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Seeking To Serve: Mission Trip Planning The Missionary’s Manual Reaching the Lost Revitalizing God’s Servant Recognizing Your Needs

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Page 1: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Seeking To Serve:Mission Trip Planning

The Missionary’s Manual

Reaching the LostRevitalizing God’s Servant

Recognizing Your Needs

Page 2: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Seeking To Serve:Mission Trip Planning

Reaching the LostRevitalizing God’s Servant

Recognizing Your Needs

The Missionary’s Manual

WALKING IN THE WORD MINISTRIES

Missionary/Pastor Jeremy Marklewww.walkinginthewordministries.net

Page 3: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Seeking To Serve: Mission Trip PlanningReaching the Lost

Revitalizing God's ServantRecognizing Your Needs

The Missionary's Manual

by Missionary/Pastor Jeremy Markle

Copyright © 2015 by Pastor Jeremy Markle.

All rights reserved solely by the author.No part of this book may be reproduced, stored in a retrieval

system, or transmitted in any form or by any means – electronic,mechanical, photocopy, recording, or otherwise – without written

permission of the author.

Unless otherwise noted,all Scripture quotations are from the King James Version.

Produced by Walking in the WORD Ministrieswww.walkinginthewordministries.net

Printed in Puerto Rico

Page 4: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Mission Trip Planning Booklet and Forms

Missions trips are a great privilege both for the participant aswell as the recipient if planned and executed correctly. Unfortunately, it is very easy to have things go wrong, therebycausing damage to the ministry being visited or limiting the truespiritual impact God wishes in the lives of those participating. Forthis reason, it is important to be wise in the planning details of eachtrip. The material provided for planning a missions trip will noteliminate all the problems that may occur. It is simply a guide to helpeliminate as many problems as possible throughout the process. Eachtrip must be planned based on God’s specific leading and for God’sglory in the end. Each individual involved must be flexible with eachcircumstances (planned or unplanned), so as to fulfill God’s will fortheir trip and life.

The material presented can be divided into three groups: TeamLeader, Team Member, and Receiving Missionary. It is importantthat the communication among these groups be very clear anddetailed avoid any miscalculations and misunderstandings. Properorganization and communication from the beginning will help eachparticipant be kindly flexible when unplanned events take place.

There are additional forms provided for each participant to helpwith each step of the planning and participation process. Each ofthese forms has been formatted with 8.5" x 5.5" (half sheet) paper sothat they can be printed and placed in a booklet format or they can befilled out digitally and stored for mobile devices.

My desire is that the spiritual and practical lessons I havelearned throughout my years of both organizing and receivingmission teams would now be used as a spiritual and practical help toeach mission trip participant.

Missionary Jeremy Markle

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Page 5: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

The Preparations for a Mission Trip

I. Accepting a TeamA. Who to accept as a mission team - *Mission Trip

Guidelines*1. A mission team that will represent a God-honoring

testimony to your ministry. It is very important that you establish and

express your expectations for the team in the verybeginning of your communication. By placing somegeneral spiritual, social, and cultural standards inwriting and providing them to those individualsinquiring about a possible trip, you may be able toprepare the team leaders early for your expectations,as well as avoid those who would cause a poortestimony from being part of a visiting team.

2. A mission team that will match your ministriesneeds.

The old adage “beggars can’t be choosers” hassometimes become overused in missionaryendeavors. Honesty in both what your needs are asa ministry as well as the intended team’s capabilitiesis very important. While planning for a missionteam’s visit, it is very important to know who (men,women, talents, ages, etc.) will be attending so as toschedule proper ministry in which they canparticipate. Although it is difficult to turn someoneaway, it may be easer to do so in the beginning byasking the team leader to look for individuals whowould be able to truly participate in the ministryneeds. It may also be possible for you to rethink thescheduling of the trip to a period when eachindividual who wishes to come would be able to be

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Page 6: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

a part of the ministry as well. The team membersare coming to serve, not sit.

