september 3 2013 complete agenda

7/30/2019 September 3 2013 Complete Agenda

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MAYORANDCITYCOUNCILREGULARSESSION

Tuesday,September3,20136:00P.M.AGENDA

1.

CALLTO

ORDER

2. PRAYERANDPLEDGE3. APPROVALOFMINUTES

A. RegularSession#15datedAugust19,2013

4. ITEMSPRESENTEDBYTHEMAYORANDCITYCOUNCILA. ProclamationDesignatingSeptemberasNationalPreparednessMonth

B. ProclamationRecognizingOceanCityCommunityEmergencyResponseTeamVolunteers

C. CouncilStandingCommitteeDraftAgendasfortheWeekofSeptember9,2013

5. CONSENTAGENDAA. PrivateEventApprovalRequestforWeddingontheBoardwalkOctober19,2013

B. 3YearPrivateEventApprovalforWineontheBeachOctober23,2015

6. MISCELLEANEOUSREPORTSANDPRESENTATIONSA. PrivateEventApprovalRequestforOCOffshoreBoatRacesOctober6,2013

B. PrivateEventApprovalRequestforWicomicoStreetWinterFestivalNovember9,2013

C. 3YearPrivateEventApprovalRequestfor2016AGHPenguinSwimandAddendumto2014Event

D. PrivateEventApprovalRequestforOCHalfMarathonand5KMarch9,2014

7. PUBLICHEARINGS8. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYMANAGERANDSTAFF9. ITEMSREFERREDTOANDPRESENTATIONSFROMTHECITYSOLICITOR

A. Ordinance201311toRepealOrdinance201310RegardingAdditionalPaidParking

B. Resolution201316 DeclaringIntenttoReimburseExpendituresIncurredwithRespecttoCertain

ProjectsusingProceedsofDebttobeIssuedbytheMayorandCouncil

10. COMMENTSFROMTHEPUBLICAnypersonwhomaywish to speak on anymatter at the Regular Sessionmay be heard duringCommentsfromthePublicforaperiodoffive(5)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandthesubjectonwhichheorshewishestospeak.

11. COMMENTSFROMTHECITYMANAGERA. ReviewoftentativeworksessionagendaforSeptember10,2013

12. COMMENTSFROMTHEMAYORANDCITYCOUNCIL13. ADJOURN


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REGULAR SESSION -MAYOR AND CITY COUNCIL

TUESDAY, SEPTEMBER 3, 2013

3 APPROVAL OF MINUTES

A. Regular Session #15 dated August 19, 2013


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4 ITEMS PRESENTED BY THE MAYOR AND CITY

COUNCIL

A. Proclamation Designating September as National

Preparedness Month


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NATIONAL PREPAREDNESS MONTH SEPTEMBER 2013

Hurricanes and other natural and manmade threats are responsible forloss of life, injury and damage in the State of Maryland and effects from these events can causeserious consequences for our citizens;

WHEREAS, Preparing the residents of the State of Maryland for these threats and thedevastation that accompanies them is a function of government, dependent on the leadership ofpublic officials, the efforts of many dedicated volunteers and professionals, and the awarenessand cooperation of the public;

WHEREAS, Federal, State, local and private organizations are improving preparedness and

attempting to inform the public of the steps that should be taken to save lives and protectproperty to include evacuations and safety measures, flood-proofing and wind-proofingtechniques and the availability of flood insurance;

WHEREAS, By understanding the dangers associated with manmade and natural threats andby taking reasonable precautions, the citizens of Maryland can reduce the loss of life, injury andproperty damage.

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City, Maryland, dohereby proclaim the month of September 2013 as

NATIONAL PREPAREDNESS MONTH

In Ocean City and do commend this observance to all of our citizens.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the Townof Ocean City, Maryland to be affixed this 3rd day of September in the year of Our Lord twothousand and thirteen.

__________________________________________RICHARD W. MEEHAN

Mayor


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COUNCIL

B. Proclamation Recognizing Ocean City Community

Emergency Response Team Volunteers


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TOWN OF

The White Marlin Capital of the World

Agenda Item# 4B

Council Meeting 3 September 2013

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City Manager

FROM: Joseph Theobald, Emergency Services Director

RE: Ocean City's Community Emergency Response Team (OC-CERT)

DATE: 27 August 2013

ISSUE(S): National Preparedness Month Recognition of the OC-CERT

SUMMARY: The Community Emergency Response Team (CERT) Training is a

program originally offered by the American Red Cross, partnered withthe Town of Ocean City. Starting with the October 6, 2005 class, the

Town is now the primary administrator of the CERT Classes and this has

become a component of Ocean City University.

In January 2011, Emergency Management Planner Bob Rhode

expressed interest in developing a group comprised of those individuals

who had successfully completed the CERT Training. With the approval ofEmergency Services Director Joseph Theobald, a data base was

compiled and former CERT students from the area were contacted to

determine if there might be any interest in the formation of a Team,now known as OC CERT. Many of those persons responded favorably

and with enthusiasm. There are 65 members on the roster, withapproximately 30 persons actively involved in the exercises and

training.

Quarterly meetings are scheduled for the calendar year and/or anexercise or training segments are offered at each meeting. Throughout

the year the assistance of OC CERT Members is requested for variousevents. Some of these activities have included: Mayors Open House on

New Years Day at City Hall; Springfest; Sunfest; July 4th Celebrations;

Air Show; Dew Tour; and specific Training/Exercises when scheduled, aswell as severe weather events. Several Members have attended FEMA

training in Emmitsburg, Maryland; Storm Spotter Classes and Points of

Distribution (PODS) Training in Sussex County.

These Volunteers assist by distributing literature and fielding questionsabout CERT; delivering water and food to workers during certain events;

monitoring the weather; completing reports; and fielding phone calls.

Representatives of OC CERT assist when the Towns EmergencyOperations Center is activated and participate in other areas, such as

the deployment to Crisfield, Maryland following Hurricane Sandy.

