seismic mitigation
DESCRIPTION
Seismic Mitigation. Division of the State Architect Office of Public School Construction September 29, 2011. Seismic Mitigation Program. Funding Assembly Bill 127 Proposition 1D (2006) Up to $199.5 million originally approved by the voters From New Construction funding - PowerPoint PPT PresentationTRANSCRIPT
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Seismic Mitigation
Division of the State ArchitectOffice of Public School Construction
September 29, 2011
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Seismic Mitigation Program
Funding• Assembly Bill 127• Proposition 1D (2006)• Up to $199.5 million originally
approved by the voters– From New Construction funding– State Allocation Board (SAB)
granted the maximum• $194.8 million currently remaining
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Amended Regulations• SAB adopted on June 22, 2011 • Effective September 8, 2011• The amendments allow for an
increased number of qualifying projects.
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Amended RegulationsFormer Program New Program
Ground shaking:1.68g or higher
Ground shaking:No requirement
Category 2 building types: 7
Category 2 building types: All 14
Seismic Program Qualifier:Ground shaking
Seismic Program Qualifiers: • Ground shaking• Faulting• Liquefaction• Landslide
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“No-Cost” Seismic Eligibility Evaluation
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“No-Cost” Seismic Eligibility Evaluation
• Basic evaluation to determine the Seismic Mitigation Program (SMP) eligibility of the district’s buildings
• Required evaluation is completed by a State contractor at no cost to the district
• Submitted to DSA for the review of seismic projects
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“No-Cost” Seismic Eligibility Evaluation
• Only identifies risks related to ground shaking
• Risks due to faulting, liquefaction or landslide potential are not covered
• Does not identify the necessary mitigation measures
• Districts are still required to hire a structural engineer for an in-depth analysis of the unacceptable risk of injury and the minimum mitigation measures needed
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“No-Cost” Seismic Eligibility Evaluation
• $127,347 allocated on a first-come, first-served basis
• Currently, OPSC may have received sufficient requests to exhaust the allocation
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“No-Cost” Seismic Eligibility Evaluation
Submit a request letter including:• Building specifics• How the district identified the Category
2 buildings• Statement that the Category 2
buildings were designed for occupancy by students and staff
• Intention to participate in the SMP• Name and contact information of the
district representative
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“No-Cost” Seismic Eligibility Evaluation
Building Specifications listmust include:• Site • DSA number • Building identifier (i.e. Bldg A) • Square footage • Current use • Original use (if applicable) • Category 2 construction type
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“No-Cost” Seismic Eligibility Evaluation
Building Specification ExampleSite
NameDSA
#Original
UseCurrent
UseRoom No. Sq. Ft.
Cat. 2
type
ABC Elem 00001 Admin. Bldg Admin.
BldgSchool Office 1728 RM1
ABC Elem 00002 Classroom
Building
Computer Lab and Custodian
Bldg A 4928 S1B
DGF Middle 00003 Classroom
BuildingClassroom Building Bldg G 1984 PC1
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“No-Cost” Seismic Eligibility Evaluation
Please send “No-Cost” Evaluation requests to:
Alan ShoemakerOffice of Public School Construction P.O. Box 980610 West Sacramento, CA 95798-0610 Phone Number: (916) 376-5359
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Seismic Mitigation Program
Project Approval
Division of the State Architect
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Overview
• Project submittal & review by DSA & OPSC: 5 PHASES
• Oversight: DSA Headquarters & Regional Office
• Applicable Documents/References:– Procedure 08-03 (Rev. 9-15-2011)– Eligibility Evaluation Template (Rapid
Evaluation)– DSA-4 (Application for Review of Eligibility
Evaluation)
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Project Review
Phase 1. Verify EligibilityPhase 2. Replacement Option Analysis
(not required for Rehabilitation projects)Phase 3. Seismic Rehabilitation:
Pre-Application(not required for Replacement projects)
Phase 4. Project Application to DSAPhase 5. Application for Funding to OPSC
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BuildingEligibility
Site Hazard
+Building Type
+Structural Deficiencies
Collapse Potential
Phase 1:Verify EligibilityEligibility Determination
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Phase 1: Verify Eligibility
Site Hazard:• Ground Shaking
Documentation:• Eligibility Evaluation Template (based on
evaluation standard ASCE/SEI 31-03)
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Site Hazard:• Liquefaction • Faulting• Landslide
Documentation:• Geologic analysis to California Geological
Survey (CGS) for review• Eligibility Evaluation Template
Phase 1: Verify Eligibility
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Eligible Building Type:• 13 non-wood frame building types (see
PR 08-03) based on standard classifications & definitions in AB 300 Report (all Category 2 buildings)
• Mixed construction containing at least one of the eligible building types
• Consult with structural engineer to determine building type
Phase 1: Verify Eligibility
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Structural Deficiencies:• Must identify one or more
deficiency• Use the list of potential
deficiencies in Eligibility Evaluation Template; if identifying “other,” provide explanation
Phase 1: Verify Eligibility
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Structural Deficiencies:• Rapid evaluation: additional
deficiencies to be identified in detailed structural engineer’s report
Phase 1: Verify Eligibility
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Collapse Potential:Determined by structural engineer’s analysis based on the combination of site hazard, building type and identified deficiencies
