senate graduate & research council minutes of the …
TRANSCRIPT
Minutes of the 11 June 2018 Meeting [in agenda order]
Present: Jeremy Bergen, Raouf Boutaba, Jeff Casello, Tara Collington, Amelia Clarke, David Clausi, Charmaine Dean, Bernard Duncker, Bruce Hellinga, Julie Joza, Lynn Judge, Christiane Lemieux, Daniel Martel, Alexander Mercado, Bruce Muirhead, Kirsten Müller, Liz Nilson, Daniela O’Neill, Paul Parker (as Simron Singh), Naima Samuel, Richard Staines, Jackie Stapleton, Mike Szarka, John Thompson, Linda Warley, Kathy Winter (secretary)
Resources: Trevor Clews, Jennifer Kieffer, Amanda McKenzie
Guests: France-Isabelle Auzanneau (7b), Ashley Hannon (6a), Alyssa Voigt
Regrets: Ana Ferer, Rhona Hanning*, Raymond Legge*, Max Salman, Takin Tadayon, Sverrir Thorgeirsson
Organization of Meeting: Charmaine Dean, co-chair of the council, took the chair, and Kathy Winter acted as secretary. The secretary advised that due notice of the meeting had been given, a quorum was present, and the meeting was properly constituted.
1. DECLARATIONS OF CONFLICT OF INTEREST No conflicts of interest were declared.
2. MINUTES OF 14 MAY 2018 AND BUSINESS ARISING The minutes were approved as distributed.
3. CO-CHAIRS’ REMARKS Remarks kept brief to accommodate lengthy agenda. Casello commented on: (1) Graduate Admissions (PhD targets met, forecasting expected to be correct for 2018/19; Master’s targets unmet-70 spaces short, targets expected to remain unmet), (2) Strategic Plan, our Bridge to 2020 – Graduate Studies issue paper to be released week of 18 June 2018. Dean also commented on the soon-to-be released issue paper for Research featuring, among other things, excellence in interdisciplinary connections.
4. RESEARCH CENTRES AND INSTITUTES a. Global Health Policy and Innovation Research Centre. Council heard a motion to recommend to Senate, as presented, the establishment of the Global Health Policy and Innovation Research Centre. Richard Staines (on behalf of proposed initial director-designate, Sue Horton—professor Health Economics—School of Public Health and Health Systems) provided a short PowerPoint presentation highlighting, among other things, the mission of the new centre which is: to enhance the health and wellbeing of populations internationally; to alleviate global health inequities by creating solutions that target underserved and vulnerable communities; and to provide training and mentoring to create the health leadership the world needs to continue to meet global health challenges in the future. Staines and Martel. Carried with 1 abstension. b. Renewal Extensions. Council received for information a memo naming an extension for renewal of 4 Centre/Institutes, as presented.
5. CURRICULAR SUBMISSIONS a. Applied Health Sciences. Council heard a motion to approve the following items as presented:
1.1.1, 1.2.1, 1.4.2 - Staines and Judge. Carried. 1.2.2, 1.3.1, 1.4.1 and 2.1.1, 2.2.1. 2.3.1 - Staines and Müller. Carried. 3.1.1 to 3.1.4 – As suggested, minor wording changes (pg. 67-70 agenda package). Staines and Warley. Carried. 4.1.1 - Staines and Judge. Carried. 5.1.1 to 5.1.9 – Staines and Duncker. Carried. 6.1.1 - Staines and Judge. Carried.
SENATE GRADUATE AND RESEARCH COUNCIL 11 June 2018 Page 2 of 3
b. Arts. Council heard a motion to approve item a, as presented. Warlet and Müller. Carried. c. Engineering. Council heard a motion to approve item 1, as presented. Hellinga and Clausi. Carried. Council heard a motion to approve item 2, as presented on behalf of Science and Engineering. Hellinga and Clausi. Carried – noting one friendly amendment to change effective date to fall 2018 from spring 2018. d. Environment. Council heard an omnibus motion to approve items 1 and 2, as presented. Parker (as Singh) and Mercado. Carried.