FISCAL IMPACT: Volunteer Services for the Town of Ocean City


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RECOGNIZING THE COMMUNITY EMERGENCY RESPONSE TEAM

(CERT) VOLUNTEERS SEPTEMBER 2013

the Community Emergency Response Team (CERT) Program

educates people about disaster preparedness for hazards that may impact their area andtrains them in basic disaster response skills, such as fire safety, light search and rescue,

team organization, and disaster medical operations, and;

WHEREAS, using the training learned in the classroom and during exercises, CERTmembers can assist others in their neighborhood or workplace following an event when

professional responders are not immediately available to help, and;

WHEREAS, CERT members are also encouraged to support emergency response

agencies by taking a more active role in emergency preparedness projects in theircommunity, and;

WHEREAS, through training, CERT volunteers can manage utilities and put out small

fires; treat life threatening emergencies; provide basic medical aid; search for and rescue

victims safely; and organize themselves and spontaneous volunteers to be effective, and;

WHEREAS, CERT is about readiness, people helping people, rescuer safety, and doing

the greatest good for the greatest number. CERT is a positive and realistic approach toemergency and disaster situations where volunteers will be initially on their own and

their actions can make a difference, and;

NOW, THEREFORE, I, Richard W. Meehan, Mayor of the Town of Ocean City,

Maryland, do hereby recognize COMMUNITY EMERGENCY RESPONSE TEAMVOLUNTEERS and encourage the citizens of the Town of Ocean City, Maryland to

show their appreciation and support for the CERT Volunteers whose efforts make this

community a better place in which to live.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the Great Seal of the

Town of Ocean City, Maryland to be affixed this 3rd

day of September in the year of Our

Lord two thousand and thirteen.

__________________________________RICHARD W. MEEHAN

Mayor


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COUNCIL

C. Council Standing Committee Draft Agendas for the

Week of September 9, 2013


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OceanCity,MarylandPoliceCommissionMeetingAgenda

September9,201310:00AMPublicSafetyBuilding

1. CalltoOrder2. ApprovalofMinutesoftheAugust12,2013Meeting3. ChiefsUpdateonAugustCrimeStats4. UpdateonHighwaySafetyandEnforcement5. Route50Drawbridge/July4thUpdate6. ECD/TaserUpdate7. DiscussionofTaxiCabParkingonPublicStreets8. Adjourn


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TourismCommissionMeetingAgenda3p.m.

Monday,September9,2013CityHallCommunityMeetingRoom

1) 2014marketingcampaign2)Updatesfromorganizations


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OCEAN CITY, MARYLAND

RECREATION & PARKS COMMITTEETuesday, September 10, 2013

4:00 P.M.

Northside Park Community Room

AGENDA

1. Call to Order and Attendance

2. Approval of Minutes of August 13, 2013

3. New Private Special Events (OC Beach Frisbee Classic)

4. Athletic Field Rental Cancellation Procedure

5. Caroline Street Boardwalk Stage Procedure

6. Other Business

7.

Adjournment

P:Tom/Rec & Parks Committee Meeting Agenda 9-10-2013


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5. CONSENT AGENDAA. Private Event Approval Request for a Wedding on the

Boardwalk October 19, 2013


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e


THRU: David L. Recor, ICMA-CM, City ManagerFROM: Lisa Mitchell, Private Events Coordinator

RE: Wedding of Brandon Fohl and Ellen Christianson Ceremony onlyDATE: August 26, 2013

ISSUE(S): Request approval to hold a wedding on the Boardwalk

SUMMARY: Ellen Christianson is requesting to have her wedding ceremony,

with 150 guests, take place on the south end of the Boardwalk,

in front of Harrisons Harbor Watch, facing the Inlet on Saturday,October 19, 2013 from 5:30-6:30 pm.

FISCAL IMPACT: Potential positive economic impact from lodging, food and

beverage, recreation and other incidental expenditures related tothis event.

RECOMMENDATION: Approve the event.

ALTERNATIVES: Do not approve the event.

RESPONSIBLE STAFF: Lisa Mitchell, Private Event Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated.

ATTACHMENT(S): 1) October 2013 Calendar2) Private Event Application3) Private Event Site Layout4) Council Meeting Cover Sheet

Agenda Item # 5A

Council Meeting Sept. 3, 2013


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Sun Mon Tue Wed Thu Fri Sat

1 2 3

PE Surf Fishing4

PE Surf Fishing5

PE Surf Fishing

PE Corvettes

PE ESA

6PE ESA

PEOffshore Boat

Race - TENTATIVE

7 8 9 10PE Cruisin

11PE Cruisin

12PE Cruisin

13

PE Cruisin14 15 16 17 18

PE Boardwalk

Wedding

19

PE ACS Making

Strides 5K

PE OC Rally

PE OCtoberfest

PEBoardwalk

Wedding

TENTATIVE

20

PE OCtoberfest21 22 23 24 25 26

PE Seaside 10

PE OCtoberfest

27

PE OCtoberfest

28 29 30 31

2013

October


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Ocean City Private Events

Name of Event: Wedding of Brandon Fohl and Ellen Christianson New Event: YES

Date of Event: Saturday, October 19, 2013

Date Application Received: June 6, 2013 Application Fee Paid: Yes

Date Returned from All Departments: July 22, 2013 Total Cost to Town: No foreseeable costs

Things to Note:

This event would consist of a wedding ceremony for approximately 150 attendees at the end of the Boardwalk facingthe Inlet, in front of Harrisons Harbor Watch.

Set-up would be on Saturday, October 19, 2013 beginning at 3 pm. Ceremony would take place from 5:30 pm-6:30 pm. Breakdown would begin directly at the conclusion of the event and be complete by 7:30 pm. Event organizer would like to utilize the benches facing the Inlet at the end of the Boardwalk, and also provide some

additional seating behind the benches, not to go past the shark display.

Event organizer would like to utilize a PA system. Event organizer requests to be considered non-profit since there will not be any monetary benefits from the event, and

have fees associated with the permitting process reduced accordingly.

Comments from Department Representatives:

RISK MANAGEMENTInsurance certificate must be submitted prior to the event. PUBLIC WORKS, OCPD, REC & PARKS, EMERGENCY SERVICES, TOURISM, OCBP, TRANSPORTATION,

OCCC, and FIRE MARSHALNo comments or concerns.

