shelly cashman: microsoftword 2016 · 2019. 11. 27. · 3 •apply a style •set and use tab stops...

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ShellyCashman:Microsoft Word2016Module3: CreatingaBusinessLetterwithaLetterheadandTable

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• Changemargins

• Insertandformatashape

• Changetextwrapping

• Insertanonlinepictureandformatit

• Insertasymbol

• Addabordertoaparagraph

• Clearformatting

• Convertahyperlinktoregulartext

Objectives (Slide1of2)


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• Applyastyle

• Setandusetabstops

• Insertthecurrentdate

• Create,modify,andinsertabuildingblock

• InsertaWordtable,enterdatainthetable,andformatthetable

• Addressandprintanenvelope

Objectives (Slide2of2)


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• Roadmap• Createandformataletterheadwithgraphics• Specifytheletterformatsaccordingtobusinessletterguidelines• Insertatableintheletter• Formatthetableintheletter• Insertabulletedlistintheletter• Addressanenvelopefortheletter

Project-BusinessLetterwithaLetterheadandTable(Slide1of2)


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• ToChangeMarginSettings• DisplaythePAGELAYOUTtab• ClicktheAdjustMarginsbuttontodisplaytheAdjustMarginsgallery• ClickthedesiredsettingintheMarginsgallerytochangethemargins

Project-BusinessLetterwithaLetterheadandTable (Slide2of2)


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• ToInsertaShape• DisplaytheINSERTtab• Clickthe‘DrawaShape’buttontodisplaytheDrawaShapegallery• Clickthedesiredshape, whichremovesthegallery.Thepointerchangestotheshapeofacrosshairinthedocumentwindow• Positionthepointer(acrosshair)intheapproximatelocationfortheupper-leftcornerofthedesiredshape• Dragthemousetotherightanddownwardtoformtheboundariesoftheshape

CreatingaLetterhead (Slide1of17)


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• ToChangeanObject’sPosition• Withtheshape selected,clickthePositionObjectbuttontodisplaythePositionObjectgallery• Clickthedesiredposition



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• ToChangeanObject’sTextWrapping• Withtheshapestillselected,clicktheLayoutOptionsbuttonattachedtothegraphictodisplaytheLayoutOptionsgallery• ClickthedesiredoptionintheLayoutOptionsgallery• ClicktheClosebuttonintheLayoutOptionsgallerytoclosethegallery

• ToApplyaShapeStyle• Selecttheshape,andclicktheMorebuttonintheShapeStylesgallerytoexpandthegallery• Clickthedesiredstyletoapplytheselectedstyletotheshape



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• ToAddTexttoaShape• Right-clicktheshapetodisplayaminitoolbarand/orshortcutmenu• ClickAddTextontheshortcutmenutoplaceaninsertionpointintheshape• Typethedesiredtextintheshape



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• ToUsethe‘IncreaseFontSize’Button• Selectthetextofwhichyouwishtoincreasethefontsize• DisplaytheHOMEtab• Repeatedlyclickthe‘IncreaseFontSize’buttonuntilthetextisthedesiredfontsize

• ToChangetheDocumentTheme• DisplaytheDESIGNtab• ClicktheThemesbuttontodisplaytheThemesgallery• Clickthedesiretheme



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• ToInsertanOnlinePicture• Positiontheinsertionpointwhereyouwanttoinserttheclipartimage• DisplaytheINSERTtab• ClicktheOnlinePicturesbuttontodisplaytheInsertPicturesdialogbox• TypethedesiredsearchtextintheSearchbox• ClicktheSearchbuttontodisplayalistofclipartthatmatchestheenteredsearchtext• Clickthedesiredclip• ClicktheInsertbuttontoinserttheselectedclipartinthedocumentatthelocationoftheinsertionpoint



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• ToResizeaGraphictoaPercentoftheOriginalSize• Withthegraphicselected,clicktheAdvancedLayout:SizeDialogBoxLaunchertodisplaytheLayoutdialogbox• IntheScalearea,double-clickthecurrentvalueintheHeightboxtoselectit• TypethedesiredheightintheHeightboxandthenpresstheTABkeytodisplaythesamepercentvalueintheWidthbox• ClicktheOKbuttontoclosethedialogboxandresizetheselectedgraphic