6. UNIVERSITY RESEARCH a. Mitacs. Council received for information a presentation from Ashley Hanon (Business Development Specialist, Watelroo) outlining opportunities, changes, and developments at Mitacs Inc. See Appendix A. b. KUALI. Council received for information a presentation on KUALI, a new on-line application system for ethics; part of the Research Gateway System (Gateway). KUALI set to begin August 2018. See Appendix B. c. Research Ethics Committees. Council heard a motion to approve membership changes, as presented. Joza and Muirhead. Carried. d. Predatory Journals. Council received for information (and circulation at departmental meetings and committees) a memorandum regarding predatory journals, as presented. Jackie Stapleton outlined how Waterloo Subject Librarians serve as a resource for this, as well as on topics of open access requests, and general publishing.
7. ACADEMIC PROGRAM REVIEW REPORTS b. Final Assessment Report – Guelph-Waterloo Centre for Graduate Work in Chemistry and Biochemistry (GWC)2. Staines and Boutaba had prior reviewed the submission (favorable review; implementation plan and report is in-balance), which had been spear-headed and run through the Quality Assurance process at the University of Guelph. Council queried faculty renewal process at Guelph; which Müller stated is being addressed. Casello reported that this body will submit a review in 1 year addressing any issues. Müller and Staines. Carried.
8. TASK FORCE ON GRADUATE STUDENT SUPERVISION Council heard a motion to approve terms of reference and purpose of a task force on graduate student supervision (Casello to serve as chair), as presented. Council supported graduate student representation (including those from professional programs) for task force membership. Judge and Warley. Carried.
9. OFFICE OF REGISTRAR – ACADEMIC CALENDAR UPDATE RE FALL 2018 CONVOCATION Council received for information a correction, as presented, of Fall 2018 convocation dates which have been corrected to October 26, 27 (F,S) from the previous October 19, 20 (F, S).
10. INSTITUTIONAL QUALITY ASSURANCE PROGRAM (IQAP) a. Approval Process New Programs. Council received for information an overview (including diagram as presented) of the revised quality assurance Approval Process for New Programs. b. Type II Graduate Diplomas – Quality Council Updates. Council received for information a change whereby Type II Graduate Diplomas must demonstrate different academic requirements with different academic outcomes; Quality Council still to articulate and once received these parameters will be posted asap.
11. GRADUATE AWARDS Council heard a motion to approve items (a) through (d). Judge and Warley. Carried. Council received items (e) and (f) for information.
12. OTHER BUSINESS There was no other business.
13. NEXT MEETING The next meeting will be on Monday 10 September 2018 from 10:30 a.m. to 12 noon in NH 3318.
13 August 2018 Kathy Winter, PhD, CPsych, Associate University Secretary
www.mitacs.ca 1
Standard 1:1 $15,000 + 4 months – 5 years Grad students, PDFs
Canadian for profit, eligible not- for-profit
Cluster 1:1.22 $80,000 + 4 months – 5 years Standard requirements
Minimum 6 internships + 3 interns
• Accelerate International • For-profit international companies, grad students (outbound/inbound)
• Entrepreneurial Accelerate • Grad student, PDF co-founder, based in eligible incubators
Appendix A
www.mitacs.ca 2
• Includes professional development training through Mitacs Training • Industry contribution averages $1,000/month of project
www.mitacs.ca 3
Research Internship (inbound)
April 16 $6,000 - $15,000 12 wks Sr. undergrads Matching program
Research Award (outbound)
Research Award (inbound)
Ashley Hannon [email protected] 519.282.1119
Kuali Julie Joza, Director, Research Ethics, Office of Research
PAGE 1
Appendix B
universities in the world
of University of Waterloo research
Objective #2
excellence and impact
Presentation Notes
As one of the eight themes of the Strategic Plan, Transformational Research, has a specific objective to enhance institutional infrastructure and provide better internal supports for our faculty and research community. The implementation of a new ethics system, Kuali, is funded through the Provost for the term 2015-2019. Both IST and OR are part of the Research Systems Steering Committee, which oversees the program.
