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BUILDING YOUR LLD 2012 NATIONAL ORDER OF THE ARROW CONFERENCE

Order of the Arrow of 26 Boy Scouts of America

SESSION # 109

SESSION LENGTH: 50 Minutes LEARNING OBJECTIVES:

Become familiar with the New LLD website.

Recognize the value of the LLD program and how

it relates to the Journey to Excellence program.

Understand the planning process for a year-round LLD program and Lodge Annual Plan.

Become comfortable with OA training resources.

Learn basic training tips and techniques.

REQUIRED MATERIALS: Computer with internet access and remote presentation clicker

Projector and screen/blank wall

Power Point presentation file

TRAINER PREPARATION

It is important that the trainer be not only knowledgeable about the LLD resources and website

available online, but also has knowledge of LLD programs and best practices that are utilized by

other lodges, as well as an understanding of how the lodge Journey to Excellence program and

annual planning process are involved with a year-round LLD. Educating oneself is essential; the more

comprehensive knowledge the instructor can gain through research, the better understanding he/she

will have in answering questions from Arrowmen.

This session is intended for both youth and adult Arrowmen who work in a lodge leadership capacity.

The ideal trainer will be a person who has previously held a significant position of leadership, such as

a Lodge or Section Chief, or a Chapter, Lodge or Section Adviser, and has had some success in that

role. A well-prepared trainer will come up with his own examples and anecdotes, based upon the

intended audience, to illustrate the concepts described here.

When setting up your training area for this session, be sure to give yourself enough room for the

projector so that you can display an adequate sized picture. Because you are using a projector, a

room with a large amount of light may hinder the quality of the projection, so be sure to take that

2012 National Order of the Arrow Conference Session #109: Building Your LLD


into account in choosing your training area. Place the laptop so that the screen is facing away from

the audience so that it does not distract the participants.

It is important to have an internet connection during this session so you can show the participants

how to find the resources you are discussing and so they can get a sense of how the new website

works. If it is not possible to maintain quality internet connection (or you do not have access to

internet), include additional screenshots of the LLD website and resources areas within your

PowerPoint presentation.

TRAINER TIP: When using your PowerPoint presentation, don’t let it control your presentation.

You want to be out in front controlling your audience’s attention; the PowerPoint should be

an enhancement, not a distraction. Using a remote presentation clicker will allow you to

seamlessly advance through slides without looking back at the computer or projector. This

is where it helps to familiarize yourself with the slides in the PowerPoint presentation so

you know what to expect with each click of the button.

If you are training this session without the use of PowerPoint, you can use the template slides at the

end of this syllabus to create flip chart pages instead.

SESSION NARRATIVE

INTRODUCTION: 5-7 MINUTES

Hello everyone, my name is [NAME] and I would like to welcome you to “Building Your Lodge

Leadership Development.” For the next 50 minutes, I will lead you through a discussion pertaining to

the Lodge Leadership Development program, as well as the lodge annual planning process of the

Order of the Arrow. The success of this session depends on your involvement, so please don’t be

afraid to add input and ask questions along the way. Our learning objectives for this session are as

follows:

Advance PPT Slide “Learning Objectives”


Recognize the value of the LLD program and how it relates to the Journey to Excellence

program.






As we learn about the new LLD program, it is important that we come to the table with an open

mind. A lot of us are fond of “the way things have always been done,” but the only thing constant is

change, and the methods here are tried and tested. In fact, you may find that many of these

concepts can be incorporated into your own approach without sacrificing your unique style of

leadership.

Lodge Leadership Development is an important part of the lodge’s program and is even one of the

objectives for the Order of the Arrow’s lodge Journey to Excellence program. Without an effective

LLD program within your lodge program, you are at a disadvantage in the effective development of

leaders of character.

The goal of this session is to provide you with knowledge on all the tools available to you to assist

you and your lodge in planning and implementing an effective LLD program, as well as

understanding the planning process for a lodge annual plan. This session will concentrate on going

through the specific steps involved in utilizing all of your available resources.

TRAINER TIP: Because you will be asking for participant input for a discussion at the end of

this session, it is good to include an informal introduction of the participants and ask them

to tell you who they are, what lodge they are from, the size of their lodge, if they have

experience with the LLD program, and if their lodge currently uses any form of lodge

leadership development.

Advance PPT Slide “Training Opportunities”

If you have gone through the Order of the Arrow’s National Leadership Seminar (NLS) or National

Lodge Adviser Training Seminar (NLATS), you will likely already have an in-depth understanding of

lodge program and the proper use of leadership styles which will put you at an advantage when

planning and implementing your lodge’s LLD program. If you have not gone through these courses, I

highly recommend and encourage you to go through the program. The courses are offered several

times each year in each of the regions. If you would like more information about the program you

can talk with me at the end of this session.



Walk Through of the New LLD Website: 3-5 MINUTES

Has anyone here navigated through the LLD website recently, or even in the past year or two? If you

have, you will have noticed that quite a bit has changed. In the last several years there have been a

few different website updates.

Advance PPT Slide “Old LLD Website”

The navigation of the old website gave you three options to choose from.

Advance PPT Slide “Design Your LLD Event”

Design Your LLD Event – This was designed for lodge officers and the LLD coordinator to use to plan

the annual LLD event. It asked questions that evaluated the needs of your lodge, and the course

sessions it recommended would be tailored to fit your answers.

Advance PPT Slide “Course Resources”

Course Resources – Here you could browse through all of the materials available for an LLD,

including session outlines, planning guides, handouts, games, etc.

Advance PPT Slide “Planning Support”

Planning Support – This included everything you needed to run an LLD event, which included

nametags, guides, patch order forms, religious service outlines, OA publications, you name it.

Advance PPT Slide “2011 LLD Website”

Then in 2011 a re-write of all of the LLD sessions was performed that were especially targeted to the

challenges today’s lodges faced. After the LLD re-write committee gathered enough feedback from

lodges about the new sessions and user interface, a new website was launched in 2012.

