self governance financial systems
TRANSCRIPT
• FBMS
• FUNDING PROCESS
• ASAP
• UDO REPORTS
• FAST ACT TRANSPORTATION FUNDING
• FUNDING STREAM PROJECT
SELF GOVERNANCE FINANCIAL SYSTEMS
1
FBMS
Overview Obligation Overview
2
FUNDING PROCESS[Bureau and Tribal Responsibilities]
• Transfer documentation - FED [FBMS Entry Document]
• Financial commitment - PR [Purchase Requisition]
• Funding Obligation – Modifications/Grant Awards created and released
• Tribal Payment - ASAP [Automated Standard Application for Payments]
• Obligation documentation
3
Funding ProcessBeginning to End
Things that will impact process:
• 5 OSG personnel incl. add’l Central and Regional personnel
• Will an amendment be required?
• Type of funding
• Is Tribal data current?
4
Funding ProcessBureau Function
• FED is the most importantpiece of the process –ensure that V.0 and V.1 are correct [Tribal Fund Centers/Functional Areas].
• Include all necessary documentation, i.e. WBS’s; project info. and work orders
• Ensure funding is available.
• Send a copy of award letters to OSG.
• Become familiar with the SG Tribes within the Region
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Funding ProcessOSG Function
• Purchase Requisitions [PR] commit funding – funds are not obligated toTribes until a Mod./Award is createdand released.
• Transfer errors will delay – Fund Centererrors, erroneous Functional Areas [Programs] cited
• Fund types may delay obligations –reimbursables, construction/facilities
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Funding ProcessOSG Function
• Function of the Grant Specialist
• Erroneous accounting informationcited
• Function of the Awarding Official
• Most issues that arise are resolvedwithin the same day
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Funding ProcessTribal Function
• Tribal data must be current, i.eSAM [System for Award Mgmt.] registration and ASAP [AutomatedStandard Application for Payments] Funds Requestor
• Payments can be requested withoutan ATO [Authority to Obligate] in hand. Payments are also requested in total.
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Funding ProcessOSG Function
• Try to complete obligations in tandem
with the Release of the Modification/GrantAward
• Current obligations can be viewed in the New Obligations Next ATO report
• Completed ATO’s can be re-printed
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ASAP[ Automated Standard Application for Payments]
• Access
• Pending payment request(s)
• Issues
• Sam.gov
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ASAP OVERVIEW
Tabs available for Overview
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o ACCESS
o ENCODING OBLIGATIONS
o REPORTS
o ATOS [AUTHORITY TO OBLIGATE]
SGDB[ Self Governance Database]
SGDB
Tabs will appear when logged on
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ASAP vs. SGDB
ASAP Account IDSGDB ATO [Authority to Obligate]
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UDO REPORT[Undelivered Orders]
• Overview
• Issues
• Quarterly Certifications
• KPMG Review
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UDO REPORT17
Areas of Concern
UDO reflects change (cents)Days Elasped
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FAST ACT Transportation Funding
• Full funding currently available
• Addendums/Amendments
• Issues
• Distributions/POOs [Point of Obligation]
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Streamlining Process
• Special Project for funds distribution
• Central/Regional Offices, 638 Contracting and OSG Participation
• OSG Flowchart
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Flowchart21
• D A N N Y . S A N T I A G O @ B I A . G O V – F I N A N C E M A N A G E R P H :
2 0 2 - 2 1 9 - 0 2 4 5
• R U F I N A . V I L L I C A N A @ B I A . G O V – F I N A N C E S P E C I A L I S T
P H : 2 0 2 - 2 0 8 - 5 0 7 3
• C E L E S T E . E N G L E S @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :
2 0 2 - 2 0 8 - 5 9 5 5
• L A N C E . F I S H E R @ B I A . G O V – F I N A N C E S P E C I A L I S T P H :
2 0 2 - 5 1 3 - 7 7 0 9
• F I O N A . T E L L E R @ B I A . G O V – F I N A N C E S P E C I A L I S T
• P H : 2 0 2 - 5 1 3 - 7 7 0 7
• O S G - F I N A N C E @ B I A . G O V
OFFICE OF SELF GOVERNANCE FINANCE
Contacts: