Section B

Inventory Process and Forms

General Inventory Actions Getting Started

• Set inventory goals and objectives

Who• District Program

Manager• Site Coordinator• Building Contact• District staff - Site teams

What• Carry out inventory

When• Prepare work plan

Goal 1: Life Safety

Objectives• Set District Policy• Establish district

Nonstructural standards• Practice good house

keeping• Inventory high life

safety hazard elements Preparedness• Emergency response

plan• Emergency supplies &

equipment

Inventory Tasks– Shelf storage– Tall shelves/cabinets– Tall

appliances/machines– Heavy overhead fixtures

and equipment– Ceiling systems– Gas-fired equipment– Heavy wall displays

Inventory Areas– High occupancy– Hazardous materials

storage– Emergency supply

Match level of effort to available resources

Goal 2: Recovery Objectives

• Set District Policy• Establish district

operating standards• Practice good house

keeping• Inventory

nonstructural elements needed for restoration of educational program

Preparedness• Operating Strategy• Recovery plan

Inventory Tasks– Storage of repair

supplies and equipment– Computers with critical

records – Utility systems– HVAC systems

Inventory Areas– Administrative offices– Maintenance & facilities– Mechanical/Electrical– Core program areas

Goals 3: Reduce Property Loss Objectives

• Set District Policy• Establish district NS

property loss standards

• Practice good house keeping

• Inventory high value nonstructural elements

Preparedness• Financial strategy

• retention• insurance

Inventory Tasks– Computers – Specialty lab and shop

equipment– Construction standards

Inventory Areas– Item important not

location

Inventory forms included in the guidefive occupancy types

Normal • classrooms• offices• libraries

Assembly• Gyms• Multipurpose• Hall ways• Stairs

Special Use • Kitchens• Science labs• Shops

Support • Utility rooms• Communication

closets

Exterior

Each form divided into five nonstructural categories:

Desktop and Countertop Equipment

Furnishings and Equipment, Free Standing

Dangerous Shelf Storage

Wall Elements

Overhead Elements

Two levels of inventory Level 1

• Identifies the presence and number of selected elements• No evaluation of the quality of observed attachments• Knowledge of construction practice not required

Level 2• Identifies the presence and number of elements• Includes an evaluation of the quality of attachments• Determines when the services of an engineer, architect, or

contractor are needed• Requires a knowledge of construction practice• Requires district safety training• Requires liability waiver for volunteers

Level 1 Inventory Normal, Assembly, & Special Occupancy

Desk and Counter Top Equipment• Office equipment• Microwaves

Furnishings and equipment • Room Arrangement• File Cabinets• Tall shelving• Shop equipment• Refrigerator

•

Shelf Storage• Heavy items• Hazardous materials

Wall elements• Lockers• Wall cabinets• Televisions

Overhead• Space heaters• Hanging plants

Generally by Site Teams with some assistance from maintenance/facilities

Level 2 Inventory All Occupancies

Level 1 elements

Plus elements that require:• A ladder to inventory• Access to restricted

areas• Special expertise• Building knowledge• Engineering or

architectural drawings

Normal, Special, Assembly Occupancy• Ceiling system• Walls

Support Occupancy• Mechanical Systems• Electrical Systems

Exterior• Roof

Generally by District maintenance or facilities staff

Normal OccupancyDesk Top and Counter Top

Computers Aquarium Classroom displays Microwave

Normal OccupancyDesk Top Equipment

Photo: Theresa Salmon, Seattle Public Schools

Normal OccupancyDesktop Equipment

Photo: Theresa Salmon, Seattle Public Schools

Normal OccupancyFurnishings and Equipment

High Hazard•Tall shelving

•File cabinet(4-5 drawer)

Photo: Theresa Salmon, Seattle Public Schools

Level 1: Type and numberLevel 2: Evaluate adequacy ofobserved attachements

Normal OccupancyWall Element

Level 1Type and number of wall elements

Level 2TV must be anchored intowall studs and adequately anchored to support platform.

Photo: Theresa Salmon, Seattle Public Schools

Wall Elements

Level 1: Note heavy items on high shelves; number

Level 2: Evaluate attachment to wall studs (Photo: T. Salmon)

Wall Elements

Level 1• Count number of

book shelves• Note overhead

hazards

Level 2• Evaluate quality of

wall attachment• Identify potential wall

and glass hazards

Engineer/Architect• Evaluate partition

wall and glass

Overhead Elements

Overhead Elements

High Priority

Wire only to ceiling grid.

Light fixture not secured

Photo: Earthquake Engineering Research Institute

Level 2

Special Use Occupancy

Science Labs

Kitchens

Break Rooms

Shops

Special Use OccupancyScience Lab

Natural gas service

Hazardous Shelf Contents • lab reagents• cleaning compounds

• mercury thermometers

Animal cages

Wall cupboards

Tall shelves

Science Lab

Special Use OccupancyKitchens/Break Rooms

Microwaves Natural gas

appliances Refrigerators Freezers Water heater Tall shelving

Special Use OccupancyBreak Room

Special Use OccupancyWater Heater

Special Use OccupancyShops (Wood, Metal, Auto)

Heavy shelf storage

Hazardous materials

Shop equipment• drill press• saws & lathes

Overhead elements

Support Occupancy

Utility Rooms • Mechanical

• boiler

• Electrical• building transformer

• Water & Waste Water

• Communications

Storage Rooms

Penthouse

Support OccupancyStorage Rooms/Janitor Closets

Low occupancy areas

Secure hazardous materials(e.g. ammonia & bleach)

Store heavy items on low shelves.

(Photo: Theresa Salmon)

Support OccupancyElectrical Room - Building Transformer

Support OccupancyElectrical Room

Support OccupancyMechanical Room- Small Boiler

Support Occupancy

Penthouse

Remove flush tanks

Assembly Occupancy

Multi-purpose room

Hall ways Stairwells Exits Gymnasiums Auditoriums

Multi-purpose room

Hall Way Level 2: Evaluate adequacy of wall attachment

Hall Way

These items are located onthe second floor, above thestairway of a K-6 school.

Hall Way

Fire Extinguisher

In high school buildings, thefire extinguishers may belocated inside the classroomsto limit vandalism.

Extinguishers stored in recessed wall cupboardsalso need to be restrained.

Exterior Architectural

• Cladding• Chimneys• Parapet walls• Windows• Decorations• Canopies/walkways

Mechanical Electrical Hazardous

Materials• Gas Service

British Columbia, 1946

Most exterior elements will requireengineering or architectural assistance.

ExteriorRoof

Roof mounted HVAC equipment

ExteriorRoof

Exterior - Electrical Site transformer

• Power company responsible foranchoring

Poles• Overhead lines• Pole transformers• Avoid for evacuation

route and assembly location

Service line and box• Know how to turn off

electrical service

Disconnection between utilities and building