sept 21 wacog tac minutes draft · rtac update kevin adam handout 4. ... mark hodges- adot dir gis...

WACOG TAC November 30, 2011

TRANSPORTATION ADVISORY COMMITTEE

AGENDA

Anyone needing accommodations, please contact Sharon Mitchell at 520-377-1070 48 hours prior to the meeting.

DATE: November 30, 2011 TIME: 10:00 AM TO 2:30 PM PLACE: Mohave County Development Services Building 3250 E. Kino Ave., Kingman – 928-919-1695 Sharon’s Cell CALL IN NUMBER: 1-866-258-0770 PIN #9935860

Voting TAC Members

Bill Avery–Bullhead City Dean Cooke–Colorado City Emmett Brinkerhoff- Quartzsite VC

Frank Marbury–Kingman Jeff LeMire–Lake Havasu City Matt Carpenter–ADOT Rep

Steve Latoski Chair–Mohave Co. Tim Edwards–Parker Tom Simmons–La Paz Co.

Shaded items are action items: Action may be taken on any item on the agenda, or items brought up at the meeting

ITEM AGENDA ITEM PRESENTER PAGE 1. Call to Order and Introductions Steve Latoski 2. Approval of Minutes of September 21, 2011 Steve 2 3. RTAC Update Kevin Adam Handout

4. 2011 Transit Awards, and 2012 Transit Grant Workshop Sharon 6 5. TEA Round 19 Application process, workshop, timetable 8 6. Review 2012 #1 TIP (and possible action if needed)

Report on match formula change on the TIP Report on STP ‘Use it or Lose it’ for 2012 Any other TIP considerations

Steve and Sharon

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7. Update on Planning - Counter Project Sharon 8. Regional Local Program Reports

Update Status of Local Projects Locals and Counties report on projects.

9. District Engineers’ Report Status of State Road Projects Quarterly State Project Report

Alvin Stump, Yuma Mike Kondelis, King John Harper, Flag

10. ADOT Representative Report Matt Carpenter

11. LUNCH (At Noon) 12. HSIP Presentations – See Presentation Roster Steve 14 13. Open Discussion – Announcements – Dates to Remember

Upcoming General Grant Writing Workshop Dec. 5 Transit 5300 Grant Writing Workshop Dec. 13 Enhancement Workshop – Dec or Jan - TBA Rural Transportation Summit – January 18-20, 2012

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14. Items for Next Meeting – January 25, 2012 Approve 2012 Meeting Dates Approve 2012 Meeting Place

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15. **Next Meeting Date: January 25, 2012 Adjourn:

WACOG TAC September 21, 2011


MINUTES

DATE: September 21, 2011 TIME: 10:00 AM TO 2:30 PM PLACE: Mohave County Development Services Building 3250 E. Kino Ave., Kingman – 928-919-1695 Sharon’s Cell

Attendees:

AnnMarie Wilkinson- WACOG Bill Avery-BHC Bob Leuck- Bull Head City Bruce Fenske- Yuma ADOT Office Debra Duperroir- Quartzsite Frank Marbury- Kingman Georgi Ann Jasenovec - FHWA

Gregory Fisher- CRIT Irene Higgs- ADOT HSIP Jeff LeMire- Lake Havasu City Jim Martin- Consultant EEC Kara Lavertue- Kingman ADOT Office Kelly LaRosa - FHWA Kyle Taylor- Kingman

Mark Hodges- ADOT DIR GIS Mike McGill- ADOT FC GIS Sharon Mitchell-WACOG Steve Latoski- Mohave County Tim Edwards- Parker Tim Walsh- Mohave County Tom Simmons- La Paz County Vince Corazza – BHC (Call in)

ITEM AGENDA ITEM

1. Approval of Minutes of July 20, 2011 APPROVED 2. RTAC Update - The update was handed out, and stated that funding was

reauthorized for another six months, among other things.

3. Population Data Reports –The COG’s now collect all population data, and submit the information to the state demographer’s office. All data for Yuma, La Paz, and Mohave counties and there communities, has been submitted. A report is attached.

4. Review of 2011#4 and 2012 TIP APPROVED The 2011 TIP was reviewed for accuracy by the TAC Members.

Report on ADOT/FTA/FHWA Changes to TIP: Changes are approved as follows:

o Chemehuevi Tribe was awarded Federal Ferry Boat Discretionary Funds: Award amount was $2,915,000, $85,000 less than the request amount, and therefore requires an adjustment on the TIP.

o Colorado River Indian Tribe was awarded Federal Discretionary Funds for a Roadway Relocation Project in the amount of $175,300.

o Kaibab-Paiute Tribe was awarded Federal Discretionary Funds for a Shared Use Pathway, in the amount of $304,670.

o Mohave County was awarded High Risk Rural Road Program funds for safety road improvements in various locations throughout Mohave County, in the amount of $1,003,000.

o Hualapai Tribe and Mohave County will be submitting a TIGER grant for $40,000,000. It is required by the FEDS to have it on the local TIP prior to award.

o Bullhead City requested a project changed for their 2012 HSIP project (BUL12-107) from the Ramar Rd. Goldrush intersection realignment construction project, to Signage, and signal upgrades in various locations throughout the city. The TAC also awarded them the additional 2012 HSIP funds of $7,204 to help with the cost of their project.

