A Walk Through Email Protection (Microsoft Outlook)

User Creates New Mail and Clicks on “Secure Send”

Sender / Owner’sComputer

Email Body

Attachment

Using SecureSend option user defines rights for users

Sender / Owner’sComputer

User Rights are granularly defined

System identifies user and groups

Email has gone in a protected manner to recipients

Sender’s Computer

Mail Body is converted into attachment

---------------Recipient can now use

ANYWeb based email client

To view secured email

Information is secured and then moves outside or within organization

organization

File with different Usage rights travels through various media (email, CD, shared internet portals, LAN, etc.) to various RECEIVERS

External user Inbox – Mail has four attachments

External users Computer

Body of email received

as attachment

External Partner Mailbox

in browser

Document is sent / received via email Receiver’s Inbox – Mail has three attachments

Mail Body is converted into attachment

Internal UserMailbox

Email Body converted

into attachment

When receiver attempts to open mail body, he is directed to policy server for authentication

Receiver’s Computer

On accessing the information the policy attached to the email is first shown to the user

Receiver’s Computer

Access rights displayed

After a user “accepts” the policy is when the actual content of email is shown to him/her

Receiver’s Computer

Protected email has opened

Thank you