID 'V1' TYPE 'E' NUMBER '849'WITH FOFUN_TEXTRAISING ERROR.*{ INSERT DEVK966908 2

*} INSERTENDIF.ENDFORM.

Credit Mgmt Dynamic checking

How I can automatically re-execute a dynamic credit check a few days prior to shipment forfuture dated sales orders.

A. Program RVKRED08? Or manually execute function moduleSD_ORDER_CREDIT_RECHECK.

We check credit at the time of the delivery (at delivery creation and before picking) and use theblocked sales doc process/list to release them. This can be set up in customizing under riskmanagement-> credit management.

SAP SD Credit Limit ProblemsHave set credit limits for my customers in transaction FD32. The problem is: so long as theReceivables figure is lower than the Credit limit figure, the system allows the creation of salesorders and subsequently, deliveries i.e. Credit exposure goes over 100%. Eventually, when we

invoice these deliveries, we go over the credit limit. Is there a way we can stop this fromhappening ? Is there a way we can get the system to look at the Credit exposure figure instead ofthe Credit limit figure ? If so, can this setting be done at the Credit Control Area level ?

A. Credit Exposure = (receivables + open deliveries/ sales orders) - special liabilities.

Activate Simple credit Checking or Automatic Checking? Check note number 18613 fordetailed instructions for activating credit management, mostly u have not set the subtotal to Ä

The system should check credit limit against the credit exposure. The credit exposure can bedefined to be what you want. Using static credit check you can include orders, deliveries, billdocs. In dynamic credit check you can look at the horizon to be included in credit exposure. Youmay also want to make sure you are checking credit at time of delivery create. This can be donewith a combo of credit control/risk cat/ status in config. You also may need to make sure you arerunning the jobs provided by sap to recheck orders after saved. Do not know job names offhand.

From the scenario given, I doubt what sort of credit check has been assigned for theorder type. in transaction OVAK check whether u have put D and credit group 1 for therespective order also in OVA8 check where u have ticked? static or dynamic? If ticked at staticthen both --> order and deliveries should be selected.

Sales value field in not getting updated after creating the billing

Are on 4.6b. going for credit management but facing one problem. in fd32- customer creditmanagement change - the sales value field in not getting updated after creating the billing.eg. when creating the order - the order value get updated in the sales value in fd32. aftercreating the delivery - that value remains same in the field of sales value. but whengoing for billing (delivery related), the bill value is appearing in 'receivables' but the amountin 'sales value' is not getting reduced. because of this the credit exposure is increasingcontinuously. Update group for corresponding credit ctrl area is 12. also the item is mark forcredit update.

A. Need to check couple of settings like:

1. Your customer should be assigned the credit control area.

2. In your Item Category Credit should be active.

Customer is assign to concern CCA and item category is mark for credit active

Check the credit update group in the transaction OB45. The credit update group controlswhen the values of open sales orders, deliveries and billing documents are updated. Itshould be '000012'. Further also refer to the OSS note 18613.

How to do rebate processing (Scenario)What exactly do you wish to know in Rebates? The total outline of the Rebate process or eachand every step in the SAP system?

A.First of all rebates are more or less discounts which are offered to customers. The rebates arebased on the volume of the business the customer does with you within a specified time. for eg if

the customer agrees for Rs.1 Crore worth of business with u in 1 year, then you activate yourrebate process. if at the end of the year the customer DOES achieve the target u offer him say2/3/4 % whatever is decided. The rebates are passed on to the customer in the form of Creditnotes. The rebate can be given to the customer at one time or in installments also.

This is broadly the outline of the rebate process.

Note : I recommend you to study the theory part of why rebate and why not a discount.This will help you understand better.

May be I can help you with rebate process.(IN -IMG)1. define a rebate agreement type2. define a condition type group3. define a condition type and place this condition

Type in the pricing procedure.(REQUIREMENT=24)ALSO IN THE PROCEDURE- ACCRUAL KEY = ERU

YOU ALSO HAVE TO DO THE ACCOUNT DETERMINATION FOR REBATES.

Once you have defined all the 3 and assignment starts.Assign the agreement type to the condition type groupAssign the cond type group to the condition type.Condition technique is also used in rebates.

REBATE ACTIVATION- IN CUSTOMER MASTER, SALES ORGANISATION AND FORTHE BILLING DOCUMENT.After having done this please proceed to maintain the condition record for the rebates(transaction code-vbo1)

Note: if you maintain the requirement column with the requirement as 24 - the rebate will beaffected in the billing document and if you don’t give the requirement as 24 your rebate will beaffected in the sales order.

The rebate process is completed when you have created a credit memo to the customer.The document type for the partial settlement is R3.

Please make sure you open two screens SO THAT YOU CAN COMPARE THE NEWENTRIES WHAT EVER YOU'RE DEFINING WITH THAT OF THE STANDARDS or firstyou try with the standard condition type boo1, boo2 boo3 boo4.

AFTER YOU HAVE FINISHED A COMPLETE SALES CYCLE OF CREATION ORDER ,DELIVERY AND BILLING.

GO TO THE CONDITION RECORD IN CHANGE MODE (VB02) AND SETTLE THEACCOUNT PARTIALLY.

In a simple way,1. First you need to create a Rebate agreement.2. Create condition record for rebate giving the rebate rate and accrual rate.3. when the rebate relevant billing doc is generated, the rebate and accruals are determined and

posted in a separate GL account as a noted item - amount to be settled. Also it gets copied in therebate agreement.4. create settlement run using credit memo request and then credit memo to settle this amountwith the customer.

This is what the link says.

Name two ways to start a transaction.- Dynamic Menu- Command Field

Why do you create user-specific parameters?They supply defaults to R/3 fields. If a field is indicated, the system automatically fills in defaultvalue. Depending on the field definition, the entry can also be replaced with a value entered bythe user. (Concept of PARAMETER ID)

Name the three different kinds of messages in the R/3 system. What is the differencebetween them?A message can have five different types. These message types have the following effects duringlist processing:

A (=Abend):The system displays a message of this message type in a dialog window. After the user confirmsthe message using ENTER, the system terminates the entire transaction (for example SE38).

E (=Error) or W (=Warning):The system displays a message of this message type in the status line. After the user choosesENTER, the system acts as follows: -While creating the basic list, the system terminates thereport.While creating a secondary list, the system terminates the corresponding processing block andkeeps displaying the previous list level.

I (=Information):The system displays a message of this message type in a dialog window. After the user choosesENTER , the system resumes processing at the current program position.

S (=Success):The system displays a message of this message type on the output screen in the status line of thecurrently created list.

What is a data dictionary or repository?Central catalog that contains the descriptions of an organization's data and provides informationabout the relationships between the data and its use in programs and screens.

The data descriptions in a Data Dictionary is also called metadata, i.e., data that describes otherdata. The ABAP/4 Dictionary stores system-wide data definitions. When you create a new datadefinition, the Dictionary tool does all the processing necessary to create the definition. You canuse the Dictionary tool to look up the "definition" of objects in your R/3 System.

What is a match code?A.Comparison key. A match code allows you to locate the key of a particular database record(e.g. account number) by entering any field value contained in the record. The system thendisplays a list of records matching the specifications.

If you want an end user to see a specific menu after logging on the R/3 system, how couldyou do that?User maintenance transactions allow the system administrator to create and maintain user masterrecords. This includes the generation and assignment of authorizations and authorizationprofiles.

Default First Date is not Today

When end user created a new sales order with VA01, default First Date wasn't today,why?

Note:1. Before today, default First Date was always today.2. Nobody change system configuration.

Although mentioned that nobody change the system configuration, it is very unlikely that thesystem will misbehaved after one day.

Usually, after checking, you will find that someone have actually change the configuration as itcould not be a software bug since you have been using it for quite sometime without anyproblems.