PAGE 3KUALI
Kuali is a web-based platform that will replace the existing ethics system, supporting the development, review, and clearance of research ethics applications.
Kuali
• provide an application that automatically presents relevant questions,
• foster collaboration through joint application development with any users in the system,
• reduce manual processes through automated workflows and notifications, and
• act as the single solution for all human and animal ethics applications.
In preparation for the launch of Kuali:
• all ethics applications will need to be submitted prior to August 3 at 4:30 p.m. (in the old system),
• no applications are to be submitted between August 3 and August 13,
• the new system will be available August 13 at 9 a.m., and
• training will be available through online documentation, in-person demonstrations, and drop-in sessions.
Scope
ATT00001.txt
CC: Deans; Associate Deans, Research; Chairs of Departments and Schools
From: Charmaine Dean, Vice-President, University Research
Date: Monday, August 13, 2018
Subject: New Research Ethics System
Note: This email is for information
I am pleased to inform you that our new research ethics system is now available.
You can begin using the system immediately for your research ethics applications; the previous system is no longer available. If you had active applications in the previous system, they have been imported into the new system.
I would like to extend my sincere thanks for your patience throughout the implementation of this new system. This web-based platform supports the development, review, and clearance of human and animal research ethics applications by facilitating and electronically documenting each step of the process. The online form helps to accelerate and clarify the process by automatically presenting the applicant with relevant questions and omitting those that are not pertinent to the research. Additional features and benefits such as electronic approvals, automated workflows, and notifications, further improve the process as well as the ability to collaborate through joint application development.
For more information to support the transition to this new system, including training
documentation and details about training sessions, please visit the Gateway website. Please also contact our office at [email protected] if you need more information about the system.
Supervisors, please post for the convenience of employees without direct access to email.
app a for posting to minutes Mitacs Program Updates Spring 2018
app b for posting to minutes Kuali - SGRC presentation
Kuali
Present: Jeremy Bergen, Raouf Boutaba, Jeff Casello, Tara Collington, Amelia Clarke, David Clausi, Charmaine Dean, Bernard Duncker, Bruce Hellinga, Julie Joza, Lynn Judge, Christiane Lemieux, Daniel Martel, Alexander Mercado, Bruce Muirhead, Kirsten Müller, Liz Nilson, Daniela O’Neill, Paul Parker (as Simron Singh), Naima Samuel, Richard Staines, Jackie Stapleton, Mike Szarka, John Thompson, Linda Warley, Kathy Winter (secretary)
Resources: Trevor Clews, Jennifer Kieffer, Amanda McKenzie
Guests: France-Isabelle Auzanneau (7b), Ashley Hannon (6a), Alyssa Voigt
Regrets: Ana Ferer, Rhona Hanning*, Raymond Legge*, Max Salman, Takin Tadayon, Sverrir Thorgeirsson
Organization of Meeting: Charmaine Dean, co-chair of the council, took the chair, and Kathy Winter acted as secretary. The secretary advised that due notice of the meeting had been given, a quorum was present, and the meeting was properly constituted.
1. DECLARATIONS OF CONFLICT OF INTEREST No conflicts of interest were declared.
2. MINUTES OF 14 MAY 2018 AND BUSINESS ARISING The minutes were approved as distributed.
3. CO-CHAIRS’ REMARKS Remarks kept brief to accommodate lengthy agenda. Casello commented on: (1) Graduate Admissions (PhD targets met, forecasting expected to be correct for 2018/19; Master’s targets unmet-70 spaces short, targets expected to remain unmet), (2) Strategic Plan, our Bridge to 2020 – Graduate Studies issue paper to be released week of 18 June 2018. Dean also commented on the soon-to-be released issue paper for Research featuring, among other things, excellence in interdisciplinary connections.
