shelly cashman: microsoftaccess 2016 - toddiwema.com · 2019. 11. 27. · 8 •to use text data in...
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ShellyCashman:Microsoft Access2016Module2:QueryingaDatabase
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• CreatequeriesusingDesignview
• Includefieldsinthedesigngrid
• Usetextandnumericdataincriteria
• Saveaqueryandusethesavedquery
• Createanduseparameterqueries
• Usecompoundcriteriainqueries
• Sortdatainqueries
Objectives (Slide1of2)
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• Jointablesinqueries
• Createareportandaformfromaquery
• Exportdatafromaquerytoanotherapplication
• Performcalculationsandcalculatestatisticsinqueries
• Createcrosstabqueries
• CustomizetheNavigationPane
Objectives (Slide2of2)
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• Roadmap• CreatequeriesinDesignview• Usecriteriainqueries• Sortdatainqueries• Jointablesinqueries• Exportqueryresults• Performcalculationsinqueries• Createacrosstabquery• CustomizetheNavigationPane
Project-QueryingaDatabase
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• ToCreateaQueryinDesignView• Clickthe‘ShutterBarOpen/CloseButton’toclosetheNavigationPane• ClickCREATEontheribbontodisplaytheCREATEtab• ClicktheQueryDesignbuttontocreateanewquery• Clickthetabletoaddtothequery• ClicktheAddbuttontoaddtheselectedtabletothequery• ClicktheClosebuttontoremovethedialogboxfromthescreen• Dragtheloweredgeofthefieldlistdownfarenoughsoallfieldsinthetableappear
CreatingQueries (Slide1of10)
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CreatingQueries (Slide2of10)
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• ToAddFieldstotheDesignGrid• Double-clickeachfieldtoaddtothequery
CreatingQueries (Slide3of10)
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• ToUseTextDatainaCriterion• ClicktheCriteriarowforthefieldtoproduceaninsertionpoint• Typethecriterion• ClicktheRunbuttontorunthequery• ClicktheSavebuttonontheQuickAccessToolbartodisplaytheSaveAsdialogbox• Typethenameofthequery• ClicktheOKbutton(SaveAsdialogbox)tosavethequery
CreatingQueries (Slide4of10)
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• ToUseaWildcard• Ifnecessary,clicktheCriteriarowbelowthedesiredfieldtoproduceaninsertionpoint• Ifnecessary,deletethecurrententry• Typethecriterioncontainingthewildcardcharacter(*)
CreatingQueries (Slide5of10)
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• ToUseCriteriaforaFieldNotIncludedintheResults• Withthedesiredqueryopen,clicktheShowcheckboxtoremovethecheckmarkforafieldcontainingcriteria
CreatingQueries (Slide6of10)
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• ToCreateandViewaParameterQuery• Ifnecessary,returntoDesignviewandtypethecriterionforaparameterquery([EnterCity],forexample)• Runthequery
CreatingQueries (Slide7of10)
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• ToUseaNumberinaCriterion• ClicktheQueryDesignbuttontocreateanewquery• Clickthetableyouwishtoaddtothequery• ClicktheAddbuttontoaddtheselectedtabletothequery• ClicktheClosebuttontoremovethedialogboxfromthescreen• Addthedesiredfieldstothequery• Addanumericcriterionforanumericfield
CreatingQueries (Slide8of10)
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• ToUseaComparisonOperatorinaCriterion• OpenthequeryinDesignview• Enterthecriterionwithacomparisonoperator
CreatingQueries (Slide9of10)
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• ToUseaCompoundCriterionInvolvingAND• OpenthequeryinDesignview• AddthecriteriafortwofieldsintheCriteriarow
• ToUseaCompoundCriterionInvolvingOR• OpenthequeryinDesignview• AddcriterionforonefieldtotheCriteriarow• Addcriterionforanotherfieldintheorrow(therowbelowtheCriteriarow)
CreatingQueries (Slide10of10)
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• ToCleartheDesignGrid• OpenthequeryinDesignview• Clickjustabovethecolumnheadinginthefirstcolumninthegridtoselectthecolumn• HoldtheSHIFTkeydownandclickjustabovethelastcolumnheadingtoselectallthecolumns• PresstheDELETEkeytoclearthedesigngrid
Sorting (Slide1of4)
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• ToSortDatainaQuery• OpenthequeryinDesignview• ClicktheSortrowbelowthefieldyouwishtosort,andthenclicktheSortrowarrowtodisplayamenuofpossiblesortorders• Clickthedesiredsortorder
Sorting (Slide2of4)
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• ToOmitDuplicates• OpenthequeryinDesignview• Clickanemptyfieldinthedesigngrid• ClickthePropertySheetbuttontodisplaythepropertysheet• ClicktheUniqueValuespropertybox,andthenclickthearrowthatappearstoproducealistofavailablechoices• ClickYesandthenclosetheQueryPropertiespropertysheetbyclickingthePropertySheetbuttonasecondtime