The date is control by each Sales Order Type for each Sales Document type whether is it a- OR - Standard Order,- RE - Returns etc.

Verify the Sales order type configuration with the following path:

IMG: Sales and Distribution --> Sales --> Sales Docs --> Sales Doc Hdr --> Define Sales DocTypes (transaction vov8) will let you control this by sales document type.

There is one field (Lead time in days) which "specify the number of days after the current datethat the proposal for the requested delivery date in the sales document should be".

This should be blank if you want the system to propose current day for delivery date.

Auto proposed all the dates when creating Sales Order

How can I make the system auto create all the Sales Order date during creation?Each Sales Order can have different date proposal settings.

Follows this step to set the default Sales Order Type proposal date:- Go to VOV8, double click on sales order type.- Look and tick the fields Propose delivery date and Propose PO date.

After making the necessary IMG changes, you need to input the Delivery Plant field for eachMaterials that you want the system to propose the default date.

To change the Materials field Delivery Plant:Go to MM02, Select the View Sales: Sales Org. Data 1 and fill in the Delivery Plant.

Testing:Now, try creating a new sales order for the material and SAP will auto proposed all the dates inthe sales orderYou need to receipt the rejected goods through SD Module (VA01 - Sales Order type RE).

The steps are as follows :

1. Create a return request. (Using Sales Order in SD)2. Create outbound delivery according to return request.3. If the setting is correct in the outbound delivery screen SAP will automatically switch postgoods issue button into post goods receipt. The setting is in sales order item category anddelivery type.4. In the standard system the movement type used is 651.5. After post goods issues receipt is done using outbound delivery, the quantity is placed inblocked stock without value updating.6. You will then decide if the return quantity are indeed bad stock or not.7. Transfer Posting from block stock to unrestricted stock (mvt type 453), this will haveaccounting effect (Debit Inventory, Credit COGS)8. Goods Issue to scrap account how to create new titles which can be used in creating the"address" view on the Vendor master.{T-Code: XK01}In config go to Basis Components --> basis services --> Address Management --> Maintain titletexts

How to Know that Sales BOM is working or not? (Scenario)

I have set up a sales BOM. How do I know or test that is is working or not?

Once you enter a material (for which you have created a BOM thru CS01) in the sales docanother material pops under the main material line item as a sub-item (s). If it doesn't then yourBOM isn't working.In my experience BOM’ s work if all maintenance has been done properly.A number of things to check is:

1. The BOM hasn't been defined for the plant used, or you haven't defined the plant in SO.

2. Main item category - has BOM application SD01 been assigned to it?

3. Item categories for main items and sub-items have not been maintained properly.

4. Sales items maintenance - You should assign item categories for BOM header items and sub-items to a specific sales doc.

5. Has the BOM itself been configured properly (i.e. right plant, BOM usage '5')?

6. Are you trying it out on an order created after all BOM maintenance was done?

7. Also , what's the 'Structure scope' set as? Anything except C may be useful here? We havethat set to A, since our BOM’s are all single-level. You could set it to B if BOM are configuredmulti-level.

Release strategy for Sales order

Is it possible to have release strategy for sales order?

As such SAP standard does not provide release strategy for sales orders similar to purchaseorders. However this requirement of your can be satisfied through authorization profiles; what Imean to say is that the sale order to be kept incomplete by the person who does not have therequired authorization & the person with proper authorization will complete it for furtherprocessing. This is only one way of meeting your requirement.

In order to emulate a release strategy similar to purchase orders you can use the status profile insales documents (BS02). IMG-Sales and distribution-Sales-Sales documents-Define and assignstatus profile.

Consignment Sales Process in SAP

The consignment process in SAP standard consist of four small processes:

Consignment fill up (send materials to customer consignment). Here you have a consignmentfill up order and a consignment fill-up delivery.

Consignment issue (issue materials from customer consignment to the customer). Here youhave a consignment issue order, consignment issue delivery and a consignment issue invoice.(the flow is very similar to a normal OR flow, but the materials are issued from the consignmentstock instead of plant stock unrestricted).

Consignment return (return materials from customer ownership to customer consignment).Here you have a consignment return order, consignment return delivery and a consignmentreturn invoice. (the flow is very similar to a normal RE flow, but the materials are returned to theconsignment stock instead of plant stock returns).

Consignment pickup (pickup consignment stock and move it to plant stock).Here you have a consignment pickup order and a consignment pickup delivery.

Note that in consignment fill up and consignment pickup there are no invoices since there is no change of ownership for the materials.

How to perform a consignment order?

In consignment orders you are allowing the stock to sit in your customer location. Once heinforms that he used the stock you will invoice him. If he returns the stock you will accept thestock to take it back.

It is defined in 4 steps.

1. Consignment fill up:Sales document type is KBItem category KBNschedule line category E1

In this step, you are not invoicing the customer. document flow is sales order ---- delivery itemcategory. It will not be relevant for billing and pricing because you are not charging money forthese goods in this step.

In schedule line category, you will set movement type 631 & set for availability check andTOR.

2. Consignment Issue.Once the customer informed you that he used all the goods or partial goods then you will createconsignment issue for used goods.

Sales document: KEItem category: KENschedule line category: C0 or C1

Here you are invoicing the customer(because he used the goods). you are assigning the deliverydocument and billing document to the sales document.In item category, you are setting relevant for billing, pricing, special stock.

In schedule line category, your setting is 633 movement type, relevant for availability check &TOR.

3. Consignment Return:Customer found that some goods are damaged or he not able to sold the goods he want to send itback. that you are creating this document.

Sales document type: KRItem category: KRNSchedule line category: D0

You will assign delivery document and billing to sales document. you will create return order,return delivery, return billing.Your setting item category relevant for billing, returns, pricing, special stock.Your setting schedule line item category: 634 movement type, NO availability NO TOR.

4. Consignment Pick up:Even if you create the consignment return the goods are not come to direct to your plant. For thatyou need to create consignment pick up. here the owner ship is not changing so you do not needto create billing.Assign return delivery to sales document type.

Sales document: KAItem category: KANschedule line category: F0 & F1

Your setting item category relevant for returns. any schedule line category relevant for 632movement type, MRP, availability check, delivery.

Now you check your plant stock. Stock will increase.

Issue free goods to selected Customers

Client wants to issue free goods to selected customers after the said customer buys aspecified quantity of a good during the festive season starting 02 December to mid January.for example customer A buys 34 cartons of Corn Ice-cream, we offer him 12 free corns. thisshould then reflect as cost in our accounts. the rest of the system is already up and runningand should not be inconvenienced. How do I set it up?

1.Run trans. VBN2 to first create master record for free goods as follows:Enter following information in selection screen:- Free goods type: NA00- Sales org, distribution channel, customer # and execute.

Now in next screen create the record as follows:- First select the exclusive button and verify that you are in exclusive view. (that is if you want exclusive)

- Material#, Min qty - Say 34 cartons. (check in what units you want to manage) From: 34 cartons unit of measure: Free goods: 12 Pcs Unit of measure: PcsCalculation type: 1 or try the other options

Deliver control: Blank or any of the other options suitable to you.

Now save and exit.Now run VA01 for 34 cartons and press enter. The system will automatically propose the freegoods item at no additional charge. Try higher order qtys and see if the free goods qty arescaling up.

If not adjust the calculation parameters in the master record screenIt should be transaction VBN1. Sorry for the error.VBN2 is to change the record. VBN1 creates it.

