september 14, 2011 nelson county civic center 10:00 am est district 5 staff agenda
TRANSCRIPT
September 14, 2011Nelson County Civic Center10:00 am EST
DISTRICT 5 STAFF AGENDA
PERSONNEL UPDATESDistrict and State Levels
SPECIAL RECOGNITION KY State Fair Workers & Picnic CommitteeSeptember Host: NelsonRefreshments: Breckinridge & Casey
PROGRAM HIGHLIGHTS for D5HORT Dennis Morgeson
ANR Ron Bowman4-HYD Elijah WilsonFCS Christy Nuetzman
PERSONNEL & PROGRAMS
ACCESS YOUTH REPORT – Due Sept. 15Complete “Certification Form”: http://goo.gl/3JuVw
Hard Copy Report: No Longer RequiredContact: Jordan Adler, State 4-H Offi ceWho Reports: All Agents Working with Youth
ADA ACCESSMENTS & COMPLIANCE New Offi ces & Re-locations: New Form Required Link: http://ces.ca.uky.edu/manual/node/44
INFORMATIONEVENTS & DEADLINES
ACCIDENT/INCIDENT REPORT FORM Required: Serious Situations/Problems Link: http://ces.ca.uky.edu/cesdd/Offi ceTools
UK Employees: Workers Care (800)440-6285
BENEFITS UPDATEExpanded TDL http://
www.uky.edu/HR/policies/hrpp082.html
Expanded Funeral Leavehttp://www.uky.edu/HR/policies/hrpp084.html
Retirement (FERS Only): Sick Leave Conversion Worker Care: New Drug/Alcohol Test
Staff Information
BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept. (13 received!)
Final Year-End Accounting: Month of Sept.Financial Statements/Legal Notices: Sept 30Motor Vehicle/Watercraft Tax Form: Oct. 1
Second County Payments: Oct. 10Nominees for Board Members: Nov. 1Election of Board Offi cers: Month of Jan.Concerns: Professional Improvement Limits
Reporting Credit Card ExpensesCommunication of Account
BalancesReminder: Program Support Expense Reports
Staff Information
CEDIK STATE ADVISORY UPDATE – D5 REPS. 2nd Year: Becky Nash, FCS
1st Year: Dennis Morgeson, ANR/Hort.Term Ends: Tony Rose, 4-HYD
CERTIFICATION FORMSAgents: All Signed Forms Due TodayProg. Assist: Holly Powell & Brianna Lee -
Due EFNEP Assist: Sent by Darlene TiptonState 4-H Funded Assists: Sent by St 4-H
Offi ce
Staff Information
CREATING OUR FUTURE COMMITTEE REPORT Committee Member: Christy Nuetzman State Fair Survey: Approx. 200 Participants
State Committee Chair: Rick Maurer
CEC FALL MEETINGS – Meet by Nov. 1• Discuss P.O.W. – Engage Leaders; Share new Census Data• Select 5 Co. Issues from each program area to submit to
the District Level – Do not submit duplications• Complete Creating Our Future Survey (Due Nov. 1).
Participation is voluntary• Prepare Agendas & Minutes. Submit Copies to D5 Offi ce• Train New Members: SEAL Materials
Staff Information
COUNTY REVIEWS 2012 - Counties: Adair, Cumberland, Taylor D5 Team: Christy Martin & Edith Lovett2011 – Counties: Clinton, Russell, Wayne Follow-up Reports Due: March, 2012 http: / /www.ca.uky.edu/psd/affi rmative_act ion.php
DISTRICT FORUM – NOV. 17, 10 am ET – Taylor CoCommittee:Glen Roberts (Chair), Marla Stil lwell, Debbie MessengerAttendance: Council Coordinators, Leaders + Topics/Facilitators: POW & Creating our FutureRecognition: SEC Delegates Lunch Sponsor– UK Cooperative Extension
Staff Information
DIVERSITYAffi rmative Action/Civil Rights Resource Guidehttp: / /www.ca.uky.edu/psd/affi rmative_act ion.php
Terry Allen – Associate VP for Institutional Equity Native of Cumberland County
http: / /www.uky.edu/EVPFA/EEO/contact .html
Tri-State Diversity Conferencehttp: / /ces.ca.uky.edu/tr istatedivers i tyconference/contact.html
EEP/FEP FORMSAgent Responsibility – Use Correct FormEEP Forms must be sent to D5 Offi ce (can fax)http: / /www.uky.edu/HR/benefi ts/eep_overview.html
FEP Forms – Agent must send directly to UK HRhttp://www.uky.edu/HR/benefi ts/fep_overview.html
Staff Information
EMPLOYEE ID CARDSAgents receive today (Pick-up for Absent
Agents)
EPSILON SIGMA PHI D5 Contacts: Greg Tompkins & Misty Wilmoth State Mtg.: March 22 In-Service
Michele Payn-Knoper Annual Meeting: March 23, Location TBA
National Meeting: October 10–13, Syracuse, NY
Extension Today Contest:1 Winner per LC & LT
Staff Information
eXtensionHandout from Dr. Henning: ID’s for SiteUpdate: Reworked Structure, Added
FeaturesRequest: Become Familiar with Site
EXTENSION TODAY (Report to the People)Copies due to PSD by December 15 th http://www.ca.uky.edu/psd/reports_reporting.php
Targeted completion date: Fall CEC Meetings
Copies: Send to D5 Offi ce & ESP Contacts
Staff Information
