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Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER 2011 DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or intimation occurring during this meeting. It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council’s decision, which will be provided within fourteen (14) days of this meeting.

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Page 1: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1

SHIRE OF MOUNT MAGNET

MINUTES

ORDINARY COUNCIL MEETING

23 SEPTEMBER 2011

DISCLAIMER

No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act,

omission, statement or intimation occurring during this meeting.

It is strongly advised that persons do not act on what is heard at this meeting and should only rely

on written confirmation of Council’s decision, which will be provided within fourteen (14) days of

this meeting.

Page 2: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 2

SHIRE OF MOUNT MAGNET

Minutes for the Ordinary Council Meeting

In Council Chambers, Lot 163 Hepburn St, Mount Magnet

23 September 2011 at 1.00pm

TABLE OF CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ............................... 3

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ............................. 3

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ........................ 3

4 PUBLIC QUESTION TIME .................................................................................................... 3

5 APPLICATIONS FOR LEAVE OF ABSENCE ..................................................................... 5

6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING ............................................. 5

6.1 Minutes of the Ordinary Council Meeting held 26 August 2011 ........................................... 5

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION ..................... 5

8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS .............................. 5

9 AGENDA ITEMS .................................................................................................................... 6

9.1 FINANCE .......................................................................................................................... 6

9.1.1 Finance/Audit Committee Meeting ............................................................................ 6

9.1.2 Accounts for Payment ................................................................................................ 7

9.1.3 Monthly Report to 31 August 2011.......................................................................... 12

9.2 MANAGEMENT & POLICY ......................................................................................... 34

9.2.1 Review of Country Local Government Fund (CLGF) ............................................. 34

9.2.2 Draft Submission - FIFO Workforce Practices ........................................................ 39

9.2.3 Strategic Community and Corporate Plan ................................................................ 44

9.2.4 Use of Portion of Old Hospital building by Mount Magnet Scout Group ............... 46

9.2.5 Use of Shade Structures – currently at the Racecourse ............................................ 48

9.2.6 Recreation Ground Power Supply ............................................................................ 49

9.2.7 Garden Competition ................................................................................................. 49

9.2.8 Musuem Project - Shed ............................................................................................ 49

9.2.9 MWDC – Mid West Improvement Plan .................................................................. 50

9.2.10 Council and Committee Meeting Arrangements ...................................................... 51

9.2.11 Confidential - Valuation Lot 223 Hepburn Street Mount Magnet ........................... 52

9.2.12 Confidential - Staff Matter ....................................................................................... 52

9.3 HEALTH ......................................................................................................................... 53

9.3.1 Ramelius Camp – Sewerage Disposal Request ........................................................ 53

9.4 WORKS ........................................................................................................................... 56

9.5 TOURISM ....................................................................................................................... 57

9 CONFIDENTIAL BUSINESS ............................................................................................... 58

11 NEW BUSINESS ................................................................................................................... 58

12 NEXT MEETING .................................................................................................................. 58

13 CLOSURE OF MEETING ..................................................................................................... 58

Page 3: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 3

SHIRE OF MOUNT MAGNET

Minutes of Ordinary Council Meeting

23 September 2011

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

This meeting opened at 1.33pm.

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

Councillors

President Cr Ashley Dowden

Deputy President Cr Greg Scott

Member Cr Kevin Brand

Member Cr Wendy McGorman

Member Cr Karen Williams

Member Cr Jorgen Jensen

Staff

Acting Chief Executive Officer Mr Murray Brown

Finance Assistant Ms Laurie Evans

Financial Advisor/Accountant Mr Jim Dillon

Public

Mr Paul Noble – 1.30pm

Mr Geoff Schafer – 1.30pm

Ms Marilyn Davies – 1.30pm

Ms Ronnie Hamilton – 1.30pm

APOLOGIES

Member Cr Will Scott

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

4 PUBLIC QUESTION TIME

Marilyn Davies

1 - Is Council aware that the Minutes and Agendas are not up to date on the website? For

all future meetings, can it be arranged that the meeting Agenda be available on Council’s

website 3 days before the meeting to allow people time to read it prior to the meeting?

President advised that this matter will be attended to when possible.

Page 4: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 4

2 - Can David Jones’s position be shown as vacant on the website? His photo and full

details are still there.

President advised that David Jones website entry will be attended to.

3 - Why have the bougainvilleas that were in the median strip at the northern entrance to

town been cut down?

President advised obscuring visibility.

4 - What is being done to address the problem of dust being blown over the town from;

a) The dry evaporation ponds located out at the mine (last Sunday the town was not

visible from the Geraldton-Mount Magnet road, due to a huge cloud of dust brought

into the town by the strong NW wind). This also occured a couple of weeks prior to

then? and

b) The Swagman Roadhouse grounds, or when there has been rain, gets carried

down the mainstreet in the form of mud which then turns to dust.

President Ashley responded Swagman – attending next council meeting with a proposal

Decision can be made once proposal has been offered.

Evaporation ponds issue to be raised with Ramelius Resources.

5 - What steps has the Shire Undertaken to address the lack of medical/nursing care that

has been a significant feature of the past several weeks?

President Ashley Dowden responded that Council have talked about this and are not happy

with this result, agency nurse will be coming to fill in until a better solution.

Correspondence with Andrew Klein - WA Country Health Service on a few occasions

Marilyn asked if she could suggest a position on the community. Possible petition to

Minister could help?

CEO reported that at last MCZ – Hon Norman Moore, MLC had undertaken to speak to the

Minister for Health about increased incentives for remote nurses, no response to date.

Through MCZ Shire has requested that every nursing post in Remote areas be staffed by a

minimum of two nurses.

Also had dealings with Andrew Klein – don’t believe Murchison is a high enough priority in

the Health system.

Shire and community to convince Health department of need!

Marilyn notes that if the Shire was to take action the community would support.

CEO Grams nurse is willing to help out but the Nurse has not received approval for this to

occur – Awaiting Health Department approval.

President – We are doing something about this and will be talking to Mr Vince Catania

MLA Member for North West.

Page 5: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 5

Marilyn – Oval Toilets

Mention was made that at the Sports Carnival why the Shire could not clean the oval toilets

after they were dirtied during this event.

President

I was given an update that there was no one available.

Paul Noble

Requested that sand be provided in Federation Park under the Playground Equipment and

that a barrier be placed around the sand area to prevent the sand from spreading and the

grass from growing in to the sand.

President indicated that this will be attended to.

Mr Paul Noble, Ms Marilyn Davies and Ms Ronnie Hamilton left the meeting at 1.57pm

5 APPLICATIONS FOR LEAVE OF ABSENCE

Nil

6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

6.1 Minutes of the Ordinary Council Meeting held 26 August 2011

OFFICER RECOMMENDATION

Moved: Cr Williams Seconded: Cr McGorman

That the minutes of the Ordinary Council Meeting held 26 August 2011 as circulated

be confirmed as true and correct record of proceedings.

RESOLUTION 2011-09-01 CARRIED 6/0

7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

President thanked Council for the input and contributions whilst he has been President

8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS

Cr Scott – MRVC discussion as there was no quorum on 6th September 2011.

CEO commented on Shire facilities, hirer is responsible for state of facility when in use.

Page 6: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 6

9 AGENDA ITEMS

9.1 FINANCE

9.1.1 Finance/Audit Committee Meeting

Nil

Page 7: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 7

9.1.2 Accounts for Payment

File: FI-APAY

Officer: Acting Deputy Chief Executive Officer

Amended By: Nil

Disclosure of Interest: No Interest to Disclose

Date: 19 September 2011

Application:

Accounts for payment totalling $ 635,118.14 (Municipal Account) represented by-

Vouchers 13144 to 13192 $ 77,635.32

EFT’s 2211 to 2292 $ 557,552.82

Total $ 635,118.14

are presented for payment.

Background:

Nil

Comment:

Nil

Consultation:

Nil

Statutory Environment:

Local Government Act 1995

Policy Implications:

Nil

Financial Implications:

Nil

Strategic Implications:

Nil

Voting Requirements:

Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Brand Seconded: Cr Williams

Accounts for payment totalling $ 635,118.14 (Municipal Account) represented by-

Vouchers 13144 to 13192 $ 77,635.32

EFT’s 2211 to 2292 $ 557,552.82

Total $ 635,118.14

are presented for payment.