Date on Council Agenda: September 3, 2013

Event Approved of Denied:

Other:


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PRIVATE EVENT APPLICATIONTown of Ocean City, Maryland

NON-REFUNDABLE APPLICATION FEE:$100.00 For Profit Applicants, $25.00 Non-Profit Applicants

RETURN APPLICATION TO: Private Events CoordinatorTown of Ocean CityRecreation and Parks200 125th StreetOcean City, MD [email protected]

This is an application for use and is not a permit of use. No guarantee of availability oruse is made or implied by the acceptance of the application and fee.

This application is to be completed and forwarded to the Ocean City Special Events

Department at least 90 days prior to the requested event. If an application is submittedless than 90-days prior to the proposed start date, a late submission fee of $100.00 will beassessed for both Non-Profit organizations and For-Profit promoters. A new applicationmust be submitted annually for recurring events.

Any misrepresentation in this application or deviation from the final agreed upon routeand/or method of operation described herein may result in the immediate revocation ofthe permit. Applicants attention is directed to the accompanying information packet,entitled Private Event Application Guidelines.

All questions on the application must be fully answered. Same as last year or similar

comments are not acceptable responses. If a question does not apply, please write N/Ain that space. The application will be returned if the information is incomplete. Pleasetype or print the information clearly. You may attach additional sheets as necessary.

A non-refundable application fee must accompany this document.$100.00 For-Profit Promoters and $25 Non-Profit Organizations

The minimum fee for City property usage is $150 per day for For-Profit promoters and$25.00 per day for Non-Profit organizations. For beach use this fee is applied per oceanblock, per day. Races/runs/walks on the beach do not require a per block charge. Set-upand breakdown days are also subject to this fee assessment.

1. TITLE OF EVENT: ________________________________________________Weddin of Brandon Fohl and Ellen Christianson

2. IS THIS A NEW EVENT? ___Yes______________________________________

Page 1 of 8


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3. DATE(S) OF EVENT. IF THIS IS A REQUEST FOR A 3-YEAR APPROVAL OR

3-YEAR APPROVAL CONTINUANCE PLEASE PROVIDE THE EVENT DATES

FOR THE NEXT 3-YEARS: _10/19/2013__________________

4. STARTING & ENDING TIMES OF EVENT: __5:30-6:30 pm__________________

5. PROJECTED SET-UP DATE (S) & TIMES: __10/19 at 3 pm________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:_____________________________

___10/19 done by 7:30 pm_________________________________

7. LOCATION (Describe area in which event shall be contained; be specific as to how

much area will be used, etc.): _____________________________________________

____

_____________________________________________________________________

Benches facing the inlet at the end of the boardwalk and area immediately surrounding. We will provide some additionalseating behind the benches, not going past the shark display. Wedding reception is at Harrisons Harborwatch Restaurant.

8. APPLICANTS NAME: __Ellen Christianson and Brandon Fohl

_______________________

9. ORGANIZATION REPRESENTING: __N/A _________________

_____________________________________________________________________

10. MAILING ADDRESS: ___2830 Willgwaas Lane, Virginia Beach, VA 23451______

_____________________________________________________________________

11. WORK PHONE: _757-552-1091__ HOME PHONE: _443-848-7561_______

FAX: _n/a__________ EMAIL: [email protected]

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OF

PROOF OF NON-PROFIT STATUS. HAVE YOU SUBMITTED SUCH

DOCUMENTATION? ______No______________________________ IF NOT,

WHY?

13. ON-SITE EVENT COORDINATOR, IF DIFFERENT THAN APPLICANT:

_________________________________

14. LOCAL ADDRESS OF COORDINATOR, IF DIFFERENT THAN QUESTION 10:

_____________________________________________________________________

15. COORDINATORS CONTACT INFORMATION IF DIFFERENT THAN

QUESTION 11: HOME: ____________________WORK: _________________

FAX: ____________________________ CELL: __________________________

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E-MAIL ADDRESS: ____________________________________________

OTHER: _____________________________________________________________

16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

wedding ceremony with approx. 150 guests.

Please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? ______________

_N/A_____________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? _No_________________ IF SO, WHERE? __________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): ___this will be extremely minimal some monro decorations to the benches

such as flowers or ribbons, etc.

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: _speakers for processional and recessional

music, officiant will most likely be miced. No extensive equipment or

tents.____________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: _minor signage to direct guests, abiding by any regulations of the City or

Harrisons Harborwatch Restaurant.

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

______N/A___________________________________________________________

_____________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

_No_________ IF SO, WHAT TYPE? __________________________________

_____________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________Move indoors to the reception venue

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25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES?

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

N/A

26. WHAT PROVISIONS WILL BE MADE FOR PARTICIPANT COMFORT

(TOILETS, HAND WASHING, ETC.)? ________________________________

_N/A________________________________________________________________

_____________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _______________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

None

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): __No product sampling

_____________________________________________________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? ___no ______ IF

SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_____________________________________________________________________

______________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

____________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? __No_____________

Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

no

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

__no__________ Please forward a copy of the approved Air Support/Air-Inflated Structures

Permit to the Private Events Coordinator.

Page 4 of 8


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34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? ________ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

No

37. EXPECTED NUMBER OF PARTICIPANTS: __150 _____________________

38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _No__________WHO DID YOU CONTACT?

_____________________________________________________________________

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

_____none, other than the use of the benches for seating for our guests.

_____________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? _No_____________IF SO, PLEASE ATTACHED A

COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved

MDOT Highway Permit to the Private Events Coordinator.

42.For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

Page 5 of 8


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_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

44. LIST ALL SPONSORS ASSOCIATED WITH YOUR EVENT (Please read and

comply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): ___ _____________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_Although we do not meet the requirments for applying as a non-profit organization,

this is a wedding and therefore not a for-profit event. We request to be treated as a

non-profit and have the fees associated with this permit reduced accordingly. Thank

youyoure your consideration.

_____________________________________________________________________

____________________________________________________________________

.

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES_XX___ NO__ ____

An event diagram MUST be included for an event to be considered.

Page 6 of 8


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INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council as

additional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.

INSURANCE CERTIFICATE AND ADDENDUM:

___ ________INCLUDED WITH APPLICATION

___XX______TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled

waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on file 6/3/2013

MANDATED CHANGES/CANCELLATION

Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.

