session 3: learning by using caf several times - municipality of salzburg
TRANSCRIPT
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Learning by using CAF several times
Presentation according to the CAF criteria
Leadership Strategy and Planning
Human Resources Management
External Partnerships and Resources
Process and ChangeManagement
Customer/Citizen-Oriented Results
People (Staff)Results
Impact on Society Key PerformanceResults
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 2: Strategy and Planning
Develop, review and update strategy and planning
annual quality plan
annual evaluation of target commitments with stakehoder representatives
agreement on target commitments in co-operation with staff members(top down and bottom up)
develop and implement system of key indicators
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 2: Strategy and Planning
The Annual Quality Plan
Structured according to CAF focus areas
Objectives per focus area
Each objective AssignmentStakeholderMeasuresEvaluation
Priorisation per objective
Follow-up based on audits
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 2: Strategy and Planning
Implement strategy and planning in the whole organisation
Benchmarking and benchlearnig – use all available possibilities
Annual application of CAF by project team
Internal audit by municipal management
External audit by certification institute
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 2: Strategy and Planning
Implement strategy and planning in the whole organisation
Closed (quality) management cycle
Audit results are objectives in the next year‘squality plan
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
DODO
ACTACTCAF
Quality-plan
Implementmeasures
Evaluation by- customer survey- key indicatorsCHECKCHECK
Masterplan and
centralrequirements
internal
external
Audits
PLANPLAN
Closed Management Cycle –PDCA - CyclePDCA - Cycle
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 6: Customer / Citizen-Orientated Results
How do we maximize utility of the results ofour customer satisfaction measurements?
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Internal questionnairein Turkish
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
customer/citizen satisfaction
Qualitativecustomer survey
Key representatives
Internal survey
External survey
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 6: Customer / Citizen-Orientated Results
The Qualitative Customer Survey
Comprehensive interview
by external assesor using predefined methods and evaluation
with interpreter if needed
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 6: Customer / Citizen-Orientated Results
Benchmarking – we compare ourselves to, and learn from
internal customer surveys
customer surveys in other cities
CAF network -2003 comparison with a Slovenian administration
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 9: Key Performance Results
Have we achieved our goals?
Staff satisfaction and customer satisfaction
1999 2000 2001 2002Y e a r
2,33
1,79
2,07
1,43
1,72
1,32
1,74
1,38
Staff
Customer
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 9: Key Performance Results
Have we achieved our goals?Staff satisfaction and customer satisfaction
Instead of up to eight weeks: less than one hourless than one hour
Cost per case have been reduced from € 71 to € 54from € 71 to € 54
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Criterion 9: Key Performance Results
Have we achieved our goals?
Positive perception in practically all media and a non-issue in day-to-day politics or in recent elections
Evaluation and benchmarking of the model by international universities -Salzburg UniversityHannover UniversityCottbus Universitiy of Technology
STADT:SALZBURGq
Session 3: Learning by using CAF several times - Municipality of Salzburg
Summary
What have we learned from the repeatedapplication of CAF?
CAF is suitable for newcomer and advanced quality managers
Creation of quality awareness and developing a culture of permanent improvement
Realistic plan for annual improvements
Rigorous application of the PDCA cycle to achieve a management model that meets the requirements of TQM, ISO, ...