RESOLUTION 2011-09-02 CARRIED 6/0

Page 8: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 8

List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd

September 2011

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

13164 29/07/2011 DEPARTMENT OF TRANSPORT Vehicle Registrations to 31 July

2012

-4008.45

13165 29/07/2011 HORIZON POWER Electricity Accounts Various -4962.06

13166 29/07/2011 MURCHISON COUNTRY ZONE

WALGA

Membership Subscription

2011/2012

-2100.00

13167 29/07/2011 PIVOTEL SATELLITE Satellite Phone Accounts -225.20

13168 29/07/2011 TELSTRA Telephone Accounts Various -1911.30

13169 29/07/2011 WATER CORPORATION Annual Service Charges Various -4287.80

EFT2211 22/08/2011 MURCHISON REGIONAL

VERMIN COUNCIL

Precepts 2011-2012 -5623.78

DIRECT 25/08/2011 PAYROLL PPE 23/08/2011 -41360.27

EFT2212 30/08/2011 AERODROME MANAGEMENT

SERVICES

Landing Data - July 2011 -627.89

EFT2213 30/08/2011 AUSTRALIAN TAXATION

OFFICE

BAS - July 2011 -27921.00

EFT2214 30/08/2011 BATTERIES PLUS

TECHNOLOGIES

Stationery - EPSON Printer

Cartridges

-216.50

EFT2215 30/08/2011 CADBURY FUNDRAISING Fundraising Chocolates -437.99

EFT2216 30/08/2011 CANINE CONTROL Rangers Duties - 26/07 &

28/07/2011

-1811.04

EFT2217 30/08/2011 CORPORATE EXPRESS

AUSTRALIA LTD

Stationery & Printing Supplies -1051.62

EFT2218 30/08/2011 FX HANGING SYSTEMS Art Exhibition 2011 - Hangers &

Hooks

-815.50

EFT2219 30/08/2011 IT VISION Synergysoft & Universe Annual

Fees

-19316.00

EFT2220 30/08/2011 JASON SIGNMAKERS Signage - Floodway Signs &

Brackets

-1416.80

EFT2221 30/08/2011 KANGAROO EDUCATIONAL

PTY LTD

Mount Magnet Girls Club - Craft

Supplies

-505.56

EFT2222 30/08/2011 MT MAGNET MEAT SUPPLY 50 x Hot Dogs for Disco held on

19 Aug 2011

-50.00

EFT2223 30/08/2011 MTF SERVICES Tender 10/11-05 Mount Farmer

Road Works

-190066.80

EFT2224 30/08/2011 MURCHISON HARDWARE Hardware & Gas Bottles -1581.40

EFT2225 30/08/2011 MURRAY BROWN CEO - Temporary Relief -6880.00

EFT2226 30/08/2011 PERFECT COMPUTER

SOLUTIONS

CDO Laptop, Works Manger

Computer, Printers, Hardware &

Software

-8315.00

EFT2227 30/08/2011 SUPERPOP PTY LTD Cinema - New Popcorn Machine -286.00

EFT2228 30/08/2011 WA TREASURY CORPORATION Loan 38 - Principal & Interest

Repayments

-6823.88

EFT2229 30/08/2011 WYNYANGOO STATION Maintenance Grading - Wogarno

Yowergabbie Road

-12705.00

13170 31/08/2011 CASH Petty Cash Reimbursements -401.05

13171 26/08/2011 AMIST Superannuation Contributions -297.80

13172 26/08/2011 MLC SUPER Superannuation Contributions -267.37

13173 26/08/2011 SUNSUPER Superannuation Contributions -355.96

13174 26/08/2011 WALGA Superannuation Contributions -11588.21

13175 26/08/2011 WEST SCHEME Superannuation Contributions -340.26

EFT2230 05/09/2011 MIDWEST ELECTRICAL Museum - Complete outstanding

Electrical Works

-43213.50

EFT2231 08/09/2011 DANELLE FAUNTLEROY Reimbursement - Festival

Expenses

-881.82

DIRECT 08/09/2011 PAYROLL PPE 06/09/2011 -50533.06

Page 9: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 9

List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd

September 2011

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

13176 09/09/2011 AMIST Superannuation Contributions -298.39

13177 09/09/2011 SUNSUPER Superannuation Contributions -349.75

13178 09/09/2011 WALGA Superannuation Contributions -10397.81

13179 09/09/2011 WEST SCHEME Superannuation Contributions -340.27

13180 14/09/2011 ALBERT BOND Art Exhibition Awards 2011 -

People's Choice Winner

-500.00

13181 14/09/2011 AMANDA MOFFLIN Art Exhibition Awards 2011 -

Indigenous Category Winner

-500.00

13182 14/09/2011 BERT PIERCE Art Exhibition Awards 2011 -

Sold Artwork

-99.00

13183 14/09/2011 CHERYL BOND Art Exhibition Awards 2011 -

Local Artist Category Winner

-500.00

13184 14/09/2011 CHRISTY ROCK Art Exhibition Awards 2011 -

Overall Winner

-5000.00

13185 14/09/2011 DANA ANARU Art Exhibition Awards 2011 -

Artist Under 18 Years Winner

-200.00

13186 14/09/2011 GEORGE SCICLUNA Midwest Entertainment - 2011

Festival Entertainment/Band

-3500.00

13187 14/09/2011 GRAND HOTEL Accommodation - Art Exhibition

Judge

-105.00

13188 14/09/2011 HORIZON POWER Electricity Accounts Various &

Town Street Lighting

-22053.91

13189 14/09/2011 JAMES BROCKMAN Art Exhibition Awards 2011 -

Painting Category Winner

-500.00

13190 14/09/2011 MARIANNE PENBERTHY Art Exhibition Awards 2011 -

Drawing/Mixed Media Winner

-500.00

13191 14/09/2011 PIVOTEL SATELLITE Satellite Phone Accounts -177.11

13192 14/09/2011 TELSTRA Phone Accounts Various -1868.62

EFT2232 16/09/2011 ATYEOS ENVIRO HEALTH EHO/Building Surveyor August -5767.30

EFT2233 16/09/2011 MURCHISON CARPENTRY Lot 343 - Progress Payment 2 -18813.20

EFT2234 16/09/2011 MURRAY BROWN CEO - Temporary Relief -6080.00

EFT2235 19/09/2011 AERODROME MANAGEMENT

SERVICES

Airport - Windsock & Gables -3343.76

EFT2236 19/09/2011 ALEXANDER INSTALLATION

SERVICE

Supply & Install Split Systems to

Pens Unit 4 & Lot 162 Hepburn.

Electrical Works Library &

Caravan Park

-6935.50

EFT2237 19/09/2011 ALL DECOR Museum - Blinds & Security

Screens

-7343.00

EFT2238 19/09/2011 ANDERSON MUNRO & WYLLIE Interim Audit for the Year Ended

30 June 2011

-6716.05

EFT2239 19/09/2011 AURUM PUBLISHING TIC Stock - Books -231.00

EFT2240 19/09/2011 AUSTRALIA DAY COUNCIL OF

WA

Bronze Membership 2011-2012 -200.00

EFT2241 19/09/2011 AUSTRALIA POST Postage - August & Photocopy

Paper

-2207.00

EFT2242 19/09/2011 BOC GASES Depot - Acetylene/Oxy -369.71

EFT2243 19/09/2011 BUNNINGS BUILDING SUPPLIES

PTY LTD

Festival - Poles for Bali Flags -274.03

EFT2244 19/09/2011 CANINE CONTROL Rangers Duties - August 2011 -3622.08

EFT2245 19/09/2011 COLLINS DISTRIBUTORS TIC Stock - Assorted Jewellery -678.37

EFT2246 19/09/2011 CORPORATE EXPRESS

AUSTRALIA LTD

Photocopying Charges - August

2011

-1668.04

EFT2247 19/09/2011 COURIER AUSTRALIA Freight - Paint -8.80

Page 10: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 10

List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd

September 2011

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

EFT2248 19/09/2011 FIRE & EMERGENCY SERVICES

AUTHORITY

ESLB 1st Qtr Contribution -9037.50

EFT2249 19/09/2011 FITZGERALD STRATEGIES IR Services 2011-2012 -2336.48

EFT2250 19/09/2011 FLETCHER COMMUNICATIONS Airport Inspections - 2 x

Handheld Radios

-877.80

EFT2251 19/09/2011 GEOFFREY BROOKS Reimbursement - CEO - Police

Criminal History Check

-50.00

EFT2252 19/09/2011 GERALDTON FUEL COMPANY Bulk Diesel - 8000 Litres -11981.60

EFT2253 19/09/2011 GERALDTON SIGNMAKERS Mount Magnet Festival - Banners -448.80

EFT2254 19/09/2011 GETAWAY OUTDOORS -

GERALDTON

Festival - Purchase 2 x Gazebos -520.00

EFT2255 19/09/2011 HELEN ANSELL Helen Ansell - Judging of

2011Mount Magnet Art Awards -

02nd September 2011

-800.00

EFT2256 19/09/2011 IT VISION USER GROUP INC. Annual Subscription 2011/2012 -522.50

