self-management . 3itda training norms
TRANSCRIPT
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Self-Management
http://groups.yahoo.com/ITDA
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2ITDA
Training Norms
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3ITDA
Expectations
To be set with course members
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4ITDA
What about the world?
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5ITDA
Contents
Key Values
Personal Roadmap
Planning
Organizing
Controlling
Planning Importance
GoalsMean
sAction Plan
Perception
I can do better
I’m in control
Clock and Compass
Mission SWOTVisionManagement
Cycle
First Things First
Time Matrix
Time Management Tips
LeadingGroup Vs Personal
LeaderEssentia
lsChar. of Leaders
The 4 needs Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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6ITDA
Key Values
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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7ITDA
Key Values
“I can perceive differently”
The blinds and the elephant
Ibn Taimia
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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8ITDA
“I can do better”
Good … Better … Best …
& Never let it rest
Key Values
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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9ITDA
Key Values
90% - 10% Rule
“I am in Control”
10% of life is made up of what happens to you.
90% of life is decided by how you react.
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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10ITDA
Physical
Social
Spiritual
Mental
Key Values
“The 4 Needs”
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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11ITDA
Balance
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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12ITDA
Physical
Social
Spiritual
MentalHappinessHappiness
Area Area
Synergy
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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13ITDA
Clock and compass
External driver
Accomplish more in less
Manage our life
Appointments, schedules& activities
Internal driver
Accomplish what is important
Leading our life
Vision, mission, principles& values
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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14ITDA
Manage Lead
Do things right Do right things
Clock and compass
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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15ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
1. If you have unlimited resources, what would you do in your life?
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17ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
2. If you know that you’ll die in 6 months, What would you do in them?
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19ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
3. What are your Strengths & Weaknesses?
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21ITDA
Work Shop I
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
4. What are the activities that if you do them, your life will be better (In all needs)?
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23ITDA
Contents
Key Values
Personal Roadmap
Planning
Organizing
Controlling
Planning Importance
GoalsMean
sAction Plan
Perception
I can do better
I’m in control
Clock and Compass
Mission SWOTVisionManagement
Cycle
First Things First
Time Matrix
Time Management Tips
LeadingGroup Vs Personal
LeaderEssentia
lsChar. of Leaders
The 4 needs Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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24ITDA
Why am I?
Personal Roadmap
Where do I want to go?
Where am I now?
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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25ITDA
A statement which sets the purpose or fundamental reason for existence
Why am I?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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26ITDA
Why am I?
Your Direction in life (Based on values)
Daily process
Continue with your life
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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27ITDA
The True North
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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28ITDA
Futuristic View about yourself
Where do I want to go?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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29ITDA
Where do I want to go?
The Final Result you want to reach
Long Term Goal
Ends when you achieve it
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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30ITDA
Where do I want to go?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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31ITDA
Mission VS Vision
Your Direction in life (Based on values)
Daily process
Continue with your life
The Final Result you want to reach
Long Term Goal
Ends when you achieve it
TodayToday
VisionVision
MissionMission
ValuesValues
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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32ITDA
Practice
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your mission & vision
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33ITDA
Your roles in life
YOU ARE PLAYING ROLES IN YOUR LIFE
R e m e m b e r Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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34ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
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35ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
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36ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
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37ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
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38ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
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39ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
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40ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Your roles in life
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41ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your roles
Practice
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42ITDA
Why am I?
Personal Roadmap
Where do I want to go?
Where am I now?
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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43ITDA
SWOT Analysis
Discover your self.
• Strengths
• Weaknesses
• Opportunities
• Threats
Where am I now?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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44ITDA
SWOT Analysis
Strengths Weaknesses
Opportunities Threats
Internal Strengths (Internal Absolute Adv.)
Internal Weak points (Internal Absolute disadv.)
External community threatsExternal community opportunities
Area of
Advantages
Area of
Development
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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45ITDA
SWOT Analysis
S
W
O T
Here you match your strengths with the Available opportunities
Here you match your weaknesses with the community threats
Here you match your strengths with the community threats
Here you match your weaknesses with the available opportunities
Area of development
Area of development
Area of Advantage
Area of disadv.& stronger dev.
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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46ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your SWOT analysis diagram
Practice
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47ITDA
Why am I?
Personal Roadmap
Where do I want to go?
Where am I now?
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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48ITDA
How can I reach my destination?
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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49ITDA
How can I reach my destination?
How to manage yourself to turn your vision into reality?
