september, 2011 volume 3, number 1 scientific alley reopens · 2014-03-21 · place team, the brew...

Business Operations and Facilities Employee Newsletter Senior Leadership Team

Front: Mike Shriner, Kim McKay Back: Carlos Escobar, David Ketchens, Marcel Blanchard, Patrick Michaelski

September, 2011 Volume 3, Number 1

Scientific Alley Reopens Three years to the date from Hurricane Ike’s landfall, UTMB, partnering with Possible Missions and Fisher Scientific, reopened Scientific Alley, located in room G105 of the Basic Science Building. Scientific Alley is currently stocked with 400+ research lab supplies such as glassware, films, gloves and chemicals, with new items continuously being added. To further assist the Research Community, if anyone has a need for lab supplies not currently stocked, they can talk to Jason Ybarra, Possible Missions Clerk, about ordering the item.

Jason Ybarra (Possible Missions Clerk), Kathy Ewing (Fisher Scientific Project Manager), Andy Correa and Kristin Socias (Data Analytics Supply Analysts,) and Christina McKinzie (Fisher Scientific Implementation Specialist), celebrate the

Scientific Alley reopening.

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Business Operations and Facilities Employee Newsletter


Scope Includes: Utility work Relocation of oxygen tank and biofreezer Demolition of existing utility stanchion to Chilled Water Plant Construction of new stanchion to Services Building Area north of Texas Avenue: Removal of temporary facilities Abatement of existing buildings to be demolished

Proposed Site Access Plan During Demolition Phase

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Re-routing of Pedestrian and Vehicular Traffic

Access to the area of construction will be restricted for safety reasons

Pedestrian traffic to the healthcare core will be re-routed to avoid this area

Vehicular traffic to the loading dock at John Sealy Annex will be scheduled and regulated

TDCJ traffic will be re-routed

Parking will not be allowed in this area

Proposed Site Access Plan During Construction

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Toward the close of the FY11 budget year, the UTMB Health System had the good fortune of receiving a special, favorably rated capital allocation from the UT System totaling nearly $15 million specifically for capital equipment purchases. UTMB staff received the go ahead to purchase items in mid-June with the caveat that items must be purchased, delivered and invoiced by August 31, 2011. This “rush order” took a tremendous amount of coordination and collaboration on behalf of individuals from Clinical Equipment Services, Purchasing, Legal, Accounts Payable, Asset Management and Hospital Financial Management. They were successful in the endeavor and able to make a huge dent in upgrades and replacements for our physicians, staff, and patients! Thank you and congratulations to the following individuals for making this venture a success: Bill Willison—Clinical Equipment Services Rhonda Greene—Clinical Equipment Services Mark Garcia—Purchasing Cheryl Evans—Purchasing Ken Hall—Accounts Payable Craig Elmore—Finance/Accounting Bhavin Divecha—Asset Management Glenn Caskey—Health System Finance Taken from the Health System Friday Focus,

September 16, 2011

I would like to share the amazing job that was done by Sophie Brocard, Michelle Heintz, JeT Newton, Sharon Walters and Jerome Wilkes in preparing for the CDC site visit. JeT spent time with each BSL4 investigator, laboratorian, post doctoral fellow, and graduate student doing inventory verifications and working with them to make sure that the inventories were not only vial accurate, but that the paper was correct. Sophie and Sharon worked on the training documentation to cross reference each person’s file to ensure that all documents were present. Michelle Heintz worked with Sophie, JeT and me to check and double check each principal investigator’s Institutional Biosafety Committee and Animal Care and Use submissions to make sure they were up to date and in files, ready for review. Jerome helped check on inspection and certification reports between fit testing and autoclaves. We were able to function as a team, keeping the inspection process moving smoothly both in the BSL4 during the lab inspection and inventory pulls, as well as at the table during the document review. Not once did they stop when I asked them to go above and beyond during the preparation time and inspection process. There were countless number of hours spent during both evening and weekends to complete the process. To say that CDC was impressed with their dedication and work is putting things mildly. UTMB is most fortunate to have such dedicated staff.