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MINUTES

o The new amount for the HSIP project was approved up to $207,204

o Fiscally constraining the TIP: o FHWA wants to see a fiscally constrained TIP. Some projects may need to be

moved to other years to ensure compliance. Sharon will provide several scenarios to the TAC to determine how to fiscally constrain the TIP. A motion was made to the move 2013 projects in sequence to 2014, if needed, and Sharon will move the numbers around to make the TIP fiscally constrained.

o The TIP, with the above changes, and the potential changes to constrain was approved to submit to the WACOG Executive Board in October.

o Other corrections or changes: The TAC has officially approved the general 4% inflation rate that will be built into their cost estimates for projects two years and out.

o A policy statement will be added to the bottom of the TIP and it can be amended at any time.

5. Review of Internal Ledger – No Change 6. Discussion for next STP project selection

2016 could be the next programming year for a STP project, depending on, if all programmed projects have obligated, or have been constructed.

At the January 2012 TAC meeting, an agenda item to decide whether the TAC can set a course of action for this programming year.

7. Regional Local Program Reports Quartzsite: The TE Gateway Signage project is nearing completion, and the Hi

Jolly beautification projects has not had a kickoff meeting yet. Mohave County: HSIP project, the JPA has been approved; Bank Street is in the

design process; Jagerson Avenue and Suffock Wash Widening are going through the environmental process.

La Paz: The Oxbow Bridge B#10221 project will be under way in ninety days, and the Alamo Guardrail STP project was approved at the 30% submittal.

BHC: N. Oatman/ Riverview Dr. project has received the TRAC’s number. The Bullhead City Parkway had 30% plans in place.

Lake Havasu City: The 2011 HSIP project is waiting for ADOT procurement of the materials and equipment, then they can proceed forward; The PARA study has started. The North Palo Verde- City Landscaping TE project is progressing forward.

Kingman: The Eastern Ave. - RR TE Pathway project is waiting on environmental clearances, Kingman is self administering the TE project; STP Gordon Drive project is at 30% submittal.

CRIT: A round-about at 95 and Mohave was recommended to the CRIT Council by the ADOT district engineer, and was approved by the CRIT Council.

8. District Engineers’ Report The Engineer’s reports reflected the Status of State Road Projects and the Quarterly

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MINUTES

State Project Report.

9. ADOT Representative Report Matt was unable to attend.

10. Functional Classification Review/Training Mike McGill gave a PowerPoint presentation providing all the new mandates and

why each entity needs to use it. To Functionally Classify a road it must be a major collector or above. Fifteen percent of STP funds can be used to fund the Functional Classification. The roads in our region need to be reevaluated to determine if they meet the functional classification guidelines, they were last reviewed in 2004 and 2005.

The classification should be evaluated by rural and urban classifications. Jurisdictional connectivity errors occur all throughout our region. Mike researched the region and made valid suggestions based on traffic counts and aerial views to substantiate the recommendations.

There was discussion throughout the presentation as to how to proceed with the recommendations. To change the roads, the entity can go to the ADOT website and apply to change the roads with a map to clearly show the changes needed to be reclassified (or ask Sharon).

The changes will need to be presented to Sharon for review. She will meet with the entity to determine if the changes are correct and justified. Then she will submit the memo and application to ADOT showing the appropriate changes.

11. LUNCH (At Noon) 12. HSIP Workshop – Questions and Discussion

Irene gave a presentation regarding the new application, and answered any questions. Irene is updating the Systematic Projects list so each entity will be able to determine which projects are systematic. Safety Improvement projects are provided on the application as examples to show how to qualify the project.

The application auto fills in the cover letter, and various parts of the form.

13. Open Discussion – Announcements Tribal Transportation Training – Oct. 13 WACOG will be hosting. A Webinar is

available. GIS Traffic County Project:

o Mark Hodges provided a general overview of the new ADOT GIS system. He stated that ADOT really needs local traffic counts, and would like to see more permanent counters on appropriate local roads.

o The ADOT - MS2 web site shows the counts that would be electronically submitted through the permanent counters. This will help the HPMS submittal counts.

o Unused WACOG SPR funds are eligible funds for such a project, and depending upon WACOG management, the TAC may be able to utilize

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MINUTES

Anyone needing accommodations, please contact Sharon Mitchell at 520-377-1070 48 hours prior to the meeting.

some of those funds for this project.

o The TAC members will submit what they want for counters to Sharon, utilizing the cost estimate for counters that was supplied by Mohave County. Once she has the total, Steve Latoski, the TAC Chair and Sharon will present the project, costs and determination of SPR funds to WACOG management. APPROVED

Enhancement Apps may be available in October

o Pre-App due to WACOG Sept 21(report) Sharon only received 3 to date. Several TAC members said they would provide her with the pre-app next week.

Transit (5300) Grant Apps available in November 2011. Dan Harrigan is the ADOT Representative overseeing the program now.

Stewardship Agreement (if we have time) Did not have time.

14. Items for Next Meeting – November 30 (DATE CHANGE from November 16) 2013, 2014, 2015 Application Presentations and Ranking for HSIP Projects

HSIP PRESENTATIONS Date change was approved.