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• ToChangetheColorofaGraphic• Withthegraphicselected,clicktheColorbuttontodisplaytheColorgallery• Clickthecolortochangethecoloroftheselectedgraphic

• ToSetatransparentColorinaGraphic• Withthegraphicselected,clicktheColorbuttontodisplaytheColorgallery• Click‘SetTransparentColor’intheColorgallerytodisplayapenpointerinthedocumentwindow• Clickthelocationofthegraphicwhereyouwantthecolortobetransparent



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• ToAdjusttheBrightnessandContrastofaGraphic• Withthegraphicselected,clicktheCorrectionsbuttontodisplaytheCorrectionsgallery• Clickthedesiredcorrectiontochangethebrightnessandcontrastoftheselectedgraphic

• ToChangetheBorderColoronaGraphic• Withthepictureselected,clickthePictureBorderbuttonarrowtodisplaythePictureBordergallery• ClickthebordercolorinthePictureBordergallerytochangethepicturebordercolor



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• ToMoveaGraphic• Positionthemousepointerinthegraphicsothatthemousepointerhasafour-headedarrowattachedtoit• Dragthegraphictothedesiredlocation



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• ToUsePasteOptions• ClickthePastearrowontheHOMEtabtodisplaythePastegallery• Clickthedesiredpasteoptiontopastetheobject

• ToFlipaGraphic• Withthegraphicselected,taporclicktheRotateObjectsbuttontodisplaytheRotateObjectsgallery• Taporclickthedesiredrotateoption



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• ToInsertaSymbolfromtheSymbolDialogBox• DisplaytheINSERTtab• ClicktheInsertSymbolbuttontodisplaytheInsertSymbolgallery• ClickMoreSymbolsintheInsertSymbolgallerytodisplaytheSymboldialogbox• Selectthedesiredfontandsubset• Clickthedesiredsymboltoselectit,andthenclicktheInsertbuttontoplacetheselectedsymbolinthedocumenttotheleftoftheinsertionpoint• ClicktheClosebuttontoclosethedialogbox



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• ToInsertaSymbolfromtheInsertaSymbolGallery• Clickthe‘InsertaSymbol’buttontodisplaytheInsertaSymbolgallery• ClickthedesiredsymbolintheInsertaSymbolgallerytoinsertthesymbolatthelocationoftheinsertionpoint

• ToBottomBorderaParagraph• DisplaytheHOMEtab• Withtheinsertionpointintheparagraphtoborder,clicktheBordersarrowtodisplaytheBordersgallery• ClickBottomBorderintheBordergallerytoplaceaborderbelowtheparagraphcontainingtheinsertionpoint



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• ToClearFormatting• Clickthe‘ClearAllFormatting’buttonontheHOMEtabtoapplytheNormalstyletothelocationoftheinsertionpoint



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• ToConvertaHyperlinktoRegularText• Right-clickthehyperlinktodisplayashortcutmenu• ClickRemoveHyperlinkontheshortcutmenutoremovethehyperlinkformatfromthetext



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• ToApplyaStyle• Withtheinsertionpointpositionedintheparagraphtobeformatted,clickthedesiredstyleintheStylesgallerytoapplytheselectedstyletothecurrentparagraph

• ToSetCustomTabStops• Ifnecessary,clickthetabselectorattheleftedgeofthehorizontalruleruntilitdisplaysthetypeoftabyouwishtouse• Clickthelocationontherulerwhereyouwanttoplaceatabstop

CreatingaBusinessLetter (Slide1of15)


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• ToInserttheCurrentDateinaDocument• DisplaytheINSERTtab• Clickthe‘InsertDateandTime’buttontodisplaytheDateandTimedialogbox• Selectthedesiredformat• Ifdesired,clicktheUpdateautomaticallycheckbox• ClicktheOKbuttontoinsertthecurrentdateatthelocationoftheinsertionpoint



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• ToCreateaBuildingBlock• Selectthetexttobeabuildingblock• Clickthe‘ExploreQuickParts’buttonontheINSERTtabtodisplaytheExploreQuickPartsgallery• Click‘SaveSelectiontoQuickPartGallery’intheExploreQuickPartsgallerytodisplaytheCreateNewBuildingBlockdialogbox• TypethenameofthebuildingblockintheNametextbox• ClicktheOKbuttontostorethebuildingblockentryandclosethedialogbox