Dee Zimmerman Biosafety Officer



KUDOS!!!!

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KUDOS!!!!! During the month of August the Materials Management Inventory team assisted Accounts Payable with the AIG audit of 2006 Medicaid charges. Our portion of the audit consisted of researching 123 Materials Management charges. This translated into pulling records for over 1200 Materials Management transactions and providing copies of the purchase orders, receiving documents, invoices, and payment vouchers for each transaction. At the same time this activity was taking place, we were preparing for our annual physical inventory, which in itself is a very busy time of year. By pulling together and working as a team, we pulled off both projects without letting any of our daily routine duties fall through the cracks. I want to thank the Warehouse and Hospital Operations staff for their hard work and dedication. Each and every one stepped up to the plate to ensure our customers saw no interruption in service while taking care of the audit and year-end inventory.

- Basil Arnold Inventory Warehouse Manager

Posted Positions

Instrumentation Technician Utilities—Contact Marcel Blanchard at ext. 72942

Lab Biosafety Training Specialist 2 positions open Contact Amy Goebel at ext. 28493

Sr. Lab Biosafety Training 2 positions open Contact Amy Goebel at ext. 28493

Construction Technician Contact Chuck Anderson at ext. 23513 Assistant Vice President, Facilities Design & Construction Contact Mike Shriner ext 23445

Dates To Remember October 2-8 National

Materials Management Week

RECYCLE…. Please toss your newsletter in the

recycle bin



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Construction Projects Completed in September JSA 2nd Floor Corridor Reconfiguration (Jennie Sealy

Replacement Hospital) MRI/Mammogram (TDCJ Hospital) Temporary Kitchen Facilities (TDCJ Hospital) Moved Student Affairs back

to Old Red Phase II—Repairs/Limited

Mitigation, Floors 1 & 4 (Schools of Nursing and Health Professions)

West Tower, 1st Floor North:

Interim Classrooms/Phase for Moves (Rebecca Sealy Hospital)

Utility Production Capital

Project, West Plant Chillers

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UTMB Golf League

Unfortunately, its time to put the UTMB Golf League 2011 season in the books. Its been a really good year, and I hope everyone has had as much fun as I’ve had! For about the last five weeks there has been little suspense as to who was going to take home the trophy. You gotta give it up for the Sleepers, who put on one of the most dominant performances in league history! The Sleepers walloped the second place team, the Brew Ha Ha’s, by 22.5 points, and bested the last place team, the Hackers, by 70 points! (Sorry Hackers, I couldn’t help myself) To put it in perspective, the Sleepers averaged 7.7 points per week over a 17 week season.

- Mike Lidstone

Sleepers: Tony Edmond, Gerald Cleveland, Tim Ellis, Charlie Gilkison, Kat Joel-Reich, Jay Torres, Russ Lanier Winning Tournament Team: G.Cleveland, M.Bell, T.Schilling, A.Sosa Flight Winners: Flight A—Gerald Cleveland Flight B—Tim Ellis Flight C—B. Barrow Flight D—W. Berrodo



Lloyd Greenard, Jerry Gray, Chuck Anderson and TW Bevel

Bobby Mendoza, Paul Gonzalez, Wesley Braunsdorf

Mike Lidstone

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Working together to work wonders

Below are several of the significant accomplishments completed by the Business Operations and Facilities Teams in August

Biological and Chemical Safety Received a great review from the CDC on our BSL4 high containment labs. OFPC and Construction As part of the ongoing campus wide new signage and log project, two new way-finding signs

have been installed. One vehicular sign at the corner of 4th (Holiday Drive) and Market and a pedestrian sign on the mall at the southeast corner of the GNL.

Completed the north end of RSH west tower and adjacent temporary office space to accommodate relocation of staff from Jennie Sealy.

