SELECTION•PROCESS OF SCREENING ELIGIBLE EMPLOYEES

MERIT-CUM-SENIORITYMERIT-CUM-SENIORITY

•WRITTEN FOLLOWED BY VIVA-VOCE OR ONLYWRITTEN FOLLOWED BY VIVA-VOCE OR ONLYVIVA -VOCEVIVA -VOCE

•AUTHORITY TO DECLARE POSTS AS SELECTIONAUTHORITY TO DECLARE POSTS AS SELECTIONPOST - ONLY RAILWAY BOARDPOST - ONLY RAILWAY BOARD

WHEN TO INITIATEWHEN TO INITIATESELECTION CALENDERS TO BE PREPAREDLEAN SEASON(JULY OR JAN / FEB)

ONCE IN A YEAR (WHEN NECESSARY ITCAN BE HELD AFTER 6 MONTHS’ OF LASTPANEL DATE)

FOR “GENERAL” / “EX-CADRE” POSTS SIX MONTH’S CONDITION DOES NOT APPLY

STAGESUPDATING OF CADREUPDATING OF CADREUPDATING OF SERVICE RECORDS AND CONF. REPORTSUPDATING OF SENIORITY LISTSASSESSMENT OF VACANCIESRESERVATION FOR SCs/ STs / OBCsSEGGREGATING OF DIRECT AND RANKER ELEMENTSPREPARATION OF ASSESSMENT SHEETSGETTING APROVAL FROM COMPETENT AUTHORITUYCONSTITUTING OF SELECTION BOARDSNOTIFICATIONDISPOSAL OF REPRESENTATIONS / COURT CASESPRE-SELECTION TRAINING TO SC AND ST EMPLOYEESWRITTEN TEST / SUPPL WRITTEN TESTEVALUATION OF ANSWER BOOKSMEETING OF SELECTION BOARDSELECTION BOARD’S RECOMMENDATIONS ACCEPTANCE PANEL NOTIFICATION

CADRECADRE•ASCERTAIN SANCTIONED CADRE

•NEW CREATIONS / SURRENDERS TO BE SPECIALLY SEEN

SERVICE RECORDSSERVICE RECORDS•SERVICE SHEETS TO BE UPDATED

•AVAILABILITY OF CONFIDENTIAL REPORTSAVAILABILITY OF CONFIDENTIAL REPORTS

•COMMUNICATION OF ADVERSE CR ENTRIESCOMMUNICATION OF ADVERSE CR ENTRIES

SENIORITY LISTSSENIORITY LISTSNOTIFY EVERY YEAR

SETTLE REPRESENTATIONS AND DISPUTES

ADVISE AFFECTED PERSONS

10 YEAR OLD DISPUTES NOT TO BE ENTERTAINED

ENSURE THAT SENIORITY LISTS ARE NOTED ENSURE THAT SENIORITY LISTS ARE NOTED BY ALL CONCERNED EMPLOYEES WHEN BY ALL CONCERNED EMPLOYEES WHEN NOTIFIEDNOTIFIED

VACANCY ASSESSMENTVACANCY ASSESSMENT1. EXISTING VACANCIES. EXISTING VACANCIES 2. VACANCIES IN CONSTN./ R.E. / OTHER ORGANISATIONS2. VACANCIES IN CONSTN./ R.E. / OTHER ORGANISATIONS3. ANTICIPATED VACANCIES FOR THE NEXT 15 MONTHS3. ANTICIPATED VACANCIES FOR THE NEXT 15 MONTHS ON ACCOUNT OF (2 YEARS FOR GENL.EX.CADRE POSTS)ON ACCOUNT OF (2 YEARS FOR GENL.EX.CADRE POSTS) A. SUPERANNUATION OF STAFF (INCLUDING IN HIGHEER A. SUPERANNUATION OF STAFF (INCLUDING IN HIGHEER GRADES)GRADES) B. VOLUNTARY RETIREMENTS & RESIGNATIONS B. VOLUNTARY RETIREMENTS & RESIGNATIONS C. DEPUTATIONC. DEPUTATION D. NEWLY SANCTION EXPECTEDD. NEWLY SANCTION EXPECTED E. CHAIN VACANCIES ION HIGHER GRADES DUE TO E. CHAIN VACANCIES ION HIGHER GRADES DUE TO ANTICIPATED PROMOTIONS IN HIGHER GRADESANTICIPATED PROMOTIONS IN HIGHER GRADES F. STAFF EMPANALLED FOR EX.CADRE POSTSF. STAFF EMPANALLED FOR EX.CADRE POSTS4. WHEREVER DR ELEMENT IS THERE SEGGREGATE DR & 4. WHEREVER DR ELEMENT IS THERE SEGGREGATE DR & RANKER QUOTASRANKER QUOTAS5. WORK OUT SC AND ST QUOTA (POST BASED ROSTER)5. WORK OUT SC AND ST QUOTA (POST BASED ROSTER)6. PREPARE ASSESSMENT SHEET6. PREPARE ASSESSMENT SHEET

APPROVAL OF ASSESSMENT SHEET AND CONSTITUTINGSELECTION BOARD BY C.A.

ASSESSMENT SHEET TO BE ROUTED THROUGH RP CELL

ADRM (SAG Officer ) or above can only approve.

Constitute selection Board

Minimum 3 Officers but at least one from other Department( Personnel Officer will do) - Personnel officer a must

-Reserved Community Officer must if reservation exist/ reservedCommunity employee appear.

For Grade Rs 5500-9000 JA grade officers Committee below Senior Scale Committee.