3. A mission team that will match your housing andtransportation availability.

It is very important that all spiritual andphysical safety concerns are planned for correctly. For example, it is important that driving standardsare not violated, nor that the housingaccommodations produce a testimony risk justbecause it is a mission trip. If there is only room for10 people, do not take the risk of ruining the entiretrip by placing one person on a “lap” or mixing upthe guys and girls more than was planned just to getone more person added. Instead, pray for God’sclear provision or discretion as to who should orshould not visit at that time.

B. What should be expected of the mission team -*Orientation Meeting Reminder1. As a missionary, the ministry is constantly upon

your heart and your surroundings and situationshave become the norm. As visitors, the team isencountering new surroundings and circumstances.It is to be expected that you will need to answermany questions and even give explanations for howand why things are done so differently. BE KINDAND PATIENT. Seek to be the best tour guide inboth accomplishing ministry, as well as givinginsight about your country of service.

2. As a missionary, you will be the expert about yourministry and culture. For this reason, it is veryimportant that you share with the team what yourexpectations are, not only in the beginning processof communication, but also to each individual in thegroup after they arrive. You are the shepherd ofyour flock on the foreign field. What your churchpeople see the “Americans” do, they will thing is

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Page 7: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

okay whether it is biblical or not. They will oftenlook at each individual in the trip as a directextension of you and your family. You must bekindly detailed about dress standards andappearance, cultural gestures or phrases, music, etc. The mission team must understand that they arebeing watched, not only when they are ministeringduring a service, but also as they walk down theroad or work around the church. They are differentthan the nationals, so they are automatically noticed,and their behavior directly reflects upon God andyour ministry.

3. As a missionary, you may need to kindly remind themission team of their purpose for visiting yourcountry of service. With all the newness aroundthem, it should be expected that the team memberswill become distracted at times with the newness oftheir surroundings. However, if they are able toaccomplish their ministry purposes quickly andcorrectly, they will have more time to enjoy theculture, climate, etc.

II. Timing of the Mission TripA missionary must be a planner. When a team approaches

you with the possibility of visiting, it is important to know thatthe timing of their trip will be the best for both your ministryand theirs. For example, if you know that a special event istaking place in your town or country that would hinder someoutreach opportunities, seek to move the dates around to avoidthe distraction. Communicate more than just one date with theteam leader in order to find the best time for your ministry, teammember participation, and financial obligation.

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Page 8: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

III. Material for the Mission Trip*Ministry Planning Form, Meal Planner FormA. A missionary must communicate clearly about the

accessability of ministry materials on the field (e.g. If themission team is going to participate in the children’sministry, they may need to bring craft materials withthem, because they are not available in your country).

B. A missionary must communicate if there is a lack of fundson the field to complete all the ministry endeavors. (Many times a job is not accomplished on the missionfield because of two reasons: the lack of manpower, andthe lack of funds. The mission group may provide theman-power, but if they do not help with the funds, theministry on the field could go into debt so that the groupis able to accomplish the task. Simply be graciouslyhonest about the financial limitations.)

C. The missionary should be a helpful resource to the teamleader as he calculates a realistic budget–the housing,food, etc.

IV. Preparing to receive a Mission Transportation TeamA. A missionary must be involved in two-way

communication in order to lessen frustration for the teamleader and minimize any trip blunders.*Mission Trip Overview Form

With the resources of e-mail, cell phones, etc., two-way communication has become much easeir andtherefore more expected. Continual communication fromthe missionary can help the team leader know you areexcited and are doing your part of preparing for them, aswell as open the door for better fellowship when thegroup arrives.

B. A missionary must be a guide to the planning of the dailyschedule.*Mission Trip Overview Form, General Schedule Worksheet

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Page 9: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

1. Know the arrival and departure dates and times. 2. Know and have ready the housing and meal

accommodations (especially the first meal).3. Provide the group with your service times, as well

as any other specific time-oriented obligations.4. Provide adequate time for the team to prepare

themselves in the morning (while sharingbathrooms, etc.) and have time for personaldevotions and team meetings.

