securities and exchange board of india 4a, ‘g’ block ......of ups at sebi bhavan ii – tender...

Securities and Exchange Board of India

SEBI Bhavan, Plot No. C-4A, ‘G’ Block, Bandra - Kurla Complex, Bandra (E), Mumbai – 400051

Tender No. FMD-IV/26/2019

Tender Document – Part I (Eligibility)

Supply, Installation, Testing, Commissioning and Maintenance of UPS at SEBI Bhavan II

Tender submitted by ………………………………………….

Signature and Seal of The Tenderer SITC and Maintenance of UPS at SEBI Bhavan II - Tender No. FMD IV/26/2019 Page 2 of 19

Check List

Sr. No.

List of Enclosures Envelope Whether enclosed?

Indicate Yes or No

1 Duly filled and signed on each page of Tender Document - Part I (Eligibility)

To be kept in

Envelope-I duly sealed

a Earnest Money Deposit

2 Duly filled and signed on each page of Tender Document - Part II(Technical Bid)

To be kept in Envelope-II duly

sealed

a Brochures of offered UPS models

b Any other documents (Please specify)

3 Duly filled and signed on each page of Tender Document - Part III (Price Bid)

To be kept in

Envelope-III duly sealed


Index

Sr. No. Particulars Page Nos.

1 Notice Inviting Tender

4

2 Tender Summary 6

3 Form of Quotation 9

4 Eligibility Criteria 10

5 General Rules and Instructions

11

6 List of Testimonials

13

7 Part I(A) – Tenderer Details 14

8 Part I(B) – List of Important Works 16

9 Part I(C) – Client Details 17

10 Part I(D) – Undertaking by OEM 18


Notice Inviting tender

Supply, Installation, Testing, Commissioning and Maintenance

of UPS at SEBI Bhavan II – Tender No. FMD-IV/26/2019

Securities and Exchange Board of India invites tender for supply, installation, testing, commissioning (SITC) and maintenance of Uninterrupted Power Supply (UPS) alongwith Sealed Maintenance Free (SMF) Valve Regulated Lead Acid (VRLA) batteries, Power Distribution Unit (PDU) and related accessories from the Original Equipment Manufacturer (OEM) or their authorized dealers for sales as well as service of the approved makes of UPS for its office premises located in Mumbai at the address mentioned below: SEBI Bhavan II Plot No.C-7,’G’ Block, Bandra-Kurla Complex, Bandra (E), Mumbai 400 051 Accordingly, interested tenderers are requested to submit their quotation in the attached Tender Document duly filled in and signed on each page comprising of following parts:

(a) Part I (Eligibility)

(b) Part II (Technical Bid)

(c) Part III (Price Bid) The bids may be submitted in three separate sealed envelopes superscribing “Tender Document for SITC and Maintenance of UPS – Part I (Eligibility)” “Tender Document for SITC and Maintenance of UPS – Part II (Technical Bid)” and “Tender Document for SITC and Maintenance of UPS – Part III (Price Bid)” respectively. The EMD instrument shall be kept inside the envelope Part I. All the three sealed envelopes should be kept in a sealed common envelope superscribing “Tender Document for SITC and maintenance of UPS - Tender No. FMD-IV/26/2019” and addressed to Deputy General Manager, Facilities Management Division IV, Securities and Exchange Board of India, SEBI Bhavan, Plot No. C-4A, ‘G’ Block, Bandra - Kurla Complex, Bandra (E), Mumbai 400 051 so as to reach us on or before 03:00 PM on February 07, 2020. Late tenders will not be accepted and are liable to be rejected. The above tender will be subject to various terms and conditions given in the Tender Document.


The tender must accompany a Demand Draft of Rs.5,55,000/- (Rupees Five Lakh and Fifty Five Thousand only) drawn in favour of ‘Securities and Exchange Board of India’ towards Earnest Money Deposit (EMD). The EMD of unsuccessful tenderers will be refunded after award of work to the successful tenderer. Please note that tenders received without requisite EMD is liable to be rejected. EMD will not bear any interest. The pre-bid meeting will be held at 11:00 AM on January 24, 2020 in the office of the undersigned at the abovesaid address with all the interested tenderers. Tenderers/ their representatives are requested to be present during the pre-bid meeting. Any change in the Tender Document pursuant to the pre-bid meeting will be uploaded on SEBI’s website under section ‘Tender’ as ‘Minutes of Pre-Bid Meeting’ and the minutes shall also be signed, stamped and submitted alongwith (Technical Bid) Part II. No extra sheet or extra conditions should be attached with the Tender Document. Conditional tenders will be summarily rejected and the tender may not be considered for evaluation. Any doubt or clarification may be clarified from the officer-in-charge during pre-bid meeting before submitting the Tender Document. The validity of tender will be 90 days from the date of opening of the Tender Document, subject to extension upto mutually agreed date, if required. Please note that SEBI reserves the right to reject any or all the tenders without assigning any reason thereof. For Securities and Exchange Board of India Niraj Gupta Deputy General Manager


Tender Summary

Sr. No.

