sharepoint and office 365 power user tips tricks and tools

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Now … Let’s Talk About … Top SharePoint and Office 365 Tips, Tricks + Tools Biz Dev Director nica Minolta Business Solutions @joeloleson Joel Oleson Karim Roumani Director TekReach Solutions Founder Tru Apps @karimspoint

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Page 1: SharePoint and Office 365 Power User Tips Tricks and Tools

Now … Let’s Talk About …Top SharePoint and Office 365 Tips, Tricks + Tools

Biz Dev DirectorKonica Minolta Business Solutions

@joeloleson

Joel Oleson Karim RoumaniDirector TekReach SolutionsFounder Tru Apps@karimspoint

Page 2: SharePoint and Office 365 Power User Tips Tricks and Tools

Your Discussion Guide:SharePoint Joel@joeloleson

Page 3: SharePoint and Office 365 Power User Tips Tricks and Tools

Top Tips and Tricks

• Search Power Techniques• Improved OneDrive• Durable Links and Moving Files• Blocked Files + Invalid Characters• Optimized Sharing• Keyboard Shortcuts• Office 365 App Store Insights• Tru Apps for SharePoint – What is it? Demo.

Page 4: SharePoint and Office 365 Power User Tips Tricks and Tools

Power of SharePoint and Office 365

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Search User Tips

Free Text QueriesWord

Multi word (default will AND words)Phrase (in quotes)

Boolean operators or KQL

Page 8: SharePoint and Office 365 Power User Tips Tricks and Tools

SharePoint Power Search using Boolean

AND (Require) Include Narrow your search results. dog AND bestfriend = +dog +men

OR (Include) Expand your search ResultsVB OR “Visual Basic” OR VBScript OR “VB Script”

NOT (Exclude)Ferrari NOT hotwheels = ferrari –hotwheels

NEARMice NEAR(n=4) Men

Does Case Matter? No, on term but Yes, on Boolean operators

Page 9: SharePoint and Office 365 Power User Tips Tricks and Tools

Quiz… What is the difference

Social mediaSocial AND Media

“Social Media”Social NEAR media

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Page 10: SharePoint and Office 365 Power User Tips Tricks and Tools

Search Tips Cont.Use WildCard search (SP 2013 & O365)

"micro*" finds documents that contain both "Microsoft" or "microchip“

“Joel Ol*” finds documents containing Joel Olson or Joel Oleson

Property Search (SP2013 & O365)author:“James Baker”

Filetype:pptxfilename:”Title”

title:”search”

Property Operators : = < > ..Keyword Query Language (KQL) to enter advanced queries directly in the search box,

like this: ("wind farms" OR "solar panels") AND (title:"innovations" OR title:"technologies")

Page 11: SharePoint and Office 365 Power User Tips Tricks and Tools

The New Improved OneDriveConsumer

Search Autocomplete in OneDriveTags in OneDriveEnterprise

Upload a folder and filesRecycle Bin

Contextual MenuMDM

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Page 12: SharePoint and Office 365 Power User Tips Tricks and Tools

Invalid File Name CharactersSharePoint 2013Tilde (~)Number sign (#)Percent (%)Ampersand (&)Asterisk (*)Braces ({ })Backslash (\)Colon (:)Angle brackets (< >)Question mark (?)Slash (/)Plus sign (+)Pipe (|)Quotation mark (")Files that begin with ~ or .

File System Blocked: \ / : * ? " < > |

Office 365 Blocked: \ / : * ? " < > |%#

SharePoint 2016Tilde (~)Number sign (#)Percent (%)Ampersand (&)Asterisk (*)Braces ({ })Backslash (\)Colon (:)Angle brackets (< >)Question mark (?)Slash (/)Plus sign (+)Pipe (|)Quotation mark (")

Page 13: SharePoint and Office 365 Power User Tips Tricks and Tools

Understanding Sharing Options• External sharing…

guest links • Authenticated• Unathenticated

• Move, Rename, and Copy• Durable links• Expiration

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Page 14: SharePoint and Office 365 Power User Tips Tricks and Tools

New Menu Keyboard Shortcuts

• Alt + N – New• Alt + U – Upload • Alt + Y – Synchronization• Alt + S – Share (when item checked)• Alt + M – More Menu (when item checked)

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Page 15: SharePoint and Office 365 Power User Tips Tricks and Tools

App Store Analytics• More than half of all apps are free (but this is shrinking)• 1,750+ Office Store add-ins, with hundreds more mobile and call

Office data• 966 SharePoint add-ins: 559 Free, 407 Paid *• $69 - Average price of paid apps• 154 – 5 star apps (with at least 2 reviews)• 580 APPS have NO ratings• 477 different app-providers• * Sergey Shiroky

http://sharepoint-community.net/profiles/blogs/sharepoint-app-store-analytics15

Page 16: SharePoint and Office 365 Power User Tips Tricks and Tools

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https://dev.office.com/app-awards-winners

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Page 20: SharePoint and Office 365 Power User Tips Tricks and Tools

SharePoint Add-ins Compatibility Chart

App Type Deployment Add-in Type SharePoint Online (O365)

SharePoint 2013 SharePoint 2010 SharePoint 2007

SharePoint Add-in

SharePoint Store Provider Hosted

Requires setup.

SharePoint Hosted

App Catalog Provider Hosted

SharePoint Hosted

SharePoint Solution Server Side

Page 21: SharePoint and Office 365 Power User Tips Tricks and Tools

TruApps Mission

To Provide SharePoint End Users with continuously enhanced tools and utilities that drastically improve productivity.

Page 22: SharePoint and Office 365 Power User Tips Tricks and Tools

TruApps Road Map

TRU APPS (END USER)

File Operations (copy, move, etc..)

Conversions, PDF, Zipping

Batch Updates ?

Templates & Mail merge

? ? ?

Page 23: SharePoint and Office 365 Power User Tips Tricks and Tools

An App that Keeps on Giving

Page 24: SharePoint and Office 365 Power User Tips Tricks and Tools

Tru Copy / Paste DEMO

Page 25: SharePoint and Office 365 Power User Tips Tricks and Tools

TRU APPS (END USER)

File Operations (copy, move, etc..)

Conversions, PDF, Zipping

Batch Updates ?

Templates & Mail merge

? ? ?

Help us lay the next brick

Page 26: SharePoint and Office 365 Power User Tips Tricks and Tools

Summary• Download Search Power User Infographics (KQL, Wildcard, and

Boolean)• Save time with Search Power Techniques• Upload and Share documents with ease with keyboard shortcuts• Download and evaluate simple and powerful add-ins• Download trial of Tru Copy/Paste for SharePoint

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Page 27: SharePoint and Office 365 Power User Tips Tricks and Tools

Questions?• Let’s connect!

• Twitter - http://twitter.com/joeloleson• LinkedIn - http://linkedin.com/in/joeloleson• Slides - http://slideshare.net/joeloleson

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