APPLICANTS SIGNATURE___________________________DATE_______________Si nature on file 6/3/2013

Page 7 of 8


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LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,

merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection withthe permitee activity and shall be solely responsible for damage or injury, of whatever

kind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


Page 8 of 8


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25/104



5. CONSENT AGENDAB. 3-Year Private Event Approval Request for Wine on the

Beach October 2-3, 2015


26/104

TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d



RE: Wine on the Beach 2015 approvalDATE: August 27, 2013

ISSUE(S): Request to approve Wine on the Beach for October 2 & 3, 2015.

SUMMARY: This is an annual wine festival consisting of one (1) ounce wine

tasting samples, arts and crafts, food sales, wine by the glass and

bottle sales, micro-brew beer sales and live entertainment.

The applicant has met all the criteria to continue receiving a 3-year

event approval.


beverage, recreation and other incidental expenditures.

RECOMMENDATION: Approve as presented.

ALTERNATIVES: Do not approve.

RESPONSIBLE STAFF: Lisa Mitchell, Private Events Coordinator

COORDINATED WITH: All appropriate departmental staff has reviewed, and the event has

been coordinated.

ATTACHMENT(S): 1) October 2015 Calendar2) Site Layout3) Cover Sheet

Agenda Item # 5B



27/104


1

PESurf Fishing2

PE Surf FishingPE

Winefest -

TENTATIVE

3

PE Surf Fishing

PEWinefest -

TENTATIVE

4 5 6 7 8

PE

Endless Summer

Cruisin

9

PE

Endless Summer

Cruisin

10

PE

Endless Summer

Cruisin

11

PE Endless Summer

Cruisin

12 13 14 15 16 17

PE Corvette

Weekend

18 19 20 21 22 23 24

25 26 27 28 29 30 31

PESeaside 10 -

TENTATIVE

2015

October


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Ocean City Private Events 3-Year Approval

Name of Event: Wine on the Beach

Date of Event: Requesting event approval for October 2 & 3, 2015

Cost to the Town of Ocean City to support this event: Minimal

Things to Note:

Chris Nokes for the Mid Atlantic Wine Festival requests council approve this event for the dates of October 2 & 3,2015.

This event is an annual wine festival consisting of one (1) ounce wine tasting samples, arts and crafts, food sales, wineby the glass and bottle sales, micro-brew beer sales and live entertainment.

There have been no changes, additions or omissions requested from previous years. This event will remain the sameas previously held Wine on the Beach events. Therefore, it continues to meet the criteria to be allowed a 3-year event

approval. All appropriate documents have been supplied and fees have been invoiced.


OCPDThis coordinator makes application through our secondary employment policy, requesting police presenceand therefore no tasks necessary at this time other than to notify the appropriate shifts of the event and have officers

monitor the event from the shift level.

FIRE MARSHALTent permit must be obtained from the Office of the Fire marshal. All food vendors must providethe appropriate fire extinguishers. The Office of the Fire marshal must inspect vendors that are cooking. It is the

responsibility of the applicant to schedule the inspections. Fuel sources used for cooking must be submitted for

review to the Office of the Fire Marshal. The use of charcoal for cooking is not permitted.

RISK MANAGEMENTInsurance Certificate to be submitted prior to the event. TOURISMLongstanding fall event that boosts tourism efforts in the shoulder season. REC & PARKSAny damaged picnic tables should be replaced by the event organizers. BEACH PATROLThink its time to have the organizer change the name of the event. In a recent City Council

meeting the issue of alcohol on the beach came up and the Council directed the town PR person to create a public

awareness campaign to let people know that it is against the law to have alcohol on the beach. Having a sponsored

event that is called Wine on the Beach sends the wrong message.

PUBLIC WORKS, OCCC, EMERGENCY SERVICES and TRANSPORTATIONNo comments or concerns.


Council Ruling: ________________________________________________


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1. TITLE OF EVENT: ________________________________________________Wine on the beach

2. IS THIS A NEW EVENT? __No______________________________________

Page 1 of 8


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FOR THE NEXT 3-YEARS: 9/27-28/13, 9/26-27/14, 10/2-3/15___________

4. STARTING & ENDING TIMES OF EVENT: _11am-7pm_____________________

5. PROJECTED SET-UP DATE (S) & TIMES: __Thursday_____________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:_Sunday______________________

_____________________________________________________________________


much area will be used, etc.): _Inlet Parking Lot_________________________

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: _Chris Nokes____________________________________

9. ORGANIZATION REPRESENTING: _Mid Atlantic Wine Festival_______

_____________________________________________________________________

10. MAILING ADDRESS: _2 Market Space, Annapolis, MD 21401_____________

_____________________________________________________________________

11. WORK PHONE: 4102803306______ HOME PHONE: 4102633323_________

FAX: 4102633807_____________ EMAIL: [email protected]_____________



DOCUMENTATION? _N/A_______________________________ IF NOT, WHY?

_____________________________________________________________________


_____________________________________________________________________


_____________________________________________________________________



FAX: ____________________________ CELL: __________________________

E-MAIL ADDRESS: ____________________________________________

OTHER: _____________________________________________________________

Page 2 of 8


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____

Sample Wine Tasting, Arts and Crafts, Food and Beer Sales, Live

Entertainment_________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Please attach additional pages to the back of this application

17. WHERE WILL THE EVENT HEADQUARTERS BE LOCATED? _on site______

_____________________________________________________________________

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOU REQUIRE

SUCH ACCESS? _no_________________ IF SO, WHERE? __________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,

EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT (Include location, process,

etc.): _load and unload on site_____________________________________

_____________________________________________________________________

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,

SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIRED

DIAGRAM AND DESCRIBE HERE: tented stage in sand. Tents in parking lot.

_____________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TO

EMPLOY: _uniformed city officers____________________________________

____________________________________________________________________

22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS OR

CONSIDERATIONS (Be aware that additional charges may be assessed.): ____

_parking for all vendors

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

____________________________________________________________________

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23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE?