If you want to give free goods to some of the customers than1. create a customer group say 99 for FREE GOODS

In Free Goods Menu:2. add a field catalog for CUSTOMER GROUP3. create a condition table (free goods) say 555 only for customer group4. create a sequence say FREE with condition table 5555. create a condition type say FREE with6. maintain pricing procedure say ZFREE with condition type FREE

Now assign:7. Active Free goods Determination or Assign with your sales organization this procedureZFREE

8. Create free goods determination with transaction code /nvbn1 for FREE with Key CustomerGroup 99 for exclusiveGive customer Group say 99 and from 34 to 34 free 12

Suppressing Fields in Sale Order

To make optional / mandatory you can use in IMG - S&D-> Basic > Functions-> Log ofincomplete Procedures => select the fields > from the tables and the system will check for them(OVA2/VUA2)

To make a filed entry enabled or grey (non-entry allowed):User exits in the program MV45AFZZ-USEREXIT_FIELD_MODIFICATION

This user exit can be used to modify the attributes of the screen fields.To do this, the screen fields are allocated to so-called modification groups 1 - 4 and can be editedtogether during a modification in ABAP.

If a field has no field name, it cannot be allocated to a group. The usage of the field groups

(modification group 1-4) is as follows:Modification group 1: Automatic modification with transaction MFAWModification group 2: It contains 'LOO' for step loop fieldsModification group 3: For modifications which depend on check tables or on other fixedinformationModification group 4: is not used

The FORM routine is called up for every field of a screen. If you require changes to be made,you must make them in this user exit. This FORM routine is called up by the moduleFELDAUSWAHL.

Actually suppressing fielding sales orders user-wise is quite easy. We are doing it in ourcompany. For this we use user-exit FORM USEREXIT_FIELD_MODIFICATION inMV45AFZZ.

Below is the sample codeIF SCREEN-NAME = 'VBKD-ABSSC'.AUTHORITY-CHECK OBJECT 'ZMV45AFZZ' ID 'SCRFNAME' FIELD SCREEN-NAME. IF sy-subrc = 0.

SCREEN-INPUT = 1.else. SCREEN-INPUT = 0.

ENDIF.endif.

You place the authority check object in authorization profile in the role of the users, who shouldhave access to the field (in this case it is VBKD-ABSSC), and there assign the correspondingfields that are to be accessed via this user exit.

Settlement Down payment with Installment payment Term (Scenario)

Scenario :- Problem with Down payment settlement using installment payment term.

1. When we create Sales order, (sales item value = 100) use payment term : 0009 (Installment Payment term, 30%, 40%, 30%). In the Billing Plan, I specify 2 records, 1strecord is Down payment request 30% of Order value, billing type is FAZ . the 2nd record isFinal invoice 100%, billing type is F2.

2. Create Billing type Down payment request , it will document as Noted item in the accountingdocument.

3. Receive Down-payment from customer via FI screen , at this stage the accounting document iscreated as following Dr. Cash/Bank 30 Cr. Advance from customer 30

4. When I create Billing document for the sales item, the down payment value will be proposedfor settlement at Billing Creation, I then accept the default value of down payment clearing.The accounting document is as below Dr. AR 30 (*split AR by installment payment term)

AR 40 AR 30Cr. Sales 100

Dr. Advance from customer 30 Cr. AR 9 (DP. 30% * 30) Cr AR 12 (DP. 30% * 40) Cr AR 9 (DP. 30% * 30)

It seems SAP settlement Down payment by Installment Payment term. Was wondering that isthere are alternative or an option to setup the Down payment settlement independent ofInstallment term. I meant, I don't want to have the last 3 Credit item as above, I want only 1 lineitem of credit, the accounting should be

Dr. AR 30 (*split AR by installment payment term) AR 40 AR 30

Cr. Sales 100 Dr. Advance from customer 30

Cr. AR 30 (Not separate by Installment payment term)

Solutions : Suggestions on how I could proceed?

Your problem with Down payment settlement is common. Many users object to the downpayment or security lodgment mechanism. In our case we often park and apply the advancemanually to final invoice.

However, following the above case we sometimes use this with our PS orders:

1. Create Sales order, (sales item value = 100) with billing plan with three steps 30% downpayment,30% std billing on order completion and 70% on delivery. A little different to youroriginal Billing Plan, but 1st record is Down-payment request 30% of Order value, billing typeis FAZ . the 2nd & 3rd records are std F2 invoices 30% ,70%.

2. Create Billing type Down payment request , it will document as Noted item in the accountingdocument.

3. Receive Down-payment from customer via FI screen , at this stage the accounting document iscreated as following :-

Dr. Cash/Bank 30 Cr. Security deposit payment 30 ( In many countries this may be subject to TAX laws)

4. Create the First Billing documents , the down payment value will be proposed for settlement atBilling Creation, then

accept the default value of down payment clearing as these equal each other. The accountingdocument is as below

Dr. AR 30 Cr. Sales 30

Dr. Advance from customer 30 Cr. AR 30

5. Create the Second Billing document ( down payment value has expired and will not beproposed) The accounting

document is as below is then standard for the last installment. Dr. AR 60

Cr. Sales 60

This alternative provides a cleaner option with the Down payment.

SAP FAQ (SD)

Master Data

Q: Some materials have been blocked for procurement and production. Even though deletionflag is set for a material/plant level, the order can be still entered ( with a warning message). Isthere a way to block such transactions for a material flagged for deletion?A: Sales Status field in the sales organization view of the material master may be used to blockany transaction for the material.Q: We can define our own exchange rate types and use them instead of the defaulted types, 'M','B' and 'G'. How can we overwrite default types in SD?A: Exchange rate gets copied from the customer master record. Exchange rate types are to bemaintained for the customer in the sales screen of the customer master record.

Shipping

Q: The PL00 condition is fine in delivery. But when we try to print to either the screen orprinter, an error V1032 occurs. Why?A: In order to use the Packing list PL00 (packing slip in delivery) you must do 'Packing' in thedelivery note (edit->packing)Q: we have to enter a shipping point while creating a delivery. Is it possible to create deliverywithout shipping points?A: When you are releasing a sales order, choose Sales document -> Subsequent functions->Create delivery, then the shipping point will be brought in from the sales order. In all otherscenarios you have to key in the shipping point. The above described scenario will only work ifall items on the sales order are to be shipped from the same shipping point.

Billing

Q: SAP allows a non-inventory item and an inventory item to be in the same document tilldelivery but splits at the time of creation of billing document. Can we combine a non-inventoryitem with an inventory item in one invoice? Can we treat it as a value item in sales order so thatit is priced and then make it as a text item in delivery documents so that it appears in the sameinvoice and does not split?

A1: Make the non-stock material deliverable, but not pickable. Both items will carry into thedelivery, and therefore appear on the same invoice.A2: Change the copy rule for orders->invoices and deliveries->invoices to specify that invoicecombination is permitted. However note that for system to create combined invoices, POnumber, payment terms, sales organization, and distribution channel must be identical. Elseundesirable combinations may be created by the system.

Pricing Conditions

Q: It is impossible to price at the material level (matnr) , when a material has a pricing reference(mvke-pmatn) set up against it in the master data. Pricing always look for the pref, even if a priceis set up against the material and not the pref. How can we price by material and pref?

A: The field used to look up at the price is defined in Access sequence. You may find a step withPMATN as material number. If you insert a step with MATNR then the system will first look forthe material, if not found (use the exclusion tick box) it will look for the pref.

Customizing

Q: We generated a new condition table. Assigned the condition to access sequence. Created acondition record. Access sequence is assigned to the output type. But when we create a billingdocument, output screen comes up blank for the output type. When we look up DeterminationAnalysis, we get an error "Note 524 Access not made (Initialized Field)". What else is requiredto be done?A: Assign output determination procedure to the header of the document and the output type.

Q: How can we set up to have the VAT# be accepted in the Ship-To Master File Data Controlscreen?A: IMG->Fin. Acct.->AR and AP ->Customer acct->Master Record -> Prepare to CreateCustomer-> Define Acct. Group.

Q: We want to explode Bill of Material automatically at time of Order entry and explode anEquipment BOM in the sales order. What are the setting required?A: Use an item category that is configured for bills of material for having a sales BOM toexplode automatically.

