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SHIRE OF MOUNT MAGNET UNCONFIRMED MINUTES ORDINARY MEETING OF COUNCIL 25 NOVEMBER 2011 DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or imitation occurring during this meeting It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council‟s decision, which will be provided within fourteen (14) days of this meeting.

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Page 1: SHIRE OF MOUNT MAGNET UNCONFIRMED MINUTES ......2011/11/25  · Shire of Mount Magnet Unconfirmed Minutes for Ordinary Council Meeting Held 25 November 2011 12 At 1:40pm, prior to

SHIRE OF MOUNT MAGNET

UNCONFIRMED MINUTES

ORDINARY MEETING OF COUNCIL

25 NOVEMBER 2011

DISCLAIMER No responsibility whatsoever is implied or accepted by the Shire of Mount Magnet for any act, omission, statement or imitation occurring during this meeting It is strongly advised that persons do not act on what is heard at this meeting and should only rely on written confirmation of Council‟s decision, which will be provided within fourteen (14) days of this meeting.

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SHIRE OF MOUNT MAGNET Unconfirmed Minutes of the Ordinary Council Meeting

in Council Chambers, Lot 163 Hepburn St, Mount Magnet 25 November 2011 at 1.00pm

TABLE OF CONTENTS

1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ........................................ 4

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE ..................................... 4

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ............................... 4

4 PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC ........................ 4

4.1 Public Question Time ...................................................................................................... 4

4.2 Address by Members of the Public .................................................................................. 4

5 APPLICATIONS FOR LEAVE OF ABSENCE .......................................................................... 4

6 DEPUTATIONS/SUMISSIONS/PRESENTATIONS .................................................................. 4

7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING .................................................... 5

7.1 Minutes of the Ordinary Council Meeting held 27 October 2011 ...................................... 5

8 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION .............................. 6

9 PETITIONS .............................................................................................................................. 6

10 DECLARATIONS OF INTEREST ............................................................................................. 6

11 BUSINESS DEFERRED FROM PREVIOUS MEETING ........................................................... 6

12 REPORTS 7

12.1 Officer Reports ................................................................................................................ 7

12.1.1 Mount Farmer Road .......................................................................................... 7

12.1.2 Erection of Sheds at the Depot .......................................................................... 9

12.1.3 Midwest Vanadium Mine - Windimurra ............................................................ 12

12.1.4 Industrial Land – Town of Mount Magnet ......................................................... 14

12.1.5 Finance Committee Meeting ............................................................................ 21

12.1.6 Monthly Financial Report to 31 October 2011 .................................................. 30

12.1.7 Accounts for Payment ..................................................................................... 53

12.1.8 Lot 43 Hepburn Street – Variation to Capital Works Budget ............................ 57

12.1.9 Citizen of the Year Awards Panel .................................................................... 58

12.1.10 Christmas/New Year Leave Arrangements ...................................................... 60

12.2 Information Reports ...................................................................................................... 61

12.2.1 Chief Executive Officer .................................................................................... 61

12.2.2 Swimming Pool Manager ................................................................................. 63

12.2.3 Community Development Officer ..................................................................... 65

12.2.4 Tourism Development & Promotions Officer .................................................... 68

12.2.5 Ranger ............................................................................................................ 70

12.2.6 Environmental Health Officer/Building Surveyor .............................................. 72

12.2.7 Business Unit Report – Airport as at 31 October 2011 .................................... 75

12.2.8 Business Unit Report – Caravan Park as at 31 October 2011 ......................... 76

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12.2.9 Motor Vehicles Operational Data as at 31 October 2011 ................................. 77

13 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ........................................... 78

14 NOTICES OF MOTIONS FOR THE NEXT MEETING ............................................................ 78

15 CONFIDENTIAL BUSINESS .................................................................................................. 78

15.1 Appointment of Works Manager .................................................................................... 79

16 ELECTED MEMBERS MATTERS .......................................................................................... 81

17 NEXT MEETING .................................................................................................................... 81

18 CLOSURE OF MEETING ....................................................................................................... 81

19 CERTIFICATION BY CHAIRMAN .......................................................................................... 81

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1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS

2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE

President Cr Ashley Dowden Deputy President Cr Greg Scott Member Cr Kevin Brand Member Cr Jason Homewood Member Cr Jorgen Jensen Member Cr Will Scott Member Cr Wendy McGorman Member Cr Bob Ford Chief Executive Officer Geoff Brooks Community Members Nil Leave of Absence Cr Robby Davis

3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil

4 PUBLIC QUESTION TIME AND ADDRESS BY MEMBERS OF THE PUBLIC

4.1 PUBLIC QUESTION TIME 4.2 ADDRESS BY MEMBERS OF THE PUBLIC

Nil

5 APPLICATIONS FOR LEAVE OF ABSENCE

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Brand That Leave of Absence be granted to Cr Ford for the December 2011 Ordinary Meeting

of Council. RESOLUTION: 2011/11/01 CARRIED: 8/0

6 DEPUTATIONS/SUBMISSIONS/PRESENTATIONS

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Cr G Scott reported on his attendance at Cue Parliament on 11 November 2011 and MRVC Ordinary Meeting on 8 November 2011.

Cr J Homewood reported on his attendance at the MRVC Ordinary Meeting on 8 November 2011.

Cr J Jensen reported on his attendance at the MRVC Ordinary Meeting on 8 November

2011.

Cr W McGorman reported on the recent visit of the Minister for Education, Hon Elisabeth Constable MLA to the Mount Magnet District High School.

7 CONFIRMATION OF MINUTES OF PREVIOUS MEETING

7.1 MINUTES OF THE ORDINARY COUNCIL MEETING HELD 27 OCTOBER 2011

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr G Scott That the minutes of the Ordinary Council Meeting held 27 October 2011 as circulated be

held as a true and correct record of proceedings. RESOLUTION: 2011/11/02 CARRIED: 8/0

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8 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION The President advised of discussion at the Cue Parliament regarding inadequate staffing

levels at the Mount Magnet Nursing Post. 9 PETITIONS Nil 10 DECLARATIONS OF INTEREST 12.1.3 Midwest Vanadium Mine – Windimurra

The President declared a direct financial interest as he is a potential contractor to Midwest Vanadium for maintenance of the Youanmi Road.

Cr Will Scott declared a direct financial interst as he is a potential contractor to Midwest

Vanadium for maintenance of the Youanmi Road. 12.1.8 Lot 43 Hepburn Street – Variation to Capital Works Budget

Cr McGorman declared a direct financial interest as she quoted on installation of the fence on behalf of Murchison Carpentry.

The Chief Executive Officer declared an impartiallity interest as he resides at Lot 43 Hepburn

Street. 11 BUSINESS DEFERRED FROM PREVIOUS MEETING Nil

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12 REPORTS

12.1 OFFICER REPORTS

12.1.1 Mount Farmer Road

File: EN-RURM Officer: Geoff Brooks – CEO Amended By: Nil Disclosure of Interest: Nil Date: 25 November 2011

Application To consider a request from Ramelius Resources to divert approximately 3.6km of the Mount Farmer Road. Background Ramelius Resources have requested Council‟s approval to divert approximately 3.6km of the Mount Farmer Road. Details are shown in the attached Drawing BOO-01. Diversion of the road is being sought to facilitate blasting operations and avoid the requirement for closing the road. Comment Approval of the request is recommended on the basis of the following conditions:

All work is carried out at no cost to Council;

The existing proportion of sealed and gravel lengths are maintained;

Land holder approval is obtained (copy of approval attached);

Relevant significant site and heritage clearances obtained;

Access for users of the road is maintained at all times;

On completion, an Engineer‟s Certificate is obtained by Ramelius confirming that relevant road building and safety standards have been met; and

On completion, Ramelius arrange to have the road gazetted and handed over to Council.

Consultation Mr Paul Moroney – Ramelius Resources Mr Michael Keane – Greenfield Technical Services Statutory Environment Road Traffic Act 1974 Policy Implications Nil Financial Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Ford

That Council approve the deviation of the Mount Farmer Road as detailed in Drawing BOO-01 subject to the following conditions:

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All work is carried out at no cost to Council;

Prior to the commencement of construction Ramelius Resources lodge the road design drawings with Council for independent assessment;

The existing proportion of sealed and gravel lengths are maintained;

Land holder approval is obtained (copy of approval attached);

Relevant significant site and heritage clearances obtained;

Access for users of the road is maintained at all times;

On completion, an Engineer’s Certificate is obtained by Ramelius Resources confirming that relevant road building and safety standards have been met; and

On completion, Ramelius arrange to have the road gazetted and handed over to Council.

RESOLUTION: 2011/11/03 CARRIED: 8/0

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12.1.2 Erection of Sheds at the Depot File: CP-DEP Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 25 November 2011

Application As resolved at the Ordinary Meeting on 27 October 2011 quotes have been sought for the erection of the two sheds that have been stored at the Depot for some time. Background Two quotes have been sought for the erection of the sheds. To date one quote has been received for $7,200 plus GST on the condition that Council provides two staff members to assist in the process. Comment On the basis that erection of the sheds is not in the budget, that the shed earmarked for storage of the MRVC fencing materials is considered too small and that a shed for the current/proposed new bush fire fighting vehicle is considered a low priority, it is recommended not proceed at this time. This matter can be considered further in the context of the 2012/2013 Budget deliberations and when provision of the new fire fighting unit has been approved by FESA. Consultation Mr Paul Southam – FESA Statutory Environment Local Government Act Part 3, Functions of Local Government Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr McGorman That Council defers erection of the sheds at this time and further considers the matter in the context of the 2012/2013 Budget deliberations.

2011/11/04 CARRIED: 8/0

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At 1:40pm, prior to consideration of Item 12.1.3, the President and Cr W Scott left the room.

12.1.3 Midwest Vanadium Mine - Windimurra File: EN-RURM Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 25 November 2011

Application To update Elected Members on the road transport operations proposed by Midwest Vanadium Pty Ltd and seek approval for the Deputy President and CEO to negotiate an interim arrangement for the maintenance/upgrade of the Youanmi Road to enable a first shipment of Magnetite to occur. Background The attached letter has been received from Toll Mining Services West on behalf of Midwest Vanadium Pty Ltd seeking to transport Magnetite from the mine at Windimurra to Geraldton utilising tri-drive road trains at non concessional weights. Following receipt of this request an onsite inspection was arranged with personnel from the Midwest Vanadium operation. In summary, the current position is:

Midwest Vanadium advise that they have made a commitment to a Chinese buyer to ship 30,000 tonnes of Magnetite from Geraldton with loading commencing on 20 December 2011.

Mainroads WA advise that a permit is required for a tri-drive road train to travel on Youanmi Road. A permit would not be issued by Mainroads without approval from Council.

Mainroads WA also advise that if Toll was to use a bogie drive road train then a permit would not be required. This is on the basis that as a result of past operations at the mine, Youanmi Road is approved for such a configuration. Hypothetically this means that Toll are at liberty to commence operations with a bogie drive road train at any time. However, on the basis that the operation was considered by Council neither safe nor sustainable, an approach to Mainroads to review the classification of the road and prohibit the use of such vehicles could be made.