____________ IF SO, WHAT TYPE? __city paramedics

_____________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? ____________________________________

_____________________________________________________________________

Rain or shine

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSING

OF SOLID WASTES, INCLUDING GARBAGE AND RECYCLABLES? Ocean

City _______________________________________________________________


(TOILETS, HAND WASHING, ETC.)? portalets with handcap and handwashing

station _______________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: _food, wineries, arts and

crafts, micro brew beer ________________________________________________

_____________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &

QUANTITIES): _102 wine samples ______________________________________

_____________________________________________________________________

_____________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,

CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? yes___________

IF SO, WHO WILL THE PROCEEDS BENEFIT? ___________________________

_Wine Festival

_____________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________

_N/A________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _No______________

Please forward a copy of the approved One Day Raffle Permit to the Private Events Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________

Please forward a copy of the approved Tent Permit from the Office of the Fire Marshal to the Private

Events Coordinator.

Yes

Page 4 of 8


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33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUR EVENT?

No______________ Please forward a copy of the approved Air Support/Air-Inflated Structures

Permit to the Private Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________

Please forward a copy of the approved Bonfire Permit to the Private Events Coordinator.

No

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________

Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit to the Private

Events Coordinator.

No

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGES

AT YOUR EVENT? _yes_______ IF SO, PLEASE DESCRIBE INTENT (include

beverage type, quantities, drink sizes, location, etc.): __________________________

Wine samples, wine by the glass/bottle, beer by the

glass_________________________________________________________________

_____________________________________________________________________

Please forward a copy of the approved One Day Alcohol Permit to the Private Events Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: 75 ___________________________

38. EXPECTED NUMBER OF SPECTATORS: _6000__________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THE

APROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____________WHO DID YOU CONTACT?

_N/A________________________________________________________________

_____________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROM

THE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 is

required for each major end-item borrowed from the Town of Ocean City):

_See attached. In kind services, marketing and advertising, trash

pickups.______________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

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41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANY

STATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADY

OBTAINED TIS PERMIT? _N/A_______________IF SO, PLEASE ATTACHED A

COPY TO THE BACK OF THIS APPLICATION. Please forward a copy of the approved

MDOT Highway Permit to the Private Events Coordinator.

42.For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES

(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG) TRAVELING

THE PARADE ROUTE: ______________ DESCRIBE: ______________________

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

N/A

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE(5) YEARS: __________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

Ocean Cit since 1996 Wine in the Park Northside Park 2013


comply with the Town of Ocean Citys sponsorship policy. The application will not

be approved without sponsors. If no sponsors, please state No Sponsors in area

provided below.): _No sponsors

_____________________________________________________________________

_____________________________________________________________________

_____________________________________________________________________

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NO COVERED IN THIS

APPLICATION: ______________________________________________________

_No_________________________________________________________________

_____________________________________________________________________

.

46. PLEASE ATTACH A DETAILED DIAGRAM OF THE EVENT LAYOUT. MAKE

SURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,

STAGE, CONCESSIONS, COURTS, BANDS, ETC.

IS DIAGRAM INCLUDED WITH APPLICATION? YES____ NO__XX_____


Page 6 of 8


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INSURANCE REQUIREMENT:

For the protection of the public and the Mayor and City Council, the applicant shallobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council as

additional insured, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.


___XX_________INCLUDED WITH APPLICATION

____________TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY

(30) DAYS PRIOR TO THE EVENT

COCA-COLA EXCLUSIVE PRODUCT AGREEMENT DISCLOSURE:The applicant must comply with all provisions of the Towns agreement with Coca-ColaRefreshments as it pertains to the distribution or sales of beverages by the applicant onTown property. The applicant agrees to sell, dispense or serve only Coca-Cola beverageson Town premises for the duration of the permitted use.

The applicant is expressly prohibited from using the beverages of other suppliers, saidbeverages to include soft drinks, juices, sport drinks, specified energy drinks and bottled

waters. The permitted beverages include Coca-Cola, Diet Coke, Sprite, Pibb Xtra, MelloYello, Fresca, Nestea, Arizona Tea, Honest Tea, Barqs Root Beer, Fanta, Minute Maid,Seagrams Ginger Ale, PowerAde, V-8 Juice, Fuze Juice, Monster, Tum E Yummies,Dasani and other products that Coca-Cola may provide in accordance with its agreementwith the Town of Ocean City.

I have read this disclosure and agree that I will comply with its provisions.

APPLICANTS SIGNATURE____________________________DATE______________Si nature on file 7/22/2013

MANDATED CHANGES/CANCELLATION

Applicant understands that any event or event date can be changed or canceled at thedirection of the Mayor and City Council if the approved event interferes with PublicWorks project(s) or any other necessary governmental function. Such action may bedirected at any time.


Page 7 of 8


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LOCAL ORDINANCE DISCLOSURE AND COMPLIANCEThe applicant agrees to comply with the provisions ofallapplicable ordinances of theTown of Ocean City. Specifically all permitted uses on or within 75 feet of theBoardwalk are required to comply with the provisions of chapter 62 of the Code whichexpressly prohibits the public sale, rental or exchange for a donation of any goods, wares,

merchandise, foodstuffs, refreshments or other commodities or services.

I have read this disclosure and will comply with allprovisions of the local ordinancesincluding Chapter 62 of the Town Code.


HOLD HARMLESS CLAUSE:Permitee (organization/applicant) shall assume all risks incident to or in connection with

the permitee activity and shall be solely responsible for damage or injury, of whateverkind or nature, to person or property, directly or indirectly arising out of or in connectionwith the permitee activity or the conduct of Permitees operation. Permitee herebyexpressly agrees to defend and save the Town of Ocean City, its officers, agents,employees and representatives harmless from any penalties for violation of any law,ordinance, or regulation affecting its activity and from any and all claims, suits, losses,damages, or injuries directly or indirectly arising out of or in connection with thepermitee activity or conduct of its operation or resulting from the negligence orintentional acts or omissions of Permitee or its officers, agent and employees.


PRIVATE EVENT APPLICATION COMPLIANCE REQUIREMENTThe applicant for the private event described in this application agrees to followguidelines provided and submit a complete application including all required submissionof materials.

The applicant agrees to take full responsibility for all city-owned property, whetherborrowed, leased or rented, and understands that necessary replacement and/or repair feesmay be assessed should such property be in an unacceptable condition.

