september 25, 2013. mondaytuesdaywednesdaythursdayfriday...
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September 25, 2013
Sport Club Council Meeting
Program Manager Office Hours
Monday Tuesday Wednesday
Thursday Friday
2:30pm-4:00pm
10am-2pm 2:30pm-5:30pm 10am-4:00pm 12pm-5pm
Kendall KnottBaseball, Bowling, Crew, Jiu Jitsu, Men’s Lacrosse, Women’s Lacrosse, Marksmanship, Quidditch, Sailing, Men’s Soccer, Women’s Soccer, Softball, Swimming, Tennis, Men’s Ultimate, Women’s Ultimate, Waterski
Or By Appointment
Monday Tuesday Wednesday Thursday Friday12:30pm-5pm 9:30am-
12:30pm12:30pm-5pm 9:30am-
12:30pm9am-2pm
Mykala SandiferBadminton, Boxing, Cycling, DanceSport, DiscGolf, Fencing, Judo, Ki Aikido, Kumdo/Kendo, Racquetball, Rock Climbing, Men’s Rugby, Women’s Rugby, Running, Table Tennis, Tae Kwon Do, Women’s Volleyball
Or By Appointment
Supervisor Office Hours
Monday Tuesday Wednesday
Thursday Friday
10am – 12pm 2:30pm – 3:30pm
10am-12pm 2:30pm-3:30pm 10am – 12pm*
Christopher Cox, Supervisor (Office)
Or By Appointment*Alternates every other Friday
Monday Tuesday Wednesday Thursday Friday4:00pm – 5:00pm
12:30pm-2:00pm
4:00pm-5:00pm 2:00pm – 4:00pm*
Brian Kearney-Spaw, Supervisor (Office)
Or By Appointment*Alternates every other Friday
Supervisor Shenk Hours
Monday Tuesday Wednesday Thursday Friday
3:30pm – 7pm 3:30pm – 7pm 3pm – 8pm*
Christopher Cox, Supervisor (Shenk)
*Alternates every other Friday between Supervisors
Monday Tuesday Wednesday
Thursday Friday
3:30pm – 8:00pm
3:30pm – 8:00pm 3:00pm-8:00pm*
Brian Kearney-Spaw, Supervisor (Shenk)
*Alternates every other Friday between Supervisors
Weight Room PoliciesLeave the SC Weight Room in better condition than you found it
DO NOT leave equipment everywhere, fans running, door open, or lights on
The door should not be open during your allotted time
If the problem persists, all SC activity in the weight room will be canceled until further notice
Student Code of ConductIf you are in uniform and/or representing KU,
you are expected to uphold all of KU’s standards
Represent yourself and your team in an appropriate manner.
Unacceptable behavior may lead to the termination of the organization.
http://www.policy.ku.edu
Off-Site Responsibility
Alcohol PolicyThe University of Kansas prohibits the unlawful
possession, use, manufacture, or distribution of alcohol or drugs by students or by employees on its property or as part of its activities.
Kansas State Laws:It is illegal for anyone under 21 years of age to possess,
purchase, attempt to purchase, or consume cereal malt beverage or alcoholic liquor except where specific exemptions are provided by law.
It is also illegal for anyone to furnish cereal malt beverage or alcoholic liquor to another person under 21 years of age.
Club members, fans, coaches, etc. cannot consume alcohol (even if they’re 21) while participating in or attending any Sport Club event.
Off-Site Responsibility Cont:
Shenk Policies
Clubs should only use their space during their allotted time slot.
No glass, tents, dogs, or alcohol
Observe and follow the open/closed signs
Do not practice during inclement weather
Report any field hazards to Shenk Supervisor or Recreation Staff
http://recreation.ku.edu/facilities/shenk.shtml
Restrooms and StorageRoomAre available for use upon
request. The SC staff will unlock the doors for you.
PaintThere is paint located at
Shenk.Clubs are responsible for
painting their own fields.No last minute requests will
be approved.Please remember to turn in
rented field-paint equipment promptly.
A mop has been provided to the martial arts room at the request of some clubs.
Please make sure that after using the mop, it is placed on the black, straining shelf within the yellow mop bucket.
Martial Arts Sanitation
When clubs turn in licenses, insurance, direct deposits (EFT), voided checks, and W-9s. Please label what club the individuals are from.
(Address much match on Intent to Travel, voided check, direct deposit [EFT], and W-9)
Announcements
Labeling Paperwork
Board members are responsible for teaching their members how to fill out paperwork properly
If Board members have questions regarding the proper procedures for filling out documents, set up a meeting with your Program Manager
All paperwork must be submitted to room 203 (your PM’s mailbox) NOT to the administrative mailboxes
Turning in paperwork
If using RF, turn in ITTs 15 business days in advance – THERE WILL BE NO MORE LENENIENCY
You must meet with your program manager 10 days or more prior to your event. It is YOUR job to meet – not your PM’s to email
and ask!Fill out forms THOROUGHLY!
Include travel roster and indicate drivers.
Intent to Travel
Clubs Missing Liability WaiversPractices, games, events, and travel will be canceled effective Monday, 9/30/13 if liability waivers are not turned in to your PM
Clubs that have not submitted waivers:
BadmintonBaseballBoxingDisc GolfFencingJiu JitsuJudo
Ki AikidoKumdo/KendoMen’s LacrosseWomen’s LacrosseMarksmanshipMen’s RugbyWomen’s Rugby
SailingTennisMen’s UltimateWomen’s Volleyball
Clubs that need to finish SILCTennis
Need Advisor’s confirmation
Women’s RugbyNeed the President’s confirmation
Must be finished by Friday or your club will no longer be eligible for Sport Club Status
Fall Semester Schedules
The following clubs have their fall semester schedules turned in:BowlingMen’s RugbyRunningWomen’s SoccerSoftballWomen’s Ultimate
Due Friday, 9/27/13
You must fill out a “Visitor Waiver and Release of Liability” form for anyone that competes at your event.
You must turn your “Visitor Waiver and Release of Liability” forms in within 3 days of your event. Usually, a SC Supervisor or PM present at your
event will pick them up.
Visitor Waiver
First draft was due 9/18/13
Final draft deadline has been pushed back to – Discussion with Tyler
Constitutions and Budgets
Clubs Missing FormsBUDGETSBaseballBoxingJudoMarksmanshipWomen’s RugbyMen’s SoccerTable Tennis
CONSTITUTIONSBaseballBowlingBoxingCyclingDisc GolfJudoMarksmanshipRock ClimbingWomen’s RugbyMen’s SoccerTable Tennis
Capital ImprovementClubs Eligible for Capital Improvement:QuidditchDisc GolfBoxingBowlingJudoRock ClimbingKi AikidoDanceSportMen’s Rugby
Alternate Clubs:Women’s UltimateJiu JitsuSoftball
Clean out your
mailboxes!!!
Fall Semester Schedules Fri, 9/27Spring 2013 Facility Requests Wed,
10/23Sport Club Council Meeting Wed,
10/23Supplemental Budget Meeting Wed, 10/23
Requests due: Fri, 10/18
Upcoming Dates