•Personnel Officer can be one grade below.•In Dept.appropriate grade officer if not available lower grade officer be nominated as 4th member•If SC/ST Officer not available can be taken from other offices, may be one grade below.•Selection Committee Members should not be subordinate to another member.•Committee Members should not consult others.

SYLLABUS TO BE PRESCRIBED

* Personnel Branch to advise the nominated members through Confidential letters separately.

* Syllabus be given to paper setting officer with otherrelevant instructions.

* Specific attention to be drawn to official language policy.

* For selection to posts connected with public dealing minimum one question on amenity.

* For neatness if marks prescribed should specify.* 50% question to highest selection post be earmarked

to objective type question, not hard and fast. Can be one word answer question.

* Model answer should be prepared while preparingquestion paper and send in double sealed cover for opening at the time of evaluation only.( If another evaluation officer is nominated) and sent toCoordinating P.Branch Officer.

* Indicate time schedule in Competent Authority’s order

NOTIFICATION

A. Normal Selection posts:-• In order of seniority & keeping the

reserved posts in mind 3 times the No. of employees be called to appear from next lower grade.

• Two times the No. of next senior employees as stand by list.

• Standbys only in case of refusal within 15 days.

• 2 years/prescribed longer length of service to be seen before actual promotion.

• Ad-hoc service will also be counted for deciding 2/ longer length of service.

• 2 years condition can be relaxed by GM in exigencyof service except in Running categories.

• Eligible employees under Suspension/Facing Major DAR can be subjected to Selection. But results will be kept in sealed cover till finalization of DAR Case

• No objection in case of employee facing minor DAR.B. FOR “GENERAL” AND “ EXCADRE” POSTS.

• Notify inviting application from all eligible category employee.

• If found eligible subject all of them for written exam/viva-voce.

• Merit and Seniority.

C FOR LDCE/INTERMEDIATE APPRENTICE QUOTA SELECTION.

• Notify inviting application from all eligible categoryemployees.

• If found eligible subject all of them to written/Viva-voce.

• Only merit is criteria.

REPRESENTATION AGAINST SELECTION:• Examine representation.• Recognized Unions representations should be

finalized before conducting test, till such time selection should be kept pending.

• Minimum one week notice.

COURT CASES:• File proper timely replies.• In case of stay order no selection be conducted.• Approach Court to all to keep specified No.

of posts vacant.PRE SELECTION TRAINING TO SC/ST EMPLOYEES• In order to avoid delay the SC/ST employees

may be given Pre Selection Training who may come within the zone of consideration .

• All syllabus to be covered.

WRITTEN EXAM:• Post to which written exam will be conducted

decided by Competent Authority. No change by lower authority.

• Question paper in Bilingual.Options for answering in either English or Hindi.

• Where knowledge of English is prescribed can

deviate to that extent.• Date/Time/Duration/time of exam.• Against each question marks to be indicated.• Question paper to be handled under the direct

supervision of Paper Setting Officer.

• Hindi translation to be done on the same day, if feasible to keep confidentially.

• Just 30 minutes before the start of exam in sealedcover required No. of question papers handedover toCenter-in-charge.

• Answer books should be initiated by Cadre Controlling P.O. in advance.

• After exam to be initiated by Invigilator.• On top sheets only names and other particulars of the

employees. • Supplementary can be allowed for reasons beyond

control of employee(Sick, non-relieving and non-intimation, etc)

• Second supplementary with the approval of CPO• Running- shifts.

AFTER WRITTEN EXAM• Cadre controlling P.O. removes Top Sheet

and attached fly leaf with dummy Nos.• Sends to evaluating officer with double

sealed “model answer” cover.• To return with least delay.• Delay by 2 months to be reported to DRM• Delay by 3 months to be reported to GM.• Only prescribed No. of question to be evaluated in order of attempt.• Marks to be tabulated in individual cases on separate sheets.• No erasures/corrections in marks once awarded.

• Grace marks in exceptional cases before decodingdummy No. by consent of all members with consent

of approving authority. • To check Omissions/Commissions tabulation of

marks will help.• Prepare statement.• No pressures for changing marks to be entertained.

Decoding by Cadre Controlling P.O.

ELIGIBILITY FOR CALLING FOR VIVA-VOCE• Pass with 60% marks in written.• Seniors with less marks can be called by adding

seniority marks, but inform.

AWARDING OF MARKS• One common assessment sheet.• No overwriting/cuttings/erasing.• Professional ability 50 marks.

Written test marks will be converted into

Max.marks Marks for passing1. Professional ability written - 35 21

viva-voce- 15

2. A. Personality, address, leadership & Ed.quali. 20 50 B. Record of Service 15 C. Seniority 15

60

30

NoteFor General/Ex.Cadre posts2.a. Personality address, leadership and

Educational qualification 30 b. Record of service - 20

Total = 50- Marks in personality, leadership ,address and educational qualification - CR to be seen.- Service Records- CR and S/Sheet. OS/5, VG/4, G/3, AV/2- per year. Can increase/

decrease after seeing S/Sheet Entries.- Seniority calculated by P.Br. On formula

X/A x 15- X= Length of service of employeeA=Length of service of Senior most employee.

Some Rly. give 5 marks to junior most some zero. This may also continue.

ELIGIBILITY FOR EMPANELMENT.:-1. Those getting 60 marks empanelled according to

seniority those who secure 80% or more marks gets outstanding-supercedes 50% in the field of eligibility.

But in general category selection O/S candidates can supercede 100%.

SC/ST employees excluded from seniority marks reserved posts /marks out of 85.

- Approval done by Competent Authority . Validity 2 years or till

panel exhausted whatever earlier.

- In case of procedural irregularity- next higher authority’s order needed to revise/cancel panel.

PANEL