15. **Next Meeting Date: November 30, at Mohave County. Adjourn:

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A LIST - AWARDEDPublic or non profit Rural Award Description Location Total Cost

Federal Portion

Local Match

Dolan Springs PNP Rur Maxivan No Lift Mohave $27,000 $24,300 $2,700

La Paz County Health Department #1 PUB Rur Minivan No Ramp Parker $26,000 $23,400 $2,600

La Paz County Health Department #2 PUB Rur Minivan No Ramp Parker $26,000 $23,400 $2,600

SOLO of America #1 PNP Rur Minivan With Ramp Kingman $38,000 $34,200 $3,800

SOLO of America #2 PNP Rur Minivan No Ramp Kingman $26,000 $23,400 $2,600

SOLO of America #3 PNP Rur Minivan No Ramp Kingman $26,000 $23,400 $2,600

Town of Parker PUB Rur Minivan No Ramp Parker $26,000 $23,400 $2,600

Town of Quartzsite PUB Rur Minivan No Ramp Quartzsite $26,000 $23,400 $2,600

A LIST Subtotal WACOG $221,000 $198,900 $22,100


Federal Portion

Local Match

SOLO of America PNP Rur 4X4 Quad Crew Cab Kingman $22,400 $20,160 $2,240

SOLO of America PNP Rur Operating Kingman $20,000 $10,000 $10,000

City of Lake Havasu City PUB RurOperating/Bus Passes to low income LHC $10,000 $5,000 $5,000

TOTAL WACOG A List $52,400 $35,160 $17,240

WACOG 2011 - 5310 ELDERLY AND DISABLED TRANSIT AWARDS

WACOG 2011 - 5316 JOB ACCESS REVERSE COMMUTE (JARC) AWARDS

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Federal Portion

Local Match

Dolan Springs PNP Rur Operating Mohave $20,000 $10,000 $10,000

La Paz County Health Department PUB Rur Operating Parker $20,000 $10,000 $10,000

NAU Senior Companion Program PUB RurOperating/mileage reimbursements Kingman $20,000 $10,000 $10,000

New Horizons PNP Rur Operating LHC $20,000 $10,000 $10,000

City of Lake Havasu City PUB Rur Operating LHC $20,000 $10,000 $10,000TOTAL WACOG A List $100,000 $50,000 $50,000

WACOG 2011 - 5317 NEW FREEDOM AWARDS

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WesternArizonaCouncilsofGovernment,208N.4thStreet,Kingman,AZ86401

MEMORANDUM

To: WACOG TAC

From: Sharon Mitchell, WACOG Transportation Planner

Date: November 8, 2012

Re: Enhancement Round 19 Submission Timeline

The 2012 Transportation Enhancement Round 19 application, cost estimate spreadsheet, and detailed instructions are located at the web site below: The application has been updated, so please read it carefully.

http://www.azdot.gov/Highways/SWProjMgmt/enhancement_scenic/enhancement/Enhancement_Common/Documents_Application.asp

Below is the tentative WACOG timetable for submission of your grant this year.

The Transportation Enhancement workshop will be scheduled for December or January. A flyer on this meeting will be sent out to you shortly. It is highly suggested that you attend if you will be submitting an application. We will go over all the grant application details.

Please follow the instructions when writing and submitting your grant application. It is in PDF this year, so you will only have a limited amount of space to work in your narrative. Also, read carefully the requirements for maps, photos, page limits, and no duplex pages, etc. DO NOT bind your application. Staple one corner; no covers, no card stock, etc.

The PDF (narrative) is already page numbered (1 of 14, etc.), as is the cost estimate (C1of C4, etc.). For your appendix, please start your page numbering at Appendix 1 of 19.

Please stick to the timetable for submission in order for me to have time to review your applications and return my comments to you. You may submit at any time prior to the timetable dates. As you will note, there is some room in the timetable to work with, but we need to keep as close to the proposed timetable as we can.

If you find you are having trouble, or have questions about the app, please give me a call.

If you have any questions, please call or email Sharon Mitchell – [email protected]

928-377-1070 Office 928-919-1695 Cell

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WesternArizonaCouncilsofGovernment,208N.4thStreet,Kingman,AZ86401

MEMORANDUM

DATE EVENT

SEPT 21

Provide a pre application. I have or will set up meetings to discuss your project with you, and your staff.

Dec/Jan Enhancement Workshop to go over requirements of the Grant, and the new application format.

Feb 29 E-mail draft application to WACOG for review and comments Please submit an electronic copy via email for review. This should be

your first draft copy. Please do not PDF your cost sheet so that I may review your formulas. Due for review by WACOG:

Application in PDF Cost Estimate in Excel

March 12 WACOG will review these two portions of your application and provide any feedback or suggested corrections to you by March 12.

April 3 Provide a complete draft (electronically) of your application to WACOG by April 3. This is a complete draft application, to include:

PDF Application Cost Estimate Appendix documents

WACOG will provide final comments to you by April 13. May 1 Your FINAL completed electronic (emailed) application is due to WACOG by

May 1. I need to get your final electronic copy, to the TAC by May 4. This will give them time to review your app for the TAC meeting.

May 16 Application presentations and the ranking of projects will be on May 16, right after the WACOG TAC meeting.

