shadow mountain community church leader handbook …...301 - 1st boys 302 - 2nd boys 303 - 1st girls...
TRANSCRIPT
Shadow Mountain Community Church
Leader Handbook 2019-2020 Website: http://www.shadowmountain.org/awana
Email: [email protected]
Facebook: https://www.facebook.com/groups/smcc.awana/
2 Year Olds Cara Circo [email protected] (619) 334-0998
Room 205 (Jan-Apr 3s/4s) Edna Cornelius [email protected] (619) 212-2089
Room 206 (May-Aug 3s/4s) Peter Aubrecht [email protected] (619) 797-7682
Room 207 (Sep-Dec 3s/4s) Dennis Cooper [email protected] (619) 322-8189
Kindergarten Becky Arriola [email protected] (619) 402-6272
1st-2nd Grade David VanKirk
Sara VanKirk
(757) 871-5017
(757) 871-1001
3rd-4th Grade Tiffany Larson [email protected] (619) 248-6657
5th Grade Richard Jacques [email protected] (619) 990-4578
Awana Ministry Director
and Middle School Eric Berry [email protected] (619) 900-4942
High School Robb Hyden [email protected] (619) 992-8961
Awana Ministry Director Paul Circo [email protected] (619) 402-6859
Director of
Children’s Ministry Heidi Hensley [email protected] (619) 590-1749
Room 301 (1st/3rd/5th Boys) Mike Jimenez [email protected] (757) 408-1865
Room 302 (K/2nd/4th Boys) Kim Winkelman [email protected] (619) 300-7730
Room 303 (1st/3rd/5th Girls) Chris & Melissa Smith
[email protected] (513) 314-0080
Room 304 (K/2nd/4th Girls) Jodie Donathan [email protected] (619) 442-7311
Games Brandon Larson [email protected] (619) 504-2921
Sparks & T&T Schedule
6:00-6:15 Check-in/Express Lanes
302 - 1st & 2nd Grade Boys 304 - 1st & 2nd Grade Girls
301 - 3rd & 4th Grade Boys 303 - 3rd & 4th Grade Girls
305 - 5th Grade 203 - Kindergarten
6:15-6:20 Passing
6:20-6:35 Worship & Opening
302 - 1st & 2nd Grade Great Room - 3rd & 4th Grade Great Room - 5th Grade 203 - Kindergarten
6:35-6:40 Passing
6:40-7:05 Period 1
Small Group 301 - 1st Boys 302 - 2nd Boys 303 - 1st Girls 304 - 2nd Girls 305 - VIP-1st & 2nd
Large Group Great Room - 3rd & 4th Grade
Games LCC - 5th Grade LCC - Kindergarten
7:05-7:10 Passing
7:10-7:35 Period 2
Games LCC - 1st & 2nd Boys LCC - 1st & 2nd Girls
Small Group 301 - 3rd Boys 302 - 4th Boys 303 - 3rd Girls 304 - 4th Girls 305 - VIP-3rd–5th
Large Group Great Room - 5th Grade 203 - Kindergarten
7:35-7:40 Passing
7:40-8:05 Period 3
Large Group 302 - 1st & 2nd Grade
Games LCC - 3rd & 4th Boys LCC - 3rd & 4th Girls
Small Group 301 - 5th Boys 303 - 5th Girls 202-204 - Kindergarten
8:05-8:10 Closing & Awards
302 - 1st & 2nd Grade 303 - 3rd & 4th Grade 301 - 5th Grade 203 - Kindergarten
8:10-8:30 Checkout
302 - 1st & 2nd Grade
303 - 3rd & 4th Grade 301 - 5th Grade 203 - Kindergarten
Cubbies Schedule
Building Map
6:15-6:35 205-207-Checkin and Handbook Time
6:35-6:50 205-207 Flags & Music
6:50-7:10
Playground - 205 & 206 R/B—Play Time 208 - 206 G/Y/P & 207—Puppets & Lesson
7:10-7:30
208 - 205 & 206 R/B—Puppets & Lesson Playground - 206 G/Y/P & 207—Play Time
7:30-7:45 205-207 Snack, Craft, & Awards
7:45-8:15 205-207 Checkout
Events Calendar
September 28—*Awana Ministry Conference Shadow Mountain
November 9—Grand Prix
November 16—*Trek & Journey Phantazmorama Tri City Bible Church
February 7-8—T&T Girls Indian Hills Campout
February 12—Sparks Drive-In & T&T Bible Quiz
March 7—*Sparks-a-rama & T&T Summit Shadow Mountain
March 13-15—Boys Desert Campout (subject to change)
March 21—*Trek & Journey Bible Quiz & Games (subject to change)
June 21-June 27—*Southwestern Leadership Camp Idyllwild Pines
* - San Diego Area Awana Event
Training Videos
https://www.awana.org/leadershipdevelopment/training/
Club Discipline
5 Count
Group leader starts counting to 5.