The applicant agrees to abide by all provisions of the private event permit granted by theTown and agrees to pay all fees and costs assigned to the permit. The applicant furtheragrees to comply with all conditions of the use permit, which may be required by theMayor and City Council of the Town.

I have read and will copy with all special event application requirements.


Page 8 of 8


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38/104



6. MISCELLEANEOUS REPORTS AND PRESENTATIONSA. Private Event Approval Request for OC Offshore Boat

Races October 6, 2013


39/104

TOWN OF




RE: OC Offshore Boat RaceDATE: August 27, 2013

ISSUE(S): Request approval of the OC Offshore Boat Race for Sunday,October 6, 2013.

SUMMARY: This event consists of boat races in the Atlantic Ocean between

4th and 34th Streets. The first race begins at 12:00 pm. Thesecond race starts at 2:00 pm.


beverage, recreation and other incidental expenditures.


ALTERNATIVES: No staff alternatives suggested.


COORDINATED WITH: All appropriate departmental staff has reviewed, and the eventhas been coordinated with Beach Patrol.

ATTACHMENT(S): 1) October 2013 Calendar2) Cover Sheet3) Application

Agenda Item # 6A



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1 2 3

PE Surf Fishing4

PE Surf Fishing5

PE Surf Fishing

PE Corvettes

PE ESA

6PE ESA

PEOffshore Boat

Race - TENTATIVE

7 8 9 10PE Cruisin

11PE Cruisin

12PE Cruisin

13

PE Cruisin14 15 16 17 18

PE Boardwalk

Wedding

19

PE ACS Making

Strides 5K

PE OC Rally

PE OCtoberfest

PEBoardwalk

Wedding

TENTATIVE

20

PE OCtoberfest21 22 23 24 25 26

PE Seaside 10

PE OCtoberfest

27

PE OCtoberfest

28 29 30 31

2013

October


41/104


Name of Event: Ocean City Offshore Boat Race New Event: YES

Date of Event: Sunday, October 6, 2013

Date Application Received: July 2, 2013 Application Fee Paid: Yes

Date Returned from All Departments: August 13, 2013 Total Cost to Town: $198.00

Things to Note:

This event would consist of boat races in the Atlantic Ocean between 4th and 34th Streets. The first race would start at 12:00 pm. The 2nd race would begin at 2:00 pm. Set-up would take place on the day of the event, beginning at 10:00 am. The event would clean up immediately following the event and be complete by 9:00 pm.


Public WorksNothing is being requested from the division. However, we have, in the past, placed signs on thebeach accesses informing the public about the event.

RiskInsurance certificate must be submitted prior to the event. Beach PatrolWill assist with crowd control. Will need two (2) extra SRTs on jet skis. Total cost for support is

about $198.00. Request event organizer pays this. Also, there are 55 openings in the sea wall and dune crossings onthe streets where the event wishes to take place. Need signs to inform the public about the event. OCBP has 12 signs,so need 43 more. Request the event organizers provide the signs and the town will place and take down.

TourismIf approved, request information to share on tourism website events calendar. Fire Marshal, OCPD, Rec & Parks, Emergency Services, Transportation, OCCCNo comments or concerns.


Event Approved of Denied:Other:


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1. TITLE OF EVENT: ____________________________________________________Ocean Cit Offshore Boat Races

2. IS THIS A NEW EVENT? ______________________________________________Yes

3. DATE(S) OF EVENT ___October 6, 2013__________________________________

4. STARTING & ENDING TIMES OF EVENT: _______________________________12 noon-4 m

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5. PROJECTED SET-UP DATE (S) & TIMES: ________________________________

_____________________________________________________________________Oct. 4 2013 10 am

6. PROJECTED CLEAN-UP DATE (S) & TIMES: ____________________________________________________________________________________________________Oct. 6 2013 9 m

7. LOCATION (Describe area in which event shall be contained; be specific as to howmuch area will be used, etc.): ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Option # 1 South of inlet parking lot *if no charge*Option #2 94th Street Mall Parking LotOption #3 West OC Public Landing Boat Ramp

_____________________________________________________________________

_____________________________________________________________________

8. APPLICANTS NAME: ________________________________________________Ed Smith

9. ORGANIZATION REPRESENTING: _____________________________________

__________________________________________________________________________________________________________________________________________

OPA Racin Or anization

10. MAILING ADDRESS: ______________________________________________________________________________________________________________________

799 Route 70 Brick NJ 08723

11. WORK PHONE #_____________________HOME PHONE #__________________908-910-8025

FAX:____________________________EMAIL: [email protected]____

12. IF ORGANIZATION IS NONPROFIT, YOU MUST SUBMIT A LETTER OFPROOF OF NON-PROFIT STATUS: _____________________________________

__________________________________N/A____________________________________________________________________________________________________

13. ON-SITE EVENT COORDINATOR: ______________________________________Phil Houck

14. OCEAN CITY/LOCAL ADDRESS OF COORDINATOR: ____________________

_____________________________________________________________________12507 Sunset Ave. #8 Ocean Cit MD 21842

_____________________________________________________________________

15. COORDINATORS CONTACT NUMBERS:HOME: ___________________________WORK: ________________________410-289-8707 410-213-2555

FAX:_____________________________CELL: __________________________E-MAIL ADDRESS: ________________________________________________

410-213-2594 [email protected]

OTHER: __________________________________________________________

Page 2 of 7


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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Boat races taking place on the Atlantic Ocean between 4th and 34th Streets. The 1st racewill start at 12 noon and the second at 2 pm on October 6, 2013

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________*if more space is needed, please attach additional pages to the back of this application

17. WHERE WILL EVENT HEADQUARTERS BE LOCATED? _________________________________________________________________________________________________________________________________________________________Crab Alle Rest. West OC

18. VEHICULAR ACCESS TO THE BEACH IS CONTROLLED. DO YOUREQUIRE SUCH ACCESS? ______IF SO, WHERE? ________________________

____________________________________________________________________No

________________________________________________________________________________________________________________________________________

19. FULLY DESCRIBE THE UNLOADING AND LOADING OF SUPPLIES,EQUIPMENT, ETC. IN SUPPORT OF YOUR EVENT. (Include location, process,etc.): ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