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• ToModifyaBuildingBlock• Clickthe‘ExploreQuickParts’buttonontheINSERTtabtodisplaytheExploreQuickPartsgallery• Right-clickthebuildingblocktodisplayashortcutmenu• ClickEditPropertiesontheshortcutmenutodisplaytheModifyBuildingBlockdialogbox• MakethedesiredchangesintheModifyBuildingBlockdialogbox• ClicktheOKbuttontostorethebuildingblockentryandclosethedialogbox• ClicktheYesbuttonwhenaskedifyouwanttoredefinethebuildingblockentry



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• ToInsertaBuildingBlock• Positiontheinsertionpointwhereyouwishtoinsertthebuildingblock• Typethedesiredtext,includingthebuildingblockname• PresstheF3keytoinstructWordtoreplacethebuildingblocknamewiththestoredbuildingblockentry



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• ToInsertaNonbreakingSpace• PressCTRL+SHIFT+SPACEBARtoinsertanonbreakingspace



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• ToInsertanEmptyTable• Clickthe‘AddaTable’buttonontheINSERTtabtodisplaytheAddaTablegallery• Clickthecellrepresentingthedesirednumberofrowsandcolumnsinthetable



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• ToEnterDatainaTable• Clickthecellinwhichyouwanttoenterdata,andtypethedata• PresstheTABkeytoadvancetheinsertionpointtothenextcell



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• ToApplyaTableStyle• Placetheinsertionpointinthetable• ClicktheMorebuttonintheTableStylesgalleryontheTABLETOOLSDESIGNtabtoexpandthegallery• Clickthedesiredtablestyle



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• ToResizeTableColumnstoFitTableContents• Withtheinsertionpointinthetable,displaytheTABLETOOLSLAYOUTtab• ClicktheAutoFit buttontodisplaytheAutoFitmenu• ClickAutoFitContentsontheAutoFitmenu,sothatWordautomaticallyadjuststhewidthsofthecolumnsbasedonthetextinthetable

• ToSelectaColumn• Positionthepointerattheboundaryabovethecolumntobeselectedsothatthepointerchangestoadownwardpointingarrowandthenclicktoselectthecolumn



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• ToAlignDatainCells• Selectthecellscontainingdatatoalign• ClickthedesiredalignmentoptionontheTABLETOOLSLAYOUTtabtoapplythealignmentoption



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• ToCenteraTable• Positionthemousepointerinthetablesothatthetablemovehandleappears• Clickthetablemovehandletoselecttheentiretable• ClicktheCenterbuttonontheminitoolbartocentertheselectedtablebetweentheleftandrightmargins



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• ToInsertaRowinaTable• Clickthe‘InsertRowsAbove’buttonontheTABLETOOLSLAYOUTtabtoinsertarowabovetherowcontainingtheinsertionpointandthenselectthenewlyinsertedrow



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• ToMergeCells• Withthecellstomergeselected,clicktheMergeCellsbuttonontheTABLETOOLSLAYOUTtabtomergethecellsintoonecell



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• ToBulletaListasYouType• PresstheASTERISKkey(*)asthefirstcharacterontheline• PresstheSPACEBARtoconverttheasterisktoabulletcharacter• Typethetextforthelistitem• PresstheENTERkeytoplaceanotherbulletcharacteratthebeginningofthenextline• Repeattheprevioustwostepsfortheremainderofthelist• Aftertypingthelastlistitem,presstheENTERkeytwotimestoturnoffautomaticbulletsasyoutype



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• ToAddressandPrintEnvelopes• Dragthroughtheaddressinthelettertoselectit• DisplaytheMAILINGStab• ClicktheCreateEnvelopesbuttontodisplaytheEnvelopesandLabelsdialogbox• Ifnecessary,clicktheEnvelopestab• Typethedesiredaddress• Insertanenvelopeinyourprinter• ClickthePrintbuttontoprinttheenvelope

AddressingandPrintingEnvelopesandMailingLabels


shelly cashman: microsoftword 2016 · 2019. 11. 27. · 3 •apply a style •set and use tab stops...

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