sharepoint saturday belgium 2014 - a practical guide for navigating the clouds
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A Practical Guide for Navigating the Clouds
#SPSBE13
Mary Leigh Mackie
@mlmackie | [email protected]
April 26th, 2014
Agenda
The Way We Work
Trends impacting the way we work
1 billion smartphones, 4 years
ahead of predictions
50% of enterprise customers
are “on the road” to
cloud
For the first time in modern
history, workplace
demographics now span
3 generations
Office Productivity Essential for business and consumers
Enterprise-grade cloud services
Comprehensive tools to do your best work
Microsoft Cloud
$3bn+ investment in cloud infrastructure
Dark Fiber between hubs with multiple international edge points
ISO27001, EU Model Clauses, HIPAA, FISMA
DC, physical, software
Benchmark setting Power Usage Effectiveness (PUE)
Microsoft’s productivity vision
Online On Premises
Hybrid
Cloud on your terms
Messaging Voice
& Video
Content
Management
Enterprise
Social
Reporting
& Analytics
Best experience across devices
Integrated best-of-breed solutions
Microsoft’s Cloud Portfolio
Public Private
What is important to you?
Control & Management Security & Reliability Anywhere Access
Cloud Service Models
Service layers
IaaS PaaS SaaS
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Storage
Network
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Windows Azure Overview
AWS overview
IaaS
Storage
Applications
Servers
Virtualization
O/S
Middleware
Runtime
Data
Applications
Office 365 Overview
Why choose Office 365?
Configuration Work from anywhere Worry free IT
Focus on Office 365
Deployment Scenarios - “All In”
Pros Cons
Single Management
Cost effective way to obtain SharePoint, Lync and
Exchange
Fastest way to deploy this technology
Storage Limitations
Features Missing
Online.Microsoft.com
Active Directory
Deployment Scenarios - Untrusted, Non-SharePoint Hybrid
Pros Cons
Outsource Lync & Exchange
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual Management
Multiple Authentication
Online.Microsoft.com
Active Directory
Microsoft
Office SharePointServer2007
Deployment Scenarios - “Untrusted Hybrid”
Online.Microsoft.com
Active Directory
Collab | BI
Search | MySites Apps
Microsoft
Office SharePointServer2007
Apps
Pros Cons
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual SharePoint Management
Multiple Authentication
Deployment Scenarios - “Trusted Hybrid”
Active Directory
Pros Cons
Simple authentication
Full SP feature set
Ability to leave services on legacy SharePoint major
versions
Dual SharePoint Management
Microsoft
Office SharePointServer2007
Deployment Scenarios - “Extranet”
Online.Microsoft.com
Active Directory
Pros Cons
Isolate external users from external content
Outsource authentication and firewall complexity
issues
Complexity of Publication / Replication
Collab
Collab
Publication
Replication
Example: Education
Constantly
Onboarding Users
Planning SharePoint Online Workloads
Understanding Hybrid
Resources
Planning IA
Information Architecture vs. Management
Organize and describe content
Inputs
Outcomes
Manage the content & service
Inputs
Outcomes
@danholme
Some Specific Risks to Consider
How Much Governance is Needed?
Personal/My Sites
Governance
Vis
ibil
ity
Project/Team Sites
Community Sites
Portal
Hackers gaining access
80%
70%
60%
50%
40%
30%
20%
10%
0% Accidental employee
breach
Accidental 3rd party breach
Intentional Employee
breach
Intentional 3rd party
breach
Source: HCCA;, “Data Privacy: How Big a Compliance Challenge?”; January 2011
8%
61%
41%
30%
13%
How likely do you think the following privacy breach risks are of occurring?
ISO27001
EU Model Clauses/ EU Safe Harbor
Data Processing Agreement
Addressing Compliance in O365 Microsoft is the first and only major cloud based productivity to offer…
Management Controls and Scopes
Farm
Content DB
Top-level site
List/Library
[Folder]
Item / Document
Web Application Zone Service Application
Site collection
Sub site Sub site
Intranets / Extranets
Site Collection
HR
Site Collection
Marketing
Site Collection
Intranet Home
Finance Marketing HR
Farm
Content
DB
Content
DB
Content
DB
Don’t panic – plan with the end in mind… On-Premises Farm
Content
DB
Social Extranet Teams* Teams Intranet Apps <LOB>
Content
DB
Content
DB
Content
DB
Site Collection
Intranet Home
HR Finance Marketin
g
Services Farm
Site
Collection
HR
Site
Collection
Marketing
Site
Collection
Finance
Search Metadata Profile BCS
The Migration Opportunity
Mixed Junk IN
Filter for Compliance Prioritize for
Business Need
Structure for
Governance
Organized
Gold OUT
Migration: Choosing Your Approach
Manual Automated
Planning Considerations
Migration: Best Practice Approach
Assessment Migration Optimization
2 3 1
Migration Approach: The Details
Assessment
Pre-scan Identify Discover
Migration
Customize Test-run Monitor
Optimization
Manage Customize
1 2 3 1 2 3
1 2
Summary
Our Resources: Learn More AvePoint
Our Goal: Your Satisfaction
m
AvePoint.com
US: 1-800-661-
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