We will send out a presentation roster with the TAC Agenda. Your presentation should not exceed fifteen (15) minutes. Power Points are allowed.

The TAC may have comments to strengthen your grant. June 11 Final Application due to WACOG.

o Twenty two (22) copies o 21 project applications must be stapled ONLY o One copy no staple, but black binder clipped.

July 10 Applications are due to ADOT through WACOG ONLY!

Oct 3-5 Transportation Enhancement Review Committee (TERC) meets to review and rank the applications.

Nov/Dec TERC recommended projects go before the state board for approval.

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WACOG REGIONTRANSPORTATION IMPROVEMENT PROGRAM 2012 Amendment #1

Approved by: TAC on Sept. 21; Management Committee, Oct. 6, and Executive Board Oct. 13, 2011

TIP TIP ID # PROJECT PROJECT PROJECT LENGTH TYPE OF Functional LANES LANES FED AID FEDERAL LOCAL OTHER OTHER TOTALYEAR TRAC's # SPONSOR NAME LOCATION IMP - WK - STRU Classifications BEFORE AFTER TYPE FUNDS MATCH FUNDS FUNDS COST

FEDERAL LOCAL

2012

KNG12-101 SS901

KingmanGordon Drive Widening Project

East of Stockton Hill to Mohave Wash 3615 FT

Widening and Reconstruction, drainage improvements - Traffic

Signal - Ped lighting improvements Urban Collector 2 4 STP $2,431,000 $176,015 $480,968 $3,087,983

BUL 12D - 102

Bullhead CityN. Oatman Rd./Riverside Dr - DESIGN

Lakeside/Riverview Intersection to west of Catholic Church on N. Oatman 1.75 Reconstruction Urban Collector 2 5 STP $350,000 $21,156 $371,156

LLA12-103 SS971 La Paz County Alamo Guardrail Project Alamo Road 1.29 Instillation of Guardrail Rural Major Collector 2 2 STP $165,000 $9,973 $174,973

LHV12-104 SS859 Lake Havasu City Lake Havasu Ave. S. Palo Verde to Industrial 1.4 Reconstruction Rural Principal Arterial 4 5 STP $1,089,353 $65,846 $1,155,199

MMO12-105 SS965 Mohave County

Bank Street Widening - Northern to Jagerson

Bank Street: Northern Avenue to Jagerson Avenue 1 Reconstruction Urban Collector 2 3 STP $754,000 $45,576 $799,576

MMO12-106 SS961 Mohave County

Jagerson Avenue - Suffock Wash Widening

Jagerson Ave: Stockton Hill to Bond Street 0.9 Reconstruction Urban Collector 2 3 STP $721,500 $43,611 $1,200,000 $1,965,111

CLC12-110 SS878 Colorado City Johnson Ave. 200 S. Johnson Ave. 0.5 Pavement Preservation Major Collector 2 2 STP $260,000 $15,716 $275,716

LTAP STP $5,000 $5,000

MMO12 - 105Mohave County CR 1 Re-Design

CR 1, Golden Shores Pkway, Powell Lake Rd. Design HSIP $42,000 $42,000

BUL12 - 106

Bullhead CityBullhead Parkway RSA 10 Construction

BH Parkway/Silver Creek, BH Parkway/Adobe, Miracle Mile/Mohave

0.3Shoulder work, signal head, stripping, right in right out

only. Urban Arterial 4-5 4-5 HSIP $350,796 $21,204 $372,000

BUL12 - 107Bullhead City

Signage and Signal Improvements Various locations throughout BHC Safety Improvements Varies HSIP $201,986 $0 $11,800 $213,786

KNG12 -108Kingman Kingman Crossing Kingman Crossing Blvd. 0.1 New Construction Not yet FC 8 LOCAL $22,000,000 $22,000,000

CHE12 - 109 Chemehuevi Tribe Ferry Boat Purchase Lake Havasu - Boat Landing 0 Capital Project Waters of the US 0 0 FBD $2,915,000 $728,750 $0 $0 $3,643,750

MMO12-110 Match

elements Mohave County

HRRRP Roadway Improvements in Mohave County

Diamond Bar-Rumble Strips London Bridge - Shoulder Paving

Rumble Strips, Shoulder Paving Rural Roads Varies varies HRRRP $393,000 $23,755 $416,755elements Mohave County County London Bridge Shoulder Paving Paving Rural Roads Varies varies HRRRP $393,000 $23,755 $416,755

MMO12 - 110 Mohave County

HRRRP Roadway Improvements in Mohave County

Various locations in Mohave County varies

Striping, Guardrail, Warning Signs Rural Roads varies varies HRRRP $610,000 $0 $610,000

ICR12-111 Colorado River Indian TribeBurns Road Relocation Project

Burns Rd. at MP 137 SR 95-Parker 2.2

Grade/drainage, constructed and pave BIA FC 2 2

Fed Des Funds $175,300 $43,825 $219,125

IKP12-112 Kaibab-Paiute TribePipe Springs Road Ped Safety Upgrade (SUP)

Pipe Springs Road: Admin build to Community Ctr. 4 8' wide gravel trail

Along a Minor Collector 0 0

Fed Des Funds $304,670 $76,168 $380,838

IHN12-113 ***Hualapai Tribe and Mohave Co. Diamond Bar RoadMP 4 to Hualapai Reservation Boundary 9 Reconstruction Minor Collector 2 2 TIGER $39,750,000 $10,000,000 $49,750,000