Standard SAP item categories are :

TAQ - Pricing and inventory control take place at the BOM header levelTAP - Pricing and inventory control take place at the BOM item levelThese can be automatically derived using the item category groups ERLA and LUMF,respectively.

Q: How can we make the Customer Group 1 (or 2, 3, 4, 5) a mandatory field?A: Logistic General-> Logistics Basic Data: Business Partners -> Customers -> Control ->Define account groups and field selection for customerChoose Customer Acct. GR. (double-click). -> Field Status: Sales data (double click) -> sales(double click) .Check the radio button against Customer Gr as REQ. ENTRY. Save the settingsto make customer GR entry mandatory .

Q: Is there an user exit to copy the data into planning table?A: Use user exit MCP20001 and include ZXSOPU01.

OthersQ: We get a report screen: "Goods issue: Problem Log" during the delivery process whenactivating Post Goods Issue button. We want to include our own error message to this list if theselected batch is not on a customer defined table. What is the best way?A: Try User exit - USEREXIT_SAVE_DOCUMENT_PREPARE

Difference between Condition Type

Please explain the difference between Ek01 ( Actual Cost) and EK02 Calculated Cost.

These are the condition type that will display the results of the unit costing for certain type ofsales document.

EK01 :If you use this condition type, the result of unit costing is issued to the first position on theconditions screen for the item. The value can be used as a basis for price determination.

EK02:If you use this condition type, the result of unit costing is simply a statistical value which youcan compare with the price.

Please note the following points :

1) The condition type must have condition category 'Q' (costing).

2) The condition type must agree with the condition type defined for unit costing in the pricingprocedure.

Q. I have a customer who is being offered two discounts ie k007 and k005, now I want toexclude k007 for the next 2 orders or so? I have set the exclusion indicator for the conditiontype, but still the condition is being accepted when I create a sales order. Am I missingsomething, how do I do it?

Need to change the validity of the condition record for the condition type K007 defining it notvalid for that particular 2 months. And also the settings of the Requirements as it is correct thatit overrules the exclusion.

Accumulate the amount of condition types in accounting document

To accumulate the amount of condition types in accounting document without affecting thepricing display in billing document.

As an illustration :-

ZPXX 3500ZDXX 1000-ZWXX 500-

(all condition types are shown separately in pricing view)

Journal:Dr Vendor 2000Cr Sales 2000 (ZPXX - ZDXX - ZWXX)

One way to do it is :-

Mark the condition types you want to group as statistical and remove the account assignmentkey.

Create a subtotal in your pricing procedure that will add them together and put in the accountassignment key for it. This way the individual components will still display on your pricingscreen but FI will only get one posting.

Determine sales price with shipping point (Scenario)

You are trying to use shipping point as a key field (with sales org. distribution channel andship-to party together) to determine the sales price.You created a condition table with the above key fields, and maintained the relevant setting(access sequence, condition type and pricing procedure).There is an error message in the sales order pricing analysis ("access not made" in theshipping point field).In the access sequence, you found that the shipping point field's document structure isKOMK.Can you put to item level field in the condition table and access sequence?

Structure KOMK refers to header of the sales order, but shipping point of course is on itemlevel.You'll have to do some settings to reach your goal, it is possible.

Step 1Append structure KOMP. Do this by changing through SE11 the table KOMPAZ.This is the include for structure KOMP.Add a component e.g. ZZVSTEL with component type VSTEL.Save, activate.If you want to make more points, assign search help H_TVST to the component.Ask a programmer if you don't understand this part.

Step 2Change user exit MV45AFZZ. Say there that field ZVSTEL should be filled with informationfrom your shipping point.Do this under part FORM USEREXIT_PRICING_PREPARE_TKOMP.The coding should be like tkomp-zzvstel = vbap-vstel.Save, generate.

Step 3Make a new table as you did before, but first maintain your new field in Condition: allowedfields.When you create your new table you will see you have two shipping points.With the button technical view you can check which one ZZVSTEL or VSTEL.

Step 4Finish with the steps you did before. That was ok.

Now, you will see in your sales order that the shipping point is filled with information.

Basic Process of how Packing WorksLet's say you want to pack a material shirt_jai in test_pack.

Using MM01, create material type=packaging test_pack

[SPRO]IMG-Logistics Execution-Shipping-Packing-Define Packaging Material TypesLet's say JPAC. The settings that I chose:Plant determ. - Plant is entered manually in handling unitPack. matl. cat. - Packaging materialsGenerate Dlv. Items - blankNumber assignment - Number range interval 'HU_VEKP'

IMG-Logistics Execution-Shipping-Packing-Define material group for packaging materialLet's say JGRP

IMG-Logistics Execution-Shipping-Packing-Define allowed packaging materialsJGRP - JPAC

MM02: Check settings for the materialsFirst, test_pack

Sales:General/Plant -> Matl. Grp. Pack. Matls: JGRP (Note)Sales:General/Plant -> Packaging Mat. Type: JPAC (Note)Basic Data 1 -> Material: JMAT

Then, shirt_jai

Sales:General/Plant -> Matl. Grp. Pack. Matls: JGRPSales:General/Plant -> Packaging Mat. Type: -Basic Data 1 -> Material: JMAT

VL01N Outbound Delivery -> PackingEnter the materials at top and at bottom(Select shirt_jai andEdit - Pack)

This is how the basic process of packing works.

Content Author : JairamAuthor Website : http://www.geocities.com/jairam143/

The "Packing Process" with an ExampleExample:You created a order for a material(R-1160 - hard disks) for a qty - 120 pieces.

You need to create a delivery andA)pack 40 pieces each of the material are grouped together into larger cardboard boxes (PK-100- shipping/packing material) andB)these 3 cardboard boxes are put into pallet (PK-095).

Solution:A)Packing 40 pieces each of material (40 x 3 = 120 pieces)

1)Goto [VL02N] to change the delivery, you already created.Or you can do the following steps while you are creating a delivery also.2)Go to "pack" icon.3)In the upper section, enter the "packing material" (PK-100)4)In the lower section, change the "partial quantity" to 40 of material R-1160.5)Select both the lines of upper section and lower section and click the green ok. It generates ashipping unit/handling unit number.6)Now, select both lines of upper & lower section & click the button "per part. qty" (New HUper part qty of material)Check: click "General Overview" icon to see whether it packed 40 pieces of material in 3cartons.

B)Packing all 3 cartons in one big carton(PK-095)

1) from above screen, click "pack HUs" (pack shipping unit)2)enter the packaging material (PK-095) in the upper section and select this line.3)select 3 lines of PK-100 in lower section since you want to pack them in PK-095.4)selecting both lines, click "pack" icon.5)Now all the 3 cartons(PK-100 with 40 pieces each of material) are packed in one big carton

(PK-095).Check: "General overview" icon.

Then "save" the delivery.

Content Author: Smiley

Difference between Condition TypePlease explain the difference between Ek01 ( Actual Cost) and EK02 Calculated Cost.

These are the condition type that will display the results of the unit costing for certain type ofsales document.

EK01 :If you use this condition type, the result of unit costing is issued to the first position on theconditions screen for the item. The value can be used as a basis for price determination.

EK02:If you use this condition type, the result of unit costing is simply a statistical value which youcan compare with the price.

Please note the following points :

1) The condition type must have condition category 'Q' (costing).

2) The condition type must agree with the condition type defined for unit costing in the pricingprocedure.

I have a customer who is being offered two discounts ie k007 and k005, now I want toexclude k007 for the next 2orders or so? I have set the exclusion indicator for the condition type,but still the conditionis being accepted when I create a sales order. Am I missing something, how do I do it?

I think u need to change the validity of the condition record for the condition type K007 definingit not valid for that particular 2 months. And also the settings of the Requirements as it is correctthat it overrules the exclusion.