FEDERAL CIVIL RIGHTS REVIEWD-5 Reviewer: Richard Waters, Depart. of
Justice D- 5 Dates: Hardin Co – Nov 3 & 4 District Director – Nov 7
Statewide (All Reviewers): Oct. 30 – Nov. 10
HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 14, 2011; Location: Taylor Co. Attendance: All Staff Highly Encouraged
Counties Responsible for Retirees Committee: One Agent from Program Groups
Staff Information
IT/Ag COMM UPDATESQuestion: How many use Radio Tapes?Request: Publications Feedback for SpecialistsCo. Events System – Enter Events thru CATPAWS
KY ENGAGEMENT CONFERENCELocation: Curris Center- Murray St. UniversityDate: November 17-18, 2011
Conference theme: “International Engagement: Your World to Explore”
Scholarships Available – Contact Karen Ramage
Staff Information
MITT (Managing in Tough Times) October Update: Katie Keith D5 Agent Rep. – Jody Paver, Wayne CEA for FCS
MULTI-STATE REPORTOnline Report Due: Oct. 1
ht tps : / /uky.qua l t r i cs .com/SE/?SID=SV_25 ic4DqO3zz9b1O
Include Pac CodesInformation: July 1, 2010 thru June 30, 2011Report Examples
Staff Information
PERFORMANCE APPRAISALS Agents Time Frame:
Oct. 1 – Assistant DirectorsEnd of October – Dr. Henning, Dean’s
approvalNear Holiday Break - Agents’ Notified
Support Staff
Appraisals Forms Due Oct. 1st
Website: http://ces.ca.uky.edu/cesdd/biweekly
Staff Information
NEW 4-YEAR P.O.W. (PLAN OF WORK)Instructions & Schedulehttp://
www.ca.uky.edu/psd/program_development.php
Guideline http://www.ca.uky.edu/psd/Developing%20and%20Writing/Plan%20OF%20WORK%202013-2017%20chart_website.doc
Websites for Trends Issues:http
://www.ca.uky.edu/hes/internal/trends2011.phphttp://www2.ca.uky.edu/4-H/trends
Engage Leadership: Councils, Volunteers, Community, etc.
STAFF INFORMATION
RANDALL BARNETT AWARD – Due Nov. 15Details forthcoming: Need D5 Entries!
REPORTING
Leave: 2011-12 Deadline, July 15Travel Regulations: Workstations vs. HomeState Expense: 30 Day Reimbursement Deadline
SALARIES for HOURLY EMPLOYEESSuggested Minimum Salaries:Full-t ime - $10.00Part-t ime - $8.00
Staff Information
SIGNAGE for EXTENSION OFFICESOutdoor Sign Templatehttp://www.ca.uky.edu/agcomm/Display_signs.asp
Contact: Ag Communication
STAFF MEETING SCHEDULEHold 2nd Wednesday of MonthOct. Date Change (Due to Nat. ESP) - Locations –May Vary Throughout YearDec: Holiday Event (Taylor County)June, July, Aug: Summer (No Staff)
Staff Information
TAX EXEMPT UK Legal is Reviewing MOU’s for 501c3’s
http://ces.ca.uky.edu/manual/fi nancial/memorandum-of- understanding
Online System for IRS ReportsReference Site: Offi ce Procedure Manualhttp://warehouse.ca.uky.edu/Registration/Taxexempt
Staff Information
SECRETARY TRAINING Committee Chair: Tony Rose Tentative Date: Spring, 2012Location: Pending
Attendance: Highly Encouraged
STATE EXTENSION COUNCILNext Meeting: Feb. 28 – Mar. 1Location: Embassy Suites, LexingtonD5 Delegate Rotation:*Mary Hawes (Green) Eligible - 2nd Term*Chuck Crutcher (Hardin) Eligible -2nd Term
Staff Information
Sept 1 Natalie Frank (Grayson FCS)Sept 8 Darice Russell (Washington Secretary)Sept 10 Wanda Miick (Russell Sm. Farms Assist)Sept 14 Greg Tompkins (Cumberland ANR)Sept 15 Kisha Atwood (Casey Secretary)
Carolyn Morris (Taylor Secretary)Sept 18 Andy Mills (Meade ANR)Sept 19 Joy McGinnis (Wayne Secretary)Sept 28 Brittney Finley (Pulaski 4-HYD)
*Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special!
SEPTEMBER BIRTHDAYS!
4-H YOUTH DEVELOPMENT4-H Trends for POWhttp://www2.ca.uky.edu/4-H/trends
4-H Annual Training4-H Tax Exempt Status - 501c3’s4-H Volunteer Forum – Proposals due
Sept. 15Client Protection/Risk ManagementCouncils 101 and 102Advanced VAA
PROGRAM GROUPS
ANR/HORTICULTUREEducational Opportunities, Certifications, In-
ServiceANR/Hort. Updates
*Central – Clark Co.; Oct. 19-20*Western – Christian Co; Oct. 27-28
Farm Bureau Agent Training – Nov. 30; 1 – 5 PMDigital MicroscopesAG Advisory Council – Members by Oct. 1 (D5
Reps.)ANR Contact List – Due Oct. 1Argentina Tour with Chad LeeForestry Fall Webinars
Beef Conference – Oct. 25
PROGRAM GROUPS
PROGRAM GROUPS
DISTRICT 5 FORUM
November 17th 10 am –
2 pm ETTaylor County
Extension Office
FAMILY AND CONSUMER SCIENCESChanges in FCS Extension StaffChild Care Provider TrainersCounty Profi lesPOW Trends
2S – Second SundayExercise ProgramsEFNEP ReimbursementsSNAP-Ed HoursFCS NewsletterAll School ConferenceEFNEP AssistantsFCS Initiatives