Midwest Vanadium acknowledge that significant, round the clock maintenance of the road would be required for their proposed operations and that the grids are a major weakness. Further, they acknowledge that all work to upgrade/maintain the road would be at their cost.

Consultants Greenfield Technical Services have been engaged by Council to carry out an assessment of the Youanmi Road for the proposed transport operations on the basis of non-concessional and concessional tri axle loading. The estimated cost of the work is $6000 plus GST which Midwest Vanadium Pty Ltd have agreed to pay. The assessment will commence with a visual appraisal of the road by the consultant on 23 November 2011. The final report is expected to take the consultant approximately one week to prepare.

Comment Once the Greenfield Technical Services Report is on hand a legal agreement will need to be negotiated setting out the long term obligations of Midwest Vanadium Pty Ltd with respect to the Youanmi Road. Due to the 20 December deadline Midwest Vanadium Pty Ltd will no doubt seek some interim arrangement with Council based on the maintenance/upgrade recommendations from Greenfield Technical Services to enable the first shipment to be achieved.

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Recommendation Due to the time constraints it is recommended that in the event an interim arrangement is sought to enable the first shipment to proceed, on the basis of the Greenfield assessment, that the Deputy President and CEO be authorised to approve such an arrangement. Consultation Mr Andrew Gill – Midwest Vanadium Pty Ltd Mr Michael Keane – Greenfield Technical Services Mr Rod Gillis – Mainroads WA Statutory Environment Road Traffic Act 1974 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Brand Seconded: Cr Jensen That Council authorises the Deputy President and CEO to negotiate and if appropriate, approve an interim maintenance/upgrade arrangement for the Youanmi Road with Midwest Vanadium Pty Ltd, based on the technical assessment by Greenfield Technical Services to enable the first shipment of Magnetite to proceed. RESOLUTION: 2011/11/05 CARRIED: 6/0 In discussion, closure of the Youanmi Road was not considered an appropriate option. The narrow grids were identified as the major issue for concern. The President and Cr W Scott returned to the room at 1:55pm.

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OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Jensen That Part 8 of the Standing Orders be suspended to facilitate consideration of Item 12.1.4. RESOLUTION: 2011/11/06 CARRIED: 8/0

12.1.4 Industrial Land – Town of Mount Magnet

File: Town Planning Scheme Officer: W V Atyeo Environmental Health Officer/ Building Surveyor Amended By: Nil Disclosure of Interest: Nil Date: 17 November 2011

Signature of Author: Summary I have researched the land within the Township of Mount Magnet in relation to the land zoned as “Industrial”.

All the land other than three or four Lots are owned.

All have structures or goods stored on them.

All have a legal point of access.

Most have some form of activity occurring on them, with about 5 or 6 showing little to nil activity.

Background Council requested that an investigation and report on the industrial land within Mount Magnet be carried out. I have submitted attachments to this report which clearly show the status of all allotments within the Industrial area of Mount Magnet, and have included copies of relevant Landgate maps. I have also included a section of the current Scheme Map with the allotment numbers included. The purple area defines the area zoned as “Industrial”. Comments I make the following comments for Council to discuss if required: 1. There are three allotments that are Vacant Land: [Attachment 1]

a. Lot 575 Richardson/Moses Street – the area where the ramp is situated b. Lot 576 Moses – Vacant – Water Corporation c. Lot 587 Moses – Vacant

2. There are no suitable allotments of land available to purchase, or maybe one [Lot 575]. 3. It appears that there are approx 6 allotments that are owned but with little to no activity

occurring on them. 4. There are no more allotments of land that are available for purchase from Landgate. 5. There is land within the industrial zone that has not been sub-divided. This would require

the sub-division by Landgate to make more land available.

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Industrial land is at a premium and although a person might claim that there is no available industrial land, may not be completely correct. Yes, all land is owned, but I am presuming that some of the land would be able to be purchased for a price. If Council was to request Landgate to sub-divide and release land in the industrial area, it is not know what the costs would be to establish them to the point of sale, which would include the provision of water, power, and roads. I would assume Council would need to construct the extension to Moses Street to accommodate entry to the newly developed allotments. Consultation Geoff Brooks – Chief Executive Officer Statutory Environment Shire of Mount Magnet Town Planning Scheme Number 1 Policy Implications Nil Financial Implications Nil at this stage Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Homewood That an approach be made to Landgate to determine the process and anticipated cost for the subdivision of all currently unoccupied land zoned light industrial. RESOLUTION: 2011/11/07 CARRIED: 8/0

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Scott Seconded: Cr McGorman That Standing Orders be resumed.

RESOLUTION: 2011/11/08 CARRIED: 8/0

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Lot Number Street Zone Status

331 Angel I Residential Lots - Front of Monos Camp

474 Attwood I Zoned as Depot - End of Attwood Street

483 Criddle I Occupied - Working Activity

482 Criddle I Storage of vehicles and other goods - Appears to be part of Mechanical business which is Lot 481 Richardson

532 Criddle I Occupied - Working Activity

488 Criddle I Occupied - Working Activity

484 Criddle I Occupied - Soon to be restarted as Analab type activity

566 487 Criddle I Occupied - Working Activity

530 Criddle I Occupied - Working Activity

534 Criddle I Occupied - Working Activity

531 Criddle I Occupied - Working Activity

539 540 Laurie I Occupied - Working Activity

538 Laurie I Occupied - Appears no Working Activity

567 Laurie I Occupied - Appears no Working Activity

535 Laurie I Occupied - Working Activity

296 Laurie I Occupied - Working Activity

533 Laurie I Occupied - Working Activity

586 Moses I Occupied - Working Activity

584 585 Moses I Occupied - Working Activity

575 Richardson I Vacant - Crown Land

577 578 Moses I Occupied - Appears no Working Activity

579 Moses I Occupied - Appears Storage with little activity

582 Moses I Occupied - Working Activity - Boundaries not defined - There is only a 40 mtr frontage

583 Moses I Occupied - Working Activity - Boundaries not defined

580 Moses I Occupied - Working Activity

581 Moses I Occupied - Appears no Working Activity

477 Richardson I Occupied - Appears no Working Activity

481 Richardson I Occupied - Working Activity

479 480 Richardson I Occupied - Working Activity

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529 Richardson I Occupied - Appears Storage with little activity

543 Richardson I Occupied - Working Activity - Shire Depot

576 Moses I Vacant - Crown Land - Water Corporation Interest

587 Moses I Vacant - Crown Land

●All but three (3) Lots of "Industrial" zoned land are occupied. That is, there are buildings on all but three.

●Some do not appear to have activity happening on them at this point in time and these are stated above.

●As can be seen from Attachment 1 the actual zoning extends well outside of the identified Lots in the area of Moses Street.

●Perhaps possibility of land release ? If there is a need to expand or offer more Industrial land. However, the suitability of the land not divided into Lots of land would need to be assessed in order to know if this was possible.

●The introduction of the New Scheme will be the same zoning area as the current Planning Scheme.

●Attachment 2 shows Moses Street.

●Attachment 3 shows all the "Industrial" zoned land in Mount Magnet.

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ATTACHMENT 1

Lot 575 – Moses Street – Crown Land

Lot 587 – Moses Street – Crown Land - Vacant

Lot 576 - Moses Street – Crown Land with interest by Water Corporation – Presume for Services

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ATTACHMENT 2

Moses Street – Mount Magnet

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12.1.5 Finance Committee Meeting

SHIRE OF MOUNT MAGNET Unconfirmed Minutes of Finance Committee Meeting

16 November 2011

Prior to the commencement of the meeting, newly elected Councillors are to be sworn into office (Oath or Affirmation of Loyalty and Declaration of Office). In accordance with Local Government Act, Schedule 5.12(1), the Chief Executive Officer is to preside at the meeting until the office of Chairperson has been filled. 1 DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS 2 RECORD OF ATTENDANCE / APOLOGIES / LEAVE OF ABSENCE Councillors Chairperson Member Cr Will Scott President Cr Ashley Dowden Deputy President Cr Greg Scott Member Cr Kevin Brand Member Cr Robert Davis Member Cr Wendy McGorman Member Cr Jorgen Jensen Member Cr Jason Homewood Staff/Consultant Chief Executive Officer Mr Geoff Brooks Financial Advisor Mr Jim Dillon Apologies Member Cr Bob Ford 3 ELECTION OF CHAIRPERSON

Councillor Will Scott was nominated as Chairperson. There being no further nominations the CEO declared Councillor Scott Chairman of the Finance Committee, for the period to October 2013.

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

Nil

5 PUBLIC QUESTION TIME

Nil 6 CONFIRMATION OF MINUTES OF PREVIOUS MEETING 6.1 Minutes of the Finance Committee meeting held 26 August 2011.

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OFFICER RECOMMENDATION/COMMITTEE RESOLUTION

Moved: Cr Jensen Seconded: Cr Dowden

That the minutes of the Finance Committee meeting held 26 August 2011 as circulated be confirmed as a true and correct record of proceedings.

CARRIED 8/0 7 ANNOUNCEMENTS BY PRESIDING PERSON WITHOUT DISCUSSION

The Chairman outlined the role of the Finance Committee and the importance of ongoing input from financial consultant Mr Jim Dillon.

8 PETITIONS / DEPUTATIONS / PRESENTATIONS / SUBMISSIONS Nil

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9 AGENDA ITEMS

9.1 FINANCE

9.1.1 Interim Management Letter

File: FI-REP Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 16 November 2011

Application To note the Interim Management Letter dated 9 September 2011 from auditors Anderson, Munroe and Wyllie. Background On 9 September 2011 auditors Anderson, Munro and Wyllie issued the annual Interim Management Letter which is attached for information. Response The following comments, with proposed actions, are made with respect to the Auditor’s letter:

Payroll In the coming months all employment contracts/agreements will be reviewed and updated where necessary.

Rates in Arrears The situation regarding rates in arrears appears to have worsened significantly since the interim audit was conducted. The Auditors advise that as at 30 June 2011 the outstanding rate ratio was 34% - clearly an unacceptable figure. As a result of a recent review of procedures for recovery of unpaid rates, once a second reminder letter has been issued without a response from the ratepayer, collection of the unpaid amount is placed in the hands of a debt recovery service. Further discussions with Council’s Auditors and debt recovery service are planned with a view to tightening debt recovery procedures. It is noted that the ratepayer is responsible for legal and other costs incurred by Council in the recovery of outstanding rates.

Non-Compliance with Legislation It is expected that the 2010/2011 Annual Report will be prepared in time for consideration at the Ordinary Meeting on 16 December 2011. Consultation Auditors – Anderson, Munro and Wyllie. Mr Jim Dillon – Financial Consultant. Statutory Environment Local Government Act 1995. – Section 6.4 Financial Management Regulations. Policy Implications Nil

Financial Implications Nil Strategic Implications Nil

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Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COMMITTEE RESOLUTION

Moved: Cr Dowden Seconded: Cr Brand That the Finance Committee receives the Interim Audit Letter and notes the proposed actions. CARRIED 8/0 In discussion the Chairman requested that the CEO prepare a report for the December 2011 Ordinary Meeting recommending a policy for the recovery of outstanding rates.

