self management creative-time_management_for_the_new_millennium
TRANSCRIPT
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Creative Time Management for the New Millennium
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Time Management
The key to time management is planning.
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Benefits of Time Management
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Benefits of Time Management
Control of your work and life.
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Benefits of Time Management
You become more productive.
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Benefits of Time Management
Technology should serve your goals, not waste more time than it saves.
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Principles of Creative Time Management
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#1-Be Active, Not Reactive
Decide what’s important to your job and say “no” to anything that interferes.
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#2-Set Goals
Without goals, you may react to problems with little perspective on how they could affect your career.
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#3-Prioritize Actions
You need to prioritize your activities to achieve your goals.
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Pareto’s Law
20% of your efforts will get you 80% of your results.
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#4-Keep Your Focus
To reach goals, stay in focus and avoid distractions.
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#5-Create Realistic Deadlines
Really think through how long you need to finish something.
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#6-Do It Now
Once you decide on a plan and are focused, just do it!
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#7-Balance Your Life
Make time for yourself as well as those you care about.
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Overcoming Key Obstacles
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#1-Doing Too Much at Once
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#1-Doing Too Much at Once
Focus on doing one thing at a time.
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#1-Doing Too Much at Once
Avoid starting a new task until you’ve finished the first one.
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Keep your priorities in mind.
#1-Doing Too Much at Once
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#2-Inability to Say “No”
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Decide what your limits are and say “no” to whatever interferes.
#2-Inability to Say “No”
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Clarify and reinforce your priorities.
#2-Inability to Say “No”
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Say “no” to the request, not the person.
#2-Inability to Say “No”
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#3-Procrastination
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#3-Procrastination
Make whatever you are putting off, the first task of the day.
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Remind yourself of the consequences.
#3-Procrastination
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#4-Paper Work
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#4-Paper Work
Be ruthless about what you do with office paper.
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Have a system for dealing with mail and papers.
#4-Paper Work
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#5-Telephone
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#5-Telephone
Be aware of how much time you spend on the phone.
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#5-Telephone
Keep a time log.
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Designate a time to place and receive calls.
#5-Telephone
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#6-Failure to Prioritize
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#6-Failure to Prioritize
Be clear about your goals.
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Say “no” to anything that is not a priority.
#6-Failure to Prioritize
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Consider how new demands fit with your goals.
#6-Failure to Prioritize
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#7-Travel Time
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#7-Travel Time
Do work-related tasks.
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#7-Travel Time
Use car commuting time to reduce stress.
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#8-Lateness
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#8-Lateness
Commit to being on time, all the time.
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#8-Lateness
Determine if there is a pattern to your lateness.
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Allow extra time for last minute emergencies.
#8-Lateness
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#8-Lateness
Make realistic deadlines.
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Overcoming Key Obstacles
Organization is the primary way to improve your time at work.
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Time Management Tips
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Time Management Tips
Be prompt.
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Make accurate time estimates for appointments.
Time Management Tips
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Keep notes & reminders in one place.
Time Management Tips
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Record appointments in pencil.
Time Management Tips
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Keep personal interruptions to a minimum.
Time Management Tips
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Maintain a daily to-do list.
Time Management Tips
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Replace tools and files in the proper places.
Time Management Tips
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Schedule personal time off.
Time Management Tips
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Becoming Organized
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Becoming Organized
Make sure everything is in the right place.
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Becoming Organized
Plan and do what needs to be done.
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Becoming Organized
Group similar tasks together.
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Becoming Organized
Eliminate clutter.
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Organization Techniques
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Organization Techniques
Determine specific things to do with a specific time frame.
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Organization Techniques
Distinguish daily priorities from busywork.
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Organization Techniques
Maintain a to-do list.
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Structure a time to work without interruption.
Organization Techniques
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Creative Time Management for the New Millennium