Advance PPT Slide “New LLD Website”

The biggest change you might see is that there is no longer a planning program interface to help

determine which classes are most suited to your lodge’s needs. If you had used this program on the



old website before, you would know that it asked dozens of questions about your lodges program

and administration and then recommended courses for your lodge to use. This program was re-

evaluated and it was determined that its overall effectiveness and accuracy in recommending courses

was not to the standards that lodges required. Instead, a new interface has been created from the

recommendation of lodge leadership throughout the country that is more informative and organic.

As you can see, the new home page for the website lists out eight categories of sessions to choose

from, these include:

Camping and Conservation

Ceremonies

Council Support

Inductions and Membership

Leadership Development

Lodge and Chapter Management

Lodge Program, and

Troop and Pack Support

Each of these categories has a list of multiple sessions that include syllabi, handouts, PowerPoints,

and Video clips. You can also search for individual sessions using the search bar on the home page.

Advance PPT Slide “Category – Inductions and Membership”

When you click on a category, you will be taken to a page that lists out the sessions available with

brief descriptions, as well as a tally to the left of the link that shows how many times that specific

session has been downloaded by others.

Advance PPT Slide “Session – New Member Orientation”

When you click on one of the Session links, for instance the “New Member Orientation” session, you

will be directed to that specific session’s webpage. Here you can read the “Learning Objectives” for

that particular session. To the right of the page are links to the downloadable files for the session.

This particular session has a PDF file of the syllabus, a PowerPoint, and a PDF and Word file of the

session handout. The bottom of the page also includes the date that this session was uploaded and

last updated.



TRAINER TIP: If you have internet connection, go to the website and search around some of

the training sessions. Ask the participants if there are any sessions they would like to look

at in particular and take them through the process of downloading the files from the

website.

Lodge Leadership Development and the Journey to Excellence Program: 5-7 MINUTES

Next you might be asking, “How are we supposed to determine what classes we should teach to our

lodge members?” The answer is simple, look at your lodge’s completed Journey to Excellence

worksheet.

Advance PPT Slide “Journey to Excellence”

If your lodge hasn’t filled one out yet, then take a look at the requirements and see where you

believe your lodge stands. The new Order of the Arrow Journey to Excellence program is used to

benchmark a lodge’s progress in continued growth with its program, membership, and service

throughout the year. If you notice, the broad areas in the Journey to Excellence program for lodges

include: Finance, Membership, Program, Council Service, and Leadership and Governance. The

categories on the new LLD website were designed to closely align with these Journey to Excellence

program categories.

The areas on your Journey to Excellence worksheet that your lodge did not qualify for or are

benchmarked at a bronze level, will likely be the areas you will want to focus on for the courses on

the LLD website. This doesn’t mean that you shouldn’t focus on the areas that you are doing well on,

it just means that you should look into ways to improve upon the areas that are below national

standards.

This is where the process for a year-round LLD program comes into play.

Advance PPT Slide “Year-Round LLD”

What do you guys think is meant by a year-round LLD program? Or if your lodge already has a

year-round LLD program in place, what do you do?

TRAINER TIP: Ask the participants for their ideas. Collect 5-7 responses and thank them for

their contributions. If you have a whiteboard or a flip chart, write some of these ideas



down for use later in this session; otherwise, write some of them down on a sheet of paper

for later reference.

One of the most important keys to providing a successful year-round training program is creating a

plan. What is it that we need to know to be able to plan a year-round program?

Advance PPT Slide “What We Need To Know”

TRAINER TIP: Ask the participants for their ideas. Collect 5-7 responses and thank them for

their contributions.

I think we have covered most of what we need to know. Let us make sure we haven’t missed

anything.

Advance PPT Slide “What We Need To Know – 5 W’s”

The people we are providing the training for (Who)

The purpose of the training (What)

The location of the training (Where)

The time of the training (When)

The expected outcome of the training (Why)

The most important of these are the Who and the What. Determining who it is you want to train

and what it is you want to teach them. The benchmarks for requirement 16 of the Journey to

Excellence worksheet asks you to conduct at least one LLD during the year to a specific percentage of

eligible members. But what constitutes eligible members to attend your LLD?

Advance PPT Slide “Who”

It is the lodge that determines which Arrowmen constitutes “eligible members to attend LLD.” It may

be all of the newly elected lodge and chapter officers and their advisers, or another option could be

to invite the newly elected officers and their advisers and Arrowmen who may be future officers and

advisers.

Requirement 16 also asks you to use “qualified instructors with current materials.” A qualified

instructor may be an Arrowman who has lead an initiative previously. For example, the instructor for



the camping promotions sessions may be a prior vice-chief of camping promotions or camping

promotions adviser. A qualified instructor may also include a lodge adviser, lodge chief, lodge staff

adviser or a section, region, or national leader. You may even invite an Arrowman from another lodge

to serve as a qualified instructor. I encourage you to look at the LLD syllabus when in doubt. Each

syllabus provides some guidance on the skills and knowledge the qualified instructor needs to have

to lead the session.

Next is the “What.”

Advance PPT Slide “What”

What is it that you are going to be teaching these participants? By utilizing the Journey to Excellence

worksheet, you can determine what your lodge’s weaknesses are, and from there you can establish

why it is your lodge is weak in those areas.

Establishing a Year-Round Program: 5-7 MINUTES

One aspect we didn’t cover was the How. How do we establish a year-round LLD program for our

lodge?

Advance PPT Slide “Year-Round LLD Program”

One of the most important keys to providing a successful year-round training program is creating a

plan. With the start of creating this plan you can actually accomplish two things. As stated

previously, conducting an LLD program throughout the year satisfies requirement 16 of the Journey

to Excellence program, but another program that coincides with the planning of the LLD is

requirement number 11, your lodge’s annual plan.