$132,490 TOTAL FOR 2012 $50,518,605 $11,271,595 $492,768 $23,200,000 $85,482,968

2013

LHV13 - 101 SS971 Lake Havasu City

Swanson Ave. Improvements

Location - Per PARA Study Recommendations 1.5 Reconstruction Urban Minor Arterial 3 4 STP $918,600 $55,525 $974,125

* PAY BACK ADOT LOAN ($132,490)

LTAP STP $5,000 $5,000

MMO13 - 103Mohave County Guardrail New HSIP $219,500 $219,500

$0TOTAL FOR 2013 $1,143,100 $55,525 $0 $0 $1,198,625

*LOAN FROM ADOT

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FEDERAL LOCAL

2014

BUL13 -102 Bullhead City

N. Oatman Rd./ Riverview Dr. - Construction & CA

Lakeside/Riverview Intersection to west of Catholic Church on N. Oatman 1.75 Reconstruction Urban Collector 2 5 STP $2,812,005 $169,973 $369,950 $3,351,928

*LOAN FROM ADOT ASTP $1,228,175

$0

LTAP STP $5,000 $5,000

$0 $0

$0TOTAL FOR 2014 $2,817,005 $169,973 $0 $369,950 $3,356,928

2015

* PAY BACK ADOT LOAN ASTP ($1,228,175)

$0

LTAP STP $5,000 $5,000

TOTAL FOR 2015 $5,000 $0 $0 $0 $5,0002016

QTZ14D - 101Quartzsite Kuehn West DESIGN DESIGN DESIGN STP $100,000 $6,045 $106,045

LHV14 -103Lake Havasu City

Mesquite/Swanson Corridor Intersection

Improvements Mesquite Swanson Intersection 0.5 Intersection Improvement (6)Urban Collector/Minor

Arterial 4 4 STP $670,800 $40,547 $711,347

CLC16 - 101Colorado City Box Culvert 955 S. Central St. 115 Ft Replacement Major Collector STP $400,000 $24,178 $424,178

LTAP STP $5,000 $5,000

$0

$0

TOTAL FOR 2016 $1,175,800 $70,769 $0 $0 $1,246,5692017

QTZ14 -102 Quartzsite Kuehn West Kuehn 0.5 Reconstruction Rural Major Collector 2 3 STP $570,800 $34,502 $605,302

LTAP $5,000 $5,000

TOTAL FOR 2016 $575,800 $34,502 $0 $0 $610,302TE PROJECTS Round

QTZ R11-101 SL546 Quartzsite Plymouth Road Plymouth Ave. 2,850 ft

Pedestrian and Bicycle Path/ Landscape Rural Major Collector TE 11 $363,642 $21,980 $385,622

QTZ R13 - 102 Quartzsite Quail Trail Beautification Quail Trail St. 1,400 ft

Pedestrian and Bicycle Path/ Landscape Rural Major Collector TE 13 $249,151 $15,060 $264,211

KNG R14- 103 Kingman Eastern Ave. RR Pathway Hualapai Mtn. Rd to Louise Ave. 2450 Walkway/Landscape Multi-Use Path TE 14 $500,000 $30,223 $530,223

QTZ R16- 105 SL661

Quartzsite Gateway Signage Varies Gateway Signage Rural Major Collector TE 16 $499,281 $30,179 $529,460

LHV R17- 106 SL685

Lake Havasu City

North Palo Verde - City Landscape Parcels on SR 95

Mile Post 185 to 186, east and west sides of SR 95 in LHC Landscape Parcels 1 Const. Irrigation Principal Arterial TE 17 $460,922 $27,861 $488,783

QTZ R18-107 SL718

Quartzsite Hi Jolly Way FindingW. Main St. & I-10, HW 95, & B-10 Way Finding Rural Major Collector TE 18 $598,205 $36,159 $634,364

TOTAL TE PROJECTS $2,671,201 $161,462 $0 $0 $2,832,663

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FEDERAL LOCAL

LLA-BR-101La Paz County Oxbow Bridge B# 10221 Reconstruction 2 2 Bridge $1,000,000 $600,000 $1,600,000

MO-BR-102Mohave County Beaver Dam Bridge

County Route 91 at approximately MP 10. 411 ft Reconstruction Major Arterial 2 2 Bridge $1,000,000 $9,500,000 $10,500,000

BUL-BR-103Bullhead City

Laughlin-Bullhead City Road Bridge Project Bullhead-Parkway-Needles Hwy 4.3 New Construction Minor Arterial 0 4 Tiger III $37,000,000 $1,040,000 $17,458,014 $55,498,014

TOTAL BRIDGE PROJECTS $39,000,000 $1,040,000 $0 $27,558,014 $67,598,014

TOTAL FOR FIVE YEAR PROGRAM $58,330,711 $1,497,729 $492,768 $51,127,964 $161,720,767

CHE11-112 Chemehuevi TribeChemehuevi Ferry Boat Project

80 London Bridge Road, Lake Havasu -Bridge Water Channel 1 Acre

Parking Lot & Enclosed passenger area Minor Arterial 0 0 FBD $2,600,000 $650,000 $1,280,000 $4,530,000