Particulars Description

1 Scope of Work

Supply, Installation, Testing, Commissioning (SITC) and Maintenance of 4 nos. UPS alongwith batteries, PDU and related accessories at SEBI’s office premises located in Mumbai and their comprehensive service maintenance contract for 5 years after completion of warranty period.

2

Important dates

Date and time of Pre-Bid Meeting

11:00 AM on January 24, 2020

Last date and time of submission of Tender Document

3:00 PM on February 07, 2020

Date and time of opening of Part I (Eligibility)

3:30 PM on February 07, 2020

Date and time of opening of Part II (Technical Bid)

Will be intimated at later stage to tenderers meeting required Eligibility Criteria after scrutiny of documents submitted in Part I

Date and time of opening of Part III (Price Bid)

Will be intimated at later stage to tenderers qualifying technical evaluation as per Technical Bid Part II

Validity of Tender 90 days from the date of opening of Tender Document (Part-I)

3 Completion of SITC Works

Within 60 days from the date of receipt of work order

4 Warranty Period

The UPS, batteries, PDU and related accessories shall be under warranty for a period of 1 year w.e.f. Date of Completion of SITC Works and handover of UPS batteries, PDU and related accessories to SEBI.


5 Comprehensive Service Maintenance Contract Period (CSMC)

All the UPS/PDU and related accessories will be covered under CSMC after the expiry of their respective warranty period for a further period of five years.

6

Earnest Money Deposit (EMD)

Demand draft for an amount of Rs.5,55,000/- (Rupees Five Lakh and Fifty Five Thousand only) drawn in favour of ‘Securities and Exchange Board of India’ payable at Mumbai.

7 Refund of EMD

(i) to unsuccessful tenderer: Within three weeks from the date of written acceptance of purchase order by the successful tenderer or three months from the date of opening of price bid, whichever is earlier

(ii) to successful tenderer: Within three weeks from the date of receipt of Performance Bank Guarantee

8 Performance Bank Guarantee (PBG)

PBG Value: 10% of the work order value towards SITC (i.e. cost of UPS, battery banks, PDU and related accessories) excluding CSMC charges.

(i) (ii) Validity Period: 6 years and 6 months

from the date of Completion of SITC Works to be submitted within 15 days of award of work

(iii) (iv) PBG will be released to the party after

successful Completion of SITC Works (i.e. UPS, battery banks, PDU and related accessories), their warranty period and subsequent CSMC period of five years and extension of CSMC period, if any.

9 Liquidated Damage (LD)

0.5% of work order value except CSMC charges (i.e. total cost of UPS, battery banks, PDU and related accessories) per week subject to a maximum of 10%.

10 Payment Terms

(i) 100% of the cost of UPS, batteries,

PDU and related accessories after

Completion of SITC Work.


(ii) Payment towards CSMC charges

shall be on quarterly basis at the

end of every quarter after availing

services subject to submission of

original bills alongwith relevant

service reports

11 TDS

Applicable taxes including labour cess will be deducted at source along with the payments for which successful tenderer will be issued TDS certificate in due course of time


Form of Quotation

The Deputy General Manager Facilities Management Division IV, Securities and Exchange Board of India, SEBI Bhavan, Plot No. C-4A, ‘G’ Block, Bandra - Kurla Complex, Bandra (E), Mumbai 400 051 Sir,

Supply, Installation, Testing, Commissioning and Maintenance of UPS

We have examined the terms and conditions of the Tender Document. We have also inspected the site where above works are to be carried out and acquainted ourselves with the nature of work involved. We have also got all clarifications in respect of the Tender Document. We have also got all clarifications in respect of the contract during the pre-bid meeting held on___________________. We hereby submit our offer for SITC and maintenance of UPS and related items specified in the tender We have understood all the instructions/ conditions made for the captioned work and have taken into account all the instructions/ conditions while quoting the rates. A Demand Draft No.___________ dated______ drawn on ____________________for an amount of Rs.___________ (Rupees______________________________) only is enclosed herewith towards Earnest Money Deposit for the captioned work. We are also aware that SEBI reserves the right to reject any or all the offers without assigning any reasons thereof. As required by you, I am/we are returning herewith Tender Document – Part I (Eligibility) along with requisite DD towards Earnest Money Deposit (EMD), Part II(Technical Bid) and Part III(Price Bid) duly signed by me/us at each page as a token of our acceptance of all the provisions as mentioned in the Tender Document. Yours faithfully, Signature and Seal of the Tenderer Enclosure: Duly signed each page of Part I (Eligibility) along with requisite DD towards Earnest Money Deposit (EMD), Part II (Technical Bid) and Part III (Price Bid


Eligibility Criteria

The tenderer should fulfill the minimum Eligibility Criteria as per the details given below:

(i) The tenderers should have registered office in India and should have its own offices (Not through channel partners/ franchises etc.) at Mumbai.