EFT2257 19/09/2011 JASON SIGNMAKERS Hepburn Street - 3 x Caravan

Signs & Brackets

-754.60

EFT2258 19/09/2011 JK PLUMBING GAS &

MAINTENANCE

Basketball Courts - Supply &

Install New Anti-Vandal

Drinking Fountain

-2145.00

EFT2259 19/09/2011 JR & A HERSEY PTY LTD Depot Consumables -445.83

EFT2260 19/09/2011 LANDGATE Mining Tenement Roll -166.20

EFT2261 19/09/2011 LANDGATE TIC Stock - Touring Maps -129.40

EFT2262 19/09/2011 LANDGATE Mining Tenement Schedule

M2011/8

-249.75

EFT2263 19/09/2011 LANDMARK ENGINEERING &

DESIGN

Federation Toilets - Door Handle,

Indicator Lock & Touchup Paint

-77.00

EFT2264 19/09/2011 LGIS INSURANCE BROKING Marine Cargo Insurance Increase

11-12

-82.50

EFT2265 19/09/2011 M2 COMMANDER PTY LIMITED Commander Service Assurance -

August 2011

-118.73

EFT2266 19/09/2011 MARKET CREATIONS Website Maintenance - August

2011

-286.00

EFT2267 19/09/2011 MCDONALDS WHOLESALERS Festival & Disco Consumables -377.80

EFT2268 19/09/2011 MICKS OASIS Ordinary Council Meeting

Lunches for June & July 2011

-495.00

EFT2269 19/09/2011 MIDWEST FINANCIAL Professional Services - August

2011

-4125.00

EFT2270 19/09/2011 MT MAGNET MEAT SUPPLY Council Contribution - Funeral of

the late Cr David Jones

-1200.00

EFT2271 19/09/2011 MT MAGNET WASTE DISPOSAL Town Rubbish Collection -

August 2011

-9838.40

EFT2272 19/09/2011 MURCHISON HARDWARE Hardware & Gas Bottles -1547.90

EFT2273 19/09/2011 MURCHISON MECHANICAL

SERVICES

MA038 Service, MA80 Annual

Inspection, 1TIY535 Dolly

Repairs to Wheel Bearings &

Brakes, MA30 Minor Service &

Diagnose Seatbelt Fault,

MA2099 Tyre Repair

-2270.28

EFT2274 19/09/2011 OUTBACK GEMS TIC Stock - Assorted Polished

Gems

-306.90

Page 11: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 11

List of Accounts submitted to the Ordinary Meeting of Council held on the 23rd

September 2011

Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Vchr No Date Payee's Name Particulars Amount Other

of Payment Funds Trust

EFT2275 19/09/2011 PAPER PLUS OFFICE NATIONAL Stationery -33.20

EFT2276 19/09/2011 PAYNES FIND ROADHOUSE Accommodation & Meals -

September 2011

-880.00

EFT2277 19/09/2011 PERFECT COMPUTER

SOLUTIONS

Computer Services - July 2011 -155.00

EFT2278 19/09/2011 PERLEX HOLDINGS PTY LTD

(MAD COW ENTERTAINMENT)

2011 Mount Magnet Festival -

Hire of Rides

-3670.00

EFT2279 19/09/2011 PIONEER PROSPECTING AND

OUTBACK SUPPLIES

Catering - Council Lunch 26th

August 2011 & Disco

-280.00

EFT2280 19/09/2011 RELIANCE PETROLEUM Fuel - August 2011 -567.30

EFT2281 19/09/2011 ROY CRIDDLE TIC Stock - 5 x copies 'October 4' -100.00

EFT2282 19/09/2011 SKIPPERS AVIATION EHO-B/S - Return Flights - W

Atyeo

-795.00

EFT2283 19/09/2011 SPOTLIGHT PTY LTD Festival 2011 - Tablecloths -193.70

EFT2284 19/09/2011 STATE LAW PUBLISHER Advertising Authorised Officers

as per attached

-104.00

EFT2285 19/09/2011 TENNANT AUSTRALIA Street Sweeper - Panel Dust Filter -397.27

EFT2286 19/09/2011 THE SUNDAY TIMES Tourism Advertising - Winter

Escapes 2011

-806.40

EFT2287 19/09/2011 TOLL IPEC PTY LTD Freight - Various -224.95

EFT2288 19/09/2011 TOTALLY WORKWEAR -

GERALDTON

Protective Equipment - Safety

Boots

-186.51

EFT2289 19/09/2011 WESTERN AUSTRALIA

CRICKET ASSOCIATION

20 x Milo In2Cricket Packs -1200.00

EFT2290 19/09/2011 WESTRAC PTY LTD P030 - Grader - 10 x Scarifiers -127.05

EFT2291 19/09/2011 WESTSIDE PAINTING SERVICE Lot 398 - External Paint -9709.22

EFT2292 19/09/2011 WIRNDA BARNA ARTISTS 2011 Mount Magnet Art Awards -

Artwork Sold Seven Sisters &

Their Husband""

-234.00

Municipal Fund …. …. …. …. …. …. …. …. -635188.14 0.00

Trust Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Loan Capital Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Trading Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Other Fund Accounts …. …. …. …. …. …. …. …. 0.00 0.00

Total …. …. …. …. -635188.14 -$

……………………...……………..…...…..………..……….….CHAIR

23rd September 2011

Page 12: SHIRE OF MOUNT MAGNET MINUTES ORDINARY ... of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 1 SHIRE OF MOUNT MAGNET MINUTES ORDINARY COUNCIL MEETING 23 SEPTEMBER

Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 12

9.1.3 Monthly Report to 31 August 2011

File: FI-REP

Officer: Jim Dillon – Financial Consultant

Amended By: Nil

Disclosure of Interest: Nil

Date: 19 September 2011

Application:

To consider the Financial Reports for 31 August 2011

Background:

Financial Activity Statement Report – s.6.4

(1) A local government is to prepare each month a statement of financial activity reporting

on the sources and applications of funds, as out in the annual budget under regulation

22(1)(d), for that month in the following detail –

(a) Annual budget estimates, taking into account any expenditure incurred for an

additional purpose under section 6.8(1)(b) or(c);

(b) Budget estimates to the end of the month to which the statement relates;

(c) Actual amounts of expenditure, revenue and income to the end of the month to which

the statement relates;

(d) Material variances between the comparable amounts referred to in paragraphs (b) and

(c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing-

(a) an explanation of the composition of the net current assets of the month to which the

statement relates, less committed assets and restricted assets;

(b) An explanation of each of the material variances referred to in sub-regulation (1)(d);

and

(c) Such other supporting information as is considered relevant by the local government.

(3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification,

(b) By program; or

(c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to

in sub-regulation (2), are to be –

(a) presented to the council –

(i) at the next ordinary meeting of the council following the end of the month to

which the statement relates; or

(ii) if the statement is not prepared in time to present it to the meeting referred

to in subparagraph (i), to the next ordinary meeting of the council after that

meeting;

and

(b) recorded in the minutes of the meeting at which it is presented.

(5) Each financial year, a local government is to adopt a percentage or value, calculated in

accordance with AAS 5, to be used in statements of financial activity for reporting

material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside under the

annual budget for a specific purpose; } restricted assets~ have the same meaning as in

AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]

[35. Repealed in Gazette 31 Mar 2005 p. 1050.]

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Comment:

A monthly financial report is to be presented to Council at the next ordinary meeting

following the end of the reporting period.

Statement of Financial Activity

Significant Accounting Policies

Graphical Representation

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserves

Capital Disposals and Acquisitions

Trust

Consultation:

Jim Dillon - Midwest Financial

Statutory Environment:

Local Government Act 1995 Section 6.4 Financial Report

Financial Management Regulations 34 & 35

Policy Implications:

Nil

Financial Implications:

Nil

Strategic Implications:

Nil

Voting Requirements:

Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr McGorman Seconded: Cr Brand

That the financial report for the period ending 31 August 2011 be received.

RESOLUTION 2011-09-03 CARRIED 6/0

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Shire of Mount Magnet

MONTHLY FINANCIAL REPORT

For the Period Ended 31st August 2011

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

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Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-

(a)/(b)

Note 4 3 3

Operating Revenues $ $ $ $ %

Grants, Subsidies and Contributions 8 3,044,279 328,495 390,413 61,918 15.9% p

Profit on Asset Disposal 10 20,000 0 0 0

Fees and Charges 1,040,464 245,545 117,593 (127,952) (108.8%) q

Service Charges 0 0 0 0

Interest Earnings 112,540 18,756 15,992 (2,764) (17.3%) q

Other Revenue 0 1,894 5,761 3,867 67.1% p

Total (Excluding Rates) 4,217,283 594,690 529,759 (64,931)

Operating Expense

Employee Costs (1,628,485) (400,083) (289,584) 110,499 38.2% q

Materials and Contracts (1,448,410) (188,399) (201,814) (13,415) (6.6%) p

Utilities Charges (191,550) (22,384) (27,997) (5,613) (20.0%) p

Depreciation (Non-Current Assets) (1,091,471) (181,886) (181,886) 0 0.0%

Interest Expenses (32,032) (8,669) (12,522) (3,853) (30.8%) p

Insurance Expenses (139,344) (43,041) (66,192) (23,151) (35.0%) p

Loss on Asset Disposal 10 0 0 0 0

Other Expenditure (157,769) (48,895) (24,406) 24,489 100.3% q

Total (4,689,061) (893,357) (804,401) 88,956

Funding Balance Adjustment

Add Back Depreciation 1,091,471 181,886 181,886 0 0.0% p

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) 0 0 0

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 599,693 (116,781) (92,756) 24,025

Capital Revenues

Grants, Subsidies and Contributions 8 0 0 0 0

Proceeds from Disposal of Assets 10 20,000 0 0 0

Proceeds from New Debentures 150,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) (0.8%) q

Total 1,349,245 375,000 372,000 (3,000)

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,631,386) 0 (81,651) (81,651) (100.0%) p

Plant and Equipment 10 (201,000) 0 0 0

Furniture and Equipment 10 (10,000) 0 (127) (127) (100.0%) p

Infrastructure Assets - Roads 10 (529,936) (103,302) (29,369) 73,933 251.7% q

Infrastructure Assets - Other 10 (416,177) (39,496) 0 39,496 100.0% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) (11,392) (14,450) (3,058) (21.2%) p

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (13,240) (12,278) 962 7.8% q

Total (2,924,223) (167,430) (137,875) 29,555

Net Capital (1,574,978) 207,570 234,125 26,555

Total Net Operating + Capital (975,285) 90,789 141,369 50,580

Rate Revenue 994,196 994,196 0 (994,196) (100.0%) q

Opening Funding Surplus(Deficit) 799,653 799,653 576,004 (223,649) (38.8%) q

Closing Funding Surplus(Deficit) 3 818,564 1,884,638 717,373 (1,167,265)

Shire of Mount Magnet

STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

(Nature or Type)

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Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-(a)/(b) Var.