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Prior to consideration of item 9.1.2 Councillor McGorman declared a direct financial interest in dot point 4 – fence at Lot 43 Hepburn Street - in that she had quoted on the installation of the fence on behalf of Murchison Carpentry. The CEO declared an impartiality interest in dot point 4 – Lot 43 Hepburn Street – in that he resides at this location.

9.1.2 Financial Management

File: FI-REP Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 16 November 2011

Application To review Council’s financial position and reporting process and consider the issue of Employee Costs and proposed alterations to the 2011/2012 Budget. Mr Jim Dillon will be in attendance. Background At the Ordinary Meeting on 27 October 2011 Council received the attached Monthly Financial Report to 30 September 2011. The intent of this meeting is to review Council’s financial position and develop an understanding of the reporting format which will be explained by Mr Jim Dillon. Discussion is also proposed with respect to the following items:

Employee Costs At the Ordinary Meeting on 27 October 2011 an investigation of the year to date under expenditure on Employee Costs was requested. This was on the basis that the first quarter Year to Date Budget figure was 37% of the annual budget and thus seemed to be high. At the time of writing it appeared that the Year to Date Budget figure was in error. Further details are expected to be available at the meeting.

Capital Expenditure – Infrastructure – Roads The current Capital Works Budget makes provision to widen and seal the first kilometre of Race Course Road (Watson Street) at an estimated expenditure of $110,245. On the basis that this road is in reasonable condition, with low traffic volumes, it is proposed to vary this item and reconstruct the first 150meters which is badly potholed at an estimated cost of $30,000 and reallocate the balance of the funding to gravel re-sheeting of the unsealed section of dump access road (Leap Year Road). This will involve seeking a variation to Council’s current approved Roads to Recovery Program.

Elected Member Training Amend the budget to include a provision of $6,000 for Elected Member training. This is a maximum likely expenditure based on WALGA delivering a one day training session in Mount Magnet without involvement/financial contribution from adjoining Councils.

Lot 43 Hepburn Street Amend the budget to include provision of an additional $25,000 for a replacement fence, reticulation system and tiling at Lot 43 Hepburn Street (the house occupied by the CEO).

2012/2013 Budget Discussion of a new approach to the preparation of the 2012/2013 budget.

Other Issues

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Comment The above items are proposed for discussion pending final resolution at the Ordinary Meeting scheduled for 25 November 2011. Consultation Mr Jim Dillion – Financial Consultant. Mr Stan Marks – Department of Transport – Roads to Recovery. Statutory Environment Local Governmnet Act 1995. – Section 6.4 Financial Management Regulations. Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COMMITTEE RESOLUTION

Moved: Cr Scott Seconded: Cr Brand That the Finance Committee receives and notes the report. CARRIED 8/0 Councillor McGorman left the meeting at 3.50 pm, prior to discussion relating to the fence at Lot 43 Hepburn Street. Councillor McGorman returned to the meeting at 4.03 pm once discussion on this matter had concluded. With respect to dot point 1 – Employee Costs – it was noted that actual year to date savings were of the order of $30,000 after a number of adjustments, including Workers Compensation Insurance and payments to the Acting CEO.

10 CONFIDENTIAL BUSINESS 11 NEW BUSINESS 12 NEXT MEETING The next Audit/Finance Committee Meeting will be held on Wednesday 14 February

2011 at 3.00pm. 13 CLOSURE OF MEETING The meeting closed at 6.33pm.

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14 CERTIFICATION BY CHAIRMAN

END OF FINANCE COMMITTEE MEETING MINUTES

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: W Scott Seconded: Cr Brand That the Minutes of the Finance Committee be received and noted. RESOLUTION: 2011/11/09 CARRIED: 8/0

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12.1.6 Monthly Financial Report to 31 October 2011 File: FI-REP Officer: Jim Dillon – Financial Consultant Amended By: Nil Disclosure of Interest: Nil Date: 18 November 2011

Application To consider the Financial Reports for 31 October 2011. Background Financial Activity Statement Report – s.6.4 (1) A local government is to prepare each month a statement of financial activity

reporting on the sources and applications of funds, as out in the annual budget under regulation 22(1)(d), for that month in the following detail –

(a) Annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or(c);

(b) Budget estimates to the end of the month to which the statement relates; (c) Actual amounts of expenditure, revenue and income to the end of the

month to which the statement relates; (d) Material variances between the comparable amounts referred to in

paragraphs (b) and (c); and (e) The net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents

containing- (a) an explanation of the composition of the net current assets of the month to

which the statement relates, less committed assets and restricted assets; (b) An explanation of each of the material variances referred to in sub-

regulation (1)(d); and (c) Such other supporting information as is considered relevant by the local

government. (3) The information in a statement of financial activity may be shown –

(a) According to nature and type classification, (b) By program; or (c) By business unit.

(4) A statement of financial activity, and the accompanying documents referred to in

sub-regulation (2), are to be – (a) presented to the council – (i) at the next ordinary meeting of the council following the end of the month

to which the statement relates; or (ii) if the statement is not prepared in time to present it to the meeting

referred to in subparagraph (i), to the next ordinary meeting of the council after that meeting; and

(b) recorded in the minutes of the meeting at which it is presented. (5) Each financial year, a local government is to adopt a percentage or value,

calculated in accordance with AAS 5, to be used in statements of financial activity for reporting material variances.

(6) In this regulation –} committed assets~ means revenue unspent but set aside

under the annual budget for a specific purpose; } restricted assets~ have the same meaning as in AAS 27.[Regulation 34 inserted in Gazette 31 Mar 2005 p. 1049-50.]

[35. Repealed in Gazette 31 Mar 2005 p. 1050.]

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Comment A monthly financial report is to be presented to Council at the next ordinary meeting following the end of the reporting period. Statement of Financial Activity

Significant Accounting Policies

Graphical Representation

Net Current Funding Position

Cash and Investments

Major Variances

Budget Amendments

Receivables

Grants and Contributions

Cash Backed Reserves

Capital Disposals and Acquisitions

Trust Consultation Jim Dillon - Midwest Financial Statutory Environment Local Government Act 1995 Section 6.4 Financial Report Financial Management Regulations 34 & 35 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded:Cr McGorman

That the financial report for the period ending 31 October 2011 be received. RESOLUTION: 2011/11/10 CARRIED: 8/0 It was noted that a full review of Councils 2011/2012 Capital Works Program will be conducted at the Finance and Audit Committee Meeting scheduled for 15 February 2011.

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Shire of Mount Magnet

MONTHLY FINANCIAL REPORT

For the Period Ended 31st October 2011

TABLE OF CONTENTS

Statement of Financial Activity

Note 1 Significant Accounting Policies

Note 2 Graphical Representation

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Major Variances

Note 6 Budget Amendments

Note 7 Receivables

Note 8 Grants and Contributions

Note 9 Cash Backed Reserves

Note 10 Capital Disposals and Acquisitions

Note 11 Trust

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

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Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-

(a)/(b)

Note 4 3 3

Operating Revenues $ $ $ $ %

Grants, Subsidies and Contributions 8 3,044,279 906,710 869,623 (37,087) (4.3%) q

Profit on Asset Disposal 10 20,000 20,000 0 (20,000) (100.0%) q

Fees and Charges 1,040,464 412,128 364,136 (47,992) (13.2%) q

Service Charges 0 0 0 0

Interest Earnings 112,540 37,512 41,073 3,561 8.7% p

Other Revenue 0 0 6,279 6,279 100.0% p

Total (Excluding Rates) 4,217,283 1,376,350 1,281,111 (95,239)

Operating Expense

Employee Costs (1,628,485) (765,782) (579,566) 186,216 32.1% q

Materials and Contracts (1,448,410) (355,688) (297,165) 58,523 19.7% q

Utilities Charges (191,550) (44,768) (53,803) (9,035) (16.8%) p

Depreciation (Non-Current Assets) (1,091,471) (363,772) (363,772) 0 0.0%

Interest Expenses (32,032) (12,216) (12,522) (306) (2.4%) p

Insurance Expenses (139,344) (86,082) (67,019) 19,063 28.4% q

Loss on Asset Disposal 10 0 0 0 0

Other Expenditure (157,769) (74,278) (40,471) 33,807 83.5% q

Total (4,689,061) (1,702,586) (1,414,318) 288,268

Funding Balance Adjustment

Add Back Depreciation 1,091,471 363,772 363,772 0 0.0%

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) (20,000) 0 20,000 0.0% q

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 599,693 17,536 230,565 213,029

Capital Revenues

Grants, Subsidies and Contributions 8 0 0 0 0

Proceeds from Disposal of Assets 10 20,000 20,000 0 (20,000) (100.0%) q

Proceeds from New Debentures 150,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) (0.8%) q

Total 1,349,245 395,000 372,000 (23,000)

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,631,386) 0 (162,498) (162,498) (100.0%) p

Plant and Equipment 10 (201,000) (201,000) (1,904) 199,096 10456.7% q

Furniture and Equipment 10 (10,000) (10,000) 0 10,000 100.0% q

Infrastructure Assets - Roads 10 (529,936) (188,604) (79,954) 108,650 135.9% q

Infrastructure Assets - Other 10 (416,177) (56,992) (28,547) 28,445 99.6% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) (14,668) (14,450) 218 1.5% q

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (26,480) (24,890) 1,590 6.4% q

Total (2,924,223) (497,744) (312,243) 185,501

Net Capital (1,574,978) (102,744) 59,757 162,501

Total Net Operating + Capital (975,285) (85,208) 290,322 375,530

Rate Revenue 994,196 994,196 966,036 (28,160) (2.9%) q

Opening Funding Surplus(Deficit) 799,653 799,653 585,873 (213,780) (36.5%) q

Closing Funding Surplus(Deficit) 3 818,564 1,708,641 1,842,231 133,590

Shire of Mount Magnet

STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

(Nature or Type)

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Revised

Annual

Budget

YTD

Budget

(a)

YTD

Actual

(b)

Var. $

(b)-(a)

Var. %

(b)-(a)/(b) Var.