5. Provide adequate time for rest, relaxation, andexploration (without jeopardizing the ability toaccomplish ministry).

6. Help make contact with and confirm any ministryopportunities the group may have with othermissionaries or ministries.

7. Help ease the disappointment of tardiness by beingas flexible as possible!

C. A missionary must be alert to the safety and health of themission team.*Travel Tip Handout, Orientation Meeting Handout1. It is always best to communicate with the team

leader prior to their trip about any safety or healthconcerns.

2. Safety concerns would include:a. Flight security

(1) Avoid frequent-flyer indicators(2) Use common/middle class luggage(3) Avoid name tags with titles(4) Keep name tags covered(5) Do not use home address on tags(6) In the airport arrive early, check in

rapidly, don’t loiter, don’t have obviousarrival indicators (signs with names),always stay in secured areas for luggageand depart rapidly (keep all travel items

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on your person unless watched bysomeone on the team)

b. Crime concerns (where and when to go or notto go) - This includes attempting to stay awayfrom the typical “foreigner look”(1) Avoid any obvious American tourist

look - cameras, U.S. printed clothes, etc.(2) Wear simple jewelry(3) Avoid culturally or religiously-sensitive

clothing**As the missionary, you will know your country best. It is your responsibility to communicate any areas of danger, so that there are not tragic stories shared back in the States.

c. Driving conditions (not every country followsthe common driving rules found in the States)

3. Health concerns (communication must go bothways)a. The team should share any health needs they

have of allergies, serious medical limitations,etc., with the missionary so that themissionary is prepared to prevent any medicalemergencies.

b. The missionary should share any typicalhealth risks found in his country:(1) Extreme sun and heat(2) Drinking water(3) Meat contamination(4) Restaurant and street vendor safety or

risks(5) Insect, animal, etc., risks

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D. A missionary must be prepared with the supplies he isproviding for the team and have them ready for use.*Supply Prep List

It is important that the missionary be organized andprepared for the mission team. It is always easier to altera plan than to make and execute a plan that has not beenthought through correctly.1. General Supplies - Plates, Cups, Utensils, Garbage

Bags, Toilet Paper, Etc.2. General Food Supplies - Salt, Pepper, Ice, Butter,

First Days’ Milk, etc.3. General Prep List - Cleaning, Beds, Fans, Curtains,

etc.4. Pre-arrival Ministry Prep List - Tracts, Maps, Sound

Equipment, etc.5. Pre-arrival Construction Prep List - Tools, Materials

Ordered, Prep Work Completed, etc.

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The Purpose for a Mission Trip

I. Reaching the LostMissions of any nature should be focused upon Jesus

Christ’s command to “Go ye therefore, and teach all nations,baptizing them in the name of the Father, and of the Son, and ofthe Holy Ghost: Teaching them to observe all thingswhatsoever I have commanded you ” (Acts 1:8). Thiscommand also extends to a short-term mission trip. Eachmember of the mission team must see the significance of lostsouls on their way to hell for all eternity (John 3:16-20). Although the entire mission trip may not be spent withunbelievers, a significant amount of the trip should be used forseeing the lost condition of the national people and attemptingto share the good news of the Gospel with them (even just bythe canvassing with literature, if there is a language barrier).

**As a missionary hosting a mission team, it is yourresponsibility to facilitate evangelistic opportunities for thevisiting team. These opportunities will vary greatly based uponthe language, cultural, location and material limitations. However, set your sights upon sharing the process of planting,watering and seeing God provide the increase with the shortterm “co-laborers” God is sending to you (I Corinthians 3:6)!

II. Revitalizing God’s ServantThe Apostle Paul is known to be the missionary of the

New Testament. His traveling throughout the Biblical world isan inspiration and example for believers today. His traveling isalso a direct and immediate response to God’s call for believersto reach the world for Christ. Paul, although a dedicatedservant of God (Romans 1:1), requested encouragement andprayer for himself and his ministry (Ephesians 6:18-20). Paul

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also requested the companionship of those who couldencourage him and bring him needed supplies (Titus 3:12, IITimothy 4:9-13). In II Timothy 4:11, he stated that thefellowship with these companions was “profitable to me for theministry.”