4. RESEARCH CENTRES AND INSTITUTES a. Global Health Policy and Innovation Research Centre. Council heard a motion to recommend to Senate, as presented, the establishment of the Global Health Policy and Innovation Research Centre. Richard Staines (on behalf of proposed initial director-designate, Sue Horton—professor Health Economics—School of Public Health and Health Systems) provided a short PowerPoint presentation highlighting, among other things, the mission of the new centre which is: to enhance the health and wellbeing of populations internationally; to alleviate global health inequities by creating solutions that target underserved and vulnerable communities; and to provide training and mentoring to create the health leadership the world needs to continue to meet global health challenges in the future. Staines and Martel. Carried with 1 abstension. b. Renewal Extensions. Council received for information a memo naming an extension for renewal of 4 Centre/Institutes, as presented.
5. CURRICULAR SUBMISSIONS a. Applied Health Sciences. Council heard a motion to approve the following items as presented:
1.1.1, 1.2.1, 1.4.2 - Staines and Judge. Carried. 1.2.2, 1.3.1, 1.4.1 and 2.1.1, 2.2.1. 2.3.1 - Staines and Müller. Carried. 3.1.1 to 3.1.4 – As suggested, minor wording changes (pg. 67-70 agenda package). Staines and Warley. Carried. 4.1.1 - Staines and Judge. Carried. 5.1.1 to 5.1.9 – Staines and Duncker. Carried. 6.1.1 - Staines and Judge. Carried.
SENATE GRADUATE AND RESEARCH COUNCIL 11 June 2018 Page 2 of 3
b. Arts. Council heard a motion to approve item a, as presented. Warlet and Müller. Carried. c. Engineering. Council heard a motion to approve item 1, as presented. Hellinga and Clausi. Carried. Council heard a motion to approve item 2, as presented on behalf of Science and Engineering. Hellinga and Clausi. Carried – noting one friendly amendment to change effective date to fall 2018 from spring 2018. d. Environment. Council heard an omnibus motion to approve items 1 and 2, as presented. Parker (as Singh) and Mercado. Carried.
6. UNIVERSITY RESEARCH a. Mitacs. Council received for information a presentation from Ashley Hanon (Business Development Specialist, Watelroo) outlining opportunities, changes, and developments at Mitacs Inc. See Appendix A. b. KUALI. Council received for information a presentation on KUALI, a new on-line application system for ethics; part of the Research Gateway System (Gateway). KUALI set to begin August 2018. See Appendix B. c. Research Ethics Committees. Council heard a motion to approve membership changes, as presented. Joza and Muirhead. Carried. d. Predatory Journals. Council received for information (and circulation at departmental meetings and committees) a memorandum regarding predatory journals, as presented. Jackie Stapleton outlined how Waterloo Subject Librarians serve as a resource for this, as well as on topics of open access requests, and general publishing.
7. ACADEMIC PROGRAM REVIEW REPORTS b. Final Assessment Report – Guelph-Waterloo Centre for Graduate Work in Chemistry and Biochemistry (GWC)2. Staines and Boutaba had prior reviewed the submission (favorable review; implementation plan and report is in-balance), which had been spear-headed and run through the Quality Assurance process at the University of Guelph. Council queried faculty renewal process at Guelph; which Müller stated is being addressed. Casello reported that this body will submit a review in 1 year addressing any issues. Müller and Staines. Carried.
8. TASK FORCE ON GRADUATE STUDENT SUPERVISION Council heard a motion to approve terms of reference and purpose of a task force on graduate student supervision (Casello to serve as chair), as presented. Council supported graduate student representation (including those from professional programs) for task force membership. Judge and Warley. Carried.
9. OFFICE OF REGISTRAR – ACADEMIC CALENDAR UPDATE RE FALL 2018 CONVOCATION Council received for information a correction, as presented, of Fall 2018 convocation dates which have been corrected to October 26, 27 (F,S) from the previous October 19, 20 (F, S).