Advance PPT Slide “Strategic Plans”

One note to emphasize is that lodges do not have strategic plans, they have annual plans. This

serves several purposes: first, lodges are an intricate part of the council and serve to provide support

of council programs and the council strategic plan. Lodges creating their own strategic plan conflicts

with this support. Lodges also have a transition of old and new officers each year, and with this

transition comes new ideas. If a strategic plan were in place, these new officers who did not

previously come up with the plan, would be stuck with the decisions made by others in the past and



the possibility of new ideas and goals through the annual planning process would hindered. Yet, this

does not mean you should not plan possible goals for a year or two ahead in the future.

Advance PPT Slide “Lodge Annual Plan”

There is one thing that all lodges with successful programs have in common, they are proactive

versus reactive; they think things through and they have a plan. They don’t just see an area in the

lodge where they are weak and wait for a problem to arise, they make plans and preparations to

prevent a problem from occurring and improve upon the weakness. Requirement 11 of the JTE

program asks that a lodge maintain an active planning process that guides the lodge program and

supports the council strategic plan.

Advance PPT Slide “Lodge Annual Plan – Requirement 11”

This can be accomplished through specific planning meetings to develop a lodge program or, can

more successfully be done through a planning event that includes the participation of key youth and

adults within the lodge.

This event, commonly used as an officer’s retreat, is normally held before the beginning of the new

terms of office for incoming lodge officers. This way, both the outgoing youth and incoming youth

officers will have an opportunity for input in the planning process of the lodge. It is up to the lodge

to determine who to involve in this process; some lodges will have only lodge officers and their

advisers in attendance, while others may include key chapter officers or prospective officers, and their

advisers.

Advance PPT Slide “Officer’s Retreat”

This retreat is normally run by both the outgoing lodge chief and incoming lodge chief and can serve

a few different purposes. It involves key members in the lodge with the lodge’s annual planning, as

well as the opportunity to benchmark their lodge’s strengths and weaknesses using the JTE

worksheet. By using the council’s strategic plan and program calendar, the lodge can plan their

events and program around the council in support of council functions. It allows an opportunity for

incoming lodge/chapter officers to be trained and mentored by their outgoing counterparts and

advisers. In fact, having this event can fulfill requirement 16 of the lodge JTE program if some of the

Leadership Development and Lodge and Chapter Management training sessions are utilized from the



LLD website to train your new officers and advisers. This event also gives the key lodge leadership

the opportunity to plan out the rest of their annual LLD program.

Now the question is what are the steps to organizing our Lodge Annual Plan? Fortunately for us the

Order of the Arrow was formed and created as an extension of the Boy Scout program. What this

means is that the framework of Scouting unit program features should fit in well as a model for

Order of the Arrow program.

Advance PPT Slide “Troop Program Features”

The BSA’s “Troop Program Features” publication has a great planning guide for creating an annual

plan. All you need to do is just change the language around to fit in with the Order of the Arrow.

Pages 5-12 of Volume I include a model for the planning process. If you look on page 5, it shows

five basic steps in the annual planning process.

Advance PPT Slide “Annual Planning Process”

Step 1 is to do your homework; this transfers over quite universally. This includes gathering council

and community dates for events that might cause a decrease in attendance or participation for lodge

events. The council calendar and strategic plan would be great resources to get a hold of, as well as

well as the national strategic plan of the Order of the Arrow. Gathering other resources like the

publications available on the national website and reviewing your lodge’s standing rules. Remember

that lodges do not have bylaws, only councils and Scouting units have bylaws; lodges create their

own standing rules.

Step 2 asks to get patrol input. In our case, this would be to get chapter input. This could mean

presenting the lodge’s calendar of events from the previous year at an LEC meeting and asking your

chapter chiefs if they have any suggestions for changes to the calendar from last year.

Step 3 is to conduct the annual troop program planning process. This would be conducting the

officer’s retreat event. This is where you would review your resources obtained in step 1, review the

Journey to Excellence program for your lodge, evaluate the strengths and weaknesses of your lodge

program and administration, discuss program implementation and planning processes, and set the

dates for your lodge calendar.

Step 4 has you obtain support from your troop committee, which in our case would be to present

what plans and ideas came out of the officer’s retreat with the Lodge Executive Committee to be

reviewed and voted upon. To fulfill requirement 11 of the Journey to Excellence program for lodges,



you should arrange for a meeting with your Scout Executive as well to review and approve your

Lodge Annual Plan.

And lastly step 5, distribution of information. At this point all of the key lodge and chapter members

should be aware of the program plan, but this information may not be available to others in the

lodge or council. Publishing the lodge calendar on the council and lodge websites is a starting point

to making this information readily available for all. Continually publicizing lodge events and goals

throughout the year through newsletters, emails, and social media outlets will ensure that your events

and programs are promoted.

Advance PPT Slide “Year-Round LLD – Where, When, & Why”

TRAINER TIP: If some good ideas for year-round LLD programs were given by participants

earlier in this session, and they aren’t mentioned in this syllabus, feel free to share them or

have the participant who mentioned the idea expand on that variation of a year-round LLD

program.

Earlier, we had talked about what we need to know in order to plan a year-round LLD program, but I

left off three questions that still need to be answered: where are we supposed to hold the trainings,

when is a good time to have the trainings, and why are we holding the training; meaning, what

exactly do we expect and hope to accomplish?

Training is most effective when it coincides with normal events and functions already put on by the

lodge. Integrating training as part of your annual program is the best way to do this, not only can

people expect some form of leadership development or knowledge-based training whenever they

attend certain lodge functions, but they also come to appreciate training as a normal occurrence.

Some ideas may include holding trainings before or during an LEC meeting, or during a lodge

fellowship event. You could even request specific training classes to be held at your section conclave.