Missionaries are simply God’s servants doing God’s workin a sinful and lost world often away from what would beconsidered “home.” But they are just as human as any servantof God who is working in his hometown. Simply stated, theseservants of God are subject to the same discouragements,fatigue, frustration, loneliness, etc., to which each human issubject.

Missionaries are often far away from friends, family, andfellow believers. These lonely servants of God face the sametemptations that a believer at home may face. Consider, for amoment, spending one year dwelling at work with no extendedbreaks and no opportunities to fellowship with other believersduring the year. Your task is to be a shining light for Christ allalone in the midst of all the sinful, disbelieving and, sometimes,mocking men and women around you (Matthew 5:13-16). Thisdescription may remind you of how you feel five or six days outof the week. But remember how refreshed you are afterspending a day in fellowship with other believers who haveencouraged you to keep doing your job serving the Savior(Hebrews 10:22-25). Yes, many missionaries have churchservices similar to yours, but when they gather to worship God,they are the ones giving the encouragement(II Timothy 4:1-4)for growing believers and often do not have anyone (or very fewpeople) who can encourage them.

None of what has been illustrated is to remove the truththat God is each believer’s strength in every situation (II Peter1:2-4, II Timothy 4:14-18). A missionary can, doubtless, workfor the Lord his entire life without any fellow believerencouraging him, if he finds his strength in his Heavenly Father. But it may be that God wishes you to be that minister ofencouragement while you are on your mission trip.

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Page 14: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Based on a heart attitude of being a surrendered servant ofGod on your mission trip, consider how you can go out of yourway for the missionaries with whom you come in contact(Galatians 5:13-14, Philippians 2:1-11). Attempt to be flexibleto the wishes, time table, finances, and physical capabilities ofthe missionaries to whom you are serving. Always focus onleaving the mission, ministry, and missionaries in bettercondition than when you found them. If the opportunity arises,use God’s Word to encourage the missionaries with a focus onedification (being careful not to badger, but rather build).

Consider the example of Epaphroditus in Philippians2:25-30.

While spending time with the missionary (husband), donot neglect the needy family. Often times, mission trips focuson helping the man in the ministry, but do not forget that youmay be able to greatly help the rest of the missionary team (wifeand children) by sharing some extra tender love and care. Please remember that the stress of ministry, homesickness,culture, etc., are shared by the entire family and not just thehusband.

**As a missionary you have learned to be on your own and tofend for yourself. However, it is very likely that God has sentthis mission team to not just minister to the nationals, but toyou as well. Enjoy the time you have with other believers andallow them to serve you both physically, as well as spiritually.

III. Recognizing Your NeedA. Growth for the Present

The goal of each team member should be to see Goduse and mold him by the people, ministries, andcircumstances he faces on the mission trip. During a trip,there may be times of frustration, exhaustion, andtemptation. During these testing times each member mustfocus on a Christlike lifestyle. He must permit God the

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Page 15: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

freedom to work as He sees fit, to make Him what Hechooses (Romans 8:28-30, 9:20-21). There may also betimes of sorrow, discouragement, and fear (II Corinthians4:8-18). During these testing times, each team membermust focus upon an all-powerful and loving God. TheGod he is serving is in control of all things and loves himso much as to never allow anything out of His watchfulsight. These times of testing must be used to build faithin the only true God (Job 23:8-12, I Peter 1:6-9). Theremay also be times of joy, happiness, peace, andexcitement. These occasions must never be a cause toforget the One Who has lovingly chosen to share Himselfwith him through the blessings He has bestowed uponhim (Deuteronomy 6, 8:11-20).

Although a mission trip may take a believer from hisordinary lifestyle, he must be willing to take the lessonshe has learned through God’s tender tutelage during thistrip and commit himself to living his life based on thesetruths for the rest of his life, in both ordinary andextraordinary circumstances.