All leaders and clubbers must be quiet before 5 is reached.
3 Count
Given if a particular child is being a discipline problem
1 count—clubber is being warned that he is being a discipline problem and needs to behave.
2 count—clubber is taken aside and talked to by the club director.
3 count—clubber is taken aside and talked to by the commander and parents are called.
Coach Responsibilities The main responsibility of a coach is to disciple a clubber to finish his book by listening to sections and build-ing a relationship with him. We want every clubber to make connections with two adults at Awana: their Small Group Leader and their Coach.
Pray regularly for club, clubbers and leadership
Arrive at 5:50 to pray with your group.
Spend time getting to know each of the clubbers in your group!
Working down your list of clubbers, take each Clubber out of their group and ask them if they have any
sections to complete. (Each week, start with another clubber so the same clubber doesn’t always go first
or last.) Then listen to these sections.
Manage your time! Let your room director know if you are running behind.
Give each clubber 1 coin for being present, 1 coin for attending church, 1 coin for bringing their Bible, 2
coins for each section, 2 coins for a parent signing any section, 5 coins for bringing a friend, and 10 coins
for completing their book. Note: Kindergarten does not use coins or participate in the nightly team com-
petition.
Fill out a record slip identifying the sections that were completed.
Make sure they stop at the secretary to deposit their coins and turn in their record slip. If they are a
Sparky that completes a jewel, have them give their uniform to the secretary.
From 6:00-6:15, listen to verses during the Express Lane time in your room.
At express lanes, listen to verses and sign the section, fill out a record slip for them to give to the
secretary, and give double coins (4) for every section.
Contact each of your clubbers at least once each month. You can call, email, text, or write a postcard or
letter.
Send birthday postcards to each of your clubbers on their birthday.
Game Time Team Captain Responsibilities
Pray regularly for club, clubbers and leadership
Arrive at club by 5:50 to pray with your group.
Assist with setting up and tearing down the game square
Know and understand the rules to the games being played that night
Be prepared to demonstrate how each game is played
Prepare the next group of clubbers to play the game
Help the clubbers to understand the rules to each game
Stand with team and cheer on clubbers as they participate in games
Participate in theme nights
Small Group Leader Responsibilities A Small Group Leader leads his or her group of clubbers through the night. They will be the adult that spends the most
time with a clubber. The priority of a small group leader is to build relationships with their assigned clubbers for the
purpose of discipleship.
Pray regularly for club, clubbers and leadership
Arrive at 5:50 to pray with your group.
During Small Group Time: Prior to Wednesday, review and complete the sections your group will be working through.
For T&T:
Ask clubbers the questions from their book and ask them to share what they wrote.
Ask clubbers any discussion questions from the leader’s guide.
For Sparks:
Read the story from the clubbers’ book.
Ask the clubbers questions about the story you just read.
Guide the clubber through their activity sheet.
Help the clubbers learn the verse(s) if they haven't already memorized them.
Confirm their understanding of the Scripture they have studied and memorized.
Discuss ways they can apply the Scripture and Bible Study/Story to their lives.
Use the Prayer Journal in the book and pray with your group each week.
During Large Group Time: During large group time, clubbers will sit with you by group.
Help the speaker to maintain order by telling clubbers to be quiet (and sit between misbehaving or talkative club-
bers if necessary).
Don’t sit or stand in the back of the room.
During Game Time: During game time, pick a color line to stand on each week and be a cheerleader for the clubbers on that line.
Fill in for any missing team captains.
Don’t stand off to the side. Be involved in the games.
Help escort clubbers to the bathroom.
Additional Responsibilities:
Contact each of your clubbers at least once each month. You can call, email, text, or write a postcard or
letter.
From 6:00-6:15, listen to verses and help out with crowd control in the checkin room.
At express lanes, listen to verses and sign the section, fill out a record slip for them to give to the secretary,
and give double coins (4) for every section.
From 6:15-6:35, participate with the clubbers during the opening and worship time. Stay with your small group.