Note 4 3 3

Operating Revenues $ $ $ $ %

Governance 6,200 2,064 227 (1,837) (809.25%) q

General Purpose Funding 2,340,796 340,321 872,050 531,729 60.97% p

Law, Order and Public Safety 8,450 2,698 1,609 (1,089) (67.68%) q

Health 100 32 100 68 68.00% p

Education and Welfare 11,000 3,652 239 (3,413) (1428.03%) q

Housing 15,400 5,132 2,704 (2,428) (89.79%) q

Community Amenities 85,500 81,824 79,681 (2,143) (2.69%) q

Recreation and Culture 231,200 56,172 20,252 (35,920) (177.37%) q

Transport 618,917 593,250 46,759 (546,491) (1168.74%) q

Economic Services 228,368 98,941 121,434 22,493 18.52% p

Other Property and Services 671,354 212,264 134,689 (77,575) (57.60%) q

Total (Excluding Rates) 4,217,285 1,396,350 1,279,744 (116,606)

Operating Expense

Governance (380,033) (137,783) (109,283) 28,500 26.08% q

General Purpose Funding (173,062) (63,004) (37,686) 25,318 67.18% q

Law, Order and Public Safety (73,282) (25,998) (21,176) 4,822 22.77% q

Health (55,436) (16,132) (14,897) 1,235 8.29% q

Education and Welfare (75,003) (25,604) (15,622) 9,982 63.90% q

Housing (45,228) (20,634) (21,110) (476) (2.25%) p

Community Amenities (321,808) (109,340) (91,487) 17,853 19.51% q

Recreation and Culture (981,708) (371,962) (281,774) 90,188 32.01% q

Transport (1,285,269) (418,126) (386,720) 31,406 8.12% q

Economic Services (764,210) (262,185) (241,876) 20,309 8.40% q

Other Property and Services (534,024) (271,818) (191,320) 80,498 42.08% q

Total (4,689,063) (1,722,586) (1,412,951) 309,635

Funding Balance Adjustment

Add back Depreciation 1,091,471 363,772 363,772 0 0.00%

Adjust (Profit)/Loss on Asset Disposal 10 (20,000) (20,000) 0 20,000 (100.00%)

Adjust Provisions and Accruals 0 0 0 0

Net Operating (Ex. Rates) 599,693 17,536 230,565 213,029

Capital Revenues

Proceeds from Disposal of Assets 10 20,000 20,000 0 (20,000) (100.00%) q

Proceeds from New Debentures 150,000 0 0 0

Proceeds from Sale of Investments 0 0 0 0

Proceeds from Advances 0 0 0 0

Self-Supporting Loan Principal 0 0 0 0

Transfer from Reserves 9 1,179,245 375,000 372,000 (3,000) 0.80%

Total 1,349,245 395,000 372,000 (23,000)

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 10 (1,631,386) 0 (162,498) (162,498) (100.00%) p

Plant and Equipment 10 (201,000) (201,000) (1,904) 199,096 10456.72% q

Furniture and Equipment 10 (10,000) (10,000) 0 10,000 100.00% q

Infrastructure Assets - Roads 10 (529,936) (188,604) (79,954) 108,650 135.89% q

Infrastructure Assets - Other 10 (416,177) (56,992) (28,547) 28,445 99.64% q

Purchase of Investments 0 0 0 0

Repayment of Debentures (56,284) (14,668) (14,450) 218 1.51% q

Advances to Community Groups 0 0 0 0

Transfer to Reserves 9 (79,440) (26,480) (24,890) 1,590 6.39% q

Total (2,924,223) (497,744) (312,243) 185,501

Net Capital (1,574,978) (102,744) 59,757 162,501

Total Net Operating + Capital (975,285) (85,208) 290,322 375,530

Rate Revenue 994,196 994,196 966,036 (28,160) (2.92%) q

Opening Funding Surplus(Deficit) 799,653 799,653 585,873 (213,780) (36.49%) q

Closing Funding Surplus(Deficit) 3 818,564 1,708,641 1,842,231 133,590

Shire of Mount Magnet

STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

(Statutory Reporting Program)

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1. SIGNIFICANT ACCOUNTING POLICIES

The significant accounting policies which have been adopted in the preparation of this statement of

financial activity are:

(a) Basis of Accounting

This statement is a special purpose financial report, prepared in accordance with applicable Australian

Australian Accounting Standards, other mandatory professional reporting requirements and the Local

Government Act 1995 (as amended) and accompanying regulations (as amended).

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in this

statement.

In the process of reporting on the local government as a single unit, all transactions and balances

between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those

monies appears at Note 11.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

In accordance with recommended practice, revenues, expenses and assets capitalised are stated net

of any GST recoverable. Receivables and payables are stated inclusive of applicable GST.

(f) Cash and Cash Equivalents

Cash and cash equivalents comprise cash at bank and in hand and short-term deposits that are readily

convertible to known amounts of cash and which are subject to an insignificant risk of changes in value.

For the purposes of the Cash Flow Statement, cash and cash equivalents consist of cash and cash

equivalents as defined above, net of outstanding bank overdrafts. Bank overdrafts are included as

short-term borrowings in current liabilities.

(g) Trade and Other Receivables

Trade receivables, which generally have 30 - 90 day terms, are recognised initially at fair value and

subsequently measured at amortised cost using the effective interest rate method, less any allowance for

uncollectible amounts.

Collectability of trade receivables is reviewed on an ongoing basis. Debts that are known to be uncollectible

are written off when identified. An allowance for doubtful debts is raised when there is objective evidence

that they will not be collectible.

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(h) Inventories

General

Inventories are valued at the lower of cost and net realisable value. Net realisable value is the estimated

selling price in the ordinary course of business less the estimated costs of completion and the estimated

costs of necessary to make the sale.

Inventories held from trading are classified as current even if not expected to be realised in the next 12

months.

Land Held for Resale

Land purchased for development and/or resale is valued at the lower of the cost and net realisable value.

Cost includes the cost of acquisition, development and interest incurred on the financing of that land during

its development. Interest and holding charges incurred after development is complete are recognised as

expenses.

Revenue arising from the sale of property is recognised in the operating statement as at the time of

signing a binding contract of sale.

Land held for resale is classified as current except where it is held as non-current based on Council's

intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure

the carrying amount does not differ materially from that determined using fair value at reporting date.

(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful

lives in a manner which reflects the consumption of the future economic benefits embodied in

those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting

period. Major depreciation rates and periods are:

Buildings 2%

Furniture and Equipment 10-25%

Plant and Equipment 15-25%

Motor Vehicles 25%

Roads - Aggregate 25 years

Roads - Unsealed - Gravel 35 years

Drains and Sewers 75 years

Airfield - Runways 12 years

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

Shire of Mount Magnet

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(k) Trade and Other Payables

Trade and other payables are carried at amortised cost. They represent liabilities for goods and services

provided to the local government prior to the end of the financial year that are unpaid and arise when the

Shire becomes obliged to make future payments in respect of the purchase of these goods and

services. The amounts are unsecured and are usually paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave,

annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to

pay resulting from employees services provided to balance date. The provision has been calculated at

nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments

are discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised

cost using the effective interest method. Fees paid on the establishment of loan facilities that are

yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable

to the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement

is determined by considering the class of obligations as a whole. A provision is recognised even if the

likelihood of an outflow with respect to any one of item included in the same class of obligations may be

small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current

if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the

case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,

such as vested long service leave, the liability is classified as current even if not expected to be settled

within the next 12 months. Inventories held for trading are classified as current even if not expected to be

realised in the next 12 months except for land held for resale where it is held as non current based on

Council's intentions to release for sale.

For the Period Ended 31st October 2011

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995. Includes general, differential, specific area

rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude

administration fees, interest on instalments, interest on arrears, service charges and sewerage rates.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of non­current

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments.

Losses are disclosed under the expenditure classifications.

Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale

of goods or information, fines, penalties and administration fees. Local governments may wish to disclose

more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54

of the Local Government (Financial Management) Regulations 1996 identifies these are television

and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude

rubbish removal charges. Interest and other items of a similar nature received from bank and investment

accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associate with the employment of person such as salaries, wages, allowances, benefits such

as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc. Local governments may wish to disclose more detail such as contract services,

consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

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1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(q) Nature or Type Classifications (Continued)

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of

employment.

Loss on asset disposal

Loss on the disposal of fixed assets.

Depreciation on non-current assets

Depreciation expense raised on all classes of assets.

Interest expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other expenditure

Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade

Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

In order to discharge its responsibilities to the community, the Council has developed a set of

operational and financial objectives. These objectives have been established both on an overall

basis and for each of its broad activities/programs.

Council operations as disclosed in this statement encompass the following service orientated

activities/programs:

GOVERNANCE

This includes those income and expenses relating to Councillors, and Council's Governance role,

and a portion of Administration which cannot be reliably allocated or linked to other programs.

GENERAL PURPOSE FUNDING

This includes income relating to Rating; the Untied Financial Assistance Grants; and Interest on

Investments. It also includes expenses related to Rating functions.

LAW, ORDER, PUBLIC SAFETY

Includes items of Bushfire prevention actions; Ranger services & Animal control; & SES items;

as well as supervision, related costs, & enforcement of Local Laws.

HEALTH

Involves food inspection, control and licensing of food outlets, food hygiene and promotion,

Mosquito Control, & other Health issue including Aboriginal Health issues

EDUCATION AND WELFARE

The program includes Prizes/Donations applicable to School events; & certain Youth related items

HOUSING

This mainly involves the Pensioner Units; Staff Housing has been generally allocated to specific programs.

COMMUNITY AMENITIES

This includes Rubbish/Sanitation collection & disposal items; Flood Mitigation works; Town Planning;

Public Toilets; & Cemeteries.

RECREATION AND CULTURE

Public Halls & Community Centres; Swimming Pool & Recreation Centre; Parks & Gardens items;

The Recreation/Physical Activities Officer & related expenses; The Rec Centre & Oval; other

Recreation items; Library operations; as well as TV & Radio broadcasting;

TRANSPORT

Maintenance & construction of roads, bridges, drainage, footpaths; cleaning & lighting of streets;

verge & trees maintenance; large plant & machine replacements.

Airport operations are also involved, but shown separately as an important Council service

ECONOMIC SERVICES

Tourism operations; Building control matters; Community Development Officer; & Caravan Park;.

OTHER PROPERTY & SERVICES

Private works; Administration; Public works overheads, Plant operating costs, & various other Unclassified

Services. This section also includes Administration costs in gross terms, which have then been reallocated

to the other Functions/Programs via an allocation system known as Activity Based Costing 'ABC allocated'.

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

Shire of Mount Magnet

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Note 4: CASH AND INVESTMENTS

Interest Unrestricted Restricted Trust Investments Total Institution Maturity

Rate $ $ $ $ Amount $ Date

(a) Cash Deposits

35416107 4.65% 767,218 767,218 CBA Call

Cheque 0.00% 250,696 22,570 273,266 CBA

(b) Term Deposits

TD 36129101B 5.42% 1,157,686 1,157,686 CBA 31/10/2011

(c) Investments

Nil 0 0 0 0 0

Total 767,218 1,408,382 22,570 0 2,198,170

Comments/Notes - Investments

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

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NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Note 5: MAJOR VARIANCES

Comments/Reason for Variance

5.1 OPERATING REVENUE (EXCLUDING RATES)

5.1.2 PROFIT ON ASSET DISPOSAL

Timing issue.

5.1.3 FEES AND CHARGES

Main Roads Contract, using two employees not three. Caravan Park up on Budget.

5.2 OPERATING EXPENSES

5.2.1 EMPLOYEE COSTS

Adjustments still to be made-Workers Compensation Insurance & Contractors Costs.

Main Roads Contract, using two employees not three.

5.2.2 MATERIAL AND CONTRACTS

Main Roads Contract, using two employees not three.

5.2.8 OTHER EXPENDITURE

Timing issue.

5.3 CAPITAL REVENUE

5.3.2 PROCEEDS FROM DISPOSAL OF ASSETS

Refer 5.1.2 - Timing issue.

5.4 CAPITAL EXPENSES

5.4.2 LAND AND BUILDINGS

Timing issue - Lot 43, Lot 343 & Museum works completed earlier than expected.