B. Realizing the FutureAlthough God uses present circumstances to teach

a believer to live for Christ in the present, He is alsomasterfully preparing the believer for the tasks that lieahead (Joseph-Genesis 50:17-21). Take time to considerwhat God may be calling you to in the future based uponyour present opportunity to visit a mission field. Godmay be calling you to that field or another mission field ina different area of the world. You may have many yearsbefore God wishes this aspect of His will for your life tobe fulfilled, but be in prayer and have a willing spirit toGod’s leading hand for the future (Romans 8:26-39).

Many believers are not called to be full-timemissionaries. This is not a reason to not go on a missiontrip, nor is it a reason to avoid asking God to direct you inthe future through this trip. God may have you be a great

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tool at the home base for the missionaries who are abroad. What a comfort and encouragement it would be for amissionary to know that you, while being at home, havethe burden for his ministry and are engaged in the spiritualwar through prayer! Consider what you can learn aboutlost souls and the burden you can have for those who arelost in your neighborhood, work place, etc. The task ofmissions is not just given to those who have gone todistant lands, but is a command to every believer. Eachbeliever is a missionary on this earth. We areambassadors for Christ (II Corinthians 5:19-21). We arelights shining in this dark world, sent by God to declarethe truth (Matthew 5:14-16, II Corinthians 4:1-7).

Allow God to use this trip to guide you and moldyou for the future ministry to which He has called you.

** As a missionary receiving a mission team you will be lookedupon as a spiritual leader from the moment they meet you at theairport. Take this privileged responsibility seriously, and useevery opportunity possible, not to preach at them, but to mentorthem in the ministry. Allow the situations you encounter to beseen as God’s will and opportunities for His glory. However,do not hide behind a fake missionary smile, stating all is okayand easy, when there are appropriate opportunities to share thedifficult realities of ministering in a foreign country through aBiblical perspective. (Reality without a Biblical perspective iscarnality, Biblical perspective without reality is often falsepiety.)

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Page 17: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

The Missionary’s Forms

Page 18: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Missions Trip Guidelines

As missionaries attempting to represent our holy and righteous Godin a foreign country, it is our desire to maintain a godly testimonybefore those we come in contact with. We ask you to keep this desirein mind. As you leave the field, your testimony will stay behind. Inmany ways, your testimony of words, actions, attitudes, etc., couldmake a difference in the ministry you have visited. With this in mind,we would like to present several simple guidelines in order to protectyou and the ministry you are visiting.

1. Chaperonesa. If the group consists of a mixed group of young

people, be sure to have a mixed group of chaperones. (It would be best to have husband and wife couples aschaperones.)

b. The chaperones are to be responsible and alertindividuals who are showing their agreement to theseguidelines by example and handling any violationswhich may occur.

2. Dressa. Modesty is a must at all times. The best standard is

“Long and Loose”*Your clothes tell someone all about you and yourview of God before you say one word.i. Women/Girls may wear loose-fitting slacks or

long and loose shorts while doing physicalwork or sight seeing.

ii. Women/Girls should have skirts or dresses forall ministry activities (Knee length and loosefitting).

iii. Men/Boys should keep their shirts on (even inthe heat of the day).

iv. Men/Boys should keep clothes worn in a sharpand neat fashion.

3. Personal Conduct and Interactiona. Your words should always be “seasoned with salt”

(Be very careful of “Christian slang”).b. There should be no flirtatious, suggestive, or sensual

gestures or contact between the opposite sex.

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c. No individuals of the opposite sex should be alonewithout another responsible individual as“chaperone.”

d. If a visit to the coast is part of your trip, there shouldbe no mixed swimming (unless shorts and colored T-shirts are worn at all times). (Letter “b” must also befollowed during this time.)

e. Each individual should be careful of the relationshipshe/she may be interested to start with a national of theopposite sex. (The purpose of your trip is not to flirtwith the nationals but to spiritually edify them.)