Arvind Rana

Accumulate the amount of condition types in accountingdocumentTo accumulate the amount of condition types in accounting document without affecting thepricing display in billing document.

As an illustration :-

ZPXX 3500ZDXX 1000-ZWXX 500-

(all condition types are shown separately in pricing view)

Journal:Dr Vendor 2000Cr Sales 2000 (ZPXX - ZDXX - ZWXX)

One way to do it is :-

Mark the condition types you want to group as statistical and remove the account assignmentkey.

Create a subtotal in your pricing procedure that will add them together and put in the accountassignment key for it. This way the individual components will still display on your pricingscreen but FI will only get one posting.

Hiding Price Condition Types on a Sales DocumentUp to now you, you still cannot exclude certain condition types and subtotal lines from beingprocessed or displayed in the condition screen by restricting the authorizations.

You have to implement SAP Note No. 105621 - Authorization check for the condition screen

Creating New Pricing ProcedureWhat is the transaction code for creating new pricing procedure and how to attach it tospecific plant?

You create PP in spro > Sales and Distribution > Basic Functions > Pricing > Pricing Control >Define and Assign Pricing Procedures > Maintain Pricing Procedures

You can't attach PP to specific plant. Pricing Procedure is determined thru trx OVKK. Thedefining parameters for pricing procedure determination are:

1. SalesOrg2. Distribution Channel3. Division4. Document Procedure (defined in Sales doc\Billing doc maintenance)5. Pricing procedure assigned to customer (defined in customer master)

Hope this helps.

Sabir

Reg pricing procedure.

1. Use transaction code v/07 to create a access sequence and assign tables based on which youwant to carry on

pricing as accesses.

2. Use transaction code v/06 to define condition type. It can be for base price, discount, freightetc.,

(Do assign relevant access sequence)

3. Use transaction code v/08 to define pricing procedure.

4. Assign this to your relevant sales area+ dpp+cupp.

While specifying requirement, we can give reqt no.22 which specifies that plant has to be set.This is generally done for output taxes since output taxes depend upon the delivering plant. Butdirectly there is no assignment between plant and pricing procedure.

Hope this helps,

Chakravarthy Narasimhn

Re-pricing in a QuotationHow can I, or am I able to find anything on a way of RE-Pricing be done in aQUOTATION?

You can always 'Update" pricing manually in a quotation the same way you do in a sales order,either in create or change modes. Menu path Edit --> New Pricing or press the 'Update pricing'button on the item conditions tab.

If you are asking how to reprice a quotation when it converts into a sales order, that can be donewith the copy controls of the Item Category. IMG: Sales & Dist --> Sales --> --> Maintain CopyControl for Sales Docs --> Sales Doc to Sales Doc (transaction vtaa). Just choose thecombination of documents and the respective item category. The field you need to be concernedwith is "Pricing type".

However, from a business process perspective it makes absolutely NO sense to reprice aquotation when converting to a sales order. After all, the entire point of using quotations is tofirm up details like pricing before creating the sales order.

Quantity Based Discounts in Bulk Quantities SalesYou're looking to implement quantity based discounts in 4.6c. You are trying to sell itemsin specific bulk quantities, and only give the discount for specific quantity intervals.

For example, if a customer orders 1 piece, 2 pieces, 3, etc. of part ABC, the price is $100.

If the customer orders 10 pieces of part ABC, the price is $50.

However, this is not only a standard minimum quantity discount. If the customer tries toorder 11 pieces, 12, 13, etc. it should return $100 again.

The only values for which $50 should apply are 10, 20, 30, etc. - multiples of the bulkquantity 10.

You have discussed changing your part number to reflect a bulk qty of 10, however youhave in house consumption that is allowed to consume only 1 part at a time. You wouldvastly prefer to keep one part number that you order from the supplier, consume internallyand ship externally.

You are fairly certain there is basic functionality that covers this, but you're just not surewhere to start.

Taking your requirements literally. Standard SAP scale pricing will not do it in that you onlywant the reduced price to come into effect when the order quantity is multiple of some bulkfactor.

It is agreed with that creating a separate material number is not a good idea.

You can try this :-

1. Define/Select a UOM for selling in bulk (i.e. cas, pallet, box whatever)2. Maintain UOM conversion between your base UOM and this new UOM3. Configure you bulk pricing condition type by usual means (it should be a base price ratherthan discount).4. Place this new bulk price behind your normal "PR00" price in the pricing procedure5. Create a new condition base value routine via VOFM where you check XKWERT to see if itis a whole number. If it is not then set XKWERT to zero.6. Assign this new routine to your bulk price condition in your pricing procedure in ALTcondition base value column.7. Maintain bulk price conditon record in the Bulk UOM.

That should do it.

Determine sales price with shipping pointYou are trying to use shipping point as a key field (with sales org. distribution channel andship-to party together) to determine the sales price.You created a condition table with the above key fields, and maintained the relevant setting(access sequence, condition type and pricing procedure).There is an error message in the sales order pricing analysis ("access not made" in theshipping point field).In the access sequence, you found that the shipping point field's document structure isKOMK.Can you put to item level field in the condition table and access sequence?

Structure KOMK refers to header of the sales order, but shipping point of course is on itemlevel.

You'll have to do some settings to reach your goal, it is possible.

Step 1Append structure KOMP. Do this by changing through SE11 the table KOMPAZ.This is the include for structure KOMP.Add a component e.g. ZZVSTEL with component type VSTEL.Save, activate.If you want to make more points, assign search help H_TVST to the component.Ask a programmer if you don't understand this part.

Step 2Change user exit MV45AFZZ. Say there that field ZVSTEL should be filled with informationfrom your shipping point.Do this under part FORM USEREXIT_PRICING_PREPARE_TKOMP.The coding should be like tkomp-zzvstel = vbap-vstel.Save, generate.

Step 3Make a new table as you did before, but first maintain your new field in Condition: allowedfields.When you create your new table you will see you have two shipping points.With the button technical view you can check which one ZZVSTEL or VSTEL.

Step 4Finish with the steps you did before. That was ok.

Now, you will see in your sales order that the shipping point is filled with information.

Pricing date based on delivery dateUsed transaction VOV8.

This configuration is by order type.

There is a field called proposal for pricing date.

There you can select pricing date as requested delivery date.

A - Proposed pricing date based on the requested dlv.date (Header)

This control is set at the document level as oppose to the condition type level (PR00).

That means your other condition types such as surcharges and discounts are also determinedusing the requested delivery date.

If your requirement is for PR00 to alone to be priced at delivery date then this will not work.

How pricing date is determine in the sales order and billingdocument? Where is the setting?The pricing date is proposed based on the setting you make in the Sales document configuration.( T code : VOV8)You have a field" Prop.f.pricing date " in the Requested delivery date / pricing date / purchaseorder date segment.

Then you can choose the follwoing options:Blank - Indicates the current date as the pricing dateA - Indicates the date based on the requested delivery dateB - Indicates the date based on the order validity start from date

And the pricing in the billing document is copied from thte sales order / Delivery document..

It again depends on the setting u have in the copy control from order - billng or delivery - billing.In the copy control, in the item settings you have two fields relavant for this.

One is pricing source and the other is pricing type.

The pricing sources are generally the order. But if you want you can change it to other valuesmentioned in the drop down,but this values have no effect if the pricing type is B.

Any other value other than B in the pricing type will take the reference document pricementioned in the pricing source field.but for the pricing type B. The new price is determined in the billing order.

SAP Tips by: Sreenivas

Report to Check the Entered Pricing Condition PriceWhich is the best transaction code to check the Pricing condition price entered in "VK11"?

Other than "VK13", to display the price, you can use V/LD - Execute Pricing Report to check theprices entered into the Pricing Master.

Normally Pricing Report - "07 Cust.-specific Prices with Scale Display" will do.