TOTAL $2,600,000 $650,000 $0 $1,280,000 $4,530,000

SS901Kingman Gordon Drive DESIGN STP $670,800 $40,547 $711,347

SH459Bullhead City

STRIPING/RPM + G'RAIL TERMINAL REPLACE; SIGNAL

STUDY Bullhead Parkway 10.2 Guardrail & Striping Minor Arterial 4 4 HSIP $450,000 $0 $450,000

Colorado City Sign Replacement Town Wide Sign Replacement Varies HSIP $25,000 $25,000

SH4660 Kingman Sign Replacement Town Wide Sign Replacement HSIP $75,000 $75,000

Parker Sign Replacement and Stripping Town WideSign Replacement and

Stripping HSIP $25,000 $25,000Quartzsite Install Stripping Stripping HSIP $25,000 $25,000

TOTAL $1,270,800 $40,547 $0 $0 $1,311,347

INFORMATION ONLY2012 TRANSIT WACOG 5311 TRANSIT PROGRAMS This is the 2012 Awards

KINGMAN TRANSIT FTA 5311BULLHEAD CITY FTA 5311 $0LAKE HAVASU FTA 5311 $05310 Program FTA 5310 $221,0005316 Program FTA 5316 $88,0005317 Program FTA 5317 $50,000Summary Total $359,000 $0 $0 $0

TE = Enhancement Projects ARRA = American Recovery and Reinvestment Act STP Surface Transportation Project Funds LTAP Training Funds

FUNDING OBLIGATED IN 2010

BRIDGE PROJECTS

FUNDING OBLIGATED IN 2011

TE = Enhancement Projects ARRA = American Recovery and Reinvestment Act STP - Surface Transportation Project Funds LTAP - Training Funds

UPDATED September 2011 HSIP = Highway Safety Improvement Projects FDF - Federal Discretionary Funds (Ferry Boat Funding)

1

2 Over programmed years are off-set with ADOT STP funds that WACOG will 'borrow' and pay back the next year out of their apportioned amount.

Comments:

The WACOG TAC institutes a 4% inflation formula for all projects that are programmed out two or more years. This includes HSIP, STP, TEA, HRRRP, and any other funding source not directly allocated to WACOG.

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Email from Lisa Danka: All – per our discussion today at the Greater Arizona COG/MPO Planner’s meeting or my subsequent conversations with a few of you, please put December 2nd from 10 to noon on your calendar. The meeting will be here at ADOT. Geri Davis in our office will follow up with the location, agenda and other details as they become available. At this meeting, we’ll continue our discussion regarding an approach to ensure all Arizona’s obligation authority (OA) can be used each year. As we discussed today, in FFY 11, ADOT struggled to absorb about $50 mil in local OA, which we won’t be able to do in the future. If you have any ideas or thoughts, or know of best practices from other states, please send them to me by Tuesday, November 22nd so we can compile them for the group. In addition, MAG has just recently revised their federal aid project guidelines to deal with some of the very problems we discussed today, and they’ve agreed to share their approach. Thanks very much for your assistance! Lisa Danka Deputy Chief Financial Officer Arizona Department of Transportation 206 S 17th Ave, Mail Drop 200B Phoenix, AZ 85007 (602) 712-7441 NOTE: Basically this means we need to ensure our STP projects that are programmed in 2012, can obligate by May/June 2012. Therefore, a very solid update, with an aggressive but realistic schedule on each project needs to be developed by February. At our March meeting, the TAC will determine which projects WILL NOT make it and which ones will, and if we need to program a ‘ready to go’ project in order to keep our STP funds within WACOG .

In February, if all projects can show a realistic schedule to obligation by May/June, then we are good, and no action is necessary.

If there are projects that WILL NOT make the obligation scheduled deadline, we need to find projects that are ready to go and place them on the TIP in 2012, for obligation.

Those projects that do not obligate will be re‐programmed in different years. The TAC can decide on how they want to do this.

Remember, starting in 2012, NO STP funds will roll over to the next year. This is the same process as our HSIP project funds. Use it or lose it, period.

There is still some confusion on the ‘obligation’ situation. Work with Rob Knighten on this. Rule of thumb: If you project has not completed ALL the federal requirements, and received a letter (or notification) from ADOT stating your project is now ready to go to bid, your project is NOT ready to obligate. Remember, we are provided the apportioned amount each year from FHWA ($1.3 M), but we DO NOT have the OA or Obligation Authority (we don’t have the authority to spend the apportioned amount). We can only receive that authority by ensuring the design, scoping, clearances, etc. on projects have gone through the federal process. Once your project has completed that process, you get the authority to ‘spend’ your apportioned amount.