Note 4 3 3

Operating Revenues $ $ $ $ %

Governance 6,200 1,032 99 (933) (942.42%) q

General Purpose Funding 2,340,796 321,067 392,793 71,726 18.26% p

Law, Order and Public Safety 8,450 2,574 116 (2,458) (2118.97%) q

Health 100 16 100 84 84.00% p

Education and Welfare 11,000 1,826 240 (1,586) (660.83%) q

Housing 15,400 2,566 1,218 (1,348) (110.67%) q

Community Amenities 85,500 80,912 30 (80,882) (269606.67%) q

Recreation and Culture 231,200 17,378 6,487 (10,891) (167.89%) q

Transport 618,917 11,716 23,386 11,670 49.90% p

Economic Services 228,368 49,471 67,160 17,689 26.34% p

Other Property and Services 671,354 106,132 37,657 (68,475) (181.84%) q

Total (Excluding Rates) 4,217,285 594,690 529,286 (65,404)

Operating Expense

Governance (380,033) (77,454) (69,333) 8,121 11.71% q

General Purpose Funding (173,062) (35,502) (22,897) 12,605 55.05% q

Law, Order and Public Safety (73,282) (12,649) (10,828) 1,821 16.82% q

Health (55,436) (8,066) (8,590) (524) (6.10%) p

Education and Welfare (75,003) (12,802) (8,526) 4,276 50.15% q

Housing (45,228) (10,317) (16,136) (5,819) (36.06%) p

Community Amenities (321,808) (55,670) (45,093) 10,577 23.46% q

Recreation and Culture (981,708) (169,278) (141,889) 27,389 19.30% q

Transport (1,285,269) (209,913) (228,630) (18,717) (8.19%) p

Economic Services (764,210) (127,536) (145,030) (17,494) (12.06%) p

Other Property and Services (534,024) (174,170) (106,976) 67,194 62.81% q

Total (4,689,063) (893,357) (803,928) 89,429

Funding Balance Adjustment

Add back Depreciation 1,091,471 181,886 181,886 0

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) 0 0 0

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 599,693 (116,781) (92,756) 24,025

Capital Revenues

Proceeds from Disposal of Assets 10 20,000 0 0 0

Proceeds from New Debentures 150,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) 0.80%

Total 1,349,245 375,000 372,000 (3,000)

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,631,386) 0 (81,651) (81,651) (100.00%) p

Plant and Equipment 10 (201,000) 0 0 0

Furniture and Equipment 10 (10,000) 0 (127) (127) (100.00%) p

Infrastructure Assets - Roads 10 (529,936) (103,302) (29,369) 73,933 251.74% q

Infrastructure Assets - Other 10 (416,177) (39,496) 0 39,496 100.00% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) (11,392) (14,450) (3,058) (21.16%) p

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (13,240) (12,278) 962 7.84% q

Total (2,924,223) (167,430) (137,875) 29,555

Net Capital (1,574,978) 207,570 234,125 26,555

Total Net Operating + Capital (975,285) 90,789 141,369 50,580

Rate Revenue 994,196 994,196 0 (994,196) (100.00%) q

Opening Funding Surplus(Deficit) 799,653 799,653 576,004 (223,649) (38.83%) q

Closing Funding Surplus(Deficit) 3 818,564 1,884,638 717,373 (1,167,265)

Shire of Mount Magnet

STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

(Statutory Reporting Program)

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1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement of

financial activity are:

(a) Basis of Accounting

This statement is a special purpose financial report, prepared in accordance with applicable Australian

Australian Accounting Standards, other mandatory professional reporting requirements and the Local

Government Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in this

statement.

In the process of reporting on the local government as a single unit, all transactions and balances

between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those

monies appears at Note 11.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

In accordance with recommended practice, revenues, expenses and assets capitalised are stated net

of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash Equivalents

Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily

convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash

equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as

short-term borrowings in current liabilities.

(g) Trade and Other Receivables

Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and

subsequently measured at amortised cost using the effective interest rate method, less any allowance for

uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible

are written off when identified. An allowance for doubtful debts is raised when there is objective evidence

that they will not be collectible.

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General

Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated

selling price in the ordinary course of business less the estimated costs of completion and the estimated

costs of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12

months.

Land Held for Resale

Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.

Cost includes the cost of acquisition, development and interest incurred on the financing of that land during

its development. Interest and holding charges incurred after development is complete are recognised as

expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of

signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council's

intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure

the carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful

lives in a manner which reflects the consumption of the future economic benefits embodied in

those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting

period. Major depreciation rates and periods are:

Buildings 2%

Furniture and Equipment 10-25%

Plant and Equipment 15-25%

Motor Vehicles 25%

Roads - Aggregate 25 years

Roads - Unsealed - Gravel 35 years

Drains and Sewers 75 years

Airfield - Runways 12 years

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

Shire of Mount Magnet

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(k) Trade and Other Payables

Trade and other payables are carried at amortised cost. They represent liabilities for goods and services

provided to the local government prior to the end of the financial year that are unpaid and arise when the

Shire becomes obliged to make future payments in respect of the purchase of these goods and

services. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave,

annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to

pay resulting from employees services provided to balance date. The provision has been calculated at

nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments

are discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised

cost using the effective interest method. Fees paid on the establishment of loan facilities that are

yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable

to the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement

is determined by considering the class of obligations as a whole. A provision is recognised even if the

likelihood of an outflow with respect to any one of item included in the same class of obligations may be

small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current

if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the

case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,

such as vested long service leave, the liability is classified as current even if not expected to be settled

within the next 12 months. Inventories held for trading are classified as current even if not expected to be

realised in the next 12 months except for land held for resale where it is held as non current based on

Council's intentions to release for sale.

For the Period Ended 31st August 2011

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995. Includes general, differential, specific area

rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude

administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of non­current

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments.

Losses are disclosed under the expenditure classifications.

Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale

of goods or information, fines, penalties and administration fees. Local governments may wish to disclose

more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54

of the Local Government (Financial Management) Regulations 1996 identifies these are television

and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude

rubbish removal charges. Interest and other items of a similar nature received from bank and investment

accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associate with the employment of person such as salaries, wages, allowances, benefits such

as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc. Local governments may wish to disclose more detail such as contract services,

consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(q) Nature or Type Classifications (Continued)

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of

employment.

Loss on asset disposal

Loss on the disposal of fixed assets.

Depreciation on non-current assets

Depreciation expense raised on all classes of assets.

Interest expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other expenditure

Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade

Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set of

operational and financial objectives. These objectives have been established both on an overall

basis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientated

activities/programs:

GOVERNANCE

This includes those income and expenses relating to Councillors, and Council's Governance role,

and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDING

This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on

Investments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETY

Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items;

as well as supervision, related costs, & enforcement of Local Laws.

HEALTH

Involves food inspection, control and licensing of food outlets, food hygiene and promotion,

Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFARE

The program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSING

This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIES

This includes Rubbish/Sanitation collection & disposal items; Flood Mitigation works; Town Planning;

Public Toilets; & Cemeteries.

RECREATION AND CULTURE

Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;

The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other

Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORT

Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;

verge & trees maintenance; large plant & machine replacements.

Airport operations are also involved, but shown separately as an important Council service

ECONOMIC SERVICES

Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICES

Private works; Administration; Public works overheads, Plant operating costs, & various other Unclassified

Services. This section also includes Administration costs in gross terms, which have then been reallocated

to the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

Shire of Mount Magnet

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Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution Maturity

Rate $ $ $ $ Amount $ Date

(a) Cash Deposits

35416107 4.65% 391,123 391,123 CBA Call

Cheque 0.00% 254,417 21,522 275,939 CBA

(b) Term Deposits

TD 36129101B 5.50% 1,141,353 1,141,353 CBA 31/08/2011

(c) Investments

Nil 0 0 0 0 0

Total 391,123 1,395,770 21,522 0 1,808,415

Comments/Notes - Investments

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

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Note 6: BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Account

Code Description

Council

Resolution Classification

No Change -

(Non Cash

Items)

Adjust.