Other Pricing Reports you can tried are these:

---------------------------------------------------------------------------|LR|Report title |-- ------------------------------------------------------------------------|01|Comparison of Price Lists Without Scale Display ||02|Comparison of Price Groups Without Scale Display ||03|Incoterms with Scale Display ||04|Incoterms Without Scale Display ||05|Price List Types Without Scale Display ||06|Price List Types with Scale Display ||07|Cust.-specific Prices with Scale Display ||08|Cust.-specific Prices W/out Scale Display ||09|Material List/Material Pricing Group with Scale Display ||10|List Mat./Mat.Pricing Groups Without Scale Display ||11|Price Groups With Scale Display ||14|Taxes ||15|Material Price ||16|Individual Prices ||17|Discounts and Surcharges by Customer ||18|Discounts and Surcharges by Material ||19|Discounts and Surcharges by Price Group ||20|Discounts and Surcharges by Material Group ||21|Discounts and Surcharges by Customer/Material ||22|Discounts and Surcharges by Customer/Material Group ||23|Discounts and Surcharges by Price Group/Material ||24|Discounts and Surcharges by Price Group/Material Group ||25|VAT/ATX1 ||26|Canada/USA |

|27|I.E.P.S Mexico ||28|Conditions by Customer ||30|Conditions by Customer Hierarchy ||31|Price List with Release Status ||AC| ||AD| |---------------------------------------------------------------------------Mass Update of condition pricingYou can update the condition pricing for a range of sales order.

For e.g. if you create sales order for 15 months or so, and at the beginning of each year, youhave to update the prices for lots of sales orders.

Other than using VA02 and make an Update of the conditions at item level which is a big workbecause you will have lots of open sales order after so many months.

Use VA05, select your Orders and on the result screen :-

click Edit- > Mass Change -> New Pricing (menu).

or

if you don't want to do that Online, write your own abap report and use FunctionSD_BULK_CHANGE (check where-Used at SE37, Trace VA05 on how to fill the parameters,Function MPRF => New Pricing)

Make Material Master Price of a material as sales priceautomaticallyThe first method is not to set the pricing condition VPRS as statistical.

Simply remove PR00 and it will work fine if you always use VPRS as your pricing base insidethe pricing procedure.

VPRS will reads both prices based on the price control in the material master.

Price control S for standard price.Price control V for moving average price.

It is this simple if you do not have any other "Prices" in the price procedure.

However, if you are using one pricing procedure where for some items you price using VPRSand some others using PR00, then you should use requirement routines to enable the correctprice condition type at the right time.

The second method involves more work as you need to write a formula (VOFM) to get thatinformation.

This is how it goes :-

1. Set VPRS to be the first step in the pricing procedure and to be subtotal B (as standard).

2. Set PR00 with alt. calc. type formula, which sets the value of PR00 to be equal to the subtotalB.

The routine (created with transaction VOFM) is:

RV64A901FORM FRM_KONDI_WERT_600.

XKWERT = KOMP-WAVWR.ENDFORM.

The pricing procedure than looks like that:

Step 1 VPRS statistical, subtotal B, reqt 4Step 2 PR00 Altcty 600

Customer discounts on effort only-----Original Message-----Subject: Customer discounts on effort only

Hi All,

We have a requirement of giving a discount to customer based on the totalamount invoiced so far (across financial years).Where do we set this up? We have seen so far the discounts are calculatedbased on the value of the current invoice.The discount should be on a graduated scale basis for example

0 - 100000 No discount100000 - 200000 5%200000 - and above 10%This means that discount would only start after the customer's net salevalue crosses 100000.For example, if the customer has been billed for 99000 and the currentinvoice is for 3000, a discount of 5% should be given on 2000 i.e. 100.Another complication is that, the discount is not based on the total amountbilled so far, but only on the effort billed and not on reimbursements (likeairfares, living expenses, visa charges, beeper charges etc). The discountapplies only to the effort and not to the reimbursements. In the aboveexample (invoice of 3000) say the effort billed is only 1500, the rest beingreimbursements. The discount is only on the 500. (the rest being taken up bythe lower limit for eligibility of 100000)

For example the customer might have been billed say 150000 so far but actualeffort billed might be only 90000, the rest being reimbursements of actualcosts and hence the customer is not eligible for the discount.

Kindly help,

-----Reply Message-----Subject: RE: Customer discounts on effort only

Hi,

The solution for this is Using rebate condition types and suitable conditionrecords.

Of this to handle your first problem that is the rebate has to be appliedonly on the "effort" you have to set up a line in the pricing procedurewhich gives the rebate basis i.e the value to be used for rebate cond types.This I believe solves your problem of rebate only on effort.

Your second problem i.e the discount should start getting appliedautomatically when it reaches the first scale for which the values span fewfinancial years. This I am not really sure whether it can be made possiblein the invoice itself. But a work around is not giving the discount directlyin the invoice but settling it against the rebate agreements by Credit notesperiodically.

Hope it helps.

Thanks

-----Reply Message-----Subject: RE: Customer discounts on effort only

Hi

Arent we looking at rebate agreeement. That appears to be a straightawaysolution to your problem. You activate the sales organization and thepayer for that

Regards

-----Reply Message-----Subject: RE: Customer discounts on effort only

I am in SAP R/3 rel.30F.We have 2 options to meet your requirement.1. Using scale in condition type ( tcode V/06 ), choose scale basisG.Scale based on a formula ( be: your based amount is invoice ). Definescale formula. You need ABAPER to define it.2. Using routine in Alt.calc.type ( tcode V/08 , Maintain PricingProcedure ). Here, you also need ABAPER to create routine.

hope this help

Steps to Create Commission for AgentFor creating commission agent, you have to follow below steps.

1) Establish Partner Functions for the Commissionee(s)Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION ->; DEFINEPARTNER FUNCTIONSTransaction Code: VOPA

2) Assign the Partner Functions to Partner ProceduresMenu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION ->; DEFINEPARTNER FUNCTIONSTransaction Code: VOPA

3) Create a Partner Procedure for the CommissioneesMenu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION ->; DEFINEPARTNER FUNCTIONSTransaction Code: VOPA

4) Create New Customer Account Group(s) for Commission AgentsMenu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; LOGISTICSGENERAL ->; LOGISTICS BASIC DATA: BUSINESS PARTNERS ->; CUSTOMERS ->;CONTROL ->; DEFINE ACCOUNT GROUPS AND FIELD SELECTION FOR CUSTOMERTransaction Code: OVT0

5) Assign the Partner Functions to the Customer Account Group(s)Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION ->; DEFINEPARTNER FUNCTIONS ->; GOTO ->; PARTNER FUNCTIONS ->; ENVIRONMENT ->;ACCOUNT GROUP ASSIGNMENTTransaction Code: VOPA

6) Assign the Partner Functions to the Partner Procedure for the Sales Document HeaderMenu Path: Tools ->; Business Engineer ->; Customizing ->; Sales and Distribution ->; BasicFunctions ->; Partner Determination ->; Define Partner FunctionsTransaction Code: VOPA

7) Assign the Partner Functions to the Partner Procedure for the Sales Document Item(OPTIONAL)Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PARTNER DETERMINATION ->; DEFINEPARTNER FUNCTIONSTransaction Code: VOPA

8) Edit the Pricing Communication Structure (KOMKAZ) to Hold the New Functions (ClientIndependent)Menu Path: Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->;

DICTIONARYTransaction Code: SE11

9) Edit MV45AFZZ – userexit_pricing_prepare_tkomk (Client Independent)Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP EDITORTransaction Code: SE38

10) Edit RV60AFZZ - userexit_pricing_prepare_tkomk (Client Independent)Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP EDITORTransaction Code: SE38

11) Edit MV45AFZB - userexit_new_pricing_vbkd changing new_pricing (Client Independent)Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP EDITORTransaction Code: SE38

The following code should be inserted into program MV45AFZZ to allow the system to re-execute pricing if the user makes a change to the relevant partner function (alteration, addition,deletion).

