secure your relationships in print memorandum of understanding
TRANSCRIPT
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Secure Your Relationships in Print
Memorandum of Understanding
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Skip to my LOU, SOU, or MOU?
M’ darlin’... whether you call it letter, statement or memorandum of
understanding...
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They Refer
to a written agreement between two or more parties that defines a specific relationship.
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Now It’s Your Turn...
Why is a written agreement more effective in an emergency?
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Partners
Community-based (CBOs) and other nonprofit organizations
Churches and other faith-based organization (FBOs)
Businesses: grocers, restaurants, pharmacies, hardware stores,
sports stores, medical and safety supply stores
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More Partners
Public Space: libraries, community centers, parks, and parking lots
Response Agencies: Red Cross, police, fire, or emergency medical services
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Resources to Secure
Volunteers
Expertise
Specialized Equipment
Food and Water
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More Resources
Prepare and Repair Supplies
Sheltering Space, Indoors or Out
Alternative Office Space
Financial Assistance
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It’s Your Turn
Who are you partnering with
during an emergency?
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Consider The Following
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Compatibility
Is your organization compatible with your partner?
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Understand Motivations
Your partner may be motivated by factors that
may not be clear, such as the desire to
upgrade an image
or to target a new consumer group.
Is that ok?
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Do your Homework
Does your partner engage in any
activities or business practices that
your constituents may find
objectionable?
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Interpret the Message
What message will your constituents receive when they learn of your partnership?
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Clarify Expectations
Make certain to know and acknowledge what your partner hopes
to get out of the partnership.
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Determine what they expect you
to do to accomplish that goal.
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Write It All Down.
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The MOU
defines the agreements in
the relationship and can set the context,
quality, and sentiment behind the
relationship.
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Be Specific!
If you need specific people or resources to perform a specific
function, spell it out in the agreement.
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What Not
Be sure to identify the things that you do not intend this
agreement to address, replace, or cover.
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The MOU
provides an opportunity to outline expectations and responsibilities,
and to assign risk if something goes wrong.
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Key Elements of the MOU
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The Purpose Statementincludes tangible and reliable benefits to your organization,
is clear to both parties.
A third party should understand all commitments and promises.
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The Mission Statement
describes the respective organizations and their fundamental mission.
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Activation
defines the situations under which the MOU will be activated
and identifies the individuals with authority to activate.
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Response and Obligations
A strong MOU obliges each party to respond in the described manner.
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The MOU Answers Basic Questions
What will be done?
Who is going to do it?
When will it happen?
Who pays for what?
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The Out Clause
defines the circumstances under which one of the parties is unable to
meet their obligations as outlined in the MOU.
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Financial Relationships
If a payment is involved, the MOU defines the method.
Appropriate approvals and monitoring systems should be noted as well.
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Annual ReviewMOUs should be reviewed and updated annually, or as necessary, to
account for staff turnover or changing needs.
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What Do You Think?
When does an organization need to update its MOUs?
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Termination Clause
An MOU should permit any party to terminate with an agreed upon notification period.
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Signature and Date
An MOU should always include the signatures of both parties and the date signed.
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Internal Review and Approval
Make sure that all aspects of the MOU are communicated to the appropriate people
and have their consent.
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Many Thanks to
Back to you Ana-Marie...
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