4. Driving & Transportationa. Please be sure to have individuals over the age of 25

drive any rented vehicles.b. Please attempt to obey all traffic laws and signs (even

when the nationals do not).5. Ministry opportunities

a. All special music, skits, etc., must be approved by themissionary before being presented.

*Please remember that although these are the guidelines for your trip,it does not mean that all the saved or unsaved individuals you meeton the foreign field will abide by these rules. The reality is that we,as missionaries, are in the country to first share the Gospel and thento disciple the believers to a level of maturity, which is representedby these guideline. Many of the individuals with whom you willcome in contact will be lost or still in the process of this discipleshipprocess.

We, as the leaders of our group, understand these guidelines and willseek to abide by them.

Group Leaders Date Other Chaperones

Missionary Jeremy Markle, Puerto Rico December 19, 2007

Page 20: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

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5/b

reak

fast

, $5/

lunc

h, $

10/d

inne

r, a

nd l

odgi

ng w

ith

mis

sion

arie

s.*M

inis

try

- A

ny m

ater

ials

nee

ded

to

fulf

ill

the

serv

ice

oppo

rtun

itie

s (t

ract

s, B

ible

s, b

uild

ing

mat

eria

ls, e

tc.)

.*M

isce

llan

eous

- A

ny f

un

ds n

eede

d f

or

tour

s, e

mer

genc

ies,

etc

.

*$40

0 w

ill

be d

ue o

n M

ay 1

3, 2

001

(to

rese

rve

plan

e ti

cket

s).

*$24

5 w

ill

be d

ue o

n Ju

ly 1

4, 2

001

(to

conf

irm

par

tici

pati

on).

Sam

ple

Trip

Pla

nn

er

Page 23: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Trip Contacts

Name Phone

Address:Street

City , State , Zip

Reason

For

Contact

Name Phone

Address:Street

City , State , Zip

Reason

For

Contact

Name Phone

Address:Street

City , State , Zip

Reason

For

Contact

Page 24: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Contact Phone List

Name Phone Number

Page 25: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Direction Tips

Name Phone

Address:Street

City , State , Zip

Street Names

(From - To)

Turns

L/R

Miles/

Time

Description/

Land-Marks

Rout Drawing

Page 26: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Gen

eral

Sch

edu

lin

g W

ork

shee

t

Tim

eS

un

day

Mo

nd

ayT

ues

day

Wed

nes

day

Th

urs

day

Fri

day

Sat

urd

ay

AM

Noo

n

PM

AM

Noo

n

PM

AM

Noo

n

PM

*AM

- W

ake-

up t

o L

unch

*

Noo

n -

Lun

ch t

o D

inne

r

*PM

- D

inne

r to

Bed

Page 27: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Mak

e su

re y

ou i

ncl

ud

e . .

.

1.S

ched

ule

the

arri

val

and

depa

rtur

e da

tes

and

tim

es.

The

fir

st d

ay o

n th

e fi

eld

may

be

sim

ply

desi

gnat

ed f

orfe

llow

ship

, res

t fr

om t

rave

l, a

nd g

etti

ng a

cqua

inte

d w

ith

the

min

istr

y in

gen

eral

.2.

Sch

edul

e al

l kn

own

serv

ice

oppo

rtun

itie

s an

d ob

liga

tion

s (S

unda

y an

d W

edne

sday

ser

vice

s).

3.S

ched

ule

tim

e fo

r in

divi

dual

and

per

sona

l de

voti

ons

for

each

day

.4.

Sch

edul

e gr

oup

mee

ting

s fo

r de

voti

ons,

pla

nnin

g, e

tc.

The

se m

eeti

ngs

wil

l be

bes

t sc

hedu

led

in t

hem

orni

ng s

o as

to

com

mun

icat

e th

e da

ily

sche

dule

for

uni

ty.

5.S

ched

ule

serv

ice

and

min

istr

y op

port

unit

ies

in t

he f

ree

tim

e. (

Do

not

forg

et t

o in

clud

e gr

oup

and

pers

onal

prep

arat

ion

or r

evie

w t

ime

for

each

min

istr

y op

port

unit

y: p

reac

hing

, tea

chin

g, t

esti

mon

y, e

tc.)

