Semi-Annual Homeowners MeetingMay 5, 2009

Agenda

• Call to Order • Introduction of Executive Board • Review of Q1 Activities

– Establishing Priorities for 2009 – Budget Review

Budget Report – Directory Update– Committee Assignments

Road Committee Report Social Committee Update

– Homeowner Survey • Survey Results• Next Step Executive Board Recommendations• Election Announcement • Homeowners Open Discussion• Close

Meet the Leaders of the Association

Executive Board– Nick Stoyanoff President– Christa Grix Vice-President– Lesia Meili Treasurer

– Keri Libbe Secretary

Committee Chairs– Kim Sulek Roads Committee– Linda Leidel Social Committee

Transitions

• We sadly note the passing of Harold Cullum

 • We welcome the arrival of James & Kimberly Dunne

Budget Report

• Issues facing the Association– Low Balance

• Annual dues are low compared to other Associations in the area • Delinquent payments (complicated by inconsistent documentation)• Inconsistent (ad hoc) allocations to various activities

– e.g., Social Events

– No contingency fund for unexpected costs

• Q1 Activities– Review of other Homeowner Association dues and policies– Attempts to take delinquent accounts off the books – Discussions with adjacent Associations about shared services– Executive Board formulation of a new dues structure and budget

• Recommendations & Discussion

Proposed 2010 Budget

2008 Dues & Spending

Dues $ 110

Total ($110 x 45) $4,590

Spending

Insurance Policy $ 269

Landscaping $1,548

Snow Removal $5,500

Social Activities $ 483

Administrative $ 65

Total $7,865

Current Balance: $3,649

2010 Proposed Dues & Budget

Dues $ 200

Total ($200 x 45) $9,000

Proposed Budget

Insurance Policy $ 269

Landscaping $ 500

Snow Removal $5,500

Social Activities $ 500

Administrative $ 300

Total $7,069

Projected Balance: $5,618

Proposition A: Budget & Homeowner Dues

Proposition A is a proposal to approve the Board’s proposed budget and raise the annual dues from $175 (in 2009) to $200. The increase in dues is being requested to build a surplus that can be used to cover unexpected expenses.

A YES vote on Proposition A would approve the proposed budgetary spending and raise homeowner dues to $200 per year

A NO vote on Proposition A would keep homeowner dues at $175 per year

The Executive Board recommends a YES vote on Proposition A

Road Committee Report

• Issues facing the Association– Ongoing maintenance

• Complaints from residents on last year’s plowing and salting – Need for Repair

• Inadequate public or private funds• Disagreement on how much of the cost homeowners should bear • Confusion over final costs to homeowners • Willingness of all homeowners in the association to contribute

• Q1 Activities – Ongoing appeals to Wayne County for patching– Review of Edenderry SAD – Review and Modification of Township SAD policies – Review of Federal, State & Township Funding Sources– Meeting with Township & Other Homeowner Association Officials– Survey of Homeowners

• Conclusions and Recommendations

• Discussion

Road Survey Results

7

12

4 4

9

0

2

4

6

8

10

12

14

Zero Under $5k

Under$10k

Under $15k

No Price Too High

Question: What is highest priced SAD proposal you would support?

Social Committee Report

• Summary statement of the issues facing the Association– Inconsistent Spending

– Partial Interest & Attendance

– Requests for Self-funding

• Discussion

Proposition B: Road Repair

Proposition B is a proposal to allow the Executive Board to continue exploring alternative road repair options and funding sources for a period of six months; with a final report and SAD recommendation due at the November Homeowners meeting.

A YES vote on Proposition B would empower the Executive Board to explore alternatives until the November meeting; where a final repair recommendation will be made.

A NO vote on Proposition B is a mandate to immediately solicit competitive bids and form a new SAD based on the lowest cost received

The Executive Board recommends a YES vote on Proposition A

Open Discussion