5.4.3 PLANT AND EQUIPMENT

Main Roads Contract Truck - delivery November.

5.4.5 INFRASTRUCTURE ASSETS - ROADS

Timing issue - Vacancy Works Manager

5.4.6 INFRASTRUCTURE ASSETS - OTHER

Timing issue.

Shire of Mount Magnet

For the Period Ended 31st October 2011

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Note 6: BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Account

Code Description

Council

Resolution Classification

No Change -

(Non Cash

Items)

Adjust.

Increase in

Available

Cash

Decrease in

Available

Cash

Amended

Budget

Running

Balance $ $ $ $

Budget Adoption Opening Surplus(Deficit) 818,564

1132000 Building Improvements 11/08/2011 Capital Expenses 9,667 828,231

1231005 Road Constructions - Council Funded 11/08/2011 Capital Expenses (18,000) 810,231

1412001 Salaries & Wages 11/08/2011 Operating Expenses 8,333 818,564

Closing Funding Surplus (Deficit) 0 18,000 (18,000) 818,564

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

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Note 8: GRANTS AND CONTRIBUTIONS

Program/Details Provider Approval 2011-12 Variations Revised Recoup Status

GL Yes Budget Additions Grant Received Not Received

No (Deletions)

(Yes/No) $ $ $ $ $

GENERAL PURPOSE FUNDING

Royalties for Regions Grants Yes 1,018,000 1,018,000 558,636 459,364

LGGC Financial Assistance Grants Yes 884,353 884,353 190,703 693,650

LGGC Local Road Grant Yes 318,903 318,903 79,725 239,178

LAW, ORDER, PUBLIC SAFETY

Fire Prevention Grant Yes 5,000 5,000 5,000

Other Law & Order Public Safety Grant Yes 1,200 1,200 1,200

EDUCATION AND WELFARE

Youth Grant Yes 5,000 5,000 5,000

Youth Centre Contributions Yes 6,000 6,000 50 5,950

RECREATION AND CULTURE

Swimming Pool Grant Yes 3,000 3,000 3,000

Recreation Grant Yes 5,000 5,000 5,000

Community Events Yes 19,000 19,000 1,367 17,633

Other Culture Grant Yes 60,000 60,000 7,475 52,525

Recreation Centre & Oval Contributions Yes 85,400 85,400 85,400

Contributions & Donations Yes 13,000 13,000 1,932 11,068

Centrelink Subsidy Yes 25,000 25,000 6,125 18,875

TRANSPORT

MRWA Direct Grant Yes 48,574 48,574 48,574

Street Light Subsidy Grant Yes 4,000 4,000 4,000

Regional Road Group Grant Yes 145,757 145,757 145,757

Roads to Recovery Grant Yes 232,627 232,627 232,627

MRD Flood Damage Grant Yes 26,667 26,667 26,667

Sundry Grant Yes 52,493 52,493 52,493

Capital Improvements Grant Yes 20,000 20,000 20,000

ECONOMIC SERVICES

Economic Development Grant Yes 10,000 10,000 10,000

OTHER PROPERTY & SERVICES

Energy Credit Scheme Grants Yes 18,000 18,000 3,817 14,183

Sundry Reimbursements Yes 35,805 35,805 19,793 16,012

Public Works Reimbursements Yes 1,500 1,500 0 1,500

TOTALS 3,044,279 0 3,044,279 869,623 2,174,656

Comments - Grants and Contributions

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

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Note 10: CAPITAL DISPOSALS AND ACQUISITIONS

Cost

Accum

Depr Proceeds

Profit

(Loss) Budget Actual Variance

$ $ $ $ $ $ $

0 Dual Cab Hilux 50,000 0 (50,000) q

0 0

0 0

0 0

0 0

0 0 0 0 Totals 50,000 0 (50,000)

Comments - Capital Disposal

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

Property, Plant & Equipment

0 0 0 0 Land for Resale 0 0 0

0 482,631 0 482,631 Land and Buildings 1,631,386 162,498 (1,468,888) q

0 21,000 150,000 171,000 Plant & Property 201,000 1,904 (199,096) q

0 0 0 0 Furniture & Equipment 10,000 0 (10,000) q

Infrastructure

0 0 0 0 Roadworks 529,936 79,954 (449,982) q

0 0 0 0 Drainage 0 0 0

0 0 0 0 Bridges 0 0 0

0 0 0 0 Footpath & Cycleways 104,985 27,750 (77,235) q

0 0 0 0 Parks, Gardens & Reserves 77,692 797 (76,895) q

0 17,500 0 17,500 Airports 55,000 0 (55,000) q

0 0 0 0 Sewerage 0 0 0

0 60,000 0 60,000 Other Infrastructure 178,500 0 (178,500) q

0 581,131 150,000 731,131 Totals 2,788,499 272,903 (2,515,596)

Comments - Capital Acquisitions

Grants Reserves Borrowing Total Budget Actual Variance

$ $ $ $ $ $ $

0 Youth/Community Planning 25,000 0 (25,000) q

0 2 x New Staff Houses 559,000 0 (559,000) q

0 Housing Improvements - Lot 43 Hepburn Street 33,500 34,653 1,153 p

0 Housing Improvements - Lot 151 Hepburn Street 22,500 0 (22,500) q

0 Housing Improvements - Lot 157 Hepburn Street 15,000 0 (15,000) q

0 Housing Improvements - Lot 226 Watson Street 3,000 0 (3,000) q

0 Housing Improvements - Lot 343 Laurie Street 61,133 61,133 0

0 Housing Improvements - Lot 397 Hepburn Street 3,000 610 (2,390) q

0 Housing Improvements - Lot 398 Hepburn Street 9,000 6,847 (2,153) q

0 Housing Improvements - Lot 453 Jensen Close 2,800 500 (2,300) q

0 Housing Improvements - Lot 460 Jensen Close 1,200 0 (1,200) q

0 Toilet at the Cemetery 30,000 0 (30,000) q

452,631 452,631 New Kiosk/Change rooms including Gym 462,964 0 (462,964) q

0 Recreation Centre Paving 6,000 0 (6,000) q

0 Golf Club Septic system & Improve Gym Building 20,000 0 (20,000) q

30,000 30,000 Construct Museum 295,000 48,827 (246,173) q

0 Repave Cinema Pathways inc Disables Access 30,000 0 (30,000) q

0 Caravan Park - Repaint, Solar & 3 x TV Antenna's 14,789 7,231 (7,558) q

0 Caravan Park - Solar for Toilet 2,000 0 (2,000) q

0 Caravan Park - Convert Single Room to Double 2,000 0 (2,000) q

0 Data & Phone Connection to Sport & Rec Office 8,000 0 (8,000) q

0 Repairs to Front Façade of Admin Building 20,000 327 (19,673) q

0 Housing Improvements - Lot 162 Hepburn Street 5,500 2,370 (3,130) q

0 0

0 0

0 482,631 0 482,631 Totals 1,631,386 162,498 (1,468,888)

Disposals

Current Budget

Replacement

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

Contributions

Land & Buildings

Current Budget

This Year

For the Period Ended 31st October 2011

Profit(Loss) of Asset Disposal

Contributions Information

Summary AcquisitionsCurrent Budget

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Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

21,000 21,000 Works Manager Dual Cab 50,000 0 (50,000) q

150,000 150,000 Contract Road Maintenance Truck 150,000 0 (150,000) q

0 Compressor 1,000 0 (1,000) q

0 Compactor 0 1,904 1,904 p

0 0

0 0

0 21,000 150,000 171,000 Totals 201,000 1,904 (199,096)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 CEO Office Fit out 10,000 0 (10,000) q

0 Computers 0 0 0

0 0

0 0

0 0 0 0 Totals 10,000 0 (10,000)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Mount Farmer Road - Infrastructure 95,757 78,214 (17,543) q

0 Watson Street - Roads to Recovery Project 61,571 1,578 (59,993) q

0 Dowden Place - Roads to Recovery Project 0 162 162 p

0 Rubbish Tip Road - Roads to Recovery Project 195,056 0 (195,056) q

0 Reform/Resheet Mount Farmer Road 47,878 0 (47,878) q

0 Install New Grid - Burnerbinmah Nalbarra Access Rd 24,000 0 (24,000) q

0 Reform/Resheet Paynesville Road 57,000 0 (57,000) q

0 Construct & Reseal Race Cource Road 48,674 0 (48,674) q

0 0

0 0

0 0 0 0 Totals 529,936 79,954 (449,982)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Footpath Construction - Hepburn Street 104,985 27,750 (77,235) q

0 0

0 0

0 0 0 0 Totals 104,985 27,750 (77,235)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Federation Park Irrigation 18,842 797 (18,045) q

0 Resurface 2xBasketball Courts inc rings 58,850 0 (58,850) q

0 0

0 0

0 0 0 0 Totals 77,692 797 (76,895)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

17,500 17,500 Airport Car park Entry Statement 35,000 0 (35,000) q

0 New Wind sock/Lighting Tower 8,000 0 (8,000) q

0 Weather Information Broadcaster 12,000 0 (12,000) q

0 0

0 0

0 17,500 0 17,500 Totals 55,000 0 (55,000)

Grants Reserves Borrowing Total Budget Actual

Variance

(Under)Over

$ $ $ $ $ $ $

0 Security Fence to Effluent Site 22,000 0 (22,000) q

0 Cemetery Irrigation 6,500 0 (6,500) q

60,000 60,000 Running Power to Race Course 120,000 0 (120,000) q

0 Tourist Trail Signage Upgrade 30,000 0 (30,000) q

0 0

0 0

0 60,000 0 60,000 Totals 178,500 0 (178,500)

Current Budget

This Year

Contributions

This Year

Furniture & Equipment

Current Budget

This Year

Contributions

Plant & Equipment

Current Budget

Contributions

Roads

Contributions

Parks, Gardens & Reserves

Contributions

Footpaths & Cycleways

Current Budget

This Year

Current Budget

This Year

Current Budget

This Year

Contributions

Other Infrastructure

Current Budget

This Year

Contributions

Airports

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Note 11: TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount Amount

Closing

Balance

Description 1-Jul-11 Received Paid 30-Jun-12

$ $ $ $History Books 8,967 0 0 8,967

Future Directions Committee 390 0 0 390

Mt Magnet Chamber of Commerce 924 0 0 924

Tennis Club 185 0 0 185

Safer WA Committee 549 0 0 549

Shire Practice 8,542 0 0 8,542

Other Deposits 1,965 1,048 0 3,013

21,522 1,048 0 22,570

Shire of Mount Magnet

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY

For the Period Ended 31st October 2011

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12.1.7 Accounts for Payment

File: FI-APAY Officer: Acting Deputy Chief Executive Officer Amended By: Nil Disclosure of Interest: No Interest to Disclose Date: 19 September 2011

Application Accounts for payment totalling $ 365,639.67(Municipal Account) represented by- Cheque Nos 13206 to 13210 $ 21,155.24

EFT‟s 2341 to 2414 $ 344,484.43 Total $ 365,639.67 are presented for payment. Background Nil Comment Nil Consultation Nil Statutory Environment Local Government Act 1995 Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Brand Accounts for payment totalling $ 365,639.67(Municipal Account) represented by- Cheque Nos 13206 to 13210 $ 21,155.24

EFT’s 2341 to 2414 $ 344,484.43 Total $ 365,639.67 are presented for payment.