Completed the electrical and control panel installation at NMR Dockside. Activated new chillers 10 and 11 at the West Plant. Completed emergency chill water repairs at Vaults A, C, and Z. Issued ‘Authorization to Proceed Letter’ to Vaughn Construction for demolition at CSW

site. Completed responses to all FEMA requests for information related to proposed mitigation. Completion of the following projects: repair at Graves first floor; repairs at SON and

Health Professions ground floor; Ashbel Smith first and second floors interior finishes, restrooms and temporary corridor at ground floor; Alpha Kappa Kappa first floor; Pneumatic tube system repairs in healthcare core.

Purchasing—Central and Clinical Successfully closed out another Fiscal Year End. Manually closed approximately 1,200 PO’s to reduce the number of receipt accruals across

campus. Fleet Services Two new police patrol vehicles put into service. Materials Management Hospital and Warehouse Completed Year-End Physical Inventory. Clinical Equipment Services Completed Year-End Physical Inventory.

Thank You to everyone who worked on these projects!



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Create a Certified Wildlife Habitat Recent studies demonstrate that eco-friendly gardening practices not only can reduce utility and maintenance

cost but also increase property value. Whether you have an apartment balcony, have a beach house or a 20-

acre farm, you can create a garden that attracts beautiful wildlife and helps restore habitat in commercial and

residential areas. By providing food, water, cover and a place for wildlife to raise their young by incorporating

sustainable gardening practices you not only help wildlife, but you also qualify to become an official Certified

Wildlife Habitat™.

Certification requirements:

At least 50% native plant habitat. Volunteers will not count plants to see if you have a majority of native

plants.

Food must be available year round. Feeders alone will not be accepted but should there be a time period

when food is not available from plants, feeders would then be required.

Water MUST be provided in a way that is useable and reliable for the animal. Water should be kept fresh. Shelter for the wildlife. This might include various plant features, should include plants in each of the tall trees, understory, shrubs, bushes and wildflowers; may include nest boxes, brush piles, rock piles, toad houses and other shelter projects.

You must be participating in at least six of the following resource conservation measures:

Establishing a rain garden or buffer to filter storm water

Using drip soaker hose instead of sprinkler

Xeriscape plantings

Irrigating sparingly and only in early mornings or evenings

Planting deciduous trees along the southern exposure of the house

Eliminating chemical use

Capturing roof rainwater

Mulching

Reducing or eliminating

lawn areas

Removing invasive exotics

Composting yard and food

waste

- Ken Steblein



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October Birthdays Kevin Stephenson—1st Clinical Property Services

Maricela Rodriguez—2nd Planning & Construction

Stephen Abbott— 2nd Research & Academic Property Services

Tyrance Greer—3rd Utilities

Mike Pearson—5th Central Purchasing

Greg Van Ness—5th Mail Services

George Kaiser—6th Utilities

Jackie Dalton—6th Materials Management Hospital

Susie Del Bosque—9th Biological & Chemical Safety

Lloyd Simpson—10th Auxiliary Administration

Robert Rougely—10th Research & Academic Property Services

Kathy Hardy—11th Shared Administrative Services

Michael Sartor—12th Research & Academic Property Services

Mike Shriner—14th Leadership

Angela Young—16th Administrative Support

Chuck Anderson—18th Planning & Construction

Karen Hutchinson—18th Communications

Christian Robbian—18th Utilities

David Hernandez—19th Planning & Construction

Chris Pleasant—20th Materials Management Warehouse

Mateo Gomez Acosta—21st Business & Finance Property Services

Dan Theobald—22nd Clinical Property Services

Ron Callahan—23rd Planning & Construction

Tom Quebe—23rd Research & Academic Property Services

Carol Luck—25th Planning & Construction

Charles Loney—25th Business & Finance Property Services

Kent Rodriquez—26th Materials Management Hospital

Francisco Vazquez—28th Research & Academic Property Services

Sharon Walters—29th Biological & Chemical Safety

september, 2011 volume 3, number 1 scientific alley reopens · 2014-03-21 · place team, the brew...

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