Sorting (Slide3of4)
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• ToSortonMultipleKeys• OpenthequeryinDesignview• SelectasortorderintheSortcolumnformultiplefields
• ToCreateaTop-ValuesQuery• OpenthequeryinDesignview• ClicktheReturnarrowtodisplaytheReturnmenu• Clickanoptioncorrespondingtothevaluesyouwishtoreturn
Sorting (Slide4of4)
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• ToJoinTables• ClicktheQueryDesignbuttontocreateanewquery• Addtworelatedtablestothenewquery• Addthedesiredfieldsfromeachtabletothequery
• ToChangeJoinProperties• OpenthequeryinDesignview• Right-clickthejoinlinetoproduceashortcutmenu• ClickJoinPropertiesontheshortcutmenutodisplaytheJoinPropertiesdialogbox
JoiningTables (Slide1of2)
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• ToCreateaReportfromaQuery• OpentheNavigationPane,andthenselectthedesiredqueryintheNavigationPane• ClicktheReportWizardbuttontodisplaytheReportWizarddialogbox• Addthedesiredfieldstothequery• Followtheremainingstepsinthewizardtospecifyagrouping,sortorder,layoutandorientation,andtitle• ClicktheFinishbuttontoproducethereport
JoiningTables (Slide2of2)
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• ToCreateaFormforaQuery• SelectthequeryintheNavigationPane• ClicktheFormbutton tocreateasimpleform
CreatingaFormforaQuery
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• ToExportDatatoExcel• ClickthedesiredqueryintheNavigationPanetoselectit• ClicktheExcelbuttontodisplaytheExport- ExcelSpreadsheetdialogbox• ClicktheBrowsebutton(Export- ExcelSpreadsheetdialogbox)todisplaytheFileSavedialogbox• Navigatetothelocationtosavetheexportedfile• ClicktheOKbutton(Export- ExcelSpreadsheetdialogbox)toexportthedata• Clickthe‘Saveexportsteps’checkbox(Export- ExcelSpreadsheetdialogbox)todisplaytheSaveExportStepsoptions• TypethedesirednameforthestepsintheSaveastextbox• Ifnecessary,typeadescriptionfortheexportsteps• ClicktheSaveExportbutton(Export- ExcelSpreadsheetdialogbox)tosavetheexportsteps
ExportingDataFromAccesstoOtherApplications
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• ToRestricttheRecordsinaJoin• Openthequerycontainingajoin• Typethecriterionforthedesiredfield
AddingCriteriatoaJoinQuery
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• ToUseaCalculatedFieldinaQuery• OpenthequeryinDesignviewcontainingafieldthatcanbecalculated• Right-clicktheFieldrowinthefirstopencolumninthedesigngridtodisplayashortcutmenu• ClickZoomontheshortcutmenutodisplaytheZoomdialogbox• TypethecalculationintheZoomdialogbox• ClicktheOKbutton(Zoomdialogbox)toentertheexpression
Calculations (Slide1of5)
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• ToChangeaCaption• OpenthequeryinDesignview• Clickthefieldinthedesigngridtowhichyouwishtoaddthecaption,andthenclickthePropertySheetbuttontodisplaythepropertiesforthefield• ClicktheCaptionbox,andthentypethedesiredcaption• ClosethepropertysheetbyclickingthepropertySheetbuttonasecondtime
Calculations (Slide2of5)
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• ToCalculateStatistics• Createanewqueryforatablecontainingfieldsforwhichyoucancalculatestatistics• ClicktheTotalsbuttontoincludetheTotalrowinthedesigngrid• Addthefieldforwhichyouwishtototal• ClicktheTotalrowfortheaddedfield• ClicktheTotalarrowtodisplaytheTotallist• SelectthedesiredcalculationforAccesstoperform
Calculations (Slide3of5)
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• ToUseCriteriainCalculatingStatistics• Addafieldtothequerycontainingstatisticsforwhichyouwishtoaddcriteria• ClicktheTotalrowinthedesiredcolumn• ClicktheTotalarrowfortheaddedfieldtoproduceaTotallist• ClickWhere• TypethecriterionintheCriteriarow
Calculations (Slide4of5)
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Calculations (Slide5of5)
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• ToUseGrouping
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CrosstabQueries (Slide1of2)
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• ToCreateaCrosstabQuery• ClicktheQueryWizardbuttontodisplaytheNewQuerydialogbox• ClickCrosstabQueryWizard(NewQuerydialogbox)• ClicktheOKbuttontodisplaytheCrosstabQueryWizarddialogbox• Followtheinstructionsinthewizardtoselecttherowandcolumnheadingsforthequery,andthennamethequery
CrosstabQueries (Slide2of2)
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• ToCustomizetheNavigationPane• Ifnecessary,clicktheShutterBarOpen/CloseButtontoopentheNavigationPane• ClicktheNavigation PanearrowtoproducetheNavigationPanemenu• ClickthedesiredoptiontoorganizetheNavigationPane
CustomizingtheNavigationPane
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