Increase in

Available

Cash

Decrease in

Available

Cash

Amended

Budget

Running

Balance $ $ $ $

Budget Adoption Opening Surplus(Deficit) 818,564

1132000 Building Improvements 11/08/2011 Capital Expenses 9,667 828,231

1231005 Road Constructions - Council Funded 11/08/2011 Capital Expenses (18,000) 810,231

1412001 Salaries & Wages 11/08/2011 Operating Expenses 8,333 818,564

Closing Funding Surplus (Deficit) 0 18,000 (18,000) 818,564

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

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Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2011-12 Variations Revised Recoup Status

GL Yes Budget Additions Grant Received Not Received

No (Deletions)

(Yes/No) $ $ $ $ $

GENERAL PURPOSE FUNDING

Royalties for Regions Grants Yes 1,018,000 1,018,000 106,005 911,995

LGGC Financial Assistance Grants Yes 884,353 884,353 190,703 693,650

LGGC Local Road Grant Yes 318,903 318,903 79,725 239,178

LAW, ORDER, PUBLIC SAFETY

Fire Prevention Grant Yes 5,000 5,000 5,000

Other Law & Order Public Safety Grant Yes 1,200 1,200 1,200

EDUCATION AND WELFARE

Youth Grant Yes 5,000 5,000 5,000

Youth Centre Contributions Yes 6,000 6,000 50 5,950

RECREATION AND CULTURE

Swimming Pool Grant Yes 3,000 3,000 3,000

Recreation Grant Yes 5,000 5,000 5,000

Community Events Yes 19,000 19,000 142 18,858

Other Culture Grant Yes 60,000 60,000 60,000

Recreation Centre & Oval Contributions Yes 85,400 85,400 85,400

Contributions & Donations Yes 13,000 13,000 1,136 11,864

Centrelink Subsidy Yes 25,000 25,000 11 24,989

TRANSPORT

MRWA Direct Grant Yes 48,574 48,574 48,574

Street Light Subsidy Grant Yes 4,000 4,000 4,000

Regional Road Group Grant Yes 145,757 145,757 145,757

Roads to Recovery Grant Yes 232,627 232,627 232,627

MRD Flood Damage Grant Yes 26,667 26,667 26,667

Sundry Grant Yes 52,493 52,493 52,493

Capital Improvements Grant Yes 20,000 20,000 20,000

ECONOMIC SERVICES

Economic Development Grant Yes 10,000 10,000 10,000

OTHER PROPERTY & SERVICES

Energy Credit Scheme Grants Yes 18,000 18,000 2,279 15,721

Sundry Reimbursements Yes 35,805 35,805 10,362 25,443

Public Works Reimbursements Yes 1,500 1,500 0 1,500

TOTALS 3,044,279 0 3,044,279 390,413 2,653,866

Comments - Grants and Contributions

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

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Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Cost

Accum

Depr Proceeds

Profit

(Loss) Budget Actual Variance

$ $ $ $ $ $ $

0 Dual Cab Hilux 50,000 0 (50,000) q

0 0

0 0

0 0

0 0

0 0 0 0 Totals 50,000 0 (50,000)

Comments - Capital Disposal

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

Property, Plant & Equipment

0 0 0 0 Land for Resale 0 0 0

0 482,631 0 482,631 Land and Buildings 1,631,386 81,651 (1,549,735) q

0 21,000 150,000 171,000 Plant & Property 201,000 0 (201,000) q

0 0 0 0 Furniture & Equipment 10,000 127 (9,873) q

Infrastructure

0 0 0 0 Roadworks 529,936 29,369 (500,567) q

0 0 0 0 Drainage 0 0 0

0 0 0 0 Bridges 0 0 0

0 0 0 0 Footpath & Cycleways 104,985 0 (104,985) q

0 0 0 0 Parks, Gardens & Reserves 77,692 0 (77,692) q

0 17,500 0 17,500 Airports 55,000 0 (55,000) q

0 0 0 0 Sewerage 0 0 0

0 60,000 0 60,000 Other Infrastructure 178,500 0 (178,500) q

0 581,131 150,000 731,131 Totals 2,788,499 111,147 (2,677,352)

Comments - Capital Acquisitions

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

0 Youth/Community Planning 25,000 0 (25,000) q

0 2 x New Staff Houses 559,000 0 (559,000) q

0 Housing Improvements - Lot 43 Hepburn Street 33,500 10,994 (22,506) q

0 Housing Improvements - Lot 151 Hepburn Street 22,500 0 (22,500) q

0 Housing Improvements - Lot 157 Hepburn Street 15,000 0 (15,000) q

0 Housing Improvements - Lot 226 Watson Street 3,000 0 (3,000) q

0 Housing Improvements - Lot 343 Laurie Street 61,133 22,000 (39,133) q

0 Housing Improvements - Lot 397 Hepburn Street 3,000 0 (3,000) q

0 Housing Improvements - Lot 398 Hepburn Street 9,000 0 (9,000) q

0 Housing Improvements - Lot 453 Jensen Close 2,800 0 (2,800) q

0 Housing Improvements - Lot 460 Jensen Close 1,200 0 (1,200) q

0 Toilet at the Cemetery 30,000 0 (30,000) q

452,631 452,631 New Kiosk/Change rooms including Gym 462,964 0 (462,964) q

0 Recreation Centre Paving 6,000 0 (6,000) q

0 Golf Club Septic system & Improve Gym Building 20,000 0 (20,000) q

30,000 30,000 Construct Museum 295,000 45,960 (249,040) q

0 Repave Cinema Pathways inc Disables Access 30,000 0 (30,000) q

0 Caravan Park - Repaint, Solar & 3 x TV Antenna's 14,789 0 (14,789) q

0 Data & Phone Connection to Sport & Rec Office 8,000 0 (8,000) q

0 Caravan Park - Solar for Toilet 2,000 0 (2,000) q

0 Caravan Park - Convert Single Room to Double 2,000 0 (2,000) q

0 Repairs to Front Façade of Admin Building 20,000 327 (19,673) q

0 Housing Improvements - Lot 162 Hepburn Street 5,500 2,370 (3,130) q

0 0

0 0

0 482,631 0 482,631 Totals 1,631,386 81,651 (1,549,735)

Disposals

Current Budget

Replacement

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Contributions

Land & Buildings

Current Budget

This Year

For the Period Ended 31st August 2011

Profit(Loss) of Asset Disposal

Contributions Information

Summary AcquisitionsCurrent Budget

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Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

21,000 21,000 Works Manager Dual Cab 50,000 0 (50,000) q

150,000 150,000 Contract Road Maintenance Truck 150,000 0 (150,000) q

0 Compressor 1,000 0 (1,000) q

0 0

0 0

0 21,000 150,000 171,000 Totals 201,000 0 (201,000)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 CEO Office Fit out 10,000 0 (10,000) q

0 Computers 0 127 127 p

0 0

0 0

0 0 0 0 Totals 10,000 127 (9,873)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Mount Farmer Road - Infrastructure 95,757 29,369 (66,388) q

0 Watson Street - Roads to Recovery Project 61,571 0 (61,571) q

0 Rubbish Tip Road - Roads to Recovery Project 195,056 0 (195,056) q

0 Reform/Resheet Mount Farmer Road 47,878 0 (47,878) q

0 Install New Grid - Burnerbinmah Nalbarra Access Rd 24,000 0 (24,000) q

0 Reform/Resheet Paynesville Road 57,000 0 (57,000) q

0 Construct & Reseal Race Cource Road 48,674 0 (48,674) q

0 0

0 0

0 0 0 0 Totals 529,936 29,369 (500,567)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Footpath Construction - Hepburn Street 104,985 0 (104,985) q

0 0

0 0 0 0 Totals 104,985 0 (104,985)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Federation Park Irrigation 18,842 0 (18,842) q

0 Resurface 2xBasketball Courts inc rings 58,850 0 (58,850) q

0 0

0 0

0 0 0 0 Totals 77,692 0 (77,692)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

17,500 17,500 Airport Car park Entry Statement 35,000 0 (35,000) q

0 New Wind sock/Lighting Tower 8,000 0 (8,000) q

0 Weather Information Broadcaster 12,000 0 (12,000) q

0 0

0 0

0 17,500 0 17,500 Totals 55,000 0 (55,000)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Security Fence to Effluent Site 22,000 0 (22,000) q

0 Cemetery Irrigation 6,500 0 (6,500) q

60,000 60,000 Running Power to Race Course 120,000 0 (120,000) q

0 Tourist Trail Signage Upgrade 30,000 0 (30,000) q

0 0

0 0

0 60,000 0 60,000 Totals 178,500 0 (178,500)

Current Budget

This Year

Contributions

This Year

Furniture & Equipment

Current Budget

This Year

Contributions

Plant & Equipment

Current Budget

Contributions

Roads

Contributions

Parks, Gardens & Reserves

Contributions

Footpaths & Cycleways

Current Budget

This Year

Current Budget

This Year

Current Budget

This Year

Contributions

Other Infrastructure

Current Budget

This Year

Contributions

Airports

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Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount Amount

Closing

Balance

Description 1-Jul-11 Received Paid 30-Jun-12

$ $ $ $History Books 8,967 0 0 8,967

Future Directions Committee 390 0 0 390

Mt Magnet Chamber of Commerce 924 0 0 924

Tennis Club 185 0 0 185

Safer WA Committee 549 0 0 549

Shire Practice 8,542 0 0 8,542

Other Deposits 1,965 0 0 1,965

21,522 0 0 21,522

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st August 2011

Cr Brand left the meeting at 2.28pm and returned to the meeting at 2.30pm

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9.2 MANAGEMENT & POLICY

9.2.1 Review of Country Local Government Fund (CLGF)

File: FI-RFR

Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil

Disclosure of Interest: Nil

Date: 3rd September 2011

Application:

Requesting Council endorsement of a draft response prepared for Council to forward to the

review being carried out of the Country Local Government Fund.