RESOLUTION: 2011/11/11 CARRIED: 8/0

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List of Accounts submitted to the Ordinary Meeting of Council held on the 25 November 2011 Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Voucher No

Date Payee's Name Particulars Amount of Payment

Other Funds Trust

EFT2342 10/10/2011 MAL ATWELL LEISURE GROUP

Youth - Pool Table Equipment -97.50

EFT2342 27/10/2011 AUSTRALIAN TAXATION OFFICE

BAS - September 2011 -58422.00

EFT2343 01/11/2011 ALLEASING PTY LTD Lanier Photocopier Lease - November 2011

-400.29

EFT2344 01/11/2011 WESTNET PTY LTD Internet Accounts to 1 November

-504.54

DIRECT 04/11/2011 PAYROLL PPE: 01/11/11 -45544.77

EFT 911 14/11/2011 HORIZON POWER Design Fee 10% - Supply Power Connection L367 Naughton St - Foster Park

-478.00

EFT2345 10/11/2011 MURCHISON CARPENTRY Progress Payment No.3 for Museum Shed. Supply & Install Insulation to North & West side of Shed.

-62640.00

EFT2346 15/11/2011 A LABOUR OF LOVE Aqua Fitness Instructor Training

-1485.00

EFT2347 15/11/2011 AIT SPECIALISTS PTY LTD Professional Services - Fuel Tax Credits

-164.78

EFT2348 15/11/2011 ALEXANDER INSTALLATION SERVICE PTY LIMITED

Service 103 Airconditioners. Caravan Park - Repair Faulty Light & Blank Off Power Outlet.

-6043.40

EFT2349 15/11/2011 ALL DECOR Lot 43 Hepburn - Supply & Replace Floorcoverings & Blinds. Museum - Floor Repairs.

-20274.10

EFT2350 15/11/2011 AMELLA JEAN-JACQUES Reimbursement - Conference Expenses

-94.89

EFT2351 15/11/2011 ATYEO'S ENVIRO HEALTH SERVICES

EHO/Building Surveyor - October 2011

-4338.95

EFT2352 15/11/2011 AUSRECORD Stationery Supplies -742.93

EFT2353 15/11/2011 AUSTRALIA POST Postage - September -660.38

EFT2354 15/11/2011 AUSTRALIA'S GOLDEN OUTBACK

Advertising - Australia's Golden Outback Holiday Planner 2012

-699.00

EFT2355 15/11/2011 BEELINE SERVICES Lot 475 Criddle Street - Underground Search for Power Cable

-140.25

EFT2356 15/11/2011 BULLDOG CONTRACTING Rubbish Tip Road - Creek Crossing Works

-3850.00

EFT2357 15/11/2011 BUNNINGS BUILDING SUPPLIES

Scout Hall - Paint & Accessories. Festival - Hardware Supplies.

-643.01

EFT2358 15/11/2011 CADBURY FUNDRAISING Chocolates - Netball Fundraising

-587.98

EFT2359 15/11/2011 CALTEX SWAGMAN ROADHOUSE

Art Exhibition Opening - Catering & AD Blue Fuel Additive - 1DOZ244

-1465.00

EFT2360 15/11/2011 CANINE CONTROL Ranger Services - Additional Visit at A/CEO's Request 14-15 October 2011

-1811.04

EFT2361 15/11/2011 CHEFMASTER AUSTRALIA Cleaning/Hygiene Consumables

-2039.50

EFT2362 15/11/2011 COLLINS DISTRIBUTORS TIC Stock - Assorted Jewellery

-644.16

EFT2363 15/11/2011 COOK'S TOURS PTY LTD Advertisement - Amazing North

-1200.00

EFT2364 15/11/2011 CORPORATE EXPRESS AUSTRALIA

Photocopying Charges - September

-3173.45

EFT2365 15/11/2011 COURIER AUSTRALIA Freight - Various -701.19

EFT2366 15/11/2011 DANELLE FAUNTLEROY Reimbursement - Expenses for Pink Ribbon Day, Halloween Disco & School Holiday Activities

-98.25

EFT2367 15/11/2011 DEPARTMENT OF SPORT & RECREATION

Clubs Conference Registration – D Fauntleroy

-55.00

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List of Accounts submitted to the Ordinary Meeting of Council held on the 25 November 2011 Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Voucher No

Date Payee's Name Particulars Amount of Payment

Other Funds Trust

EFT2368 15/11/2011 DEPENDABLE LAUNDRY SOLUTIONS

Caravan Park - Repair Clothes Dryer & Washing Machine

-365.20

EFT2369 15/11/2011 FLETCHER COMMUNICATIONS

RED FM 102.5 - Replace Power Supply. Caravan Park - Supply 4 LED Screen TV's. Lots 161-397-453 & Caravan Park Units - Supply & Install TV Antennas.

-11113.45

EFT2370 15/11/2011 GEOFFREY BROOKS Reimbursement - Water Filter Cartridges

-139.05

EFT2371 15/11/2011 GERALDTON FUEL COMPANY

Supply - 20litre drum of Diesel Engine Oil Multipupose

-117.52

EFT2372 15/11/2011 GERALDTON MOWER & REPAIRS

CP87 Honda Plate Compactor -3490.30

EFT2373 15/11/2011 HILLSBOROUGH SUPER FUND

G Brooks Superannuation -1467.19

EFT2374 15/11/2011 JK PLUMBING GAS & MAINTENANCE

Caravan Park - Install Gas Connections, Replace Taps, Repairs to Laundry & Unblock Toilets; Pool - Repair Chlorine Pipe, Ablutions & Lot 397 - Toilet; Lot 43 - Replace Taps; Lot 343 -Supply & Install Gas Regulator. Old Hospital - Repair Burst Water Main.

-2666.00

EFT2375 15/11/2011 LANDGATE Mining Tenement Schedules - Gross Rental Valuations

-496.75

EFT2376 15/11/2011 LEISURE INSTITUTE OF WESTERN AUSTRALIA AQUATICS

Country Pool Managers Seminar - Perenjori 19.10.2011

-60.00

EFT2377 15/11/2011 LGIS INSURANCE BROKING Bush Fire Insurance Adjustment to 30 June 2012

-909.57

EFT2378 15/11/2011 M2 COMMANDER PTY LIMITED

Commander Service Assurance

-136.21

EFT2379 15/11/2011 MARKET CREATIONS Web Site Maintenance -286.00

EFT2380 15/11/2011 MCINTOSH & SON Tractor - Cutting Blades & Bolts

-154.00

EFT2381 15/11/2011 MIDWEST FINANCIAL Professional Services - September 2011

-4125.00

EFT2382 15/11/2011 MITCHELL & BROWN Lot 43 Hepburn - Whitegoods -3129.00

EFT2383 15/11/2011 MOUNT MAGNET DISTRICT HIGH SCHOOL

Donation - Mt Magnet District High School - End of Year Awards 2011

-500.00

EFT2384 15/11/2011 MT MAGNET MEAT SUPPLY School Holiday Program BBQ -100.00

EFT2385 15/11/2011 MT MAGNET WASTE DISPOSAL

Town Rubbish Collection - September 2011

-11290.40

EFT2386 15/11/2011 MTF SERVICES Transport Drum Roller from Mt Farmer Road to Works Depot

-396.00

EFT2387 15/11/2011 MURCHISON CARPENTRY Lot 157 - Replace Doors, Window & Paint; Lot 343 - Replace Skirtings & Tiles; Lot 43 - Replace Guttering & Additional Repairs.

-5681.24

EFT2388 15/11/2011 MURCHISON HARDWARE Gas for Caravan Park & Lot 453 Jensen Cl - Assorted items for Caravan Park.

-1735.00

EFT2389 15/11/2011 MURCHISON MAIL & FREIGHT

Freight - Various -236.07

EFT2390 15/11/2011 MURCHISON MECHANICAL SERVICES

Fuses for Fogger - Tyres for side tippers 1TCM988 - Repairs to Wiring on Fogger - Tyre repair MA30 - Air fittings & Repair damaged ramp cylinder and wiring 1DOZ344 - Service & repair Post Hole Digger

-3537.20

EFT2391 15/11/2011 MURRAY BROWN Temporary Relief CEO -9280.00

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List of Accounts submitted to the Ordinary Meeting of Council held on the 25 November 2011 Confirmation in respect of Accounts Authorised for payment by the Chief Executive Officer

Voucher No

Date Payee's Name Particulars Amount of Payment

Other Funds Trust

EFT2392 15/11/2011 NATIONAL HOTEL SANDSTONE

Accommodation & Meals for Downer Road Crew - Oct 11

-536.00

EFT2393 15/11/2011 NEVERFAIL Airport Terminal – Water -136.00 EFT2394 15/11/2011 NEXUS WA PTY LTD Pool Chemicals - Washing

Machine & Dryer to Perth for repair - Lighting Poles for Federation Park - Water for Airport - Signs & Frames for Depot (Road Closures, etc)

-1053.50

EFT2395 15/11/2011 ORICA AUSTRALIA PTY LTD Chlorine Gas - Pool -764.81 EFT2396 15/11/2011 PARMELIA HILTON PERTH Accommodation & Meals -

Local Government Week -10232.05

EFT2397 15/11/2011 PAYNES FIND ROADHOUSE Accommodation & Meals for Downer Road Crew - Monday Nights - November 2011

-880.00

EFT2398 15/11/2011 RELIANCE PETROLEUM Fuel Account – September -639.10 EFT2399 15/11/2011 ROCLA PRODUCTS RTR Race Course Rd -

Supply Headwalls & Pipes -1101.07

EFT2400 15/11/2011 ROYAL LIFE SAVING SOCIETY AUSTRALIA

Watch Around Water Re-Registration 2011-2012

-250.00

EFT2401 15/11/2011 SANITY MUSIC STORES PTY LTD

CD - Youth Disco & DVD's x 3 for Cinema

-129.95

EFT2402 15/11/2011 SHIRE OF CUE Long Service Leave Entitlement – J Goodbourn

-1256.01

EFT2403 15/11/2011 SIGMA CHEMICALS Swimming Pool - Chemicals -1170.05

EFT2404 15/11/2011 SKIPPERS AVIATION Return Flight - W Atyeo - October

-1623.00

EFT2405 15/11/2011 SLATER - GARTRELL SPORTS

Sports Equipment- Golf, Basketball, T-Ball & Squash

-1425.40

EFT2406 15/11/2011 SPOTLIGHT PTY LTD Festival - Face Painting items -47.92 EFT2407 15/11/2011 STATE LAW PUBLISHER State Law Publisher

Membership 2012 -1040.00

EFT2408 15/11/2011 THE LUSCOMBE SYNDICATE Cleaning Supplies & Misc -2229.59 EFT2409 15/11/2011 THINK WATER GERALDTON Anzac Memorial Gardens -