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PRESENT LOCAL GOVNAME OF PROJECT

PRESENTERREQ

YEARAMOUNT

AWARD YEAR

COMMENTS

1 Lake HavasuD-Signal Improvements

Jeff LeMire 2015 $175,000

2 Lake HavasuC-Signal Improvements

Jeff LeMire 2016 $425,000

3 La Paz Co.New Guardrail Project

Tom Simmons 2013 $350,000

4 Mohave Co.Pedestrian Signal Upgrades

Tim Walsh 2014 $25,000

5 Mohave Co.C-Intersection Improvements

Tim Walsh 2015 $400,000

6 Quartzsite Signage UpgradeEmmett Brinkerhoff

2013 $70,000

YEARAVAILABLE

FUNDSREQUESTS DIFFERENCE

2013 $380,500 $420,000 -$39,500

2014 $600,000 $25,000 $575,000

2015 $600,000 $575,000 $25,000

2016 $600,000 $425,000 $175,000

2017 $600,000 0 $600,000

WACOG HSIP PROJECT PRESENTATIONS

AVAILABLE FUNDS

November 30, 2011

COMMENTS

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Third Wednesday of EVERY OTHER MONTH

JANUARY 25 ELECTION OF OFFICERS *This meeting was rescheduled to the 25th because of the Rural Transportation Summit. Start HPMS Data.

MARCH 21

TAC approves Title VI Update TAC approves 2013 DRAFT TIP.

MAY 16 TE Application Presentations and Ranking TAC approves final 2013 TIP (Due to ADOT Aug 1)

JULY 18

SEPTEMBER 19

NOVEMBER 21

DECEMBER HPMS TRAINING – First week if possible

Trainings will be provided, when possible, after TAC meetings, to consolidate travel costs.

Dates are subject to change, pending other transportation commitments.


2012 MEETING DATES

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REGISTRATION BROCHURE

13th Annual

Arizona Rural Transportation SummitJanuary 18–20, 2012 • Pivot Point Conference Center • Yuma, AZ

Discussing Relevant Multimodal Issues and Solutions for Today’s Complex Transportation Needs in Rural Arizona

Celebrating 100 Years of TransportationOld Plank Road, Arizona to California

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13Arizona Rural Transport33 attt ion Summitth Annual

A zoz nnaaaaaaaaaaaaaaaaRJanuary 18–20, 2012 • Hilton Garden Inn • Pivot Point Conference Center • Yuma, AZ

13th Annual

Arizona Rural Transportation Summit

The 13th Annual Arizona Rural Transportation Summit will be

held January 18–20, 2012, at the Hilton Garden Inn & Pivot

Point in Yuma, Arizona. The Summit is a signature event

for Rural Arizona, in which elected and appointed officials,

transportation planners, service providers, engineers and

other dignified guests convene. This conference provides a

forum to discuss relevant multimodal issues, how they affect

Rural Arizona, and possible solutions for today’s complex

transportation needs.

The Arizona Rural

Transportation Summit

provides unprecedented

opportunities to connect

directly with Rural

Arizona’s transportation

decision-makers. This

is a unique opportunity to network with those working to

improve and enhance transportation needs in Arizona.

THE SUMMIT TOPICS:PLENARY SESSIONS

» Rail 101 (Luncheon hosted at Radisson Hotel by UP) » Safety Programs » Border Planning » Transit » Linking Planning and Programming » Federal Grants—“How to Navigate Through the Obstacles” » Planning Assistance for Rural Arizona (PARA) » Linking Transportation Livability/Sustainability » Title VI and DBE » Transportation Enhancement Program » Local Government Project Development Process » Planning And Environmental Linkages » Every Day Counts » Freight & Rail Happenings For Arizona » Transportation Conformity/Air Quality » Route Transfer Study

Tentative Agenda:All times, topics and activities are subject to change.

Wednesday, January 18, 201210:00 a.m. 2nd Annual Dave Barber Memorial

Golf Tournament12:00 p.m. Registration1:00 p.m. Summit Opening Sessions/

Plenary Sessions3:00 p.m. “A Look Back on Transportation”

with Rick Powers and Arnold Burnham

4:30 p.m. Yuma Main Street Activities (optional)

7:00 p.m. Welcome and Hors d’oeuvresSponsor Exhibits and Entertainment

Thursday, January 19, 20127:00 a.m. Sunrise Buffet Breakfast &

Registration8:00 a.m. Welcoming & Opening Remarks9:00 a.m. History of Transportation in

Arizona9:45 a.m. Break-out/Plenary Sessions12:30 p.m. Lunch—DE Updates1:15 p.m. Keynote Speaker Address

(Governor Jan Brewer and Victor Mendez, FHWA Administrator have been invited)

2:15 p.m. Break-out/Plenary Sessions5:30 p.m. Networking6:30 p.m. Awards Banquet

Friday, January 20, 20127:00 a.m. The Morning Starter Breakfast8:00 a.m. Future of Transportation8:20 a.m. Summit Wrap-up & Closing

Remarks9:00 a.m. Arizona State Transportation

Board Meeting (Yuma City Hall)

e AAAAAAAAAAAAAAAAAAAAgggggggggggggggggeeeeeeennnnda


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AccomodationsLocated on the banks of the majestic Colorado River, the Hilton Garden Inn is situated just two blocks from Historic Downtown Main Street in Yuma. The Hotel is adjacent to the Pivot Point Conference Center, which offers over 19,000 square feet of state-of-the-art meeting and event space. The Hilton is also adjacent to two state parks and located within the Yuma Crossing Historic Landmark District.

The Hilton Garden Inn offers 150 guest rooms and suites, as well as the Pavilion Lounge, the Pavilion Pantry (a 24-hour convenience mart), the Great American Grill, and many more amenities to make your stay enjoyable. To make your reservations, call the Hilton Garden Inn at (928)783-1500 or 1-800-HILTONS.