(ii) Should be a registered company in case of a company.

(iii) Should be registered with GST (Goods and Services Tax)

(iv) Should be an original equipment manufacturer (OEM) of UPS or authorized dealer for sales as well as service for the approved makes of UPS ≥ 160 KVA capacity for at least last 3 years ending December 31, 2019.

(v) The average annual turnover for last three financial year ending March

31, 2019 shall not be less than Rs.83 Lakh.

(vi) They shouldn’t have incurred loss in more than 1 year during last 3 financial years ending March 31, 2019.

(vii) The tenderer must meet the following experience in similar works during last 7 years ending December 31, 2019:

a) Three similar completed works each of the value not less than

Rs.1.1 Crore.

or

b) Two similar completed works each of the value not less than Rs.1.4 Crore.

or

c) One similar completed works each of the value not less than Rs.2.2 Crore.

Similar works means experience in completion of supply, installation, testing, commissioning and maintenance of UPS of capacity ≥ 160 KVA.


General Rules and Instructions

1. The tenderer should be Original Equipment manufacturer (OEM)/

Subsidiary of OEM/ Authorized Distributor/ Associates of Channel Partners/ Authorized Dealers/ Subsidiary Dealers of the approved makes of UPS.

2. The tenderer shall also be an authorized service provider (in case where they are not OEM) for the respective makes of UPS.

3. Other than OEM such as Subsidiary of OEM/ Authorized Distributor/

Associates of Channel Partners/ Authorized Dealers/ Subsidiary Dealers shall submit a certificate of their OEM authorizing the tenderer to participate in SEBI’s tender for sales as well as service as per the format in Part I(D). The OEM shall provide service in case of tenderer failing to provide the service support. The undertaking has to be provided by OEM.

4. The tenderers are advised to enclose photocopies of all relevant documents

as mentioned in the list of testimonials and other required documents wherever required.

5. The tenderer shall submit EMD for an amount of Rs.5,55,000/- (Rupees

Five Lakh and Fifty Five Thousand only) drawn in favour of ‘Securities

and Exchange Board of India’ payable at Mumbai in the form of Demand

Draft and should be submitted along with Tender Document (Part I) as

EMD. This amount shall not bear any interest.

The EMD deposited by the tenderers will be refunded as per the details

given below:

(i) to unsuccessful tenderer: Within three weeks from the date of written acceptance of purchase order by the successful tenderer or three months from the date of opening of price bid, whichever is earlier

(ii) to successful tenderer: Within three weeks of completion of SITC

works and submission of Performance Bank Guarantee

6. SEBI may desire to inspect the facilities of the tenderers to verify the genuineness and to ensure the conformity with the details given.

7. Intending applicants are required to submit their full bio-data giving details

about their organization, experience, competence and adequate evidence of their financial standing, etc., in the enclosed statement (Application Form I(A), I(B) and I(C) along with requisite testimonials). Incomplete applications


or applications without proper proofs for establishing their credentials may not be considered.

8. Each page of the tender shall be signed. The tender shall be signed by

person / persons on behalf of the organization having necessary authorization / Power of Attorney to do so.

9. If the application is made by a partnership firm, a certified copy of the partnership deed, current address of the firm and the full names and current addresses of all the partners of the firm shall also accompany the tender.

10. If the application is made by a limited company it shall be signed by a duly authorized person holding the power of attorney for signing the application in which case certified copies of the power of attorney and the certification of incorporation, Memorandum of Articles of Association shall accompany the tender.

11. If the space in the proforma is insufficient for furnishing full details, the

information shall be supplemented in separate sheets of paper stating therein the part of the statement and serial number. Separate sheets shall be used for each part.

12. Applications received after due date and time or incomplete in any respect

are liable to be rejected.

13. No costs incurred by the applicant in applying, in providing necessary clarifications or attending discussion or site visits will be reimbursed by the SEBI.

14. SEBI reserves the right to reject any or all the applications without assigning any reason thereof. SEBI also reserves the right to restrict number of applicants for tendering at its sole discretion. SEBI’s decision in this regard shall be final and binding on all concerned.


List of Testimonials

Sr. No.

List of Testimonials Whether Enclosed? Yes or

No

1. Valid authorized sales and service certificate from OEM authorizing the tenderer to participate in SEBI’s tender for sales as well as service.

2. Certificate showing authorized dealer for sales as well as service from OEM during last 3 years ending November 30, 2019.