The race boats will craned into and out of the water at the Public Boat Ramp in WestC. Other boats will use the ramp as necessary.O

20. WILL YOU SET UP A JUDGING AREA, P.A. SYSTEM, TENTS,SCAFFOLDING, ETC.? IF SO, PLEASE ILLUSTRATE ON REQUIREDDIAGRAM AND DESCRIBE HERE: _____________________________________________________________________________________________________________________________________________________________________________NONE

________________________________________________________________________________________________________________________________________

21. DESCRIBE THE CROWD CONTROL PROCEDURES YOU INTEND TOEMPLOY: _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

USCG and OCBP

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22. DESCRIBE ANY SPECIAL PARKING/TRAFFIC NEEDS ORCONSIDERATIONS (Be aware that additional charges may be assessed.):____________________________________________________________________Parking of boats and equipment at location chosen option #1,2 or 3 per #7_______________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

23. HAVE ARRANGEMENTS BEEN MADE FOR MEDICAL ASSISTANCE? _____IF SO, WHAT TYPE? ______________________________________________________________________________________________________________________________OPA Racing will be providing all necessary medical personnel on therace course. ____________________________________________________________________________________________________________

24. WHAT IS YOUR RAIN POLICY? _______________________________________________________________________________________________________________________________________________________________________________None

____________________________________________________________________

25. WHAT PROVISIONS WILL BE MADE FOR COLLECTION AND DISPOSINGOF SOLID WASTES, INCLUDING TRASH, GARBAGE AND RECYCLABLES?__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

as needed de endin on location


(TOILETS, HAND WASHING, ETC.)? _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Porta pots will be set up in the public boat rampAs needed depending on set up location

____________________________________________________________________

27. DESCRIBE CONCESSIONS/SALE ITEMS REQUESTED: ___________________________________________________________________________________________________________________________________________________________None

________________________________________________________________________________________________________________________________________

28. DESCRIBE ALL PRODUCT SAMPLING REQUESTED (SPECIFIC SIZES &QUANTITIES): __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

N/A

Page 4 of 7


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________________________________________________________________________________________________________________________________________

29. WILL REVENUE BE GENERATED FROM PARTICIPANT FEES,CONCESSIONS, SPONSORSHIPS OR ANY OTHER SOURCE? _N/A _____

IF SO, WHO WILL THE PROCEEDS BENEFIT? _______________________________________________________________________________________________

30. DESCRIBE EVENT PRIZES/AWARDS: __________________________________________________________________________________________________________________________________________________________________________Trophies for 1

st, 2ndand 3rdplace

________________________________________________________________________________________________________________________________________

31. WILL YOU BE OFFERING A RAFFLE AT YOUR EVENT? _________________Please forward a copy of the approved One Day Raffle Permit, to the Private Events

No

Coordinator.

32. WILL YOU BE ERECTING A TENT AT YOUR EVENT? _________________N/A

Please forward a copy of the approved Tent Permit, from the Office of the Fire Marshal tothe Private Events Coordinator.

33. WILL YOU BE HAVING AIR-INFLATED STRUCTURES AT YOUREVENT? _____N/A_________Please forward a copy of the approved Air Support/Air-Inflated Structures Permit, to thePrivate Events Coordinator.

34. WILL YOU BE HAVING A BONFIRE AT YOUR EVENT? _________________Please forward a copy of the approved Bonfire Permit, to the Private Events Coordinator.

N/A

35. WILL YOU BE HAVING FIREWORKS AT YOUR EVENT? _________________Please forward a copy of the approved State of Maryland Fire Marshal Fireworks Permit, to

N/A

the Private Events Coordinator.

36. DO YOU EXPECT TO SERVE/SELL/DISTRIBUTE ALCOHOLIC BEVERAGESAT YOUR EVENT? ____No__ IF SO, PLEASE DESCRIBE INTENT (includebeverage type, quantities, drink sizes, location, etc.):______________________________________________________________________________________________________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________Please forward a copy of the approved One Day Alcohol Permit, if required, to the PrivateEvents Coordinator.

37. EXPECTED NUMBER OF PARTICIPANTS: ______________________________40 race boats

5-10 thousand

Page 5 of 7


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38. EXPECTED NUMBER OF SPECTATORS: ________________________________

39. IF YOUR EVENT TAKES PLACE ON THE BEACH, YOU MUST NOTIFY THEAPPROPRIATE BEACH FRANCHISE OWNER OF THE INTENDED EVENT.

HAVE YOU DONE SO? _____No______WHO DID YOU CONTACT? _____________________________________________________________________________

40. WHAT ASSISTANCE AND SUPPLIES WILL YOU BE REQUESTING FROMTHE TOWN OF OCEAN CITY (A refundable damage/repair bond of $100.00 isrequired for each major end-item borrowed from the Town of Ocean City):____________________________________________________________________________________________________________________________________________________________________________________________________________OCBP and EMTs from the OC Fire De t.

________________________________________________________________________________________________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

41. A STATE HIGHWAY PERMIT MUST BE OBTAINED FOR USE OF ANYSTATE PROPERTY (ROADS, HIGHWAYS, ETC.) HAVE YOU ALREADYOBTAINED THIS PERMIT? ___________IF SO, PLEASE ATTACHED A COPYN/A

TO THE BACK OF THIS APPLICATION.Please forward a copy of the approved MDOT Highway Permit to the Private EventsCoordinator once you receive it.

42. For parade organizers only: EXPECTED NUMBER OF OVERSIZED VEHICLES(LARGER THAN 12 FT TALL, 8 FT WIDE AND/OR 20 FT. LONG)TRAVELING THE PARADE ROUTE: _______________DESCRIBE: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

43. LIST LOCATIONS AND DATES FOR PRIOR EVENTS HELD THE PAST FIVE

(5) YEARS: __________________________________________________________________________________________________________________________________________________________________________________________________8 10 boats races per year from MD, Michigan, NY, NJ, Florida, Alabama and Canada

________________________________________________________________________________________________________________________________________

Page 6 of 7


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comply with the Town of Ocean Citys sponsorship policy. The application willnot be approved without sponsors. If no sponsors, please state No Sponsors in areaprovided below.): _____________________________________________________

____________________________________________________________________________________________________________________________________________________________________________________________________________

Bull on the Beach and Crab Alle

45. LIST ADDITIONAL COMMENTS AND/OR REQUESTS NOT COVERED IN

THIS APPLICATION: _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

.