Background:

The State Government is carrying out a review of the Royalties for Regions Country Local

Government Fund. This review is to be carried out by the Western Australian Regional

Development Trust. The Trust is an independent statutory body that provides advice and

recommendations to the Minister on the allocation and management of funds from the Fund.

Comment:

Issues for consideration in the review are set out in the following page:-

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See draft response set out hereunder:-

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Our ref: FI:RFR

Western Australian Regional Development Trust

PO Box 1143

WEST PERTH WA 6872

Dear Sir/Madam

REVIEW OF COUNTRY LOCAL GOVERNMENT FUND (CLGF)

The Shire of Mount Magnet is pleased to provide comment on its experience resulting from

the funding made available from the State Government’s Country Local Government Fund.

These comments are for your consideration as part of the review of the CLGF.

This funding has provided a major boost to rural Local Governments in terms of providing

grants for a variety of capital works.

1. Council believes that the CLGF is assisting in addressing local government’s

infrastructure backlogs and is enhancing local governments capacity building.

On a regional basis this fund has been of significant benefit in being able to fund groups of

country local governments with larger scale infrastructure projects.

The CLGF funding has, and will, contribute to an improved financial sustainability of

country local governments.

2. Like any new program, country local governments have taken time to adjust to the

meeting of the Department of Regional Development and Lands applications and

approvals, executing, acquitting, reporting and managing projects under this program.

It is considered that country local governments can, will, and have adjusted to this

valuable initiative. We are confident that the level of administrative and financial

efficiency of local governments will improve as the program continues and we become

more familiar with the procedures.

The requirement for country local governments to prepare and adopt a Forward Capital

Works Plan is seen as a positive initiative as it provides for elected members, members of

the public, and Council staff to better be able to plan for future capital works.

3. The efficiency of the current formula in allocating funds to individual and groups of local

governments, we believe is based on a formula similar to that used by the Western

Australian Local Government Grants Commission, in their allocation of the Federal

General Purpose Grants to country local governments.

Council believe that while there may be some deficiency in that formula, it is a formula

that has been used and continually refined over many years. For the CLGF funding to be

provided a different formula is seen as being unnecessary and a duplication of effort.

Most local governments accept the formula used by the WA Local Government Grants

Commission.

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4. Council believes that the appropriate proportional allocation of funding between

individual, group and regional components should remain at the present 50% to individual

local governments and 50% regional group allocations.

5. Council believes that the existing focus on the provision of infrastructure is appropriate.

When undertaking projects of this type, Councils should be aware that when they provide

new or upgraded existing infrastructure, there will nearly always be ongoing operational

and maintenance costs involved.

(Building a swimming Pool in a town, from CLGF funding is a good initiative, providing

that Council is prepared to meet the shortfall in operational and maintenance cost

estimated at some $200,000 upwards per annum.)

6. Council believes that the following matters would improve the efficiency and

effectiveness of the CLG Fund’s implementation:-

a. Negative Publicity - All Government Members of Parliament should strongly

support the Royalties for Regions concept. Negative publicity of this program,

mainly raised by State Opposition Members of Parliament and the print media, has

not been productive. (Unfortunately all the positive publicity that has been generated

about the benefits of this has not been effective as the negative publicity.)

Perhaps country local governments should do more to positively support this

program publicly?

b. Review - Council believes that this review should have been conducted in another

one or two years time, when this program has had a chance to be more “tried and

tested” and more showcase projects will have been completed and operating.

c. Continuity – We all have to deal with change from time to time, however one thing

that local governments want and need is some stability in funding sources and the

accompanying administrative and financial arrangements.

d. Forward Capital Works Plan – Now that each country local government has a

Forward Capital Works Plan, this document can be used to plan and implement

future works from funding from the CLGF.

With some medium term certainty of funding from this program, local governments

could plan ahead by preparing “Business Cases” and plans and specifications and

other documentation for the projects planned for the next few years.

Poorly resourced shires will not and can not do this without some funding certainty.

e. Council believes that it is too early to assess the effectiveness and efficiency of this

program, which in many ways is still in its infancy.

Council thanks you for the opportunity to contribute briefly to your review.

The CLGF has been a valuable resource for this Shire and indeed for all Shires in the

Murchison Region.

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Yours faithfully

Murray Brown

Acting Chief Executive Officer

3rd

September 2011

Consultation:

Acting DCEO - Maureen Murat

Statutory Environment:

Local Government Act – General Provisions

Policy Implications:

Nil

Financial Implications:

Nil at this time.

Strategic Implications:

Nil

Voting Requirements:

Simple Majority

OFFICER RECOMMENDATION

Moved: Cr Jensen Seconded: Cr Brand

That Council forward the Draft Submission as presented to the review.

RESOLUTION 2011-09-04 CARRIED 6/0

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9.2.2 Draft Submission - FIFO Workforce Practices

File: GB-RDL

Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil

Disclosure of Interest: Nil

Date: 3rd September 2011

Application:

Council to consider a draft submission prepared for submission to the House Standing

Committee on Regional Australia – Inquiry into the use of “fly in, fly out” (FIFO)

workforce practices in regional Australia.

Background:

Council has the opportunity to make comment on this matter, which has an effect on this

and many other Shires in Regional Western Australia.

Comment:

Attached is a draft copy of a submission.

Councillors may wish to have changes to this draft, perhaps leaving the “Introduction “ page

out.

Consultation:

Shire President

Statutory Environment:

Local Government Act – General Provisions

Policy Implications:

Nil

Financial Implications:

Nil

Strategic Implications:

Regional Development – Often Spoken About (Rarely Practiced)

Voting Requirements:

Simple Majority

OFFICER RECOMMENDATION/ COUNCIL RESOLUTION

Moved: Cr Scott Seconded: Cr Brand

That the Draft Submission as presented be submitted.

RESOLUTION 2011-09-05 CARRIED 6/0

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SHIRE OF MOUNT MAGNET

Submission to

INQUIRY INTO THE USE OF “FLY IN, FLY OUT” WORKFORCE

PRACTICES IN REGIONAL AUSTRALIA

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Introduction:

I have over 42 years experience in local government in Western Australia, with the major portion of

this time being employed as Chief Executive Officer.

I have been Chief Executive Officer for various Shires that have had major resource development,

including Wyndham East Kimberley (Argyle Diamond Mine), Laverton (2 gold mines plus a major

Nickel mine at Murrin Murrin) and at present Mount Magnet (Gold and Vanadium mines).

I have a son 39 years of age, who works on various mines on a FIFO basis. He has a wife and three

daughters aged 10, 10 and 3 years of age.

He continues working on a FIFO basis because he can earn around $160,000 per annum and he

needs this to support his 4 girls (wife included) and the 3 mortgages. With recent interest rate

increases and the reduction in property valuations in Perth and Kalgoorlie he is stuck in a situation

where he cannot sell the houses as their value is now lower than the mortgage debt.

My son lives half a day’s drive from Perth, he has to make his own way from and to Perth for his

FIFO and his break, unfortunately reducing his time at home on break from 7 to 6 days, (he works

14 days on and 7 days off).

He believes this being away from home is having some effect on his family.

For him to relocate close to his worksite (ie) Karratha is not practical due to the shortage of housing

there and rentals being too high (estimated at $2000 per week).

Murray Brown

Acting Chief Executive Officer

4th September 2011

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Mount Magnet Shire Comments

The Mount Magnet Shire Council is keen to see as much development here as is possible.

This will improve work opportunities for local residents and also improve opportunities for local

established and new businesses.

A local community can benefit significantly from a resource project work force that recruits locally.

It improves the social fabric of the town and makes use of existing and planned infrastructure.

The Shire of Mount Magnet has two major mining operations in this Shire. Both of these mines are

gearing up following a period of closure.

