september 2008demographic data corrections1 2008 star demographic data corrections webcast september...

September 2008 Demographic Data Corrections 1

2008 STAR2008 STARDemographic Data Demographic Data

CorrectionsCorrectionsWebcast

September 25, 2008

Start time 9:00 a.m.


ObjectivesObjectives

District STAR coordinators will understand:• Why data should be corrected• What data can be corrected• What the cost is for correcting data• When data can be corrected• How to make data corrections• Data Corrections vs. Hand Scoring end-of-

course math and science tests


What’s New?What’s New?

• Match grade three CMA with CAT/6 Survey results, (only if the student took the CAT/6 Survey)

• Match grade three CST-CAT/6 Survey with CMA results

• Match grade three CMA-CAT/6 Survey with CST results

• Data for the CMA may be corrected. • Deleted Fields

– All CST and STS test listings for Accommodations and Modifications—G (Used braille test)


What’s New, continuedWhat’s New, continued

• Reassigned or updated code values– Accommodations and Modifications

• O, P, U, Y, Z– Special Conditions

• Y

• Updated Primary Disability Codes• Data Corrections file layout

– The field numbering schema has changed from last year. • 94 new test-specific fields

– Special Conditions– Accommodations and Modifications– Test Variations

• Updated 8 existing fields – Now include CAPA Science special conditions and test variations


Why Correct Data?Why Correct Data?

• Correct API and AYP calculations– Corrected data is sent to CDE’s

Academic Accountability Unit for recalculation

• Score uncoded and rescore miscoded end-of-course math or science tests– Other option is hand score

• Obtain corrected Data CD


•SSID•CAPA Level•County/District Code of Residence for students with IEPs•Special Testing Conditions, except for certain fields•Modifications Used•Adult Testing Irregularities•Inappropriate Test Preparation

Fields used for API and/or AYP Fields used for API and/or AYP calculations that may be corrected calculations that may be corrected



•Student’s English Proficiency

•English Learner Date First Enrolled in U.S. School

•R-FEP students in grades 5–11 scored PRO or ADV 3 years on ELA CST

•National School Lunch Program (NSLP)

•Primary Disability

•Special Education Exit Date



•Primary Ethnicity

•Parent Education Level

•CBEDS Enrollment—District

•CBEDS Enrollment—School

•CST for Mathematics Test Taken

•CST for Science Test Taken

•Attends Nonpublic, Nonsectarian School


Demographic fields that may Demographic fields that may NOTNOT be be corrected corrected

•District Name

•County District School Code

•School Name

•School Code

•Grade Level of Test Taken (enrollment grade may be changed, however)

•Braille test taken


How much does it cost?How much does it cost?

• One set up fee of $630– Regardless of number of administrations

changed

• 16 cents per record– ALL students tested on the administration

• Additional cost for replacement reports and CD


ExampleExample• Two administrations

– 1000 students tested on admin. 1– 5000 students tested on admin. 2

• Correct 900 students on admin. 1– Cost = $630 + (0.16 x 1000) = $790

• Correct 3000 students on admin. 2– Cost = $630 + (0.16 x 5000) = $1,430

• Correct 900 students on admin. 1 plusCorrect 3000 students on admin. 2– Cost = $630 +(0.16 x 6000) = $1,590


Cost of Cost of Replacement ReportsReplacement Reports

Report Cost per student tested in the admin.

Student Report PaperStudent Report PDF on DVD-ROM Student Record Label

$1.50$0.25$0.80

Student Master List $0.60

Group Summary CAT/6 Survey, District level $0.85

Group Summary CAT/6 Survey, School level $0.85

Student Master List Summary CST, District level $0.60

Student Master List Summary CST, School level $0.60

Subgroup Summaries $0.85

Master List Summary: CST End-of-course results(mathematics and science)

$0.60

Student Data File on CD-ROM $0.32


TimelineTimeline• Submit Form

– Form available on www.startest.org – Last day for submissions is October 10th

• System OPEN for corrections on September 23rd

• System CLOSED for corrections on October 31st– Last Day to request file download is October 30th,

corrected file then must be uploaded by October 31st .

• Corrected STAR Internet reports to be posted December– Not the same as accountability reports


The ProcessThe Process

• Complete and submit form• Obtain new password• Access “STAR 2008 Administration” • Data corrections

– Online– Offline

• Match unmatched records (optional)– Online only

• “Approve – District Complete”– If this step is NOT completed NO data changes

will be sent to CDE– Must be completed by 6:00 p.m. (PST) October

31


Online & Offline UpdatesOnline & Offline Updates

Scenario One Scenario Two

1. Request and download file.

2. Edit data in file.3. Upload corrected file.

1. Edit data online.2. Submit online corrections.

Scenario Three Scenario Four

1. Edit data online.2. Submit online corrections.3. Request and download

file.4. Edit data in file.5. Upload corrected file.

1. Request and download file 1.2. Edit data online.3. Submit online corrections.4. Request and download file 25. Edit data in file 2.6. Upload file 2.