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

46. PLEASE ATTACH A DETAILED DIAGRAM OF EVENT LAYOUT. MAKESURE YOU INCLUDE LOCATION OF HEADQUARTERS, PA SYSTEM,STAGE, CONCESSIONS, COURTS, BANDS, ETC.IS DIAGRAM INCLUDED WITH APPLICATION? YES________NO_______XX


INSURANCE REQUIREMENT:For the protection of the public and the Mayor and City Council, the applicant mustobtain, at the applicants own expense, general liability insurance coverage, which shallinclude coverage for personal injury in the amount of one million dollars ($1,000,000)single limit. Said insurance coverage shall name the Mayor and City Council asadditional insureds, with the address on the certificate listed as 301 Baltimore Avenue,Ocean City, Maryland 21842. A copy of the Insurance Policy Addendum, showing theaddition of the Mayor and City Council as additional insured, is also to be provided. Thecertificate of insurance and the addendum shall be furnished to the Private EventsCoordinator, no later than 30-days before the private event.


____________INCLUDED WITH APPLICATION

___XX_____TO BE OBTAINED AND FORWARDED NO LATER THAN THIRTY(30) DAYS PRIOR TO THE EVENT

Page 7 of 7


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6. MISCELLEANEOUS REPORTS AND PRESENTATIONSB. Private Event Approval Request for Wicomico Street

Winter Festival November 9, 2013


50/104

TOWN OF




RE: Wicomico Street Winter FestivalDATE: August 27, 2013

ISSUE(S): Request approval of the Wicomico Street Winter Festival forSaturday, November 9, 2013.

SUMMARY: The festival will consist of a billiards March madness style

tournament, outdoor games, possible food sales, cover charge,music and silent auction. All proceeds would go to Donate to

Decorate.

FISCAL IMPACT: Potential positive economic impact from lodging, food andbeverage, recreation and other incidental expenditures.


ALTERNATIVES: No staff alternatives suggested.


COORDINATED WITH: All appropriate departmental staff has reviewed, and the event

has been coordinated.

ATTACHMENT(S): 1) November 2013 Calendar2) Cover Sheet3) Application4) Site Layout

Agenda Item # 6B



51/104


1 2

3 4 5 6 7 8 9

PE

Wicomico Street

Winter Festival -

TENTATIVE

10 11 12 13 14 15 16

17 18 19 20 21

Winterfest Begins22 23

24 25 26 27 28 29 30

2013

November


52/104


Name of Event: Wicomico Street Winter Festival New Event: YES

Date of Event: November 9, 2013

Date Application Received: June 6, 2013 Application Fee Paid: Yes

Date Returned from All Departments: July 25, 2013 Total Cost to Town: No foreseeable costs

Things to Note:

This event would consist of a billiards March madness style tournament, outdoor games such as corn hole, possiblefood sales, cover charge and a silent auction.

The event would set up on the day of the event, beginning at noon. The event would take place from 4:00 pm until 8:00 pm. The event would clean up immediately following the event and be complete by 11:00 pm. The event organizers would collect and dispose of all solid waste. The event would take place on Wicomico Street between Baltimore Avenue and the Boardwalk. Sponsors of the event would be Cork Bar, Pour House, Bearded Clam, Dough Roller, OCDC and the Downtown

Association.

All proceeds made would go to the Downtown Associations Donate to Decorate. The event organizers would hold a raffle. The event organizers would set up tents. The event would not sell alcoholic beverages, but the organizers request permission for people who purchase alcoholic

beverage in the sponsoring establishments be able to walk around the festival with the drinks in hand.

Expected number of people: up to 150.


Public WorksWill post Wicomico Street and Boardwalk No Parking for event. Will also provide fencing, gates,trashcans, and trash bags.

Fire MarshalPlace all physical barriers in the parking spaces, to permit emergency vehicles to get through in caseof an emergency. Tent permits must be obtained from the Office of the Fire Marshal. Emergency vehicle access must

be maintained for the entire length of Wicomico Street.

RiskInsurance certificate must be submitted prior to the event. TourismWelcomes the additional activities and events in the winter season. Beach Patrol,OCPD, Rec & Parks, Emergency Services, Transportation, OCCC No comments or concerns.


Event Approved of Denied:

Other:


53/104












1. TITLE OF EVENT: ________________________________________________Wicomico Street Winter Festival

2. IS THIS A NEW EVENT? ___Yes______________________________________

Page 1 of 8


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FOR THE NEXT 3-YEARS: _Nov. 9, 2013___________________

4. STARTING & ENDING TIMES OF EVENT: __4-8pm__________________

5. PROJECTED SET-UP DATE (S) & TIMES: __11/9 at noon________________

6. PROJECTED CLEAN-UP DATE (S) & TIMES:_____________________________

___11/9 done by 11pm_________________________________


much area will be used, etc.): _____________________________________________

____

_____________________________________________________________________

Wicomico Street on the Boardwalk side

8. APPLICANTS NAME: __Lisa Aydelotte/Kevin Gibbs/Tiffany Phillips

_______________________

9. ORGANIZATION REPRESENTING: __Downtown Assoc. of OC ________

_____________________________________________________________________

10. MAILING ADDRESS: ___PO Box 128, OCMD 21842_______

_____________________________________________________________________

11. WORK PHONE: _410-289-1413__ HOME PHONE: _410-262-5911_______

FAX: ___________ EMAIL: [email protected]



DOCUMENTATION? ______yes______________________________ IF NOT,

WHY?



_____________________________________________________________________3104 Wind ammer Ln OCMD 21842



FAX: ____________________ CELL: _410-262-5911_________________________

E-MAIL ADDRESS: ____________________________________________

OTHER: [email protected]____________________________

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16. FULLY DESCRIBE THE EVENT AND ALL PROPOSED ACTIVITIES: _____ See

attached proposed sheet

Please attach additio

september 3 2013 complete agenda

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