6.S

ched

ule

tim

e fo

r fe

llow

ship

, rel

axat

ion,

and

sig

htse

eing

. T

hese

tim

es c

an b

e us

ed t

o en

cour

age

the

mis

sion

arie

s as

wel

l as

rel

ax t

he t

eam

. T

his

tim

e ca

n al

so h

elp

team

mem

bers

see

and

und

erst

and

the

nati

onal

peo

ple

and

cult

ure.

Alw

ays

keep

the

am

ount

of

tim

e se

rvin

g in

per

spec

tive

whe

n de

term

inin

g th

eam

ount

of

tim

e re

laxi

ng.

7.S

ched

uled

tim

es s

houl

d be

fle

xib

le a

nd u

sed

only

as

a gu

ide

to t

he p

lann

ing

of e

ach

day.

Eve

nts

may

ari

sew

hich

wou

ld w

arra

nt a

cha

nge

in p

lans

to

give

mor

e m

inis

try

oppo

rtun

ity

or m

ore

prod

ucti

ve m

inis

teri

ng.

Be

Fle

xibl

e!!

**A

lway

s al

low

tra

vel

and

prep

arat

ion

tim

e fo

r ea

ch e

vent

.**

Page 28: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Tri

p E

stim

ated

Exp

ense

s

Exp

ense

Indi

vidu

al R

ate

# o

f P

eopl

eG

roup

Rat

e

Pla

ne T

icke

ts$

X

=$

Tra

nspo

rtat

ion

(Ren

ting

& G

as)

$

X

=

$

Foo

d$

X

X -

Day

s

=$

Lod

ging

$

X

=

$

Min

istr

y (E

vange

list

ic, L

abor

, Etc

.)$

X

=$

Per

sona

l M

isce

llan

eous

$

X

=

$

Tot

al$

$

*Tra

nspo

rtat

ion

- M

ake

sure

you

hav

e th

e ne

cess

ary

insu

ranc

e to

cov

er a

ny u

nexp

ecte

d ac

cide

nts.

*Food

bud

get

ing

could

be

esti

mat

ed a

t $5

/bre

akfa

st, $

5/lu

nch,

$10

/din

ner.

(E

ach

coun

try

may

hav

e di

ffer

ent

cost

s.)

You

may

wan

t to

inc

lud

e a

litt

le e

xtra

so

tha

t yo

u ca

n ta

ke t

he g

roup

out

to

eat

duri

ng y

our

trip

.*M

inis

try

- A

ny m

ater

ials

nee

ded

to

fulf

ill

the

serv

ice

oppo

rtun

itie

s (t

ract

s, B

ible

s, e

tc./

woo

d, c

emen

t, s

hov

els,

etc

.).

*Per

sonal

Mis

cell

aneo

us -

Any

fu

nds

need

ed f

or

tour

s or

tim

es o

f re

laxa

tion

.**

Do

no

t co

ncer

n y

our

self

wit

h th

e to

tal

cost

unt

il y

ou

have

fil

led

in

each

cat

ego

ry w

ith

corr

ect

figu

res.

It

is a

lway

s go

od

to

est

imat

e a

litt

le h

igh

so t

hat

you

are

sure

to

hav

e en

oug

h fu

nds

to c

ove

r un

exp

ecte

d c

ost

s an

d h

ighe

r th

an e

xpec

ted

pri

ces.

***R

emem

ber

yo

ur l

od

ging

and

fo

od

need

s d

o n

ot

onl

y in

clud

e th

e au

tom

atic

an

d v

isib

le b

ills

see

n o

nly

by

your

gro

up, b

ut m

ay a

ffec

t th

eel

ectr

ic,

wat

er, f

oo

d, e

tc. o

f yo

ur h

ost

s af

ter

you

retu

rn h

om

e.