13) Add the KOMKAZ Fields to the Pricing Field Catalog (Client Independent)Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING CONTROL ->;DEFINE ACCESS SEQUENCES ->; MAINTAIN ACCESS SEQUENCESTransaction Code: OV24

14) Create Condition Tables (Client Independent)Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING CONTROL ->;DEFINE ACCESS SEQUENCES ->; MAINTAIN ACCESS SEQUENCESTransaction Code: V/03

15) Create an access sequence containing the new tables (Client Independent)Menu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING CONTROL ->;DEFINE ACCESS SEQUENCES ->; MAINTAIN ACCESS SEQUENCESTransaction Code: V/07

16) Create a new condition typeMenu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING CONTROL ->;DEFINE CONDITION TYPES ->; MAINTAIN CONDITION TYPESTransaction Code: V/06

17) Add the Condition Type to the Pricing ProcedureMenu Path: TOOLS ->; BUSINESS ENGINEER ->; CUSTOMIZING ->; SALES ANDDISTRIBUTION ->; BASIC FUNCTIONS ->; PRICING ->; PRICING CONTROL ->;DEFINE AND ASSIGN PRICING PROCEDURES ->; MAINTAIN PRICING PROCEDURESTransaction Code: V/08

11) Create Commsission Report ZZCOMMISSION (Client Independent)Menu Path: TOOLS ->; ABAP WORKBENCH ->; DEVELOPMENT ->; ABAP EDITORTransaction Code: SE38

Billing cannot be Release to AccountingThis SAP message will appear if the system is unable to find the G/L codes match from theconfiguration in transaction VKOA

No account is specified in item 0000001001Message no. F5 670

DiagnosisNo account was specified for account type "S" in item "0000001001" of the FI/CO document.

System ResponseThe Financial Accounting program cannot process the document.

ProcedureA system error has probably occurred in the application you called up. Check the data transferredto item "0000001001" of the FI/CO document.

Assuming that one of the key combination is Account Assignment Group, you will have to checkwhether have the Account Assignment Group been input in the Customer Master (Billingtabstrips - Accounting sections - Field name: Acct assgmt group).

The Account Assignment Group will be copied automatically into the sales order.

Check whether the configuration in transaction VKOA have been done correctly.

Check whether the sales order (VA03 - Goto - Header - Financial Accounting - Field name:AcctAssgGr) have been filled in automatically.

Check whether the billing document (VF03 - Goto - Header - Header - Field name: AcctAssgGr)have been filled in automatically.

If the customer master have not been maintained and the user have already input the sales order,then the user will have to maintained the Account Assignment Group manually either in the salesorder or the billing documents.

Take note for One Time Customer, the user have to input the Account Assignment Groupmanually into the sales order. One Time Customer can be used by many customer, therefore, thesystem will not be able to determine the Account Assignment Group manually.

Default Start Variant for VF04There are two types of variant in VF04.

One is the selection variant before clicking the Display Billing List Button.

You can set the start variant via SE93 using the Change mode.

The second variant is the Billing Layout display variant.

This is after clicking the Display Billing List Button.

After creating your layout display variant, you can set it by clicking :-

Settings ->Display Variant

-> Administration

Select the layout display variant you want and click :-

Edit ->Define default settings

Condition Exclusion which will be determined in the billingdocumentThe system can exclude conditions so that they are not taken into account during pricing.

For example:Material 4711 costs 150 USD. Some customers receive a discount of 10 USD per 100 pieces.

However, a specific customer can buy the material for 100 USD. Since this is a particularlygood price, the customer should not also have a discount of 10 USD per 100 pieces.Therefore, this discount is to be excluded from pricing.

To create a condition exclusion procedure which will be determined in the billing document.

Assign the procedure to the pricing schema, and maintain copy control so that pricing is notcopied from Sales Order.

To achieve this, copy the standard pricing to a ZXXXX Pricing.

Define new document pricing procedure in SM30 - V_TVKV for billing.

Assign new document pricing procedures to billing types in SM30 - V_TVFK_PR

Define the Condition Exclusion Groups in OV31.

Assign the Condition type for the Condition Exclusion Groups in OV32.

Assign the Billing Pricing Procedure in VOK8 for the Condition Exclusion Groups.

When billing document is being created just enter manually your new price and the pricingprogram logic will include only the higher price one, excluding the rest that are lower price.

Steps for creating a new or changing an existing BillingDocument TypesCreate/Change your Billing types configuration in VOFA.

Some of the IMG stuff are :-

1) To block automatic transfer of the billing document to accounting, mark the field. Indicates whether the system blocks automatic transfer of the billing document to accounting.

During document processing, you can manually transfer blocked billing documents to accounting by selecting:

Billing -> Change -> Release accounting

2) Account determination procedure

3) Output determination procedure etc. ...

After customizing, use transaction VCHECKVOFA to check your configuration :-

1) Proforma billing types: If it is a proforma billing type, (VBTYP = U), the field must be blank and the account determination procedure must be empty.

2) Cancellation billing document types: : A check is made to see if the cancellation billing document type has the right VBTYP. An F2 invoice, for example, (VBTYP 'M') can only be canceled with billing type S1 with VBTYP 'N' . A billing type with VBTYP '5' can only be canceled with the VBTYP '6' and vice versa.

3) Cancellation billing document type partner functions A check is made to see if the cancellation billing document type partner functions are empty or if those that correspond to the billing type used are empty.

Next, make sure that you maintain the copy control for the Billing Types:

Sales documents in VTFA

Target Sourcee.g. F1 - Invoice OR - Standard Sales Order

F1 - Invoice ZOR - Your Sales Order

Billing documents in VTFFe.g. G2 - Debit Memo F1 - Invoice

G2 - Debit Memo F2 - Invoice

Deliveries in VTFLe.g. F1 - Invoice LF - Delivery

F1 - Invoice ZOR - Your Delivery

Usually for copy control, you let the rest of the settings remains as SAP defaults.

You only assign the new Billing Document Types.

After that use transaction VCHECKTVCPF to check your Copy control customizing.

Billing Block will not worked if you did not assign itDefine the possible block indicators in SM30 - V_TVFS

and

allocate them to the billing types concerned in SM30 - V_TVFSP.

Your Billing Block will not worked if you did not assigned it to the desired billing types.

You can auto block by :-

1. sales document type in transaction VOV8, fields Billing Block,

or

2. item categories in SM30 - V_TVAP, by filling the fields Billing Block.

Billing Plan for Milestone BillingMilestone billing means distributing the total amount to be billed overmultiple billingdates in the billing plan.

As each milestone is successfully reached, the customer is billed either apercentage ofthe entire project cost or simply a pre-defined amount.

During sales order processing, the system determines from the item categorywhether abilling plan is required and, if so, which type of plan

The type of billing plan that is determined at this point is set up inCustomizing andcannot be changed in the sales document.

Billing plans for periodic billing and milestone billing plans for project-related milestonebilling have different overview screens so that you can enter data relevantto yourprocessing.

For example, for milestone billing, you must be able to enter data toidentify the

individual milestones.

IMG configuration requires :-

1. Maintain billing plan types for milestone billing in OVBO.2. Define date description in SM30 - V_TVTB.3. Maintain Date Category for Billing Plan Type IN OVBJ.4. Allocate date category in SM30 - V_TFPLA_TY.5. Maintain date proposal for Billing Plan Type in OVBM.6. Assign Billing Plan Type to Sales Documents Type in OVBP.7. Assign Billing Plan Type to Item Categories in OVBR.8. Define rules for determining the date in OVBS.

Milestone billing is typically used for billing projects, such as plantengineering andconstruction projects. Such projects often include a series of milestonesthat mark thecompletion of different stages of the work. In the SAP R/3 System, milestonesare definedin a network along with planned and actual dates for the completion of work.The milestonesare also assigned to the billing dates in the billing plan.