10. INSTITUTIONAL QUALITY ASSURANCE PROGRAM (IQAP) a. Approval Process New Programs. Council received for information an overview (including diagram as presented) of the revised quality assurance Approval Process for New Programs. b. Type II Graduate Diplomas – Quality Council Updates. Council received for information a change whereby Type II Graduate Diplomas must demonstrate different academic requirements with different academic outcomes; Quality Council still to articulate and once received these parameters will be posted asap.
11. GRADUATE AWARDS Council heard a motion to approve items (a) through (d). Judge and Warley. Carried. Council received items (e) and (f) for information.
12. OTHER BUSINESS There was no other business.
13. NEXT MEETING The next meeting will be on Monday 10 September 2018 from 10:30 a.m. to 12 noon in NH 3318.
13 August 2018 Kathy Winter, PhD, CPsych, Associate University Secretary
www.mitacs.ca 1
Standard 1:1 $15,000 + 4 months – 5 years Grad students, PDFs
Canadian for profit, eligible not- for-profit
Cluster 1:1.22 $80,000 + 4 months – 5 years Standard requirements
Minimum 6 internships + 3 interns
• Accelerate International • For-profit international companies, grad students (outbound/inbound)
• Entrepreneurial Accelerate • Grad student, PDF co-founder, based in eligible incubators
Appendix A
www.mitacs.ca 2
• Includes professional development training through Mitacs Training • Industry contribution averages $1,000/month of project
www.mitacs.ca 3
Research Internship (inbound)
April 16 $6,000 - $15,000 12 wks Sr. undergrads Matching program
Research Award (outbound)
Research Award (inbound)
Ashley Hannon [email protected] 519.282.1119
Kuali Julie Joza, Director, Research Ethics, Office of Research
PAGE 1
Appendix B
universities in the world
of University of Waterloo research
Objective #2
excellence and impact
Presentation Notes
As one of the eight themes of the Strategic Plan, Transformational Research, has a specific objective to enhance institutional infrastructure and provide better internal supports for our faculty and research community. The implementation of a new ethics system, Kuali, is funded through the Provost for the term 2015-2019. Both IST and OR are part of the Research Systems Steering Committee, which oversees the program.
PAGE 3KUALI
Kuali is a web-based platform that will replace the existing ethics system, supporting the development, review, and clearance of research ethics applications.
Kuali
• provide an application that automatically presents relevant questions,
• foster collaboration through joint application development with any users in the system,
• reduce manual processes through automated workflows and notifications, and
• act as the single solution for all human and animal ethics applications.
In preparation for the launch of Kuali:
• all ethics applications will need to be submitted prior to August 3 at 4:30 p.m. (in the old system),
• no applications are to be submitted between August 3 and August 13,
• the new system will be available August 13 at 9 a.m., and
• training will be available through online documentation, in-person demonstrations, and drop-in sessions.
Scope
ATT00001.txt
CC: Deans; Associate Deans, Research; Chairs of Departments and Schools
From: Charmaine Dean, Vice-President, University Research
Date: Monday, August 13, 2018
Subject: New Research Ethics System
Note: This email is for information
I am pleased to inform you that our new research ethics system is now available.
You can begin using the system immediately for your research ethics applications; the previous system is no longer available. If you had active applications in the previous system, they have been imported into the new system.
I would like to extend my sincere thanks for your patience throughout the implementation of this new system. This web-based platform supports the development, review, and clearance of human and animal research ethics applications by facilitating and electronically documenting each step of the process. The online form helps to accelerate and clarify the process by automatically presenting the applicant with relevant questions and omitting those that are not pertinent to the research. Additional features and benefits such as electronic approvals, automated workflows, and notifications, further improve the process as well as the ability to collaborate through joint application development.
For more information to support the transition to this new system, including training
documentation and details about training sessions, please visit the Gateway website. Please also contact our office at [email protected] if you need more information about the system.
Supervisors, please post for the convenience of employees without direct access to email.
app a for posting to minutes Mitacs Program Updates Spring 2018
app b for posting to minutes Kuali - SGRC presentation
Kuali