secretary president co-chairs webmaster vice president marketing chair marketing coordinator
TRANSCRIPT
Officer Transition Information:
Getting your ducks in a row
Secretary
President
Co-Chairs
Webmaster
Vice President
Marketing Chair
Marketing Coordinat
or
TOPICS TO BE COVERED
Hopkins Groups Creating and Evaluating Position Descriptions Opening groups to new ideas and people Key Resources Transition Goals Trainings/Retreats Characteristics of high performing
organizations Getting organized
HOPKINS GROUPS
Student User Guide Homepage
About us News Events Photo Gallery Documents Forms Service Hours Elections Manage
HOPKINS GROUPS-ROSTER
Updating your Primary
Maintaining Positions Inviting members Prospective/Pending
members Changing officer
titles
Wise duck says…
Don’t forget to check your “Maintain Roster” page for new members who are requesting to
join your group.
CREATING AND EVALUATING POSITION DESCRIPTIONS
Who are your leaders?
Clearly outline: Responsibilities Minimum
qualifications Key event/training
commitments Office hours
Evaluate your model for officer selection Election Selection Hybrid Approach
Wise duck says…
Fill out your Officer Transition Report
Worksheet, located in your Officer Transition
binder.
OPENING YOUR GROUP TO NEW IDEAS & PEOPLE
Define your organizations commitment to diversity The importance of
getting new people involved
Set goals to recruit a diverse membership
Do not restrict group from diverse leadership though rigid eligibility requirements that can be limiting
Wise duck says…
For a complete list of JHU officer requirements visit our website for the Student Organization
Handbook.
KEY RESOURCES ON CAMPUS
Student Organization Handbook
Event Planning Handbook
Office of Student Activities Staff
Wise duck says…
Check out our contact list of important JHU
offices/services located in your Officer Transition
binder.
Jason HeisermanDirector ,Student [email protected]
Jolle DavisFinancial Coordinator, Student [email protected]
Jillian RickerdAdministrative Assistant, Student [email protected]
SETTING YOUR GOALS FOR TRANSITION Make a statement!
Core values Purpose Vision Mission Goals Action Steps
Wise duck says…
Fill out the Maintaining Continuity: Transition Questions worksheet located in your Officer
Transition binder.
GROUP TRAININGS/RETREATS
Individual group summer retreats
Hopkins 100 Financial Training Presidential Training Senior Leadership
Consultants
Wise duck says…
Always keep your members emails up-to-date that way we can
contact you for trainings, retreats and Activities
Fairs!
CHARACTERISTICS OF HIGH PERFORMING ORGANIZATIONS
Develop a strong leadership team Evaluate position
descriptions, evaluate your model of selection
Attract and retain quality people Open positions to
new ideas and people
Adopt a disciplined approach to business Plan a minimum of
2meetings to set your goals for new officers
Make strategic use of technology Use group binders or
share information through Google Sites
Departing duck says…
Don’t forget to give ALL passwords and
budget information to new officers!
GET ORGANIZED
Information for your group binder/Google Doc. Your group’s mission statement Constitution/Bylaws Historical Perspective of your group Agenda and minutes Resources
Wise duck says…
Creating a constitution is easy with the
Student Activities Constitution generator!
GET ORGANIZED CONT…
Budget Advertising Scheduling Rooms
Wise duck says…
Do you know your budget number? Get it NOW from outgoing officers and put it in your
phone.
GET ORGANIZED CONT…
Technology Frequently used vendors Calendar
Wise duck says…
Highly effective groups are
always highly organized groups!
GO GET STARTED!
Now its time for you to take action, use the information from this presentation and begin the process of transitioning. Your group is looking at you to lead. So step up, get organized and get crackin!
Tru dat.
Young duck says…