Phase 1: Verify Eligibility
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Required Submittals:• DSA-4 (Application)• $500 Fee• Eligibility Evaluation Report
(template & appendices)• Geologic hazard analysis & CGS
concurrence (not required to document ground shaking)
Phase 1: Verify Eligibility
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DSA Review:• Designated staff: DSA
Headquarters• Review for completeness • Review analysis & findings,
coordinate with CGS concurrence (if applicable)
• DSA letter of concurrence required for Phase 2/Phase 3
Phase 1: Verify Eligibility
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Phase 2: Replacement AnalysisGoal:
Establish eligibility for replacement funding by estimating scope of seismic rehabilitation & code required upgrades to mitigate the hazard
Not required for Rehabilitation Projects
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DSA Review:• DSA Headquarters• If mitigation addresses
liquefaction/landslide conditions, geologic analysis & CGS concurrence must be obtained
• DSA Findings: Concurrence Letter
Phase 2: Replacement Analysis
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Special conditions:Eligible buildings located within 50 feet of an active fault must be replaced (per Education Code 17212.5 & CCR Title 24 Part 1, Section 4-317)
Contact DSA HQ to obtain concurrence letter.
Phase 2: Replacement Analysis
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Phase 3:Pre-Application
Goal: Establish criteria for evaluation, design, material testing, condition assessment requirements for rehabilitation projects & obtain DSA concurrence prior to project design
Not Required for Replacement Projects
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Required Submittals:• DSA-1.REH (Application)• $2,000 Retainer• Evaluation & Design Criteria
Report (based on CBC Chapter 34 & design standards)
DSA Review:• Regional Office• Report approval with DSA stamp
Phase 3:Pre-Application
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Phase 4:Project Application
Goal:DSA approval of construction documents for a replacement or rehabilitation - for compliance with structural, fire life safety & accessibility building standards
DSA Review:• Regional Office• DSA Plan Approval letter
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Required Submittals:• All standard requirements apply• Design phase consultation with
DSA encouragedPlus, for Rehabilitation projects:• Evaluation & Design Criteria
Report approved by the DSA • Cost Estimate for seismic
rehabilitation work & code required upgrades
Phase 4:Project Application
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General Procedures
Tracking: use PTN & DSA A#Communication: DSA approval lettersProcessing Timelines: Phase & project
specific, based on workload Contact for inquiries:Masha Lutsuk ([email protected])
Terence Fong ([email protected])
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QUESTIONS?
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Seismic Mitigation Program
Funding Approval
Office of Public School Construction
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Seismic Mitigation Program
• Subset of the Facility Hardship Program
• State Funding for Qualifying– Repair– Reconstruction– Replacement
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Qualifying Seismic Factors
• Ground shaking• Faulting• Liquefaction• Landslide
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Qualifying School Facility
• Eligible construction type– Defined in School Facility Program
regulations– Confirmed by DSA
• Designed for occupancy by students and staff
• Facility demonstrates an unacceptable risk of injury to occupants in a seismic event
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Qualifying Project
District must demonstrate:• Unmet and ongoing need for pupil
housing• Site and/or Facility pose an
unacceptable risk of injury in a seismic event
• Construction contracts signed on or after May 20, 2006
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Structural DeficienciesDistrict must obtain:• Eligibility Evaluation Report
– Determines the potential risk of collapse
• Structural Engineer’s Report – Identifies the minimum mitigation
work required • DSA Letter of Concurrence
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Site Deficiencies
Potential for:• Faulting• Liquefaction• Landslide PotentialDistrict must obtain:• Geological professional report
– Outlines the minimum mitigation work required
• CGS Letter of Concurrence
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SiteDeficiencies
• Site issue must be affecting an eligible building
• Building eligibility is determined by DSA
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Types of RequestsTwo types of requests:• Conceptual• Funding
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OPSC Application Process
Seismic Project
FundingApplication
SAB Approval
SAB Approval
ConceptualApplication
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Conceptual Application
• District has obtained– Eligibility Evaluation Report – Structural and/or geological
professional’s report • District does not yet have DSA-
approved plans
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Conceptual Application
Required Documents:• Facility Hardship Request Sheet
(Recommended)
• Structural Engineer’s Report• DSA concurrence letter(s)
1. States that the building(s) meets SMP qualifying criteria
2. Concurs with the industry specialist’s report on minimum mitigation work
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Conceptual Application
Required Documents:• Geological Report with CGS
concurrence letter (if applicable)
• Detailed Cost Estimate of minimum work required
• Cost benefit analysis of rehabilitation vs. replacement
• Photos• Site Diagram
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Conceptual Approval
• Preliminary approval by the SAB• After a conceptual approval:
– 18 months to submit funding application, or
– 24 months to submit funding application if the project includes site acquisition
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Conceptual Approval
There is no bond authority or place on the unfunded list reserved for Conceptually
Approved applications.