Each milestone-related billing date is blocked for processing until theProject Systemconfirms that the milestone is completed.

Delivery-relevant order items for which a milestone billing plan applies arebilled on thebasis of the requested delivery quantity and not on the total of theconfirmed quantities.

The connection between the project and the sales document item is made in theindividualschedule lines of the item. Each schedule item can be assigned to a networkin a project.

To display the project-related data for a schedule line, proceed as follows:

In one of the overview screens of the sales document, select

1. Item -> Schedule lines.2. Mark the schedule line and select Procurement details.

The following figure shows an example of milestone billing where only theContract havebeen billed :

Order Item Turbine 100,000

Billing Plan

Billing date Description % Value Billing Block Milestone BillingStatus01-10-94 Contract 10 10,000 - x x01-03-95 Assembly 30 30,000 x x01-04-95 Maintenance 30 30,000 x x01-05-95 Acceptance 30 30,000 x x01-06-95 Final invoice .. .. x

Network/Activities

Milestone Estimate ActualAssembly 01-03-95 01-03-95Maintenance 01-04-95Acceptance 01-05-95

For each billing date in a milestone billing plan, you can specify whetherthe billingdate is:

1. fixed2. always updated with the actual date of the milestone3. updated with the actual date of the milestone, if the date is earlierthan the

planned billing date for the date

SAP Billing - Combine Billing for deliveries with differentdateWhen using transaction VF04 or Billing (background), the date of the billing document (e.g. thecurrent date) must be entered (In VF04 : settings, default data.)

In VF06 or background: variant with parametrization) to avoid an unwanted split due to thebilling date.

This OSS notes is very helpful :-

11162 - Invoice split criteria in billing document

36832 - Invoice split in fields from the sales order

Billing Spilt by Item CategoryIs it possible to split invoice Item category wise. I mean If in sales order there is TAN andTANN then the invoice should split,is it possible?

Naina

Yes, it is possible. Create a modification of copy control routine for billing and use VBAP-PSTYV as an additional split criteria there.

Martishev Sabir

Thank you for your reply. Can you please tell me the exact steps what should I add underthat(additional split criteria).

Naina

In trx VTFA (if your billing is sales order based) choose your billing type and SO type, thereselect your item categories and there select the field VBRK/VBRP data. In that field you will seethe currently used routine. With the help of your ABAP guy create a copy of that routine under adifferent number and add your lines of code. Let's say you use routine 001.

FORM DATEN_KOPIEREN_001.

* Header data* VBRK-xxxxx = ............* Item data* VBRP-xxxxx = ............* Additional split criteria

DATA: BEGIN OF ZUK,MODUL(3) VALUE '001',VTWEG LIKE VBAK-VTWEG,SPART LIKE VBAK-SPART,END OF ZUK.

ZUK-SPART = VBAK-SPART.ZUK-VTWEG = VBAK-VTWEG.VBRK-ZUKRI = ZUK.

ENDFORM.

This is how it should look after modification:

* Header data* VBRK-xxxxx = ............* Item data* VBRP-xxxxx = ............* Additional split criteria

DATA: BEGIN OF ZUK,MODUL(3) VALUE '001',VTWEG LIKE VBAK-VTWEG,SPART LIKE VBAK-SPART,PSTYV LIKE VBAP-PSTYV, <- New lineEND OF ZUK.

ZUK-SPART = VBAK-SPART.ZUK-VTWEG = VBAK-VTWEG.ZUK-PSTYV = VBAP-PSTYV. <- New lineVBRK-ZUKRI = ZUK.

ENDFORM.

After this routine is created and activated place it as the default copy control routine instead ofthe old ones.

Martishev Sabir

Maximum number of items in FI reached Message no. F5727If you hit the above erros when you create an invoice in SD, the corresponding accountingdocument is not created.

The error is as follows:

Maximum number of items in FI reached Message no. F5 727

DiagnosisThe maximum number of items for an FI document ('999') has been exceeded.

System responseFI documents have a 3-digit item counter that limits the number of items permitted perdocument.

ProcedureIf the documents with an excessive number of items come from another application area(e.g. sales, logistics, order accounting), you can configure the system to the effect thatthese documents are summarized in FI. "

How could this error be solved as none of your invoices are getting accounted in FI?

To overcome this, the only way was to break the accounting invoices, 1 with 950 items and theother with the rest.

Prepaid process possible-----Original Message-----Subject: Prepaid process possible

I am looking for information on how we could implement a prepaid process. By "prepaidprocess" I mean:- Customer sends to us his order- If customer is set as "prepaid", we produce an invoice for him to pay- Once we have received his payment, we release the sales order for delivery- no further billing document is produced.

I found information in online documentation about "down payments" (I imagine that ourprepaid process could be a 100% required down payment) but it does not seem that itwould work. From what I understood it looks like the billing plan is handled based upon theitem category, which implies the processing is "material" specific not "customer" specific.

What we do now:- We have defined a risk category "prepaid" which is assigned to our prepaid customer. This risk category automatically block the sales order for delivery.

- We receive the sales orders and produce a Pro Forma invoice from it, and send it to customer

- Once we receive the payment, we release the sales order for delivery and produce the invoices.

- We post the payment we received earlier against this last invoice.

As you see, this requires a lot of manual work and a lot of time is wasted to match alldocuments together. There most be a more efficient way to handle this, anybody have anyhints?

-----Reply Message-----Subject: RE: Prepaid process possible

Hi again!

You are right! However, if you create a new item category for the prepaid scenario, you canselect what item category (and process) to use at order entry. It is also possible to code auser exit so that only certain customers will get the prepaid process. This can be done alsowith item category groups (can be used to determine what default item category thatshould appear). This would mean that you either have different materialnumbers for thedifferent processes or use different distribution channels in the sales order. DC 10 could bethe normal process and DC 20 the prepaid process. Then you need to create the salesviews in material master for DC 20 for all materials that should be possible to run in theprepaid scenario, and enter the "prepaid item category group in the sales item categorygroup field in material master.

Here is a proposal of customizing activities to achieve this:1. Create a new item category as a copy of the normal item category used for non-prepaid

sales. (Change the billing in the item category to order related billing with no billing plan)2. Create a new item category group "ZXXX" or something of your choice with the

description "Prepaid" or something like that.3. In item category assignment, add or check entries so that you have the order type used,

and item category group defaulting the new item category.4. Check copy control from sales document to billing document for the new item category.

Also delivery copy control could be good to check.5. Create a new distribution channel and assign it to the company structure (plant, sales

org etc)6. Extend your material(s) with views for the new distribution channel and enter the "ZXXX"

item category group in the field for sales item category group (I think it is on sales 2 screen but I am not sure, can't access a system right now).

Now you should be able to create a sales order with the new distribution channel wherethe new item category is defaulted. Check that the sales order is completed when bothbilling and goods issue for the delivery is posted. If not check the completion rule in thenew item category.

Good luck

-----End of Message

Sending a billing document by e-mailFirst, your SAP system must be configure by the basis people in order for you to send an externalmail.

Whether it can send pdf or other file format will depends on the Mail Server you are using.

The basis people must also maintain the conversion parameters so that SAP knows how toconvert the billing documents to be send as a pdf file or other desired format specified by yourcompany.

Finally, you have define the IMG in Maintain Output Determination for Billing Documents(Output type MAIL)

SAP Customizing Picking OutputFrom Release 4.5A, the system does no longer display the actions for SD picking in theimplementation guide.

If you want to use the picking list according to the "old" procedure, you can maintain the list asfollows:

o Carry out Transaction V/38 to maintain the output types.

o Carry out Transaction OVLT to assign the picking list types to the shipping points.

o Carry out Transaction V/53 to assign the picking lists to own forms and programs.