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Self Management ProjectMGT 494

Lecture-2

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Recap

• The development of self-management skills is one of management best practices for those people who have decided to become more productive employees.

• While companies tend to spend large amounts of money and energy to provide their employees with special self-management skills & training, each worker can personally organize self-assessment surveys to define whether he or she has the required skills set.

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Problem Solving

• The second self-management skill requires you to use your brain as a mechanism for making right decisions.

• Even the hardest tasks and challenges can be efficiently handled if the mental process in your head is always in progress.

• Problem solving requires you to operate facts and make right assumptions to analyze the situation, review problems, and find effective solutions.

• Keeping your mind sober allows you to take right decisions even in the toughest situations.

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How To Be More Productive?

• Make a to-do list. You can’t efficiently plan for anything having no to-do list.

• First you need to make a task list and specify the key tasks for developing self management skills examples.

• Use task management software to create and manage your tasks.

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Today’s Lecture

• Manage Your Work, Don't Let It Manage You:Tips for Managing Your Time and Getting Ahead

• Key’s Questions for improved Self Management

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Goals of Time Management

• To be able to have control over your life - manage your time, don't let it manage you!

• To be healthier and happier (less stress).

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Be Organized

• Use time saving tools: appointment calendars, "to do" lists, e-mail, answering machines, file folders, etc.

• Have an organized workplace (don't waste time constantly looking for your work).

• Use your appointment calendar for everything, including listing study time.

• Use "to do" lists for both long-term and for each day/week.

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Plan Ahead (Schedule it and it will happen!)

• Determine how long your tasks will take (do this before agreeing to take on a task!)

• Consider whether any activities can be combined.

• Determine if big tasks can be broken down into smaller tasks that may be easier to schedule (such as studying for exams and visiting the library as part of an assignment to write a term paper).

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Prioritize Your Tasks

• Use an A-B-C rating system for items on your "to do" lists with A items being highest priority.

• Set goals for both the short term and long term as to what you want to accomplish.

• Look at all of your "to do"s to gauge the time requirement and whether additional resources will be needed to accomplish them (if yes, schedule time to obtain those resources).

• Don't postpone the small tasks (a sense of accomplishment is good and overlooked small tasks can become larger tasks.)

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Avoid Overload

• Include time for rest, relaxation, sleep, eating, exercise, and socializing in your schedule.

• Take short breaks during study and work periods.

• Don't put everything off until the last minute (for example, don't cram for exams).

• Learn to say "no" when appropriate and to negotiate better deadlines when appropriate.

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Practice Effective Study Techniques

• Have an appropriate study environment.• Split large tasks into more manageable tasks.• Read for comprehension, rather than just to get to the end of the

chapter.• Be prepared to ask questions as they come up during study, rather

than waiting until just before an exam.• Do the most difficult work first, perhaps breaking it up with some

easier tasks.• Don't wait until the last minute to complete your projects.• Read the syllabus as soon as you get it and note all due dates (and

"milestone" times) on your calendar.• Be a model student! (be attentive and participative in class, and

punctual, prepared, and eager to learn)

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Be Able to be Flexible

• The unexpected happens (sickness, car troubles, etc.); you need to be able to fit it into your schedule.

• Know how to rearrange your schedule when necessary (so it doesn't manage you - you manage it).

• Know who to ask for help when needed.

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Have a Vision (why are you doing all of this?)

• Don't forget the "big picture" - why are you doing the task - is it important to your long-term personal goals?

• Have and follow a personal mission statement (personal and career). (Are your activities ultimately helping you achieve your goals?)

• Know what is important to you. (What do you value most?)

• Have a positive attitude!

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Some Other Tips

• Plan Properly for Peak Performance

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Overcome procrastination 1. Once you’re given a due date on an assignment, count backwards

from the due date to establish a start date.

2. Take into account time you’ll be spending on other items like social events, sports, etc. Refer to your school calendar where you’ve blocked out time you’ve committed to other things.

3. Keep stress to a minimum. Start early to avoid a frantic finish. 4. If you usually wait until the last minute to study or work on an

assignment, instead of making your goal to finish on time, make your goal to finish early.

5. Remember the riddle, “How do you eat an elephant?” The answer: “A

bite at a time.” If it’s a big assignment, break it into small steps.

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Key’s Questions for improved Self Management

• The basic structure of the organization• How staff-type functions are structured and

provided• How projects are managed• How decisions get made and who can make them• How investments and purchases are made• How information flows• How knowledge gets managed

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Key’s Questions for improved Self Management

• How teams coordinate actions• How colleagues are recruited• How targets are set and followed up• How colleagues are evaluated• How colleagues are compensated• How roles gets defined and assigned• How colleagues are dismissed• How conflicts are resolved

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Key’s Questions for improved Self Management

• How crises are dealt with• How strategies are defined• How innovation is managed• How targets are set• How budgets are created and followed up

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Look Back From the Future

• Things that appear critically important today might seem relatively unimportant when you view them from a future perspective.

• Also, things that appear to be relatively unimportant today might be very important when you view them from a future perspective.

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• Working in team in school, university or even in organization represents a time in your life that may have a major impact on how the rest of your life turns out.

• Your success tomorrow depends on what actions you take today.

• Keep that in perspective so that the daily decisions you make are wise ones

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Recap• Manage Your Work, Don't Let It Manage You:

Tips for Managing Your Time and Getting Ahead

• Key’s Questions for improved Self Management

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Next Lecture

• Why is Teamwork Important?