The Radisson Hotel in Yuma will have rooms available if rooms are no longer available at the Hilton. The Radisson is situated in a Southwestern setting, with 154 spacious rooms, and on-site dining at the Market Wine Bar Bistro. It’s also close to shopping, casinos and has many amenities as well. Mention promotional code “SUMMIT” for YMPO rates. For reservations call (928) 783-8000 or (800) 395-7046.

Additional overflow hotel options for YMPO guests include:

Holiday Inn, Yuma is centrally located and a walking distance to Yuma’s largest mall in the city, The Yuma Palms. There are 100 rooms available at the hotel, which offers a full-service restaurant and bar, guest laundry facilities, and free high-speed internet, 24/7 fitness center and shuttle service within a 3-mile radius. For reservations, call (928) 782-9300 and mention “Rural Transportation Summit.”

Cocopah Resort and Conference Center has set aside a limited block of rooms. The hotel offers access to restaurants, lounges and sports bars and is adjacent to the Cocopah Casino for additional entertainment. For reservations, request block code “1201ARIZON” or mention “Rural Transportation Summit” by calling (928) 722-6677.

REGISTRATION FORMRegister for the 13th Annual Rural Transportation Summit by filling out

the registration form below and submit to YMPO with a check for payment.To expedite your registration, register online at http://ympo.org.

Just follow the links to register today!

Name:

Company:

Title:

Address:

City/State/Zip:

Phone:

eMail:

REGISTRATION — Please check all that apply:Conference fee – $225 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $______Please select meal preference for Thursday night dinner**

BeefChicken Vegetarian

Dinner guest on Thursday – $45/person . . . . . . . . . . . . . . . . $______Please select meal preference**

Beef ChickenVegetarian

WEDNESDAY EVENTS2nd Annual Dave Barber Memorial Golf Tournament – $85/person . . . . . . . . . . . . . . . $______YCAT Services to Yuma Palms (NO CHARGE) . . . . . . . . . . . . $ N/C Walking Wine Tour – $20/person . . . . . . . . . . . . . . . . . . . . . . $______

THURSDAY EVENTSField to Feast Agriculture Tour/Yuma Territorial Prison Tour/Lunch – $25/person . . . . . . . . . . . . . . . . . . . . . . $______Cooking with Sabor Culinary Class –$20/person . . . . . . . . . $______

FRIDAY EVENTSCanoe Trip on the Colorado River – $17/person . . . . . . . . . . . $______

Registration Total . . . . . . . . $______

Mail a check made payble to YMPO along with your registration form to:

Yuma Metropolitan Planning OrganizationAttn: Maria Noriega

502 S. Orange AvenueYuma, Arizona 85364

*Weekend Activities are listed in the insert inside the Summit brochure.**If preference is not selected by registrant, beef will be automatically selected.

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Additional sponsorship opportunities:JANUARY 18, 2012

» Dave Barber Memorial Golf Tournament » Refreshments for Breaks » Reception (DJ and Dance Floor) » Food (Hor D’Oeuvres) » Entertainment and Refreshments

JANUARY 19, 2012 » Technical (Projectors, Screens, Wireless Mics)

» Breakfast » Coffee Break » Lunch » Cookie Break » Banquet Dinner » Dessert » Entertainment and Refreshments

JANUARY 20, 2012» Deluxe Continental Breakfast

* Title Sponsors exhibit space locations are available from Wednesday morning through Friday morning (9:00 a.m.)

** Sponsors exhibit space locations are available from Wednesday morning through Thursday afternoon (1:00 p.m.)

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Exhibit Space

Exhibit Space Location

Table in Pre-Function Area

Table at Golf Tournament and 1st Choice of Space in

Gala Room

2nd Choice of Space in Gala Room

3rd Choice of Space in Gala Room

Choice of Space (if available)

Additional Sponsorship Benefit

One of the Following (Included with your

Sponsorship)

Recognition at all conference

related events and sessions; including sponsorship of the Conference Awards

Banquet

Dave Barber Memorial Golf

Tournament sole recognition given at conference opening

session

• Day 2 Luncheon Sponsor

• Day 2 or 3 Breakfast Sponsor

• Day 2 Afternoon Snack Break Sponsor

• Day 1 Reception Sponsor

• Day 1 Session Sponsor

• Full-page ad in Conference Program

• Day 1 Morning Break Sponsor (2)

• 1/2-page ad in Conference Program

1/4-Page ad in Conference

Program

Conference RecognitionCompany Logo In-

cluded on Conference Agenda and

Signage

Extra-Large logo on Cover Page

Special Mentionin agenda and large logo on

Sponsorships Page

Large Logo Medium Logo Small Logo

Recognition of Summit Website

Logo/Link on Home Page

Special Mentionon Home Page

Logo/Link on Sponsors Page

Logo on Sponsors Page

Name onSponsors page

Public Recognition

At all conference related events and sessions

At opening session Day 2 At Day 2 Luncheon At Day 2 Breakfast At Day 3 Breakfast

Complimentary RegistrationsConference 4 2 2 1 1

Golf Tournament 2 1 1 N/A N/A


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