shared e-books from coast to coast: consortial programs in florida and the pacific northwest
DESCRIPTION
Sadie Williams (speaker)TRANSCRIPT
The Orbis Cascade Alliance
37 academic libraries in ID, OR, & WA– 6 community colleges– 16 private 4-year colleges– 14 public 4-year colleges (large & small)– 1 Health Sciences institution– Total FTE: 258,000– 9.2 million titles/28.7 million items– Robust interlibrary request/delivery (Summit) – Funded by membership dues
Cooperative Vision & E-books?
Strategic Vision: “Many libraries, one collection” • YBP ‘preferred vendor’, enabling sharing of acquisitions
information up-stream• Shared ILS will take this vision to next level
BUT• Individual libraries purchasing single e-book titles or
collections• These e-books not available to other Alliance library users
Program Milestones
2010 -Ebook Team formed; EBL and YBP recommended as DDA partners
Jan-June 2011• 15 publishers sign up• YBP profile set up (all subjects; $250 cap)• Workflows mapped for discovery options• Training for public & tech service staff
July 2011 – LAUNCH!
Funding• All members participate• Initial funding model patterned on Alliance dues model; later
changed to 30% even split/35% FTE/35% materials budget• FY 2012 ($462K)• FY 2013 ($750K)• FY 2014 ($1M)• No increase expected in FY 2015
FY12 FY13 FY14 FY15
DDA Model• Users discover DDA titles in their local catalog, or the Alliance
Group Catalog
• Free browse for 5 minutes
• A Short Term Loan (STL) occurs if the title is used > 5 minutes, or copy/printing content
• STL is a “rental” averaging 14% of list
• Title is purchased when a predetermined number of STLs occur; there is a negotiated consortial multiplier (5)
• STL trigger can be adjusted (we have gone from 5 to 15), or autopurchasing can be suspended
Some Statistics(July 2011-June 2013)
• 13,608 titles available to users (19,500 at highest count)• ~ 200 new titles added per week• 1,079 titles purchased • 18,222 titles were accessed 265,584 times (this includes free
browsing) • 14,601 titles had 118,692 STLs (incl. owned loans)• % of titles with STLs: FY2012 – 49%; FY2013 – 77%• Average # of STLs per title: FY2012 – 2.54; FY2013 – 2.69• FY2013 STLs (~70K) = 25% of all Summit loans
• $1,182,902.48 spent
From the beginning
• YBP selected as Orbis Cascade’s preferred vendor in 2007• Present at ebook discussions from 2009 forward• Participated in vendor selection process• Orbis Cascade program first consortial DDA program for YBP
Beyond title profiling
• YBP developed profile for DDA title pool working with members of the ebook team
• Provided data used in vendor selection process• Provided data used to negotiate multiplier• Continue to provide purchasing history data• Developing new tools to support consortial projects
Individual library support
• Assist libraries in preventing duplication between DDA and approval or firm ordering
• Coordinate approval and DDA coverage• Provide consortial purchase history• Provide full scope of publication information, including print,
ebook and DDA availability
New GOBI consortial display
Getting Started
Identified a model
Identified a multiplier
Built platform
support for model
Target DDA pool size &
settingsPublisher
negotiations
Ongoing Support
Workflow support
Recommend adjustments to settings
Usage reports
Continuing discussions with publishers
Current EBL & ebrary Solutions for Consortia
CONSORTIUM
LIBRARY
LIBRARY
LIB
RA
RY
LIB
RA
RY
Multiplier
Limited Loans
Multiplier/Limited Loans
Act Collectively Spend Separately
Easy DDA
Retrospective DDA
30 programs live in North America
Lessons Learned
Challenges• Range of experience with ebooks & DDA among libraries• Technical issues• Access for non-affiliated users not feasible• Publishers can change prices, terms on titles• Equitable funding formula• Controlling costs
GROWING THE PROGRAM IN A STEADY-STATE FISCAL ENVIRONMENT
#1 Challenge:
What’s Next? • Continue or modify current model?
• Eliminating content not under consideration• Looking at access-weighted options for Business/Management,
Computer/IT subjects
• Explore alternative/additional models?• Shared ownership continues to be strong value
• Adjust funding formula to normalize cost-per-use outliers?• Do not want to disincentivize use
Thank you!
For more information, visit theAlliance Ebook Working Group page at
www.orbiscascade.org/index/orbis-cascade-alliance-ebook-working-group
Linda Di [email protected]
Jim Bunnelle [email protected]
Joan Thompson
Sadie Williams [email protected]
Considerations for a Consortia Model
Which Model?
Size and Budget of
Participating Libraries
Access or Ownership
Time and Staff to Manage
Content Interest Overlap
System Requirements
Publisher Diversity