*Whe

n po

ssib

le, l

eave

the

mis

sion

fie

ld i

n a

bett

er c

ondi

tion

the

n w

hen

you

arri

ved.

*

Page 29: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Min

istr

y E

xpen

se W

ork

shee

tM

inis

try

Opp

ort

unit

y:

Min

istr

y O

ppor

tuni

ty:

Nee

ded

Sup

plie

sT

akin

gP

urch

ase

The

reA

vail

abil

ity

&S

tore

Lo

cati

on

Pri

ceN

eed

edS

up

pli

esT

akin

gP

urch

ase

The

reA

vail

abil

ity

&S

tore

Lo

cati

on

Pri

ce

$$

$$

$$

$$

$$

$$

$$

$$

$$

Sup

ply

Tot

al$

Sup

ply

Tot

al$

*Do

not

expe

ct t

hat

all

of y

our

need

ed s

uppl

ies

can

be f

ound

in

the

coun

try

you

are

visi

ting

.*C

heck

the

rea

sona

ble

avai

labi

lity

and

pri

ce f

or t

he s

uppl

ies

you

can

not

take

wit

h yo

u.

Page 30: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Team Member

Detailed

Information*To be left in a secure location back in the United States.*

Financial information

Names & Account numbers for any financial institutions. Name , # Name , # Name , # Name , # Photocopies of all credit cards traveling with your �Photocopies of all identification �

Medical Records*Names of places where medical records would be on file.

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

� Name � Phone numbers

Page 31: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Medical Records (continued)

List of any medications taken on a regular basis. Name , Frequency Name , Frequency Name , Frequency Name , Frequency Name , Frequency Blood type.

Names of places for dental records on file. Name Phone numbers Address

Insurance Information

Auto (for all drivers) Name , Group # Personal ID # , Phone # Health Name , Group # Personal ID # , Phone # Life Name , Group # Personal ID # , Phone #

Emergency Information

Name, phone number, & addresses of contact Name (first) (last) Phone # (1) (2) Address Name, phone number, & address of second contact Name (first) (last) Phone # (1) (2) Address Name, phone number, & address of third contact Name (first) (last) Phone # (1) (2) Address

Page 32: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Team Member

General & Emergency

Information

Name Phone

Address:Street

City , State , Zip

MedicalInfo.

Allergies:

Medications:

Significant Medical Information:

Doctors Names and Phone Numbers - - -

InsuranceInfo.

Name of Carrier:

Name of Card Holder:

Account #:

Contact Phone #:

ContactInfo.For atHome

Contact Names and Phone numbers - - -

ExtraGeneral

Info.

Page 33: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Ministry Planner

What When

Where Who

Full Description and Planning

Supplies / Material Needed

Item Location # Cost U

1 $

2 $

3 $

4 $

5 $

6 $

7 $

8 $

9 $

10 $

Notes

Page 34: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

# Item Location # Cost U

11 $

12 $

13 $

14 $

15 $

16 $

17 $

18 $

19 $

20 $

Notes

Page 35: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Meal Planner

Day 1

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 2

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 3

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 4

Meal Menu Where Who

Breakfast

Lunch

Dinner

Page 36: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Day 5

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 6

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 7

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 8

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 9

Meal Menu Where Who

Breakfast

Lunch

Dinner

Page 37: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Day 10

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 11

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 12

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 13

Meal Menu Where Who

Breakfast

Lunch

Dinner

Day 14

Meal Menu Where Who

Breakfast

Lunch

Dinner

Page 38: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Shopping ListProduce $ Meat $

Bread $ Staples $

Bread $ Staples $

Page 39: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Frozen $ Paper Products $

Dairy $ Cleaning Supplies $

Miscellaneous $ Miscellaneous $

Special Notes

Page 40: Seeking To Serve: Mission Trip Planning€¦ · Mission Trip Planning Booklet and Forms Missions trips are a great privilege both for the participant as well as the recipient if planned

Walking in the Word MinistriesMissionery Jeremy Markle

www.walkinginthewordministries.net