You may consider holding some of the Leadership Development and Lodge and Chapter

Management LLD courses during your Officer’s Retreat to train the incoming officers, or you could

hold a separate officers training during the year at an LEC or other event.

During your annual planning process, you may find that your lodge is weak at providing unit

elections for units. One possibility would be to use some of the unit election training materials

available on the national OA website and have a training session held at an LEC a month before your

lodge begins its unit visitation season. You could hold the training for just the membership vice



chiefs and those on the committee specifically, or you could make the training available to everyone.

Your lodge may decide its wants to focus on building up your ceremonies teams. You could offer

trainings during the year that help your members understand what is involved in the Ordeal

ceremony, or what you can do to improve your performance.

You are not required to only use the training resources on the LLD website. If you find training

sessions elsewhere that fit into helping your lodge grow, then feel free to use them. Just remember

your resources are limitless. If you can’t find a specific training session you need, just send an email

to your Section Chief and ask if he could find a particular training syllabus that you are looking for

with the contacts and resources that he has it his disposal.

Does anyone have any brief questions thus far regarding the Year-Round LLD program or the Lodge

Annual Plan?

TRAINER TIP: Depending on how much time you have left, you should be able to answer a

few questions from the audience. Remember to repeat the question asked back to the

audience so that everyone can hear the question and answer. If a question seems like it

will take too long to answer, give them a brief answer and tell them that you can go more

in-depth after the training session is over if they have additional questions.

Advance PPT Slide “Blank Slide with NOAC Logo”

Activity – Choosing LLD Sessions: 10-15 MINUTES

Next we are going to be doing an activity that well help you to better understand how to choose the

classes that are best for your LLD program, as well as when good opportunities might be to train and

who your audience should be for the sessions. This activity will also give you the opportunity to

brainstorm ways to improve upon weak areas in your lodge. You will be split up into two groups and

will be portraying two different lodges. Each lodge has different programs and areas in which they

are strong and weak. It will be your job to determine what classes in the LLD program would be best

for these lodges to use throughout the year, as well as determine what the lodge can do to

strengthen its weaknesses. You will be given a list of sessions currently available on the new LLD

website as well as a copy of the lodge’s filled out Journey to Excellence worksheet. A few useful facts

about the lodge you will be portraying, including approximate size of the lodge and events held

throughout the year, will be provided to help you make more educated decisions.



TRAINER TIP: When splitting the groups up, you can either cut the room in half, or you can

have everyone stand and count them off by twos. If you have few people and some extra

time, you can have your small group run through both lodge scenarios and come up with

ideas.

You will have 10 minutes to determine which sessions to choose. At the end you will choose one

person from your group to give a brief description about how your lodge is doing and what your

group’s plan of attack will be. This may include what events you will hold the trainings at, or if you

will hold a new event or activity to train your intended audience. Be sure to include what your

intentions are for choosing specific classes; what do you expect to get out of it? Think of the Who,

What, Where, When, and Why of the planning process for a year-round LLD program.

Advance PPT Slide “Building Your LLD Countdown”

TRAINER TIP: If you are strapped for time, or you believe 10 minutes is too much time for

your group to finish this, you can skip slides down by minutes. For instance, if you would

like 6 minutes, just hit the next slide button until the timer is at 06:00 minutes and then

click it one more time to start the timer. Once the timer reaches 00:00, advance to the next

slide. At the end of the 10 minutes choose which group will go first and have them give

their presentation. Be sure to have them stand up and speak loudly for everyone to hear.

Advance PPT Slide “Who, What, Where, When, and Why”

Training Tips: 3-5 MINUTES

TRAINER TIP: If you are running short on time, you can cut this section short and just pass

out a handout of training tips to help with running the LLD sessions for their lodges.

We’ve just heard of a few types of strengths and weaknesses that some lodges may be dealing with

today, and we discussed some possible solutions to help resolve or, at the very least, build up those

weaknesses. Now before we wrap up this session, I am going to give you some pointers on how you

can improve any training presentation that you may give. So, be sure to write some of these down.

[At this point, pass out the session handout to the participants.]



Advance PPT Slide “Training Tips”

Involve Your Participants – The average adult in the United States can speak at a rate of 125-150

words per minute and most people can comprehend four to six times that amount of information.

To close the listening gap, engage your audience with discussion, activities, or written assignments to

keep their attention.

The Rule of TELL THEM – Tell them three times. TELL THEM what you are going to tell them, TELL

THEM, and TELL THEM what you told them. In other words, start with an introduction including the

goals for the presentation, provide the content information, and summarize the presentation. This

process will reinforce the message for the audience.

Be Flexible – If you move through your prepared material and realize that you are losing part of your

audience, be prepared to shift gears. Take a quick check of your audience by a show of hands or

thumbs up or thumbs down on how things are going. Asking, “Do you understand?”, or “Does that

make sense?” isn’t engaging enough a question; ask them something that requires them to do some

work or some thinking.

Control Your Audience, Not Your Computer – Remember to face your audience and make eye

contact. Do not hide behind a computer or other audio visual device.

Present with Enthusiasm – When making a presentation, speak clearly and loudly enough that a

person in the back of the room can hear you. Project a positive, enthusiastic voice so the

participants will hear your passion for the topic.

Dress for Success – When making a presentation, always dress for the audience. How you appear will

have an impact on how the audience will respond to your presentation.

Make it Fun – By tying in contests, props, prizes, games, and activities, you can generate interest and

reinforce learning at the same time.

Advance PPT Slide “Training Tips continued”

Focus on the Content, Not the Graphics – The purpose of the presentation is to communicate ideas

and information, not to dazzle people with fancy graphics. When the session is over, you want your

audience marching out discussing the ideas you set forth, not talking about the neat graphics or

special effects.



Use Appropriate Humor – The right amount of humor can go a long way to build rapport with your

audience and keep your audience interested and attentive. Do not push your luck. Rehearsing your

presentation in front of a live audience is the best way to test the acceptability of your humor.

