eResource Management in the Cloud

Jeff Kuskie

University of Nebraska Omaha

NISO Library Data in the Cloud

September 24, 2014 * 2:45-3:15

Polls:

• Using traditional ILS/ERM?

• Multiple products/vendors to manage e-resources?

• Using cloud-based system?

Where we’re going today:

• Context

• Global Aspects

• Advantages/Challenges

University of Nebraska Omaha

• Metropolitan campus• 15,000+ Students• Criss & UNO-Kaneko

Libraries• 1.2M vols.

Migration

• Old system: III Millennium/Encore

• New system: OCLC WMS/WCL

• August 2012

• Live March 1, 2013

• 1M+ e-resource titles

• 100 License agreements

Traditional eResource Management (ILS/ERMs/etc)

• Vendor (s)• ILS

• Discovery

• ERM

• Link Resolver

• A-Z List

• Remote access Authentication

• Locally created & Maintained records

• May or may not have a bib record

• eresource record• Order info, bib data, access info, Administrative info, change info,

coverage data, stats, contact info, license info.

Global eResource Management

• Unified Framework = WCKB • ILS, Discovery, ERM, Link resolver, A-z List

• Global files: • Acquisitions Management: vendor/Contact info

• Resource Metadata

• License Management

• Automated Coverage & Metadata updates

• Cooperative Data Management Capabilities

WorldCat Knowledge Base

• *As of August 2014; 11,900 collections from 6,098 providers

• Combines metadata & access

• A-Z List

• OpenURL resolution

• License Management

• Automatic coverage & metadata updates

• Cooperative Data Management* Source: https://oclc.org/knowledge-

base.en.html

Combined metadata/access: public view

A-Z List

Link Resolver

Global License Mgt

• Derive local licenses from global templates

• License info viewable by staff

• Eventually will be able to make elements of license data viewable publicly, if desired

General ProQuest Electronic Product License Agreement

Search to see if a license template exists

Automatic coverage data & record updates

• OCLC: Collection data• EBL: Purchased titles• EBL: DDA Titles• PubGet WorldCat KB

Holding Program ( http://pubget.com/ )• e-resource holdings

tool• How can it help you?

PubGet Librarian Interface

Local collection maintenance history

Public view of PubGet updated resource in WCL

Cooperative Management

• Approve or deny global data changes

• Contribute title changes to existing collections

• Add new title to global KB collection

• Add a new collection to global KB

& delete

Challenges of Cooperative/Cloud eResource Mgt

• Lack of best practices

• Less local control • Reliance on automatic updates/loads can mean

delayed exposure of newly added contents.

• Figuring out what’s included in “automatic” features—like the A-Z list, etc.

• Lack of best practices

Advantages of eResource MGT in the Cloud

• Unified Service platform• Acquisitions/Administration/Liscense management all-in-

one

• Select/Activate Discovery Access Immediately

• No more manual coverage & MARC record loads

• Community participation in data quality assurance & maintenance

Contact Info:Jeff Kuskie

jkuskie@unomaha.edu

University of Nebraska Omaha

Criss Library