3. Company Registration Certificate showing the activities of the company viz. sales/marketing/services etc.

4. GST(Goods and Services Tax) Registration Certificate

5. Pan Card

6. IT return for the last 3 financial years ending March 31, 2019.

7. Chartered Accountant certified profit and loss statement sheet clearly mentioning annual profit/loss and turn over for last three years ending March 31,2019

8. Work orders, work completion certificates and installation reports clearly mentioning no. of UPS, capacity of UPS and value of work and date of issue/ completion dates.

9. List of clients, addresses and their contact nos.

10. Any other relevant documents. Please specify.


PART I (A)

Tenderer Details

1. Name of Brand for which tender is submitted

2. Name of the Organization/Company

3. Type of Organization

(Whether Proprietorship, Partnership, Company etc.)

4. Name of the Proprietor/ Partners/ Directors in the Organization

5. Registration (Firm, Company etc.)

Registering Authority, Date, Number etc.

6. a. Registered office address

b. Office address through which the maintenance work will be handled.

7. E-Mail ID

8. Tel. No.

9. Mobile No.

10. Name and address of the Banker

11. GST(Goods and Services Tax) Registration No.

12. PAN No.

13. Yearly turnover of the organization for the last 3 financial years. Enclose


relevant document in support of the same.

2018-2019

2017-2018

2016-2017

14. Years of experience in SITC and maintenance of UPS

15. Whether working with any Govt. / public sector undertakings/ autonomus bodies/ reputed institutions etc. as approved tenderers? If so, furnish details.

16. Indicate, if involved in any litigation. Any Civil suits pending in any of the works executed. Furnish details, If any.

PART I (B)

List of Important Works

Details of SITC and Maintenance of UPS (≥160KVA) executed by the Tenderer during last 7 years ending December 31, 2019 (Not less than Rs.1.1 Crore)

Sr. No

Mention capacity of UPS for which SITC and Maintenance has been carried out

No. of UPS

Name of the client. Also indicate whether Govt. or Semi govt. / Govt. of India undertaking or private body with full address and full name of the official from the client side for whom the work was executed. Name of the contact person and phone no.

Work order value

Final bill value

Completion period Whether the work was left incomplete or contract was terminated from the either side. Give details in full.

Any other relevant information including reasons, if any for the delay in completion of work (Including the details of litigations if any)

Stipulated date of

Actual date of

commencement

Completion

commencement

Comple tion

1 2 3 4 5 6 7 8 9 10 11 12

Signature and Seal of Tenderer SITC and Maintenance of UPS at SEBI Bhavan II - Tender No. FMD IV/__/2019 Page 17 of 19

PART I(C)

Client Details

Sr. No.

Name and address of the of the Client

Mention the capacity of UPS

No. of UPS

Name of the Contact person

Designation Telephone/ Mobile Nos. of the contact persons

Any other remarks

1 2 3 4 5 6 7 8


Part I (D)

Undertaking by Original Equipment Manufacturer (OEM) (To be submitted in Original on Letterhead of the OEM)

To The Deputy General Manager Facilities Management Division IV, Securities and Exchange Board of India, SEBI Bhavan, Plot No. C-4A, ‘G’ Block, Bandra - Kurla Complex, Bandra (E), Mumbai 400 051

Sub: Undertaking by Original Equipment Manufacturer against Tender No. FMD-IV/26/2019 for Supply, Installation, Testing, Commissioning and Maintenance of UPS at SEBI Bhavan II Dear Sir, We, M/s _______________________________________________ (Name of the OEM) having registered office at _____________________________________________________________________(address of the OEM) by virtue of being original equipment manufacturer for __________________________________________________ (Name of the product/s), hereby authorize M/s __________________________________ (Name of the tenderer) having their office at _____________________________________________________________________ (address of the tenderer) to submit quote, supply, install, commission and provide after sales support for our range of products quoted by them to meet the above mentioned tender requirements. M/s __________________________________________________ (Name of the OEM) within the scope of requirement as per the tender mentioned above undertake to provide technical and other support towards fulfilling the requirements of installation, commissioning, benchmarking, acceptance criteria and product warranty services of the UPS to be supplied and installed at SEBI Bhavan II by our authorized representative M/s _________________________________ (Name of tenderer) against said tender.


We will support M/s____________________________________ (Name of the tenderer) on regular basis with all hardware, software related issues, technology and product updates and extends comprehensive support during the entire warranty period of one year and further CSMC period of five years. We hereby undertake to provide service in case of tenderer failing to provide the service support during warranty/ CSMC period as per terms and conditions stipulated in the tender. The undersigned is authorized to issue such authorization on behalf of M/s _____________________________________________________ (Name of the OEM). For and on behalf of M/s _________________________ (Name of the OEM) Signature and Seal of the Company Name Designation Email Mobile No.

securities and exchange board of india 4a, ‘g’ block ......of ups at sebi bhavan ii – tender...

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