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FundingApplication
Required Documents:• Application for Funding (Form
SAB 50-04)• DSA Final Plan Approval Letter• DSA approved plans• CDE Final Plan Approval Letter• Career Technical Education Letter• Site Development Worksheet (if
applicable)
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FundingApplication
Required Documents:• If Site Acquisition is included:
– CDE final site approval letter– Site Development Worksheet– Required Real Estate Documents
Real Estate questions contact:Alan Shoemaker at (916) 376-5359 [email protected] Samuel Smith at (916) 375-6726 [email protected]
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FundingApproval
An approved Funding Application will reserve
bond authority and a place on the unfunded list.
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Cost Benefit Analysis
• Prepared by district, submitted to OPSC
• Determines if the project is eligible for Rehabilitation or Replacement
• Compares:– Costs to mitigate the deficiencies– Current replacement cost
• Subject to review for conformance with Saylor’s Current Construction Costs and, at the OPSC’s discretion, the DSA.
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Cost Benefit Analysis
Rehabilitation Cost to mitigate is less than 50% of the current replacement cost
Replacement Cost to mitigate is greater than 50% of the current replacement cost
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Cost Benefit Analysis
• Multiply the square footage by current CCI amount ($296, or $535 for toilet facilities)
• Divide the mitigation costs by the replacement costs
• Less than 50% = Rehabilitation• Greater than or equal to 50% =
Replacement
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Cost Benefit Analysis
Example using 5,000 square foot building with no toilet area:
Mitigation Cost $500,000
Replacement Costs
5,000 sq. ft. X $296 = $1,480,000
$500,000 / $1,480,000 = 34%
Project Qualifies as Rehabilitation
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Eligible Project CostsThe only project costsconsidered in reviewing,calculating, and approving anapplication:• Minimum work to mitigate the
unacceptable risk of injury• Work required by DSA to receive
DSA approval on the project
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Application Review• OPSC Reviewers
– Facility Hardship analysts – Project Manager (PM)
• Time sensitive letters requesting additional documentation may be sent
• Following review, project processed to the next available SAB meeting
• Projects will be processed until the bond authority is exhausted
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Returned Applications• Incomplete applications will be
returned• Resubmit when all required
documents obtained and the application is complete
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Application Approval• SAB approved projects are added
to the unfunded list• Seismic Mitigation projects are
added to the top of the unfunded list with other Facility Hardship projects in order of: – SAB date, then– Application receipt date
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Unfunded Approval List
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Common SMP Questions
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COMMON QUESTION Are SMP projects 100% funded?
NOStatute requires a local match of 50%
of total project costs for all SMP projects
Unless… Financial Hardship projects can be
funded up to 100%
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COMMON QUESTION How long is the SMP application
process?
With a complete conceptual approval and/or funding application, the
process should take approximately 120 days.
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COMMON QUESTION Can the district demolish the building prior
to SMP approval?
Not Recommended• If demolition takes place before OPSC
receives documentation substantiating the unacceptable risk of injury, it may delay application processing or result in possible denial of the project.
(continued)
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COMMON QUESTION • If expedited demolition is
necessary, the district may proceed once the OPSC has confirmed receipt of the complete application package.
• However, there is no guarantee of funding and the district moves forward at its own risk.
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COMMON QUESTION When should the district contact
OPSC?
• As soon as the district may have a qualifying project
• Any time there is a question about the SMP
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COMMON QUESTION If the district receives insurance proceeds or money from the sale of the site during the course of the SMP project, will the SMP grant
be affected?
Yes• 50% of the amount collectable will be
reduced from the SMP grant • Up to 100% of the amount collectable
for Financial Hardship projects
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COMMON QUESTION Is an additional allowance provided
for SMP interim housing?
No• SMP does not provide additional
funding for interim housing. • However, interim housing costs are
eligible expenditures for SMP projects.
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COMMON QUESTION Can the district submit an application
to reimburse seismic work already completed?
Yes, if…• All required documents are
submitted • Construction contracts were signed
on or after May 20, 2006
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The Facility Hardship Team:
Karen MandellFacility Hardship [email protected](916) 376-8959
Darlene NewmanFacility Hardship [email protected](916) 375-4269
Jennifer Maestretti (main contact)
Facility Hardship [email protected](916) 376-5338
Anetria TurnerFacility Hardship [email protected](916) 375-4318
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Questions?