Management
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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50ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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51ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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52ITDA
Contents
Key Values
Personal Roadmap
Planning
Organizing
Controlling
Planning Importance
GoalsMean
sAction Plan
Perception
I can do better
I’m in control
Clock and Compass
Mission SWOTVisionManagement
Cycle
First Things First
Time Matrix
Time Management Tips
LeadingGroup Vs Personal
LeaderEssentia
lsChar. of Leaders
The 4 needs Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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53ITDA
Planning
First step & Most vital one
“Process of setting goals & deciding how best to achieve
them”
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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54ITDA
Planning Importance
• Pushes U to be Future Oriented
• Makes U Sharp & Focused
• Omits Haphazard Actions
• Saves Time & Effort
• Helps in Evaluation
• Success to Plan = Plan to Success
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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55ITDA
Planning Importance
R e m e m b e r
If you don’t have a plan…You are part from others
plans
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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56ITDA
Planning Framework
Mission
Vision
SWOT Analysis
Means
Goals
Action Plan
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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57ITDA
It is a future target that one wishes to achieve
Goals
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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58ITDA
• Goal should be SMART
Specific
Measurable
Ambitious
Realistic
Time Bound
Goals
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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59ITDA
Types of Goals
• Long term (Strategic).
• Medium term.
• Short term.
• Periodic goals.
Goals
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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60ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your goals
Practice
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61ITDA
Means• Things done in order to achieve goals• Detailed & Focused • Sequential• Means are always clear for short term
goals only
Means
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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62ITDA
Means
Goals Means Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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63ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your means
Practice
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64ITDA
Action Plan• Aggregation of the means• Timed & Scheduled
Action Plan
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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65ITDA
Action Plan
# Action Start Duration Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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66ITDA
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
Write down your action plan
Practice
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67ITDA
Planning Framework
Mission
SWOT Analysis
Vision
Means
Goals
Action Plan
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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68ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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69ITDA
Exercise
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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70ITDA
First Things First
Exercise
Always start with the big rocks…
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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71ITDA
The Time Matrix
I II
III IV
Urgent Not Urgent
Im
po
rtan
tN
ot
Im
po
rtan
t
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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72ITDA
The Time Matrix
• Crisis• Pressing problems• Deadline-driven• Meetings
• Preparation• Prevention• Planning• Relationship building
• Interruptions• Some phone calls• Some meetings• Many popular activities
• Trivia• Time wasters• “Escape” activities• Excessive TV
Im
po
rtan
tN
ot
Im
po
rtan
t
Urgent Not Urgent
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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73ITDA
Time Management Tips
Task and you feel to escape it
After 7
Minutes
Want to continue?
Continue till the endLeave it now
YesNo
Try to start It for 7 min
only
Try to start It for 7 min
only
Seven minutes technique
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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74ITDA
Time Management Tips
Write down your mind
Developing a bucket or a tank of thought,
tasks and actions to free your mind
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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75ITDA
Work Shop II
1. Allocate your tasks in the time matrix.
2. Assign your tasks to a weekly/monthly schedule (Start with Q2 tasks).
3. Give free spaces for Q1 activities.
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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76ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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77ITDA
Leading Essentials
1- Vision2- Trust3- Commitment
Group Leader:
1- Vision2- Self Confidence3- Achievement driver
Personal Leader:
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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78ITDA
Leading Essentials
A statement which sets our future direction
• Tool for Motivation• We can never achieve more than our vision• Today’s vision is tomorrow’s reality
A-Vision Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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79ITDA
Leading Essentials
Inner Power based upon :
- Values- SWOT- Planning
B-Self Confidence Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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80ITDA
Leading Essentials
Self concept
Self Image
Self IdealSelf
esteemGap in values
How do I see my
self?
How do
people see me?
B-Self Confidence Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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81ITDA
Leading Essentials
B-Self Confidence
What you shall do:
- Improve on values- Give positive strokes
Several ways of positive strokes:
-The Japanese Daroma
- Always give positive strokes to others
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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82ITDA
Leading Essentials
C-Achievement Driver:
This is the fuel/ the energy that pushes you to move
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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83ITDA
Leading Essentials
C-Achievement Driver:
What gives you achievement driver:
- Other’s work- The value that your work brings- The need for your work- Over all ( رضوان الله)
How:
1- Set scores (Mostly Short term Goals)
2- Visualize success
3- Associate with successful people
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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84ITDA
Characteristics of Leaders
• The word LEAD
Learn
Excellence
Attitude
Dream
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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85ITDA
Characteristics of Leaders
• Leaders don’t stop Learning
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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86ITDA
Characteristics of Leaders
• Leaders seek Excellence Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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87ITDA
Characteristics of Leaders
• Leader’s Attitude
Leaders have a positive attitude about life.
20%20%
80%80%
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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88ITDA
Characteristics of Leaders
• Leaders are Dreamers Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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89ITDA
How can I reach my destination?
Planning Organizing
Controlling Leading
Management Cycle Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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90ITDA
Controlling
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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91ITDA
Controlling
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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92ITDA
Evaluation is a must:
– Success: Celebrate and Resume.
Raise Ur Spirit.
– Deficiency: Adjust Behavior.
Adjust Schedule.
Adjust Goals.
Controlling
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling
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93ITDA
ا Aا كثيًر Aجزاكم الله خيًر
Thank You!
Introduction
Key Values
Clock & Compass
Personal Roadmap
Planning
Organizing
Leading
Controlling