Have a Backup Plan – What happens if your projector dies, your computer crashes, or if the audio

visual materials do not show up? Have a Plan B and practice the Plan B in case you need to use it.

Taking Questions from the Audience – When taking questions from the audience, repeat the question

before answering it so everyone can have the benefit of both the question and the answer.

Practice, Practice, Practice! – Rehearse your presentation at home or where you can be at ease, in

front of mirror, or in front of a friendly audience. Consider videotaping your presentation and

analyze your voice and body language.

Use Body Language – Standing, walking, or moving about with appropriate hand gestures and facial

expressions is preferred to sitting down or just reading from a prepared speech.

The Eyes Have It – Make sincere eye contact with different members of the audience. Use the three-

second rule. It will allow you to connect with individuals and can build rapport with the audience.

Effective eye contact can make everyone in the audience feel involved.

Conclusion: 3-5 MINUTES

Advance PPT Slide “Learning Objectives”

In review, when we began the Building Your Lodge Leadership Development session we hoped to

accomplish five learning objectives. They were:


Recognize the value of the LLD program and how it relates to the Journey to Excellence

program.




Through our discussions, I believe that we have met these learning objectives.

Remember the Lodge Leadership Development program and the Journey to Excellence program is

focused on continuous improvement and progress rather than reaching some minimum requirements.

The program is designed to encourage lodges to improve their program and set annual attainable



goals. The process does not stop once the goal is obtained; rather it enables lodges to identify areas

for improvement.

In closing, there are many events and trainings that are organized by the Order of the Arrow, some

good and some not so good. As leaders who plan these functions, we must always keep in mind

that the Order of the Arrow is an integral part of the Boy Scouts of America. Therefore, every

function that the Order supports or plans should have a defined purpose that complements the Boy

Scout program.

Think back to the best OA events that you have ever experienced. That feeling is what you should

keep in mind whenever you are responsible for planning an event or any part of one. The greatest

gift you can give the Order, and the best way to build the fire of cheerfulness in your brothers, is to

help them experience that feeling just like you did. With the tools you learn here, I hope you’ll be

more prepared in the future to answer the call of service that is sure to come your way, and that you

are more able to tackle the challenges and stresses of leadership.

Please take home with you the information gathered today to further improve your lodges. Lastly, I

will leave you with a quote that I use and have followed throughout my Scouting journey.

Advance PPT Slide “Vision and Action”

“Vision without action is a dream. Action without vision is a nightmare. But action with vision is

making a difference.”

If you have any more questions I’m available to answer them. Thank you for your attention and

good luck in your Order of the Arrow endeavors.

TRAINER TIP: Be sure to pass out the training evaluation forms and that you give the

participants enough time to fill them out. Make your email address available, or some

other way for the participants to get ahold of you if they have any questions.

APPENDIX: FREQUENTLY ASKED QUESTIONS

Q1: The new LLD website no longer has a user interface to help me choose classes to use

with my lodge’s LLD program, how am I supposed to determine what classes we need

now?



A1: By having your lodge fill out the new Journey to Excellence form, you can utilize the

information given from your answers to help decide which areas your lodge should focus

on for improvement. For instance, if your lodge received silver and gold benchmarks on

most of the areas on the JTE worksheet, but received bronze levels in the council service

area, it may be a good idea to choose classes focused on council support. By

determining what your lodge’s strengths and weaknesses are, you can better decide what

classes you should focus on presenting with your LLD program.

Q2: How does the Journey to Excellence program relate to my lodges annual plan and LLD?

A2: The new Order of the Arrow Journey to Excellence program is used to benchmark a

lodge’s progress in continued growth with its program, membership, and service

throughout the year. A lodge can utilize the JTE worksheet to help determine where the

lodge’s strengths and weaknesses are in these areas. This can then guide lodges in

determining goals for improvement within the lodge, as well as in deciding which classes

to choose from with the LLD program to help further strengthen the lodges progress with

its goals.

Q3: Do lodges use strategic plans?

A3: The lodge is an intricate part of the council and supports the council’s strategic plan.

Lodges follow a year by year planning process with the transition of new officers each

year. The creation of a strategic plan by a lodge conflicts with the lodges purpose to

support its council’s program and strategic plan, as well as takes away the opportunity for

new lodge officers to create their own unique goals in the lodge’s annual planning

process.

Q4: Do lodges have bylaws?

A4: Bylaws are meant for use with BSA councils and Scouting units. Each lodge should

develop and formally approve a written set of lodge rules to govern its operations. These

rules should be reviewed annually and should cover topics like insignia, officers and

advisers, officer election and replacement, meetings, activities, and dues. For more

information about lodge rules, refer to page 20 of the “Guide for Officers and Advisers”.

Q5: Is our lodge required to only use the classes available on the LLD website to fulfill

requirement 16 of the JTE worksheet?



A5: The new LLD website has many courses to choose from, but may not have all the courses

a lodge needs for its program. There are other resources available online to find courses

like the national Order of the Arrow website and training site, your region/section

website, even asking surrounding lodges or your section for additional training syllabi to

use for your lodge. Refer to the “Source Material & Resources” appendix at the end of

this syllabus for links to these sites.

Q6: Who wrote this syllabus?

A6: This syllabus was written by Ben DeRemer of Wauna La-Mon’tay lodge in Oregon. He

can be contacted via email at [email protected].

APPENDIX: RECOMMENDED FLIPCHARTS/SLIDES

The following is a recommended list of flip chart pages that can be used for visual presentation.

Year-Round LLD Program

Building Your LLD

“UNITED We Leave a

Legacy”

Your Name

Learning Objectives


Recognize the value of the LLD program and how it relates to the Journey to Excellence program.