(1) Windimurra Mine (Vanadium and Iron Ore) – 50km East of Mount Magnet

This mine is almost totally FIFO however they do use the Shire owned Aerodrome for their

charter plane flights.

There is minimal “spin off” to local businesses or the local community.

(2) Ramelius Resources – Mt Magnet Gold NL

This company recently acquired the historical Hill 50 mine from Harmony Gold.

Their plans are well advanced in commencing mining operations here again.

A single person’s accommodation camp facility has been constructed in Mount Magnet.

This facility is located close to various town facilities including hotels, shops and recreation

facilities.

In recent newspaper advertisements by Ramelius Resources seeking employees, the employees

will be given the option of FIFO from Perth and or Geraldton or an “attractive housing

package” to reside in Mount Magnet.

We understand that the major earthmoving contractor for this mine is only offering the FIFO

option.

Council supports the options provided to employees by Ramelius regarding FIFO employees

and local housing options.

These options support employment of local residents, and will have a positive impact on local

businesses and local voluntary organisations.

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Council makes the following comments on FIFO workforce:

(A) Organisations using the FIFO options to towns that have appropriate infrastructure that has

been provided in most cases using Federal State and Local Government funds, should be

required to have a percentage of their staff reside in that area.

(B) The Federal Government could use its taxation powers to make the FIFO option less

attractive for the employer.

(C) Many FIFO workers claim “A” or “B” zone tax rebates, but spend their monies and invest in

the area that their families reside, not in Regional Australia, and therefore should not qualify

for this concession.

(D) During the Census of Population, most FIFO workers record their residential address as

where their family lives and therefore the region where they work is not recognised and as a

result the regional or remote Council’s miss out on many/less grants for that Local

Government. Many grants are based on population numbers.

(E) Council recognises that some FIFO is inevitable (specialised and short term contractors etc).

(F) An incentive that would provide some benefit to residents of remote areas is a large increase

in Zone “A” and “B” tax rebates. Zone Tax rebates have not increased for many years and

are not of the incentive value that they used to be when they were introduced. An increase in

Zone Tax rebates to a realistic level is requested.

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9.2.3 Strategic Community and Corporate Plan

File: Integrated Planning

Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil

Disclosure of Interest: Nil

Date: 14th

September 2011

Application:

To provide Council with information relating to the amendments to the Local Government

Administration Regulations

Background:

Council would be aware that the Local Government Industry is moving towards more

regulation with the requirement to undertake Integrated Planning.

An application for funding, on behalf of the Murchison Shires was submitted to a

Government funding grant program for $500,000 to assist these Shires with completing this

work.

Comment:

The Department of Local Government have now advised that these new planning

requirements come into operation on 26th

August 2011, however transitional provisions

clarify that full compliance with the regulations will neither be required nor enforced until

30th

June 2013.

All Council will have to have prepared a strategic Community Plan, a Corporate Business

Plan as well as information to assist with asset management and long term financial

planning.

The Department has a website on this subject: integratedplanning.dlg.wa.gov.au

Consultation:

Nil

Statutory Environment:

Local Government Administration Regulations

Local Government Act Section 5.56

Policy Implications:

New Integrated Requirements

Financial Implications:

Some costs in preparing these plans

Strategic Implications:

Should provide for better long term planning

Voting Requirements:

Simple Majority

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Shire of Mount Magnet Minutes for Ordinary Council Meeting 23 September 2011 45

OFFICER RECOMMENDATION

Moved: Cr Jensen Seconded: Cr Scott

That Council note the new requirements detailed above and draw these to the attention

of the new CEO Geoff Brooks.

RESOLUTION 2011-09-06 CARRIED 6/0

Cr Williams left the meeting at 2.52pm and returned to the meeting at 2.55pm

Mr Geoff Schafer left the meeting at 2.55pm

Cr McGorman & Cr Brand declared an impartiality interest in Item 9.2.4

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9.2.4 Use of Portion of Old Hospital building by Mount Magnet Scout Group

File: CP-HOSP

Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil

Disclosure of Interest: Nil

Date: 15 September 2011

Application:

The Mount Magnet Scout Group seek approval to use the room formally used by the “Little

Ducklings”.

Background:

Currently they use the Recreation Centre. This has many practical difficulties including a

carpeted floor which means they are limited in the activities which they are able to do inside

the building and they are unable to store their equipment on site. Due to the central location

of the Recreation Centre they also have large numbers of children who are not in Scouts and

Cubs sitting on the verandah, asking for drinks and to use the toilets while they are trying to

run their sessions.

Comment:

An inspection of this room was carried out by EHO Bill Atyeo. His report is attached.

The Scout Group have advised that they can handle the cleaning and labour side of works

required if Council can cover the cost of paint, locks, lino etc.

Consultation:

Ms Danelle Fauntleroy

Mr Bill Atyeo

Statutory Environment:

Local Government Act – General Provisions

Policy Implications:

Nil

Financial Implications:

Council’s budget for 2011/12 includes $7,500 for maintenance materials.

Strategic Implications:

Nil

Voting Requirements:

Simple Majority

OFFICER RECOMMENDATION

Moved: Cr Williams Seconded: Cr G Scott

That Council grant approval for the use of the room formally used by “Little

Ducklings” at the old hospital, subject to the Mount Magnet Scout Group providing

labour and Council will provide materials to a cost of $5,000.00.

RESOLUTION 2011-09-07 CARRIED 6/0

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To: Murray Brown – CEO Date: 13th September 2011

REPORT ON THE “UGLY DUCKLINGS” FACILITIES – SCOUTS TO USE:

When I inspected the premises it was obvious that there needed to be a thorough clean-up of the internal of the building as the build-up of dust, dirt etc was excessive. However the building is sound and could easily be utilised for the activities. It is recommended that the following matters be addressed before occupation and use of the building is commenced:

1. That all doors and locks are fixed so that ease of entry is attained. 2. The slats to the paths/verandahs are to be made secure and all loose and protruding nails

removed with re-fixing with screws. Alternatively the whole flooring of the verandahs should be replaced or covered with alternative materials.

3. The heavily stained and dirty carpet to be removed and recovered with a lino if required. 4. The toilets are designed for small kids under supervision, with no segregation of sexes.

Given that both male and female will require use of them, I do not know how this will be arranged, other than to use the other toilets in the craft area to be used by one sex, and the ones at the Ugly Ducklings to be used by the other.

5. All toilets will need to be thoroughly cleaned and made to be operating as they should. 6. An evacuation plan will need to be devised by the operators of the activities there, and

appropriate fire extinguishers will need to be provided and maintained on site at all times. 7. The painting of the inside of the building is highly recommended, and repairs carried out

on the ceilings as required.

I am unsure of the impact the activities envisaged to be carried out here will have on the building. The building is old, and is therefore susceptible to damage if not cared for and respected. Regards

W.V. Atyeo Principal Environment Health Officer Building Surveyor SHIRE OF MOUNT MAGNET

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9.2.5 Use of Shade Structures – Currently at the Racecourse

File: CP-RACE

Officer: Murray Brown – Acting Chief Executive Officer

Amended By: Nil

Disclosure of Interest: Nil

Date: 19th

September 2011

Application:

Cr Williams has requested that Council request the Race Club for approval to use 2 x Shade

Structures at present stored at the Racecourse. One to cover the new Barbecue at Federation

Park and the other to be erected at the Tourist Centre Park

Background:

I am unsure who owns these structures, however I believe that they were originally used at

the Harmony Accommodation site.

Comment:

Nil

Consultation:

Cr Williams

Statutory Environment:

Local Government Act – General Provisions

Policy Implications:

Nil

Financial Implications:

Minimal

Strategic Implications:

Nil

Voting Requirements:

Simple Majority

OFFICER RECOMMENDATION

Moved: Seconded:

To be determined by Council.

CARRIED/LOST __/__

COUNCIL RESOLUTION

Moved: Cr Williams Seconded: Cr McGorman

That the Shire writes to the President of the Mount Magnet Race Club requesting a

donation of two shade structures for the use in Federation Park and the Tourist Centre

Park.

RESOLUTION 2011-09-08 CARRIED 6/0

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LATE AGENDA ITEMS

9.2.6 Recreation Ground Power Supply

Letter from Mr Geoff Schafer : Suggesting a new supply route and upgrade in capacity

of underground cable to recreation Centre.

Mr Barry Wallace will search for the underground cable leading to the Recreation centre

next week.

Noted

9.2.7 Garden Competition

Judging carried out by Councillor Williams and Councillor Brand

Results:

1st Prize $400 Sophie Singh

2nd

Prize $200 Edna Sutherland

3rd

Prize $100 Monica Watson

Native Garden $200 Marilyn Davies/Jim Nash (Jones Street)

Encouragement $50 Jason Brown (Attwood Street)

$50 Dave Hinds (Hepburn Street)

Judging carried out by Councillor Williams and Councillor Brand

Noted

Cr McGorman declared an interest in Item 9.2.8 (She is has an interest in Murchison

Carpentry) and left the meeting at 3.20pm

9.2.8 Museum Project - Shed

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr G Scott

That Item 9.2.8 be accepted as a late item

RESOLUTION 2011-09-09 CARRIED 5/0

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr G Scott

That Council accept the quote from Murchison Carpentry for $7640.00 for the supply

and installation of insulation to the North and West walls of the new Museum Shed.