Before and after every transition, take a count of the clubbers in your group. We don’t want to lose any clubbers
in the transitions. Clubbers’ nametags will identify to which group they belong.
Send birthday postcards to each of your clubbers on their birthday.
Secretary Responsibilities
Arrive at 5:50 to pray with your group.
Check-in (6:00-6:20) When you arrive, you will check-in the clubbers in your assigned rooms.
Leaders can check their children in before 6:00, all others need to wait until 6:00.
Room 201 & 205-207 will accept leaders’ children before 6:15, but all other parents must wait in the
hallway until 6:15.
When receiving nametags, for Sparks and T&T, put a red, blue, green, or yellow color team sticker on
the clubber nametag keeping the teams balanced for each boys and girls, the parent keeps their pick-
up tag , and put the third nametag in the white book.
Guests must checkin in the lobby. If a guest comes directly to your room, please send them back to the
lobby to get a nametag. Once they arrive in your room, send the guest to the club director who will as-
sign them to a group and a coach.
A guest can visit as many times as they want.
Guests will receive entrance booklets. They only get a book bag, and uniform once they have regis-
tered in the lobby at the registration table (and have a computer printed nametag).
Once the guest has completed their entrance booklet, they turn the entrance booklet in to the table in
the lobby for their book.
After check-in, make sure to give the Club Director their stickered sheets from the white book because
they need to keep the sheets with them in case of emergency.
For Sparks and T&T Secretaries Only When a clubber comes up to you, make sure they put their coins in their correct color bank.
Collect the record slip from the clubber and enter the completed sections into Approved Workman.
For a Sparky that has completed a jewel, collect their uniform and put the jewel into the wings (make
sure the uniform has the clubber’s name on the back).
At the end of the period, weigh the banks and record the points. Give the points sheets to club direc-
tor, so that they can announce the winning team at the end of the night.
Give the club director the awards to be handed out at the end of the night (patches and/or Sparky uni-
forms).
Make sure that the treasure box is filled and refill it from the treasure box in the basement.
For Cubbies Secretaries Only Help the director prepare the craft and set out the snack.
Have the patches ready to present to the clubber on patch award night.
Cubbies Leader Responsibilities
Arrive at 6:00 to pray with your group.
At 6:15 pm we will start accepting children.
You and another leader will be at a table with 5 to 6 children. You will have these same children all year.
Handbook Time
This is the first section of our night! Cubbies will be coming in around 6:15pm. This is the time they are to
remain at the tables. They are to say their verse(s) to you during this time. You will need to sign their
book on the leader signature line and record any verse(s) they said on the record sheet. We will also have
playdoh, blocks, etc. to keep them occupied at their table.
This is a GREAT time for them to take a trip to the bathroom! (Only 2 clubbers can be in the bathroom at
one time…2 girls or 2 boys (Do NOT mix genders!!) The bathroom door needs to be monitored by a fe-
male leader while a child is in the bathroom!
Flag & Music Time
We will recite the Pledge of Allegiance and the Pledge to the AWANA Flag. During our music time, we will
sing the Cubbies song and a selection of music provided by our music leaders. The clubbers love it and are
typically engaged. Try to keep the children focused on the music. This is also a GREAT time for bathroom
breaks!
At the end of our music time, we will split into two groups. Green and Yellow tables will go to 208 for Bi-
ble time and Red and Blue tables will go out to the play ground for game time. At 7:10pm they will switch
(Red and Blue will go in for Bible time and Green and Yellow will go out for game time). Purple tables will
be assigned to either rotation.
Bible Time
During this time the Bible teacher teaches a Bible lesson to the Cubbies. Leaders need to be sitting with
their color groups so that we do not have disruption. This is a very important (Perhaps the most im-
portant) time of our night. There will be NO bathroom trips during this time!! They have already had sev-
eral opportunities during the night to go to the bathroom so this should not be an issue.
Game Time
While one class is at Bible time, the other class is outside playing for our game time. Again, Red and Blue
tables will be together and Green and Yellow will be together.
Snack/Craft time/Award Time
Snacks will be at each table ready for when the class returns from game time or Bible time. Please pray
with the clubbers at your table before they eat! Please encourage your Cubbies to clean up after them-
selves when they are finished with their snack and craft. This is a good way of teaching them responsibil-
ity at a young age!
They will have a simple activity sheet/craft to keep them busy until their parents come. You will need to
assist as needed.
On award nights, we will also be handing out awards during this time.