Page

1 Page

2 Page

3

Who & What

What We Need To Know

What We Need To Know

The people we are providing

the training for (Who)

The purpose of the training (What)

The location of the training (Where)

The time of the training (When)

The expected outcome of the training (Why)

Page

4 Page

5 Page

6



Lodge Annual Plan

JTE Requirement #11

Lodge Planning Maintain an active planning process that guides the lodge program and supports the council strategic plan.

What We Need To

Know Lodges have annual plans, not strategic plans.

Proactive versus Reactive

Page

7 Page

8 Page

9

Where, When, & Why

Officer’s Retreat

Purposes of the Officer’s Retreat: Plan the Lodge’s Annual Plan

and calendar

Benchmark the strengths and weaknesses of the lodge

Train new lodge/chapter officers

Support the council program and strategic plan

Plan the year-round LLD program

Annual Planning Process

1. Do your homework

2. Get chapter input

3. Conduct an officer's retreat

4. Obtain lodge/council committee support

5. Distribute information

Page

10 Page

11 Page

12

“Vision without action is a dream. Action without vision is a nightmare. But action with vision is making a difference.”

- Ben DeRemer

Training Tips

Involve Your Participants

The Rule of TELL THEM

Be Flexible

Control Your Audience, Not Your Computer

Present with Enthusiasm

Dress for Success

Make it Fun

Training Tips Continued

Focus on the Content, Not the Graphics

Use Appropriate Humor Have a Backup Plan Taking Questions from the

Audience Practice, Practice,

Practice! Use Body Language The Eyes Have It

Page

13

Page

14

Page

15



APPENDIX: SOURCE MATERIAL & RESOURCES

Lodge Leadership Development Website

http://lld.oa-bsa.org/2012/

National OA Training Central Website

http://training.oa-bsa.org/

Official National Order of the Arrow Website

http://www.oa-bsa.org/

Unit, Chapter, and Lodge Support Resources

http://www.oa-bsa.org/resources/ucl.htm

2005 Lodge Leadership Development Planning Guide

http://www.oa-bsa.org/resources/pubs/LLD-Planning-Guide.pdf

2008 – 2012 Order of the Arrow Strategic Plan

http://www.oa-bsa.org/programs/splan/

2012 Chapter Operations Guide

http://www.oa-bsa.org/resources/pubs/cog-2012.pdf

2012 Conclave Training Initiative Classes

http://www.oa-bsa.org/resources/cti/#session10

2012 Field Operations Guide

http://www.oa-bsa.org/resources/pubs/FOG-2012.pdf

2012 Guide for Officers and Advisers

http://www.oa-bsa.org/resources/pubs/GOA-2012.pdf

2012 Lodge Journey to Excellence Program

http://www.oa-bsa.org/annc/g11/jte/

2012 NOAC Training Sessions

http://training.oa-bsa.org/?action=browse&dir=National%20OA%20Conference/2012/

SESSION HANDOUT

2012 NATIONAL ORDER OF THE ARROW CONFERENCE

Purpose of an Officer’s Retreat

Plan the Lodge’s Annual Plan and calendar

Benchmark the strengths/weaknesses of the lodge

Train new lodge/chapter officers

Support the council program and strategic plan

Plan the year-round LLD program

Steps in the Lodge Annual Planning Process

1. Do your homework and collect resources (note: lodges don’t have bylaws, they have

standing rules)

2. Ask for input from your chapters

3. Conduct the annual lodge program planning process

4. Obtain support from your Lodge and Council Executive Committees

5. Distribute and promote your Lodge Annual Plan and annual calendar

The lodge is an intricate part of the council and supports the council’s strategic plan. Lodges

follow a year by year planning process with the transition of new officers each year. The

creation of a strategic plan by a lodge conflicts with the lodge’s purpose to support its

council’s program and strategic plan, as well as takes away the opportunity for new lodge

officers to create their own unique goals in the lodge’s annual planning process.

What We Need to Know

The people we are providing the training for Who

The purpose of the training What

The location of the training Where

The time of the training When

The expected outcome of the training Why

Training Tips

Involve Your Participants

The Rule of TELL THEM

Be Flexible

Control Your Audience, Not Your Computer

Present with Enthusiasm

Dress for Success

Make it Fun

Focus on the Content, Not the Graphics

Use Appropriate Humor

Have a Backup Plan

Taking Questions from the Audience

Practice, Practice, Practice!

Use Body Language

The Eyes Have It


Order of the Arrow Boy Scouts of America

Currently Available LLD Sessions

Camping and Conservation

• Bringing "Where to go Camping" Guides into the

21st Century

• How do we get them to Camp

• How to Run a Lodge Conservation Project

• Role of OA and Lodge Program in Camp

Ceremonies

• Building a Dance Team

• Ceremonies: The Big Picture

• Coaching a Ceremonies Team

• Conducting Public Ceremonies

• Effective Ceremony Performance

• Evaluating Ceremonies

• Understanding the Brotherhood Ceremony

• Understanding the Ordeal Ceremony

• Understanding the Pre-Ordeal Ceremony

• Understanding the Vigil Ceremony

Council Support

• Commissioner Arrowmen

• Council Service Projects

• Meet the Man

• Supporting the Council

Inductions and Membership

• Conducting Elections in Units Sponsored by the LDS

Church

• Elangomats: The Servant Leaders of the Order

• Extended Elangomats: A Membership Retention Key

• Induction principles and sequence

• It's More than a Sash

• New Member Orientation

• Ordeal Management

• Reflecting on your Ordeal

Leadership Development

• ABC's of Decision Making

• Adults Working With Youth

• Building a Team

• Coaching a Team: A Bear Bryant Case Study

• Conflict Resolution

• Goal Setting and Time Management

• Leaders: Born or Made?

• Learning from the Past: Does History Repeat Itself?

