session # 24 cod hands-on barbara davis wood mason
DESCRIPTION
3 Research/Resolve Rejects Why is it important to fix edit code rejects? –More efficient processing –Avoid hitting duplicate rejects –Better cash flow –Easier reconciliation Where do I find a list of rejects and how to fix them?TRANSCRIPT
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Session # 24
Cod Hands-on
Barbara DavisWood Mason
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What Does a “Pro” Need to Know
• Research/Resolve edit code rejects
• Access reports • FAA’s perspective on cash
management• Create new awards
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Research/Resolve Rejects• Why is it important to fix edit
code rejects?–More efficient processing–Avoid hitting duplicate rejects–Better cash flow –Easier reconciliation
• Where do I find a list of rejects and how to fix them?
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Two Reject Research Methods• Date range batch level rejects
–Edit 97• Searching by specific student
–Student history–Edit 24
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Filter For Rejects by Program
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COD Student History
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Repeated Rejects
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Let’s Look at the CPS Data
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Summary of Batch Level Edit Reject Research
• Select Batch Menu• Enter in date range search• Click on batch• Filter by program/status• Click on word reject• Refer to student record • Correct either award or disbursement
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Summary of Student level Edit Reject Research
• Select Batch Menu• Enter in SSN and award year or
choose all• Review history to see when rejects
first started occurring• Click on word reject• Correct either award,disbursement or
identifiers
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“Pro” Practice Time• Log into COD
–Choose batch menu–Perform SSN search–Research and resolve a specific reject code
• Or…• Cod CBT
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Accessing COD Reports• Services tab• Same log in ID as COD• Separate database
– Can have both COD and reports open at same time
– Must log off each separately• Use the CBT Grants Reports
– Accessing reports on the web
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“Pro” Practice Time• Practice by logging in and
looking at a POP or verification report for your school
• Or… continue with the Grants report CBT to explore all reports available: Pell, ACG and SMART
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Cash Management• What’s an FAA supposed to do??• Check Cash screens to see if
funds have been drawn to support disbursements
• Read only view in GAPS
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Funding Information
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Cash Activity
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Gaps Award Activity Report
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Yearly Totals
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Viewing Cash – No Drawdown
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“Pro” Practice Time• Log on to COD and visit your
schools cash screens• What was your initial CFL for
0708 CFL?• Are you currently substantiated
for all programs?• COD CBT lesson
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Creating New Awards• New awardee or already
established on COD• Click create new award• Award ID and Award number
–ACG and SMART grant• Creating Disbursements• What if I already have an award
for that year on file?
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875968775A08001587001
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New Grant Functionality!From the Create Disbursement screen, enter the disbursement information for the first disbursement then click the continue button to create additional disbursements.Finally click submit.
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COD CBT Lesson
• Updating and Creating Records–Pages 1-17
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“Pro” Practice time• Use your log in and password to
access COD• Or….• COD CBT –Updating and creating
records lesson –page 18-23
• Or…• COD CBT
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