Sprinklers -434.95

EFT2410 15/11/2011 TOLL IPEC PTY LTD Freight - Stationery and Signage

-518.57

EFT2411 15/11/2011 VIDGUARD SECURITY SYSTEMS

Security Monitoring -231.00

EFT2412 15/11/2011 WA LOCAL GOVERNMENT ASSOCIATION

Advertising September 20111 -3019.05

EFT2413 15/11/2011 WESTPRINT Tourist Information Ctr Stock -567.84

EFT2414 15/11/2011 WINGZONE PTY LTD IGA Account - October 2011 -1168.42

13206 15/11/2011 AIRSERVICES AUSTRALIA ERSA - Annual Amendment Service

-122.00

13207 15/11/2011 HORIZON POWER Electricity - October 2011 - Street Lighting & Shire Properties

-17993.82

13208 15/11/2011 PIVOTEL SATELLITE P/L Satellite Telephone Accounts -194.01

13209 15/11/2011 TELSTRA Telephone Accounts - Various -1845.41

13210 16/11/2011 MT MAGNET SENIORS GRP Donation - Mount Magnet Seniors Group 2011/2012

-1000.00

DIRECT 18/11/2011 PAYROLL PPE: 15/11/11 -33619.64

Municipal Fund …. …. …. …. …. . -365639.67 0.00

Trust Fund Accounts …. …. …. …. …. . 0.00 0.00

Loan Capital Accounts …. …. …. …. …. . 0.00 0.00

Trading Fund Accounts …. …. …. …. …. . 0.00 0.00

Other Fund Accounts …. …. …. …. …. . 0.00 0.00

Total …. …. …. . -365639.67 $ -

……………………...……………..…...…..………..…CHAIR

25 November 2011

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At 2:45pm Cr McGorman left the room prior to consideration of Item 12.1.8.

12.1.8 Lot 43 Hepburn Street – Variation to Capital Works Budget

File: P-TWN Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Impartiality Interest Date: 25 November 2011

Application To seek approval for the allocation of an additional $25,000 for works at Lot 43 Hepburn Street.

Background The current 2011/2012 Capital Works Budget makes provision for an expenditure of $33,500 for painting, floor coverings, reticulation and tiling at Lot 43 Hepburn Street – the house occupied by the CEO. In addition to the above roof gutters have been replaced and the replacement of the fence and additional tiling is needed.

The cost of the additional work is estimated at $25,000.

Comment It is proposed to fund the additional work required by deferring the installation of the new toilet at the Cemetery ($30,000 - Capital Works – Community Amenities).

Consultation Mr Jim Dillon – Financial Advisor.

Statutory Environment Local Government Act Part 6, Division 3 Section 6.8:

“A local government is not to incur expenditure from its municipal fund for an additional purpose except where the expenditure –

(b) is authorised in advance by resolution.”

Policy Implications Nil

Financial Implications Nil

Strategic Implications Nil

Voting Requirements Absolute Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Jensen

That Council approve the allocation of an additional $25,000 for capital works at Lot 43 Hepburn Street.

RESOLUTION: 2011/11/12 CARRIED: 7/0

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At 2:50pm Cr McGorman returned to the room. 12.1.9 Citizen of the Year Awards Panel

File: CO-SPEC-002 Officer: Danelle Fauntleroy - CDO Amended By: Nil Disclosure of Interest: Nil Date: 6 November 2011

Application To consider Councillors for Citizen of the Year Awards Panel. Background Like many local governments throughout Western Australia, the Shire of Mount Magnet participates in the Premiers Active Citizenship Awards coordinated through the Australia Day Council of WA. Nominations from the community for the Citizen of the Year are called during the last few months of the year and were advertised in the Mount Magnet Leader, Council Comments newsletter and through community groups. Forms were available from the Shire office with the closing date for nominations Friday 9th December. There are two categories:

Citizen of the Year

Young Citizen of the Year Once nominations have been received they are judged by a panel made up of Councillors and community members. Usually the previous year‟s Citizen of the Year and Young Citizen of the Year are asked to join the panel. Panel members cannot be nominees or their direct relatives. Awards can only be granted to one person per category. The panel can decide not to bestow an award should they feel that none of those nominated meet the criteria. Once selected the recipient is notified by Shire staff and requested to attend the Australia Day Celebration to receive their award. This is presented to them by the Shire President and consists of:

Citizen of the Year Certificate, provided by the Australia Council of WA and framed by the Shire of Mount Magnet.

Plaque with the logo of the Shire of Mount Magnet and inscribed: Given Name Surname

Citizen of the Year 2012

Comment In previous years two Councillors have nominated to be panel members. Councillors would need to be available for a meeting of the panel before 23 December so that the Australia Day Council can be sent the names of award recipients to allow time for certificates to be printed. Last year‟s Citizen of the Year was Jim McGorman and the Young Citizen of the Year was Jolene Little. These two should also be invited to be on the panel. Consultation Nil

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Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr G Scott Seconded: Cr Jensen

That Councillors Ford and Homewood be nominated as members of the Citizen of the Year Award Panel along with Mr Jim McGorman and Ms Jolene Little to determine the Mount Magnet Citizen of the Year and the Young Citizen of the Year. RESOLUTION: 2011/11/13 CARRIED: 8/0

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12.1.10 Christmas/New Year Leave Arrangements

File: PE-STAP Officer: Geoff Brooks – Chief Executive Officer Amended by: Nil Disclosure of Interest: Nil Date: 14 October 2011

Application To obtain Council endorsement relating to operational hours over the Christmas/New Year period. Background In previous years the Administration Office, Library and Works Section has been closed over the Christmas/New Year period. During this time the Department of Mines & Petroleum Office has assisted by taking Centrelink queries on behalf of the Shire. Comment For the 2011/2012 Christmas/New Year period, it is requested that the Administration Office, Library and Works Section be closed for the period 23 December 2011 to 02 January 2012 (Inclusive). Time taken off by staff is to be taken as annual leave, time in lieu and rostered days off. During this period the Pool and Caravan Park will operate as normal. Airport inspections and call out arrangements will also be maintained. The Department of Mines & Petroleum Office will be requested to handle the Centrelink faxes over the time the office is closed. Consultation Nil Statutory Environment Nil Policy Implications Closure of the Administration Office, Library and Works Section at this time of year has been standard practice. Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Homewood Seconded: Cr Jensen That Council endorse the closure of the Administration Office, Library and Works Section for the period 23 December 2011 to 02 January 2012 (inclusive). RESOLUTION: 2011/11/14 CARRIED: 8/0

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12.2 INFORMATION REPORTS

12.2.1 Chief Executive Officer

File: AD-REP Officer: Geoff Brooks - CEO Amended By: Nil Disclosure of Interest: Nil Date: 18 November 2011

Application To provide to Elected Members an information report from the CEO on activities for the previous month. Works Activities over the last month have included:

Weed removal, mowing, edge trimming, pruning of roses, maintenance of the reticulation system and a general tidy up in the Main Street.

Grading of the Racecourse.

Maintenance grading/repairs to washouts Youanmi Road, Tourist Road, Nalbarra Access Road, Murrum Access Road, Munbinia Access Road, Kirkalocka Access Road and the Wondinong Road.

Slashing of road reserves and nature strips within the township.

Removal of a number of car bodies and general litter in Watson Street.

Road Patrols on the Great Northern Highway and Sandstone Road.

Weed removal/spraying at the Museum.

Slashing of a number of vacant blocks.

Carting of gravel to the Depot.

Maintenance of plant and equipment. Annual Report In the week commencing 24 October 2011 the auditors were in attendance. It is expected that the 2010/2011 Financial Statements will finalised and incorporated in the Annual Report for consideration at the Ordinary Meeting on 16 December 2011. It is proposed that the Ordinary Meeting be followed by the annual Elector‟s Meeting and then by a Christmas Function at the Commercial Hotel. 2011/2012 Bush Fire Season A meeting of rural landholder is being arranged for 8 December 2011 at 2.00 pm at the Council Chambers to prepare for what could be a difficult fire season. Representatives from FESA will be in attendance and the intention is to also update equipment and contact lists. Swagman Roadhouse – Dust Problem A meeting with Mr Russell Lockyer was held on 10 November 2011 to discuss the sealing of the truck parking areas. Subject to the availability of contractors Mr Lockyer advised that this work would commence prior to the end of December. Mount Magnet Interagency Meeting Interagency meetings are held on a monthly basis and are chaired by the Mount Magnet police commander. The November meeting was held on 2 November 2011 with one of the main topics being the operation of the Nursing Post. The representative from the WA Country Health Service advised that there was funding for only one nurse at the Nursing Post and that the current nurse would be leaving Mount Magnet before the end of the year. There was strong agreement that to operate the Nursing Post effectively two nurses were essential.

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Comment Subject to consultation with Elected Members over the coming months it is expected that the format and content of the CEO‟s Report and other information reports by officers will be modified and refined. Consultation Nil

Statutory Environment Local Government Act Part 3, Functions of Local Government. Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Ford That Council receives and notes the information report from the Chief Executive Officer. RESOLUTION: 2011/11/15 CARRIED: 8/0

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12.2.2 Swimming Pool Manager

File: AD-REP Officer: JJ Amella – Swimming Pool Manager Amended By: Nil Disclosure of Interest: Nil Date: 18 November 2011

Application To provide to Elected Members an information report from the Swimming Pool Manager on activities for the previous month. Report This October has been very cool and the late opening has limited the number of swimmers. There have been 257 children (4+), 51 adults (16+) and 28 young children (2-4 years). We have had to comply with new Health and Safety Guidelines, such as repositioning the chlorine room door and build a fence to have the opening 15 metres from the end of the pool; also to have a cage built to standard for the transportation of chlorine. Despite the cool weather we had a fantastic turn out and use of the inflatable. Everyone was impressed with the organiser, Danelle, so much that that MMDHS will have a similar evening on the 19th November, as a fundraising event for their end of year trip. So far we have not been swamped by the mine workers using the pool past 6pm, but during the day we have had a slight adult use and some being from the mine or contractor. The Aquarius (automatic chlorination system) seems to be doing its job, but we will have to wait for higher water temperature and hot weather to have a full understanding of it. As usual the kids have tried to misbehave and I have had to call the police on one occasion, as a child with a ging was sending stones toward other children in the pool. The problem has been sorted out. Unfortunately the in-term swimming classes had to be cancelled as Mrs Jones hurt her foot and could not go into the water. I believe it has been postponed until next year.

