SHARP PeopleSoft 9.1 Upgrade

Presentation to ASTRAJanuary 6, 2011

Kent Olson, Director, Division of Accounts & Reports

HistoryThe Statewide Human Resource and Payroll System

(SHARP) was implemented 12/17/1995

PeopleSoft Version 4.02

Upgrades completed:

10/14/1998 Version 7.005/11/1999 Version 7.0110/26/1999 Version 7.0206/18/2003 Version 8.0 SP107/25/2007 Version 8.906/23/2010 SMART Integration/Time & Labor

BenefitsMaintains support for the mission-critical

SHARP application

• Workforce Administration• Recruitment• Base Benefits• Compensation• Time and Labor• Payroll• Integration to G/L and Financials

Benefits (continued)Completes transition of all non-regent State

agencies to PeopleSoft Time and Labor

• Custom Time and Leave programs/processes will be eliminated

• Provides ability for agencies to utilize Employee Self-Service for on-line employee time entry, eliminating paper time documents

Benefits (continued)Provides opportunity for increased efficiencies

through use of 64-bit architecture and XML

• 64-bit technical architecture has potential to decrease processing time of payroll programs

• Provides ability for electronic issuance of W-2s, lowering the cost of printing/mailing W-2s

• XML structure provides increased flexibility for document and report development

Benefits (continued)Reduces customizations and streamlines

administrative tasks/costs

• Provides improved integration between HCM and Financials with Full Project Chartfield Integrations

• New Excel spreadsheet to component interface load reduces need for custom loads

Benefits (continued)Delivers enhancements to drive higher organization

productivity

• Improves productivity with faster navigation, streamlined interface, and Web 2.0 tools

• Improves HR service delivery with new workforce communication tools and improved self service capabilities

• Improves decision-making through integrated business intelligence with Oracle Human Resources Analytics

Project TimelineJan/Feb/Mar Apr/May/Jun Jul/Aug/Sep Oct/Nov/Dec Jan/Feb/Mar Apr/May/Jun Jul/Aug/Sep Oct/Nov/Dec Jan/Feb

Build Environments

2011 2012 2013

Deployment Preparation

Design

Analysis

Develop

Build/Unit Test

Communicationand Outreach

SHARP website: http://www.da.ks.gov/sharp/

SHARP Help Desk Call 785-368-8000, Select Option 1 *Listen for

Options

SHARP Infolist Subscribe at http://www.da.ks.gov/gov/listserv.htm

SHARP Computer Based Traininghttp://www.da.ks.gov/sharp/WebCBT/CBT_Main_Menu.htm

Miscellaneous Consultant Resources

Maintenance and Support of PeopleSoft Version 9.1

Data Warehouse upgrade

Long Term Strategic Planning

Next Steps Build of Development, Test, and Production

Architectures

State Functional Team members in the Division of Accounts and Reports, Division of Personnel Services and the Kansas Health Policy Authority will conduct a Fit/Gap Analysis of the new software

Agencies will be invited to participate in Time and Labor conference room pilot sessions

Questions

?

Happy Birthday, Kansas!