RESOLUTION 2011-09-10 CARRIED 5/0

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Cr Brand left at 3.23

Mr Dillon left the meeting at 3.23 and returned at 3.24

Cr McGorman returned at 3.24

Cr Brand returned at 3.24

9.2.9 MWDC – Mid West Improvement Plan

Set out hereunder is a copy of a self explanatory email I have sent to Yalgoo, Sandstone and

Cue Shires

Yesterday we should have all received a letter from Steve Douglas (MWDC) advising that

the MWIP has been allocated $220M over 4 years (Royalties to Regions) to deliver "Flag

Ship" priority infrastructure projects throughout this region.

I have discussed this matter with Trevor Price at MWDC.

My proposal is that our 4 Shires apply jointly for funding to supplement proposed CLGF

Regional funding that our Shires may/should/want allocated in 2011/12 for housing, to

enable the construction of additional housing for key people in our towns. With CLGF

regional funding this year, funding will only cover the cost of one or perhaps two houses per

Shire.

With funding from MWIP our sub Region may be able to construct additional housing in

our Shires.

MWDC have indicated that there may be funds available to pay for the business case to be

prepared by a consultant on our behalf.

I have a consultant in mind who could prepare the business case for us!

If this project proceeds, I believe that Peter at Cue should take the lead role, as Mount

Magnet did and are continuing to do with the MRVC Fence Project.

I have a Council Meeting tomorrow and I would appreciate your comments before then.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Brand Seconded: Cr G Scott

That Item 9.2.9 be accepted as a late item

RESOLUTION 2011-09-11 CARRIED 6/0

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr G Scott Seconded: Cr Williams

That the CEO be authorised to follow this matter up.

RESOLUTION 2011-09-12 CARRIED 6/0

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9.2.10 Council and Committee Meeting Arrangements

It is necessary to review the arrangements relating to the holding of Committee meetings.

Council’s Ordinary meeting in October is scheduled to be held on Thursday 27th

. At this

meeting Council elects the Shire President, Deputy Shire President and various Committees.

(It is Proposed to commence this meeting at 11.00AM as we have visitors from Crossland

Resources attending at about 2.00pm to address/meet with Council.

Currently the Finance Committee is due to meet on Wednesday 19th

October, however this

will not be possible as it will not have a quorum.

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr McGorman

That Item 9.2.10 be accepted as a late item

RESOLUTION 2011-09-13 CARRIED 6/0

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr McGorman Seconded: Cr Jensen

That Council change the meeting date for the Finance Committee from 19th October

2011 to Wednesday 16th November 2011

RESOLUTION 2011-09-14 CARRIED 6/0

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9.2.11 Confidential - Valuation Lot 223 Hepburn Street Mount Magnet

A valuation of Lot 223 was requested by Council. This valuation has been received. In

addition the valuation a property report was also included, making comments relating to

health issues with regard to the septic and drainage.

These matters have been referred to Council’s EHO for action.

COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Brand

That Item 9.2.11 be accepted as a late and confidential item.

RESOLUTION 2011-09-15 CARRIED 6/0

Noted

9.2.12 Confidential - Staff Matter

Council was advised of the resignation of the Works Manager Mr Bradden Corlett. This

position will be advertised and applications will close on 21st October 2011.

COUNCIL RESOLUTION

Moved: Cr Brand Seconded:Cr Williams

That Item 9.2.12 be accepted as a late and confidential item.

RESOLUTION 2011-09-16 CARRIED 6/0

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CEO left the meeting at 3.45pm

CEO returned to the meeting at 3.46pm

9.3 HEALTH

9.3.1 Ramelius Camp – Sewerage Disposal Request

Location: Reserve 11342–Part of Common Applicant: Mt Magnet Gold NL

File Reference: A452

Disclosure of Interest: Nil

Date of Report: 14th

September 2011

Author: W.V. ATYEO

Environmental Health Officer/

Building Surveyor

Signature of Author:

Senior Officer: Murray Brown

Chief Executive Officer

Signature of Senior Officer:

Summary:

Mt Magnet Gold NL (MMG) requests permission from the Shire to dispose of the effluent

generated by the use of the Ramelius Camp on Lot 555 Naughton Street to the ponds

situated to the rear of the cemetery on a permanent basis.

Background:

Council would be aware of the development of the camp on Lot 555 Naughton Street, and

that Council approved the use of the ponds as a temporary solution to the difficulties

experienced by the Company to obtain clearances and permits to pipe the effluent to their

mining operations.

I have now been approached by the Administration manager for permission from Council to

use the ponds on a permanent basis as the obstacles they face will be ongoing and

considered unreasonable. They have undertaken to:

Test the quality of the effluent on a monthly basis.

Apply mosquito control chemicals to the ponds on recommended timeframes.

Remove and keep clear the ponds of all vegetation.

Carryout any reasonable requests made by Council.

Comments:

I inspected the ponds in the presence of Paul Moroney and discussed the use of the ponds

with him. Paul is willing to fully co-operate with the Shire in regard to the requirements the

Shire determines is necessary. These ponds have been used for the disposal of effluent

generated by the camp for many years prior to me taking up the position in 1998.

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The reason why these ponds had problems in regard to the emission of foul odours was

because raw sewage was pumped to them from the Hill 50 camp. When I inspected the

ponds with Paul there were no odours (which was expected given that pumping of effluent

from the new camp had only commenced three weeks earlier), and the banks of the ponds

were relatively clear of vegetation.

The main difference is that the sewage from the new camp is fully treated to Class A

effluent, which could easily be reticulated to gardens etc without further treatment. The

quality of the effluent is therefore of an extremely good quality, without the solids and

bacteria found in raw sewage.

Given that Paul has committed to ensuring that the ponds are kept in good working order at

all times, and is prepared to comply with any reasonable requests of Council, I feel that

Council can approve such use as requested by the Company.

As Paul stated, the first in line people that would be adversely affected by a non-compliant

sewerage pond are the residents of the camp. Something they will do everything to avoid.

Consultation:

Murray Brown – Chief Executive Officer – Shire of Mount Magnet

Paul Moroney – Ramelius Resources

Statutory Environment: Health Act 1911 – as amended from time to time

Policy Implications:

Nil

Financial Implications: Nil

Strategic Implications:

Nil

Voting Requirements:

Simple Majority

Moved: Cr Williams Seconded: Cr Brand

That standing orders be suspended at 3.49pm

RESOLUTION 2011-09-17

Moved: Cr Jensen Seconded: Cr Brand

That standing orders be resumed at 4.03pm

RESOLUTION 2011-09-18

Mr Jim Dillon left the meeting at 3.53pm

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OFFICER RECOMMENDATION

Moved: Seconded:

That Council:-

Approve the use of the existing sewage ponds located on R11342 on a permanent basis

by Hill 50 Gold NL camp providing the following conditions are always fully complied

with.

Test the quality of the effluent pumped to the ponds on a monthly basis and

have that data available at any time the Environmental Officer wishes to inspect

it.

Apply mosquito control chemicals to the ponds on a regular basis to ensure that

mosquito breeding is not occurring.

Remove and keep clear the ponds of all vegetation.

Carryout any reasonable and legal requests made by the Chief Executive

Officer and or Environmental Health.

Install a method of effluent delivery to the pond that does not result in the

erosion of the banks of the first pond which is acceptable to the Environmental

Health Officer.

CARRIED/LOST __/__

COUNCIL RESOLUTION

Moved: Cr McGorman Seconded: Cr G Scott

That Council is not in favour of using the evaporation ponds and Councils preferred

method of waste water disposal is the recycling of the water onto community amenities.

RESOLUTION 2011-09-19 CARRIED 6/0

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9.4 WORKS

Nil

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9.5 TOURISM

Nil

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9 CONFIDENTIAL BUSINESS

Items 9.2.11 and 9.2.12

11 NEW BUSINESS

Cr Jensen

Volunteer Community Services – Ramelius Employees

Cr Williams

Water on the road after heavy rain - Some action taken in Laurie Street - Works

Manager to meet with Ronnie Hamilton

Growth of the grass as around town possible Fire Hazard

Cr Brand

Disclosure of Financial Interest Register - Location

Cr McGorman

Poor state of the Geraldton – Mount Magnet Road – Main Roads

Bougainvillea – Suggest we work with the Seasons

Swimming Pool – Information given to the public to in regards to works to be

completed on the pool – Possible public consultation

Youth Centre – Renovations – Research to what part of the old school building is

heritage listed

Cr Jensen left the meeting at 4.22pm

Cr Jensen returned to the meeting at 4.28pm

12 NEXT MEETING

The next meeting to be held on Thursday 27th October 2011

13 CLOSURE OF MEETING

This meeting closed at 4.35pm

14 CERTIFICATION BY CHAIRMAN

Confirmed this day 27 October 2011

____________________________