• Setting Goals and Putting Them into Action

• Speaking and Listening Effectively

• The Keys to Delegation

• Using Resources

Lodge and Chapter Management

• Becoming an Officer or Adviser

• Chapter Management

• Developing an Annual Plan

• How Advisers Help Chapters Operate More

Smoothly

• Nuts and Bolts: Lodge Policies and Procedures

• Running Fun, Productive Chapter Meetings

• Team Key 3

• The Chain of Command

Lodge Program

• Changing Tradition: Keeping it Fresh

• Effective Use of Technology

• Service Grant Tips

Troop and Pack Support

• Outdoor Adventure for Boys in Blue

• Reaching Out: How to Effectively use the OA Troop

Rep

• Webelos to Scout Transition

http://lld.oa-bsa.org/2012/session.php?s=5
























































Scouting’s Journey to Excellence 2012 OA Lodge Performance Recognition Program

Council name: Davy Jones Council Council number: 908 Headquarters city/state: Bermuda Triangle Lodge name: Flying Dutchman Lodge Region: Southern Section: 7C To qualify for recognition lodges must renew their 2012 charter on time with appropriate fees and be in compliance with the current editions of the OA Handbook, Guide for Officers and Advisers, Field Operations Guide, Guide to Inductions, and ceremony books.

Item Nbr

Objective Bronze Level Silver Level Gold Level Bronze Points

Silver Points

Gold Points

Finance Total Points: 400

1 Fiscal Management: Develop and successfully execute a lodge annual budget.

Complete and follow an annual budget approved by the lodge executive

committee

Close the year with a positive operating

balance (i.e., operate in the black)

Close with an operating balance at least as great as your

budget projection

75 100 200

2 Contribution to council: Contribute cash, materials or both to the council.

Contribute an average of $2.00 per

lodge member

Contribute the equivalent of $3.50 per lodge member


75 100 200

Membership Total Points: 600

3 Membership Impact: Experience positive growth in membership over the previous year [REQUIRED]

Grow membership by at least 1

Grow membership by at least 1%

Grow membership by at least 3% 75 100 200

4 Ordeal completion: Complete induction of elected Ordeal candidates

Complete induction of at least 60% of

Ordeal candidates or 5% increase


Ordeal candidates or 5% increase over 60%



25 50 100

5 Brotherhood conversion: Convert eligible Ordeal members to Brotherhood [REQUIRED]

Convert at least 30% or 5% increase over

prior year


30%


40% 25 50 100

6 Membership retention: Improve retention rate of lodge members.

Achieve 50% or a 4% increase over prior

year

Achieve 60% or a 4% increase over 50%

Achieve 70% or a 5% increase over 60% 75 100 200

Program Total Points: 600

7 Unit elections: Conduct unit elections in council troops and teams desiring them.

Complete elections for at least 90% of requesting units


Complete elections for 100% of

requesting units 75 100 200

8 Section and national event attendance: Attend section and national events.

Set and achieve a lodge attendance goal at scheduled section & national

events

Exceed the lodge attendance goal by

10%


20% 25 50 100

9 Lodge communications: Maintain active communications within the lodge.

Have and follow a written lodge

communication plan

Publish a lodge newsletter or update your lodge web site

at least quarterly

Contribute to the council newsletter or

web site 25 50 100

10 Lodge event participation: Improve lodge membership participation at full lodge events.

Average at least 10% of lodge membership

at all lodge events


at all lodge events


at all lodge events 25 50 100

11

Lodge planning: Maintain an active planning process that guides the lodge program and supports the council strategic plan.

Have a written annual plan approved by the

Scout Executive

Conduct an annual review and update of

your plan in conjunction with a

review of the Council Strategic Plan

Have an annual meeting with the

Scout Executive to review your updated

plan

25 50 100

Council Service Total Points: 800

12

Council service projects: Complete Scout Executive approved service project(s) on Council property and in the community.

Complete project(s) equal to at least 2

hours of service per lodge member

Complete project(s) equal to at least 2.5 hours of service per

lodge member



75 100 200

13 Council camping support: Conduct camp promotion contacts to council troops and teams

Complete contacts to at least 75% of units

or 3% increase

Complete contacts to at least 80% of units or 3% increase over

75%


80%

75 100 200

14 Council program support: Provide OA member staff support for council and district program events.

Support 2 council or district events


Support 5 council or district events 75 100 200

15 Council designated support: Complete Scout Executive designated program support projects

Complete one project Complete two projects

Complete three projects 75 100 200

Leadership and Governance Total Points: 200

16

Lodge and chapter leadership: Conduct at least one LLD during the year with qualified instructors using current material

Achieve at least 75% of eligible members

trained or 3% increase

Achieve at least 80% of eligible members trained or 3% over

75%


80%

25 50 100

17 Annual report: Submit a written annual report of accomplishments to the council executive board

Written report submitted

Written report submitted and verbal

report given to the executive board

Verbal report given by the lodge chief 25 50 100

Total achieved

Grand Total

Scoring the lodge’s performance • To qualify for Silver or Gold points within an individual criterion, the lodge must have completed the lower level criterion (e.g.,

to qualify for Silver Level in item number 1, the lodge must have completed the Bronze Level in that item) • To determine the lodge’s overall performance level, the council will use the above matrix to determine the points earned in

each of the 17 individual criteria, circle the criteria completed, add the scores in each column to determine the points earned at each award level, then add the three column scores to obtain the Grand Total points earned.

• Overall award levels are determined as follows using the Grand Total points earned: - Bronze = at least 800 Grand Total points plus have completed at least bronze performance in 10 criteria, two of which must be objectives #3 and #5. - Silver - at least 1100 Grand Total points plus have completed bronze performance, including items #3 and #5, in at least 12 criteria - Gold = at least 1400 Grand Total points plus have completed bronze performance, including items #3 and #5, in at least 15 criteria Note: In cases where an individual criterion states for example “Achieve 60% retention or a 4% increase over 50” the award level can only be achieved in reference to the previous year’s performance in that area. In this example, if the lodge achieved 50% retention in the previous year, achieving 54% would be required to qualify them in this area in the current year. If they then achieved 54% in the current year, they would have to achieve at least 58% in the next year to qualify.

