sharepoint 101: lists & libraries

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SharePoint 101: Lists & Libraries

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Page 1: SharePoint 101: Lists & Libraries

SharePoint 101:

Lists & Libraries

Page 2: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

You're new in the SharePoint ecosystem and need pointers to get you started?

HELP NEEDED!

You're not alone! 20,000+ users join SharePoint each day!

Page 3: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

SharePoint is like LEGOSPieces/blocks to build anything you want.

Page 4: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

The Basic Structure

Site Collections

Sites

SubSites

List/Libraries

Files/entries  

Page 5: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

Different Types of sites• Team

• Blog

• Project

• Community

• Publishing

• BI

• Etc.  

Page 6: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

So, What’s a List?A SharePoint List is a content table made of columns resembling Excel. Columns are also called Metadata, they add more information to your content.

Page 7: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

What’s a Library?A Document Library is a content table with columns to store your documents. These columns act as Tags for your documents, or “Metadata".

Page 8: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

Why should you use a List or Library?

• Document Versioning

• Possibility to set-up content approval

• Easily add workflows to them

• Document templates

• And much more...

SharePoint Lists & Libraries offer a lot of features and advantages:

Page 9: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

Learn More

Are there any differences between Lists & Libraries in SharePoint and Office 365?

Page 10: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

Best practices & tips• Create your permissions at the list or library level

• Don't use too many folders to organize your content. Create

tags instead!

• Watch out for unlimited versioning

• Save them as a template for easier reusability

• Take advantage of the Metadata Navigation Features

Page 11: SharePoint 101: Lists & Libraries

SharePoint 101: Lists & Libraries

Read the Full Article on Sharegate

Learn More About the Site & Library Templates Many templates are available for both the sites and the libraries.

Be wise when picking them, as each one has its own advantages and weaknesses.

CUSTOM LIST INDATASHEET VIEW

CUSTOM LIST

PROMOTED LINKS TASKS ISSUE TRACKINGDISCUSSION BOARD

SURVEY

FORM LIBRARYDOCUMENT LIBRARY

EXTERNAL LIST LINKS ANNOUNCEMENTS

PICTURE LIBRARYWIKI PAGE LIBRARY

CONTACTS CALENDAR

Page 13: SharePoint 101: Lists & Libraries

Learn More About Sharegate

Reorganize your lists & libraries easily using Sharegate.

Get your 15-day free trial

Page 14: SharePoint 101: Lists & Libraries

Thank you!