1. SharePoints Deadly Sins: Hidden SharePoint governancesuccess factorsTreat Governance as a One TimeEvent: The 1st Deadly SharePoint Sin Presented by Chris Riley & Tim Cermak

2. Presentation Objectives Your SharePoint governance can be more than just a document In addition, youll learn how to avoid temptation: Importance of SharePoint governance plan in addition to general IT governance Balance of collaboration capabilities and their benefits vs. organizational requirements Ensuring the plan evolves with the business Who creates the plan? Who owns the plan? Who enforces the plan? Defined roles and responsibilities Making governance part of the training process Enforcement vs. empowerment approach@HoardingInfo @timcermak #SPExecs 3. Meet Chris Product Manager Focused on SharePoint ECM and Governance Virtualization and the Cloud Connect with Chris Chris@CloudShare.com @HoardingInfo @HoardingInfo @timcermak #SPExecs 4. Meet Tim Managing Partner PPM, Innovative-e Project Management Professional and Microsoft Project V-TSP Specialize in Project, Program, Portfolio Management (PPM) Practice and Technology Solutions Connect with Tim Tim.cermak@innovative-e.com @timcermak@HoardingInfo @timcermak #SPExecs 5. About Innovative-e Focused on maximizing SharePoint and Microsoft Project technologies to helpclients deliver business value and organizational success through Consulting Mentoring Custom Solutions Development Training Support Recognized thought leaders in the SharePoint andProject Management communities For more info: http://innovative-e.com @HoardingInfo @timcermak #SPExecs 6. Share Roundtableshttp://www.shareconference.com/us@HoardingInfo @timcermak #SPExecs 7. The 5 Deadly Sins Failing to educate and engage executives IT leadership abdicating responsibility for information architecture and roadmapping Treating governance as a one-time event Treating user adoption & training as an after thought Underestimating human resource implications@HoardingInfo @timcermak #SPExecs 8. 7 Governance Temptations1. Importance of SharePoint governance plan in addition to general IT governance2. Balance of collaboration capabilities and their benefits vs. organizational requirements3. Ensuring the plan evolves with the business4. Who creates the plan? Who owns the plan? Who enforces the plan?5. Defined roles and responsibilities6. Making governance part of the training process7. Enforcement vs. empowerment@HoardingInfo @timcermak #SPExecs 9. Importance of SharePoint governance1 plan in addition to general IT governance Vital to the success of projects within most organizations Proactive governance Reactive/Retroactive governance @HoardingInfo @timcermak #SPExecs 10. Balance of collaboration capabilities and2 their benefits vs. organizational requirements Constitution was US governance You cant download a version of the constitution and edit to your desire Its not a document, it is a living documentation of the way things should be done @HoardingInfo @timcermak #SPExecs 11. 3 Ensuring the plan evolves with the business Balance and Leverage Organic results Measurable and Traceable @HoardingInfo @timcermak #SPExecs 12. Who creates the plan? Who owns the4 plan? Who enforces the plan? Change Cultural adoption Living document Engage users from day one@HoardingInfo @timcermak #SPExecs 13. 5 Defined Roles and Responsibilities Who owns Governance? Infrastructure R&R and Business Group R&R A shell, not an instruction@HoardingInfo @timcermak #SPExecs 14. 6Making governance part of the training process Training Communication channels (deliver/feedback) Just because you can, does not mean you should: Note Board, Profileservices, Keywords, self-service site creation@HoardingInfo @timcermak #SPExecs 15. 7 Enforcement vs. Empowerment Approach Cultural approach for success External factors (market, compliance, etc.) Strategic alignment Sandbox your SharePoint projects, keep environments intact Ongoing Scale, adopt realize Integrated and supported Funded: Tied to Bottom-line @HoardingInfo @timcermak #SPExecs 16. Additional Strategies Effective Configuration Management Change Management Communication and Collaboration @HoardingInfo @timcermak #SPExecs 17. Resources A Practical Framework for SharePoint Metrics 5 Reasons Why Executive SharePoint Ignorance is Not Bliss Three Tips for Securing Executive Buy-In When Implementing SharePoint How to Prioritize Business Needs When Implementing SharePoint @HoardingInfo @timcermak #SPExecs 18. Innovative-e Special Offers Get 25% off when you register with the code EXEC2012 by March 14, 2012for our 90 minute, online session:Executive Briefing: Empowering Your Organization with SharePoint Contact us to get 15% off our empowerment programs around: Executive Briefing Eduneering SharePoint EASY@HoardingInfo @timcermak #SPExecs 19. Dont Miss These Webcasts 5 Risky SharePoint Temptations for IT Leaders, Mar 29, 2012 at 2 pm EST 5 Risky SharePoint Training Temptations, Apr 27, 2012 at 2 pm EST 5 Risky SharePoint Human Resource Temptations, May 23, 2012 at 2 pm EST Executives Beware: 5 Risky SharePoint Temptations for Executives, Jun 21, 2012 at2 p.m. EST 5 Steps to Effectively Build a Governance Business Case for MicrosoftSharePoint, Thursday, March 15, 2012 from 1:00 PM to 2:00 PM (ET) Microsoft Project Conference (March 19-22): www.msprojectconference.com@HoardingInfo @timcermak #SPExecs 20. Questions?Chris@CloudShare.com Tim.cermak@innovative-e.com@HoardingInfo@timcermak @HoardingInfo @timcermak #SPExecs 21. Thank Youfor Attendinghttp://innovative-e.com