The Flying Dutchman lodge is going strong with more than 1,200 active members. They have the best website in the region, and are constantly promoting their events via email, newsletters, and through social media applications like Facebook. They hold three spring ordeals and one fall ordeal, as well as holding brotherhood ceremonies at the ordeals as well. Each of the lodge events are budgeted so that they break even without any residual monies going back into the lodge’s account with the council.

Scouting’s Journey to Excellence 2012 OA Lodge Performance Recognition Program

Council name: United Legacy Council Council number: 123 Headquarters city/state: Delaware River Lodge name: Lenni Lenape Lodge Region: Northeast Section: 1 To qualify for recognition lodges must renew their 2012 charter on time with appropriate fees and be in compliance with the current editions of the OA Handbook, Guide for Officers and Advisers, Field Operations Guide, Guide to Inductions, and ceremony books.

Item Nbr

Objective Bronze Level Silver Level Gold Level Bronze Points

Silver Points

Gold Points

Finance Total Points: 400

1 Fiscal Management: Develop and successfully execute a lodge annual budget.

Complete and follow an annual budget approved by the lodge executive

committee

Close the year with a positive operating

balance (i.e., operate in the black)

Close with an operating balance at least as great as your

budget projection 75 100 200

2 Contribution to council: Contribute cash, materials or both to the council.

Contribute an average of $2.00 per

lodge member



75 100 200

Membership Total Points: 600

3 Membership Impact: Experience positive growth in membership over the previous year [REQUIRED]

Grow membership by at least 1

Grow membership by at least 1%

Grow membership by at least 3% 75 100 200

4 Ordeal completion: Complete induction of elected Ordeal candidates


Ordeal candidates or 5% increase





25 50 100

5 Brotherhood conversion: Convert eligible Ordeal members to Brotherhood [REQUIRED]


prior year


30%


40% 25 50 100

6 Membership retention: Improve retention rate of lodge members.

Achieve 50% or a 4% increase over prior

year

Achieve 60% or a 4% increase over 50%

Achieve 70% or a 5% increase over 60% 75 100 200

Program Total Points: 600

7 Unit elections: Conduct unit elections in council troops and teams desiring them.



Complete elections for 100% of

requesting units 75 100 200

8 Section and national event attendance: Attend section and national events.

Set and achieve a lodge attendance goal at scheduled section & national

events


10%


20% 25 50 100

9 Lodge communications: Maintain active communications within the lodge.

Have and follow a written lodge

communication plan

Publish a lodge newsletter or update your lodge web site

at least quarterly

Contribute to the council newsletter or

web site 25 50 100

10 Lodge event participation: Improve lodge membership participation at full lodge events.


at all lodge events


at all lodge events


at all lodge events 25 50 100

11

Lodge planning: Maintain an active planning process that guides the lodge program and supports the council strategic plan.

Have a written annual plan approved by the

Scout Executive

Conduct an annual review and update of

your plan in conjunction with a

review of the Council Strategic Plan

Have an annual meeting with the

Scout Executive to review your updated

plan

25 50 100

Council Service Total Points: 800

12

Council service projects: Complete Scout Executive approved service project(s) on Council property and in the community.



Complete project(s) equal to at least 2.5 hours of service per

lodge member



75 100 200

13 Council camping support: Conduct camp promotion contacts to council troops and teams

Complete contacts to at least 75% of units

or 3% increase


75%


80%

75 100 200

14 Council program support: Provide OA member staff support for council and district program events.



Support 5 council or district events 75 100 200

15 Council designated support: Complete Scout Executive designated program support projects

Complete one project Complete two projects

Complete three projects 75 100 200

Leadership and Governance Total Points: 200

16

Lodge and chapter leadership: Conduct at least one LLD during the year with qualified instructors using current material

Achieve at least 75% of eligible members

trained or 3% increase


75%


80% 25 50 100

17 Annual report: Submit a written annual report of accomplishments to the council executive board

Written report submitted

Written report submitted and verbal

report given to the executive board

Verbal report given by the lodge chief 25 50 100

Total achieved

Grand Total

Scoring the lodge’s performance • To qualify for Silver or Gold points within an individual criterion, the lodge must have completed the lower level criterion (e.g.,

to qualify for Silver Level in item number 1, the lodge must have completed the Bronze Level in that item) • To determine the lodge’s overall performance level, the council will use the above matrix to determine the points earned in

each of the 17 individual criteria, circle the criteria completed, add the scores in each column to determine the points earned at each award level, then add the three column scores to obtain the Grand Total points earned.

• Overall award levels are determined as follows using the Grand Total points earned: - Bronze = at least 800 Grand Total points plus have completed at least bronze performance in 10 criteria, two of which must be objectives #3 and #5. - Silver - at least 1100 Grand Total points plus have completed bronze performance, including items #3 and #5, in at least 12 criteria - Gold = at least 1400 Grand Total points plus have completed bronze performance, including items #3 and #5, in at least 15 criteria Note: In cases where an individual criterion states for example “Achieve 60% retention or a 4% increase over 50” the award level can only be achieved in reference to the previous year’s performance in that area. In this example, if the lodge achieved 50% retention in the previous year, achieving 54% would be required to qualify them in this area in the current year. If they then achieved 54% in the current year, they would have to achieve at least 58% in the next year to qualify.

The Lenni Lenape lodge is roughly 300 members in size. Right after the new lodge officers are elected, the LEC approves an annual budget from a template of the previous year. Each year they plan to create a new budget that is more specific, but they never seem to find the time to get together and make one. The officers in the lodge feel that the easiest way to promote their events is just through word of mouth, and that spending the time to make newsletters or a website is a waste of time.

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