Download & Upload Download & Upload FormatFormat

• Based on CD Data File Layout – Includes ALL data in one file– Includes additional control data fields

• Includes records for ALL administrations

• File includes CST, CMA and CAPA records(STS records not included)


Format of Data FileFormat of Data File• Appendix C of demographic data corrections manual


Sample Data FileSample Data File

Header Record – Do NOT remove or alter

Trailer Record – Do NOT remove or alter


After DownloadAfter Download

• Save a COPY of download file to desktop!!!• Do NOT make online data changes in

between downloading and uploading• Use text editor to make data changes

• No Excel

• Keep data in same columns and sequence• Do NOT remove Records• Do NOT change fields UIN (3-22) and

Control Data (751-812)• Do NOT adjust Header or Trailer records


Upload file Upload file Phase 1, File CheckPhase 1, File Check

• Unsuccessful– All records rejected– Possible errors

• Header record error• Trailer record error• Records deleted or added• Latest download file not used for upload• File format


Upload file Upload file Phase 1, File CheckPhase 1, File Check

• Successful– Proceed to Phase 2

• Record Check–Only modified records will be checked


Upload file Upload file Phase 2, Record CheckPhase 2, Record Check

• Data for entire record has to be valid

• Updates record if all data valid

• Rejects record if ANY data on the record is invalid

• E-mail sent to inform that Phase 2 has been completed


E-mailE-mail

From: [email protected] Subject: Student Demographic Edit File Status Notification

Below is the file processing status for: STAR Student Demographic Edit Upload File

Filename: PN543.1txt.txt

Date Submitted: Thu Sep 06 11:18:36 EDT 2008

Submitter: Jonathan Halling

Status: Error

Total Number of Records: 51

Total Number of Accepted Records: 50

Total Number of Rejected Records: 1

Please return to [URL] to download the detailed error report for this file.

Contact customer service at (800) 955-2954 if you need further assistance.


ResubmitResubmit

• Download data

• Locate records in error

• Correct errors

• Upload ENTIRE file– Not just the corrected error records


SoftwareSoftwareDemonstrationDemonstration

Online Updates

Matching Records

Download & Upload Files


Login to 2008 DatabaseLogin to 2008 Database


Welcome ScreenWelcome Screen


Online CorrectionsOnline CorrectionsSearch for StudentSearch for Student


Online CorrectionsOnline CorrectionsSearch for StudentSearch for Student

ResultsResults


Online CorrectionsOnline CorrectionsUpdate Student DataUpdate Student Data

• Cannot update Online

• Special test conditions

• Modifications and Accommodations

•Must do these corrections offline


Online CorrectionsOnline CorrectionsMatching RecordsMatching Records

• Matching only available online

•Grade 4 and 7 Writing – Multiple Choice

•CAT/6, CST, CMA


Online CorrectionsOnline CorrectionsMatching RecordsMatching Records


Offline CorrectionsOffline CorrectionsRequest FileRequest File


Offline CorrectionsOffline CorrectionsDownload FileDownload File

• Available the next day for download


Offline CorrectionsOffline CorrectionsEdit FileEdit File

• Text editor


Offline CorrectionsOffline CorrectionsUpload FileUpload File


Upload MessagesUpload MessagesSuccess

Failure


Offline CorrectionsOffline CorrectionsCheck File StatusCheck File Status

Sample District


ApproveApprove


Final StepFinal Step

• Approve – District Complete– Sends data for inclusion in December

Internet posting– Sends invoice from ETS


Score uncoded and rescore Score uncoded and rescore miscoded miscoded

End-of-course math or science testsEnd-of-course math or science tests• Two Options

– Demographic Data Corrections– Hand Score


Data Corrections Hand Scoring

Question: Cost to district for scoring individual students?

Zero additional cost ….if district is already performing Demographic

Data Corrections to correct other data.

$52 per student

Question: Is updated data sent to CDE for inclusion in Internet data posting and API/AYP calculations?

YES. NO

Question: Are updated Summary reports, data CD, etc. available?

YES NO

Question: New score notification (Student Master List, Student Record Label, data CD, etc.)?

YESStudent Master List, Student Record Label,

and the student data file CD available for an additional charge

YESLetter will be sent to the district STAR coordinator

containing the new/revised scores.

Question: Are updated STAR Student Reports available?

YESPaper and PDF available

NO

Data Corrections vs. Hand Scoring FAQs Data Corrections vs. Hand Scoring FAQs for EOC Math or Sciencefor EOC Math or Science


Questions?Questions?


UPCOMINGUPCOMINGSTAR WebcastsSTAR Webcasts

October 23 9:00 a.m. –Ordering 2009 STAR MaterialsNovember 19 9:00 a.m.– 2009 STAR Pre-ID

september 2008demographic data corrections1 2008 star demographic data corrections webcast september...

Documents

corrected fields

corrected file

recordall students

correctedwhat data

correct api

ayp calculationscorrected

schoolrfep students

administrationadditional