Passing a Section
All parts of a section must be recited without looking at the book—including all verses, their references, and an-
swers for oral questions. All writing must be completed before the section can be signed off.
No more than two helps per section. Each help should be no more than three or four words.
T&T Clubbers should always complete the current night’s sections first and then catch up any missed sections.
Sparks must do sections in sequence except for the Bring-a-friend and Missionary sections.
Extra credit sections can be completed any time.
1. This tells what needs to be completed
for the section to be signed off
2. Then sign and date the section
For Sparks, the review bubble is
only initialed when the clubber
reviews the verse after the book
has been completed
3. Then fill out a Section Completion Report for every clubber,
even if they didn’t say any verses:
Circle Attendance Circle Book
A – Attended Today H – Sparks HangGlider
B – Brought Bible W – Sparks WingRunner
C – Attended Church S – Sparks SkyStormer
T – T&T Book
8/30/18
Joe Clubber
O
Rank 8, Red 1.1
O O O
Using Approved Workman
To login to Approved Workman URL: https://app.approvedworkman.com Customer Number: 915 Username: first initial + last name, e.g., eberry Initial Password: Smcc + 92019 Change your password after your initial login.
4. Click on the clubber you want to view
5. Then click on Personal
to view their contact info
6. Contact Info will be here
3. Click on the gear to change the sort
and display options (on next diagram)
2. Click Members to view the Clubbers
Choose how clubbers are sorted
Choose what is displayed
1. Select a Wednesday club date (for a
Wednesday club).
View Book Progress
Information for Opening Ceremonies
Pledge to the Awana Flag
I pledge allegiance to the Awana Flag Which stands for the Awana clubs Whose goal is to reach boys and girls With the gospel of Christ And train them to serve him.
Cubbies Theme Song Lyrics
We are Awana Cubbies, we’re happy all day long. We know that Jesus loves us! That’s why we sing this song. We hop because we’re happy and we jump and shout for joy. For Jesus is a friend to us. He loves each girl and boy.
Club Director Responsibilities The club director is in charge of their assigned club for the night.
Arrives at 5:45 to make sure everything is ready and stays until 8:30 when all of the clubbers are picked up (choir
clubbers are dropped off in the nursery).
Pray with the leaders in your room at 5:50.
Is the up front person for your assigned club: makes announcements, recognizes those who received awards that
night having them select an award from the treasure box, and announces the winning team.
Makes sure that all of the clubbers and Small Group Leaders get to where they need to be at the right time
throughout the night—acts as the time keeper for their club.
If a Small Group Leader is missing, shifts clubbers or Small Group Leaders around to make sure groups are covered.
Answers parent questions.
Handles any discipline problems.
Trains any Small Group Leaders that are not quite doing what they need to.
Contacts your Small Group Leaders once or twice a month to encourage them and pray for them.
Assigns new clubbers to a group and a coach and gives out VIP wrist band to 1st time visitors.
Attends the 4 quarterly directors meetings.
Assigns Small Group Leaders to listen to sections after weekend services on the club’s assigned week.
Cubbies Room Director Responsibilities The cubbies room director is in charge of their assigned room for the night.
Arrives at 5:45 to make sure the room is setup for the night.
Pray with the leaders in your room at 6:00.
Is the up front person for your assigned room: makes announcements and recognizes those who received awards
that night.
Makes sure that all of the clubbers and Cubbies Leaders get to where they need to be at the right time throughout
the night—acts as the time keeper for their room.
If a Cubbies Leader is missing, shifts clubbers or Cubbies Leaders around to make sure tables are covered.
Answers parent questions.
Handles any discipline problems and refers persistent problems to the Cubbies Director.
Trains any Cubbies Leaders that are not quite doing what they need to.
Arrives at 5:45 to make sure everything is ready and stays until 8:15 when all of the clubbers are picked up (choir
clubbers are dropped off in the nursery).
Sparks/T&T Room Director Responsibilities The room director is in charge of their assigned small group room for the night.
Arrives at 5:45 to make sure the room is setup for the night.
Pray with the leaders in your room at 5:50.
Manages the coaches who are assigned to the room.
If a coach is absent, makes sure that the position is covered, either by a fill-in, by reassigning clubbers to other
coaches, or by covering the position yourself.
Makes sure coaches fill out the paperwork correctly, and trains them how to do it correctly.
Retrains coaches who are not doing something correctly.
Contacts your coaches once or twice a month to encourage them and pray for them.
Assigns coaches to listen to sections after weekend services on the room’s assigned week.