section 3 skills customizing a presentation

Skills© Paradigm Publishing, Inc. 1


SECTION 3 SKILLSCustomizing a Presentation

3.1 Use the Clipboard Task Pane

3.2 Find and Replace Text

3.3 Insert WordArt

3.3 Format WordArt

3.4 Draw Shapes

3.4 Customize Shapes

CHECKPOINT 1

3.5 Display Gridlines

3.5 Insert a Text Box

3.5 Copy and Rotate Shapes

3.6 Create a Table

3.6 Format a Table

3.7 Insert Action Buttons

3.7 Insert Hyperlinks

CHECKPOINT 2

3.8 Format with a Slide Master

3.9 Insert Headers and Footers

3.9Use the Package for CD Feature

3.10 Add Audio

3.10 Add Video

3.11 Set and Rehearse Timings

CHECKPOINT 3


Use the Clipboard Task Pane

To use the Clipboard task pane: 1. Click the Home tab.2. Click the Clipboard group

dialog box launcher.3. Select the desired text and

click the Copy button in the Clipboard group.

4. Continue selecting text and clicking the Copy button.

5. Position the insertion point.6. Click the desired item in the

Clipboard task pane.

Clipboard task pane


Use the Clipboard Task Pane…continued

To change the Clipboard task pane options: 1. Click the Options button at

the bottom of the Clipboard task pane.

2. Insert a check mark before the options that you want active. Options button


Find and Replace TextTo find and replace text: 1. Click the Replace button in

the Editing group in the Home tab.

2. At the Replace dialog box, type the text in the Find what text box.

3. Press Tab.4. Type the text in the Replace

with text box.5. Click the Replace All button.6. Click OK.7. Click the Close button.

Replace dialog box


Insert WordArt

To insert WordArt: 1. Click the Insert tab.2. Click the WordArt button

in the Text group in the Home tab.

3. Click the desired WordArt option.

4. Type the WordArt text.5. Apply the desired

formatting. WordArt button


Format WordArtTo change the WordArt size: 1. Click the WordArt.2. Type a measurement in

the Height or Width measurement box.

Height measurement box

Width measurement box


Format WordArt…continuedTo add effects: 1. Click the WordArt.2. Click the Drawing Tools

Format tab.3. Click the Text Effects

button in the WordArt Styles group.

4. Click the desired effect.

Text Effects button


Draw Shapes

To draw a shape: 1. Click the Home tab.2. Click the More button at the right

side of the shapes.3. Click the desired shape.4. Drag in the slide to draw the shape.OR5. Click the Insert tab.6. Click the Shapes button.7. Click the desired shape.8. Drag in the slide to draw the shape.

shapes


Customize Shapes

To change the shape style: 1. Select the image.2. Click the Drawing Tools

Format tab.3. Click the More button at

the right side of the shape style thumbnails in the Shape Styles group.

4. Click the desired style at the drop-down gallery.

shape styles


Customize Shapes…continued

To change the shape effects: 1. Select the image.2. Click the Drawing Tools

Format tab.3. Click the Shape Effects

button in the Shape Styles group.

4. Click the desired effect at the drop-down gallery.

Shape Effects button


Customize Shapes…continued

To display the Selection and Visibility pane: 1. Click the Drawing

Tools Format tab.2. Click the Selection

Pane button in the Arrange group.

Selection and Visibility pane


CHECKPOINT 11) How many different items can you

collect in the Clipboard task pane?a. 6b. 12c. 24d. 36

3) Use this button to apply visual effects to WordArt.a. Text Effectsb. Visual Effectsc. WordArt Effectsd. Special Effects

2) Use this application to distort or modify text.a. SmartArtb. WordArtc. Clip Artd. Shapes

4) You can draw a shape using buttons in the Insert tab and this tab.a. Viewb. Animationsc. Designd. Home

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Display Gridlines

To display gridlines: 1. Click the View tab.2. Click the Gridlines check

box in the Show group.

gridlines

Gridlines check box


Insert a Text Box

To insert a text box: 1. Click the Insert tab.2. Click the Text Box button

in the Text group.3. Click in the slide or drag

to create the text box.

text box


Copy and Rotate Shapes

To rotate a shape using the Rotate button: 1. Select the shape.2. Click the Drawing Tools

Format tab.3. Click the Rotate button in

the Arrange group.4. Click the desired option at

the drop-down list.

Rotate button


Copy and Rotate Shapes…continued

To rotate a shape using the rotation handle: 1. Position the mouse pointer

on the rotation handle until the pointer displays as a circular arrow.

2. Hold down the left mouse button.

3. Drag to the desired direction.

4. Release the mouse button.

rotation handle


Create a Table

To create a table: 1. Click the Insert Table

button in the Content placeholder.

2. At the Insert Table dialog box, type the desired number of columns and rows.

3. Click OK.Insert Table dialog box

Insert Table button


Create a Table…continued

To widen a column: 1. Position the mouse pointer

on the gridline in the table until the pointer turns into a double-headed arrow with two short lines between.

2. Hold down the left mouse button.

3. Drag to the desired mark on the horizontal ruler.

4. Release the mouse button.

mouse pointer


Format a Table

To apply a predesigned style to a table: 1. Click the Table Tools

Design tab.2. Click the More button

at the right side of the Table Styles group.

