service unit management overview - girl scouts · service unit meetings: •location –try to find...
TRANSCRIPT
“Putting the pieces together”
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Service Unit Management Overview
The “Big Picture”
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Recruit, Support, & GuideAs the Service Unit Manager, you are responsible for the “Big Picture.” You are the Leader of Leaders!
The Team will look to you for direction and guidance, and it is important to remember that you are their role model for Girl Scouting.
One person can’t do everything, so finding and appointing the right people into team positions and delegating tasks to them is the KEY to your success!
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Big Picture Step One: Decide on the best structure for your
Service Unit
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Example StructuresCo-Managers: An example of how to divide responsibility
Co-Service Unit Manager
Responsible for administrative
functions
1st signer on bank account
Co-Service Unit Manager
Responsible for volunteer
support/management
2nd signer on bank account
TreasurerData
CoordinatorNew Leader
Mentor
Product
Sales
Grade Level
Consultant
Event
Coordinator
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Service Unit Team Outline Example
Service Unit Manager
Treasurer
Product
Sales
Manager
Sister to
Sister
Recruitment
Coordinator
Delegates
Booth
Sale
Coordinator
Public
Relations
Communications
CoordinatorData
Coordinator
Trainers
Adult
Awards
Treats &
Reads
Manager
Grade
Level
Mentors
Social Media
Newsletter
Rallyhood
New
Leader
Mentors
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Assembling the Pieces Step Two: Get the right people in the right positions
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Matching the right skills to the right positions
Looking for a Data Coordinator?
Skills to look for:
good computer skills, attention to detail, good with deadlines, not afraid to hold people accountable
New Leader Mentor? Skills to look for:
friendly & approachable/ remembers what is was like to be new, organized, familiar with VTK
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Holding the pieces together Step Three: Manage your team for success
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Key Strategies Share your expectations Get everyone prepared Remember the girls are our #1 priority Ask for assistance Check-in Regularly (i.e.: Team meetings) But…Let them be individuals! Lead by example Listen Utilize GSHNC Resources
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Functions of a Service Unit
Administration - meetings, enrichment opportunities, forms, finances, calendar
Community Engagement & Development –recruitments,
Volunteer Support - learning opportunities, mentors, socials, conflict resolution
Program – service projects, events, Sister to Sister, encampments/camporees
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Administration
Service Unit Meetings:
• Location – Try to find a central location and set a consistent meeting time. For example, the 2nd Tuesday of the month.
• Planning – Plan meetings in advance in collaboration with your Service Unit Team and Service Unit SuppotSpecialist. Provide current, useful, and accurate information. Prepare an agenda to help you stay on track.
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Meetings: Helpful Hints
Make presentations interesting and use visuals when able
Mini-Trainings are great at meetings; example, Year-end Financial Report
Incorporate fun in every meeting!
Encourage social activities, ask leaders to sit withdifferent people at every meeting
Encourage questions and a friendly environment!
Create and follow your agenda; stay on track! (timing)
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Forms & Finances: Don’t lose any of your puzzle pieces!
Service Unit Finances:
Budget should be developed as a collaboration between the Treasurer, SU Manager and Team. Final report should be presented to entire Service Unit for approval.
Service Units should not carry over more than $5 per registered Girl Scout. Remember, funds should be spent on the Girls!
Service Unit Financial Report due twice a year –November 15th and June 15th
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Service Unit Forms
Can be found at www.hngirlscouts.org
Esprit de Corps Application
Facilitated Program/Equipment Reservation
Service Unit Adult Awards Order Form
Service Unit Financial Report
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Community VisibilityCommunity Engagement:
Work with Community Service Coordinator to identify community service opportunities to partner with.
Connect with existing community events and present a strong Girl Scout representation (parades, council meetings, United Way service events)
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Community Development
Recruitment:
• Girl Scouts serves all girls in grades k-12.
• Work in collaboration with Account Specialist, Service Unit Recruitment Coordinator and Service Unit Volunteers to plan and conduct school night, church, and community based recruitments.
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Volunteer Support
Leader Update
How can you support? Mentors, socials, mini-trainings, recognition
Conflict Management: set a precedent. For example, only get involved after all parties have communicated with each other
Encourage questions and a friendly environment.
Be clique free!
Encourage diversity
Be aware of email & social media etiquette
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RecognitionLook for reasons to recognize volunteers
Verbal, written, and awards
Create a welcoming environment where volunteer efforts are continually acknowledged.
Keep brag sheets and nominate volunteers for Service Unit and Board Level Awards.
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Program
Service Unit Events and Encampments: Committees are a key! Older Girls can help; Alumnae Organization (Budget) Provide information in advance Try to minimize registration costs Talk to other Service Unit Managers – ask others for
ideas Be open to new ideas!
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Your Service Unit Council Support Team: A key piece of the puzzle!
Each Service Unit Team has two GSHNC Membership Specialists
Service Unit Support Specialist: oversees Service Unit Team, volunteers, troops and provides support as needed.
Account Specialist: oversees recruitment for the Service Unit and works to build & strengthen new and existing community partnerships .
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In addition:
The Service Unit Support Specialist, in collaboration with the SU manager, assists with trainings, Service Unit Meetings, provides support, resources and tools.
The Service Unit Support Specialist is accountable to carry out the goals & policies approved by the Board of Directors.
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Resources
Service Unit Support Specialists & Account Specialists
Other Service Unit Managers
Other volunteers and staff
Publications: theBuzz, Safety Activity Checkpoints, Volunteer Policies
GSHNC – Mini-Trainings, etc
Rallyhood
www.hngirlscouts.org
www.gsusa.org
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“Coming together is a beginning. Keeping together
is progress. Working together is success.”
~Henry Ford
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