3. Click the desired style in the drop-down gallery.

table styles


Format a Table…continued

To change the alignment: 1. Click the Table Tools Layout tab.2. Select the desired cells.3. Click the desired alignment

button in the Alignment group.To change the table size: 4. Click the Table Tools Layout tab.5. Type the desired measurement

in the Height or Width measurement box.

6. Press Enter.

Alignment group

Table Size group


Insert Action Buttons

To insert an action button: 1. Click the Insert tab.2. Click the Shapes button

in the Illustrations group.3. Click the desired action

button at the drop-down list.

4. Drag in the slide to create the button.

5. At the Action Settings dialog box, select the desired action.

6. Click OK.

Action Buttons

Action Settings dialog box


Insert Hyperlinks

To insert a hyperlink to a website on the Internet: 1. Select the text.2. Click the Insert tab.3. Click the Hyperlink

button in the Links group.4. At the Insert Hyperlink

dialog box, type the address in the Address text box.

Hyperlink button

Address text box


CHECKPOINT 21) You can display these to help

position elements.a. positionlinesb. rulerlinesc. guidelinesd. gridlines

3) Action buttons are located in the drop-down list of this button.a. Shapesb. Clip Artc. WordArtd. SmartArt

2) Press this to move the insertion point to the previous cell in a table.a. Alt + Tabb. Ctrl + Tabc. Shift + Tabd. Tab

4) The Hyperlink button is located in this tab.a. Homeb. Insertc. Designd. Animations

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Format with a Slide Master

To format in Slide Master View: 1. Click the View tab.2. Click the Slide Master

button in the Master Views group.

3. Make the desired editing changes.

4. Click the Close Master View button in the Close group.

slide master


Insert Headers and Footers

To insert a header or footer on all slides: 1. Click the Insert tab.2. Click the Header &

Footer button in the Text group.

3. At the Header and Footer dialog box with the Slide tab selected, choose the desired options.

4. Click the Apply to All button.

Slide tab


Insert Headers and Footers…continued

To insert a header or footer in notes and handouts: 1. Click the Insert tab.2. Click the Header &

Footer button in the Text group.

3. At the Header and Footer dialog box with the Notes and Handouts tab selected, choose the desired options.

4. Click the Apply to All button.

Notes and Handouts tab


Use the Package for CD Feature

To use the Package for CD feature: 1. Click the File tab.2. Click the Save & Send tab.3. Click the Package

Presentation for CD option.4. Click the Package for CD

button. 5. At the Package for CD dialog

box, type a name for the CD.6. Click the Copy to CD button.

Package for CD dialog box


Add Audio

To insert an audio clip: 1. Click the Insert tab.2. Click the Audio button in

the Media group.3. Navigate to the desired

folder.4. Double-click the desired

audio clip.

Audio button


Add Audio…continued

To start an audio clip automatically: 1. Click the Audio Tools

Format tab.2. Click the down-pointing

arrow at the right side of the Start option in the Audio Options group.

3. Click Automatically at the drop-down list.

Start option


Add Video

To insert a video clip: 1. Click the Insert Media Clip button

in the placeholder.2. Navigate to the desired folder.3. Double-click the desired video clip.OR4. Click the Insert tab.5. Click the Video button arrow in

the Media group.6. Click the Video from File option.7. Navigate to the desired folder.8. Double-click the desired video clip.

Insert Media Clip button

Video button arrow


Add Video…continued

To play a video clip: 1. Click the Video Tools

Format tab.2. Click the Play button

in the Preview group.

Play button



To set the video volume: 1. Click the Video Tools

Playback tab.2. Click the Volume

button in the Video Options group.

3. Select the desired volume at the drop-down list.

Volume button



To start the video automatically: 1. Click the Video Tools

Playback tab.2. Click the down-

pointing arrow at the right side of the Start option in the Video Options group .

3. Click Automatically at the drop-down list.

Start option


Set and Rehearse Timings

To set and rehearse timings: 1. Click the Slide Show tab.2. Click the Rehearse

Timings button in the Set Up group.

3. When the desired time displays, click the Next button on the Recording toolbar.

4. Continue until times are set for each slide.

5. Click Yes at the message.

Rehearse Timings button

Repeatslide timePauseNext

Recording toolbar


Set and Rehearse Timings…continued

To set up a show to run continuously: 1. Click the Slide Show tab.2. Click the Set Up Slide

Show button in the Set Up group.

3. Click in the Loop continuously until ‘Esc’ check box in the Set Up Show dialog box.

4. Click OK.

Set Up Show dialog box


CHECKPOINT 31) Using this can be very helpful in

reducing the steps needed to format slides.a. master controlb. slide controlc. slide masterd. handout master

3) Use this feature to help set the times for slides as you practice delivering the slide show.a. Rehearse Timingsb. Practice Timingsc. View Timingsd. Set Timings

2) This is the name for information that appears on the bottom of each slide.a. repeaterb. footerc. headerd. master

4) Use options at this dialog box to control the slide show.a. Control Showb. Slide Show Optionsc. View Showd. Set Up Show

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section 3 skills customizing a presentation

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