Comment Nil Consultation Nil

Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Nil

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OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Homewood That Council receives and notes the information report from the Swimming Pool Manager. RESOLUTION: 2011/11/16 CARRIED: 8/0

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12.2.3 Community Development Officer

File: AD-REP Officer: Danelle Fauntleroy Community Development Officer Amended By: Nil Disclosure of Interest: Nil Date: 18 November 2011

Application To provide to Elected Members an information report from the Community Development Officer on activities for the previous month. Staffing Peta Simpson has been employed as Youth Sport & Recreation Officer on a short term basis from Wednesday 16 November until Friday 23 December. The position of Youth/Community Events Officer remains unfilled and I have given notice that I will be leaving the Shire on Friday 6 January at which point I will have completed my two years. Over the next two months I will be ensuring that the regular programs run as well as working on finalising projects, updating inventories and getting the office ready for my departure. The key priority will be to plan a program for the coming School Holidays. Cinema Pirates of the Caribbean: On Stranger Tides screened on the 4th November with 32 children attending. Mr Ashford‟s year 6/7 class ran the canteen as a fundraiser for their class camp. Coming up we have Transformers 3: Dark of the Moon on Friday 18th November, Cars 2 on Friday 2nd December and Red Dog on Friday 9th December. Markets Markets were held on Saturday 29th of October in the Tourist Park with the next two market days on Saturday 19th November and Saturday 10th December being held in Foster Park. Pink Ribbon Day The annual Pink Ribbon Day morning tea took place on 24th October in the Tourist Park raising $294.65 for breast cancer research. Around 40 people dropped in for the morning tea between 10am and 12noon. Youth Centre The Youth Centre has been open Tuesdays and Fridays since Trish‟s departure and will change to every day after school after Peta‟s appointment on the 16th November. We have been unable to get any casual staff to fill in at the Youth Centre and on occasion when I have been unavailable we have had to close the centre due to lack of staff. Magnet Girls Club Magnet Girls Club continues to run on Wednesday afternoons. This month we had a visit from Amber Samulkiewicz from the Department for Communities who helped out with the session and spoke to the girls about their career aspirations. Youth Disco The Halloween Disco went very well with over 50 kids attending the two sessions. Most of the under 10‟s as well as some of the older kids dressed up with some putting a lot of effort into their costumes. Sharon Lockyer volunteered and assisted with the disco as we were without any youth staff at the time of the disco.

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The next disco will be held on Friday 25th November and will have CUCRH students preparing a healthy meal of baked potatoes, fruit & jelly cups and fruit punch rather than the usual pie, soft drink and lollies served. Kids Pool Party As we were unable to use the inflatable over the school holidays, JJ and I organised a Kids Pool Party on the evening of the 29th October. Despite the cool weather we had 34 children attend. Mr Ashford will be running a similar event this month as a fundraiser for the year 6/7 camp and we are looking at some Saturday afternoon activities with the inflatable at the pool over the next two months if we can find a second person with a bronze medallion to help supervise. Netball/Basketball Court Resurfacing I have been verbally advised that we have been successful in our CSRFF funding application for resurfacing of the netball/basketball court. This will include purchasing removable tennis poles and marking the courts for tennis also. Due to the delay in the funding announcement we will be unable to get the courts resurfaced until early January. Mount Magnet Walking Group The Walking Group on Thursday mornings have commenced and although numbers have been low, those that have attended have been very keen. We will keep running the group over the next few weeks to see if numbers pick up. Aqua Fitness Program Funding has been received from the Department of Sport and Recreation to have community members trained as Aqua Fitness Instructors and run a 10 week Aqua Fitness program at the Mount Magnet Swimming Pool. Sharon Lockyer and Fionna Munro both attended the training course over the weekend of 4th to 6th November in order to run the program. The DSR grant covers the cost of training as well as entry to the swimming pool for 20 participants over 10 weeks. Citizen of the Year The Citizen of the Year awards have been advertised in the Shire Newsletter and Mount Magnet Leader with nomination forms available from the Shire Office. I have also distributed forms to community groups. Nominations are due by Friday 9th December. Carols by Candlelight I have been working with the Presbyterian and Catholic Churches on this year‟s Carols by Candlelight which will take place on Sunday 11th December in Foster Park. We hope to have the power connected and new lighting in place in the park by this time. Thank a Volunteer Day We will again be holding a „Thank a Volunteer Day‟ on Sunday 4th December at the swimming pool. We will be writing to all Mount Magnet community groups to invite their volunteers to join us on the day for a free barbecue at the pool and thank them for their commitment to keep so many of our groups and programs going. School Holiday Program Peta and I will be putting a school holiday program in place for the first week of the school holidays (19th to 23rd December). I am putting together a program for January 2012 and efforts are being made to find someone to co-ordinate activities during this holiday period. Mount Magnet Sports Group The Mount Magnet Sports Group met on Tuesday 15th November with a total of 4 people attending the meeting. With the resignation of myself as Treasurer the group was left with only two committee members so agreed to donate the clubs existing funds to next year‟s

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netball trip to Perth. The funds will be deposited into the Shire‟s bank account and the group will try to get new members to recommence meetings next year. Melissa Evans who is President of the group will be attending the Club Development Conference in Perth on Sunday 27th November and I will also be attending as a volunteer and also taking Peta Simpson who is attending on a voluntary basis. Education Minister Visit to Mount Magnet District High School Liz Constable, the Education Minister will be visiting Mount Magnet District High School this Friday 18th November. Myself, and other members of the P&C and School Council, have been invited to attend and meet with her at lunchtime. Shows on the Go ‘The Big Hoo Haa’ touring comedy show has been booked for Monday 12 March at a cost of $3700 plus GST. This will be the only Shows on the Go performance presented by the Shire this financial year due to the large number of other activities held at the end of last year so will result in a cost saving against the budget. Comment Nil Consultation Nil

Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Nil

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr G Scott Seconded: Cr Jensen That Council receives and notes the information report from the Community Development Officer. RESOLUTION: 2011/11/17 CARRIED: 8/0

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12.2.4 Tourism Development & Promotions Officer

File: AD-REP Officer: Monica Watson Tourism Development & Promotions Officer Amended By: Nil Disclosure of Interest: Nil Date: 18 November 2011

Application To provide to Elected Members an information report from the Tourism Development & Promotions Officer on activities for the previous month. Report Mount Magnet Tourist Information Centre Report - 17th October to 21st October 2011. 40 Visitors to the centre during the above period of 2.5 „open‟ days. 3602 Visitors year to date. 569 Locals year to date.

October 2011

Total Sales Commission Consignment Purchases Stock Sales

Total $1 109.80 $21.27 $130.65 $0.00 $951.15

YTD Grand Total

$9 741.60

$441.85

$2 685.80

$265.94

$6 984.80

The Tourist Information Centre has seen another successful season servicing the Tourism Industry in Gascoyne Murchison Region. It is always an absolute pleasure being able to offer friendly service to travellers visiting Mount Magnet. The third season has seen the return of many from the previous two years and those new ones, many keeping in touch and wanting to return to our „friendly little town‟. The Centre trading and visitor numbers were disrupted in October due to being closed while the Tourism Officer was „filling in‟ on other priority positions. The „moving‟ of the Information Centre from the old ambulance building in the Tourist Park to the Museum Complex is a major project which requires a considerable amount of effort in the development of the area set aside for the Centre in the front „entrance‟ room of the Museum Complex. Layouts and costs are in progress. Brochures will continue to be distributed to various businesses in town while the centre is closed for the season. Compendium/Information Folders are close to being finalised and distributed to various businesses throughout town. Comment Nil Consultation Nil

Statutory Environment Nil Policy Implications Nil

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Financial Implications Nil Strategic Implications Nil Voting Requirements Nil

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Homewood That Council receives and notes the information report from the Tourism Development & Promotions Officer. RESOLUTION: 2011/11/18 CARRIED: 8/0 Preliminary layout drawings prepared by Tourism Officer, Ms Monica Watson, for the new Visitor Information Centre at the Museum where considered. It was acknowledged Ms Watson had done an excellent job.

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12.2.5 Ranger

File: AD-REP Officer: Peter Smith - Ranger Amended By: Nil Disclosure of Interest: Nil Date: 18 November 2011

Application To provide to Elected Members an information report from the Ranger on activities for the previous month. Report I attended Mount Magnet on Monday 3rd and Tuesday 4th of October 2011. Patrols of the town site and surrounding area were conducted, and license enquiries made. Two complaints were dealt with. One further complaint is ongoing regarding dogs wandering around the caravan park. Registration files were checked for compliance ready for the upcoming registrations. All appeared correct. On Friday 14th and Saturday 15th of October 2011 I attended an additional visit at the request of the Acting Chief Executive Officer. On the visit, patrols of the town site and surrounding area were conducted, and licence enquiries made. Trapping was conducted in the area of the Mount Magnet Caravan Park. Two unregistered dogs were trapped. The owners were unable to be located and the dogs were destroyed at a later date. Also, two feral cats were trapped and destroyed. I visited Mount Magnet on Sunday 23rd and Monday 24th October 2011. Patrols of the town site and surrounding area were conducted and licence enquiries made. Trapping was conducted on Sunday evening. Three unregistered dogs were trapped and destroyed. Two dogs were licensed. One complaint regarding two wandering unregistered dogs was dealt with. Comment Nil Consultation Nil

Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil Voting Requirements Nil

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OFFICER RECOMMENDATION/CONCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr Ford That Council receives and notes the information report from the Ranger. RESOLUTION: 2011/11/19 CARRIED: 8/0

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12.2.6 Environmental Health Officer/Building Surveyor

File: AD-REP Officer: William Atyeo

Environmental Health Officer/Building Surveyor

Amended By: Nil Disclosure of Interest: Nil Date: 18 November 2011

Application To provide to Elected Members an information report from the Environmental Health Officer/Building Surveyor on activities for the previous month. Report I was in attendance at the Shire on the 14th to the 18th November 2011. Building Licences Issued There were Nil (0) Building License processed and issued in this time: Building License Statistics The statistics as required by the ABS and WorkSafe, and others were dispatched accordingly within the required framework as laid down by WorkSafe. These are now submitted at the end of each month, whereas they used to be submitted on a quarterly basis. New Building Act The new Building Act will now come into force on January 2012 which has been reported last month. Since then I have filled out a survey presented to all the Shires by WALGA. Previously many of our Shires have stated that there is not enough time to complete all the work required in order to be ready. There has been insufficient time for all staff to be trained as required, forms drawn-up (12 new ones with the regulations not complete yet), delegations by the Shires, and fee changes made. I have been trying to have an agenda item ready for November, but there are too many “blanks” at this stage but I will continue to work on this. Demolition Licenses There were Nil (0) Demolition Licenses issued during this period. General Matters Industrial Land Within Mount Magnet Council requested a report on the Industrial Land within the Town of Mount Magnet. The report was to incorporate the actual allotments zoned as such under our Town Planning Scheme, and to identify vacant allotments. This report was completed and submitted to the CEO and forms part of the agenda as required. Report to Department of Health – Section 121 New Food Act 2008 We received a letter from the Department of Health that I had submitted the report on the wrong form and therefore I had to re-submit the same data on the new form. They had changed the format of the form but had not indicated that they had, rather just referring to their website from which we could download the form. I just assumed that it was the same as last year, but I was wrong. All has been rectified.

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Ramelius Camp – Use of Sewage Ponds The Chief Executive Officer and I met with Paul Moroney from Ramelius in regard to the disposal of effluent at the ponds rather than re-use at the mill. As was pointed out the ponds are on the lease held by the Company and are therefore their property. Given that then the disposal of their effluent in the ponds appears to be their choice. However, this amendment will need to be approved by the relevant Departments which will include the DEC and the Department of Health. This matter will be followed up in the near future. It was also determined that the amount of approx 20,000 litres a day would not be a viable proposition to recycle as the Company would need to be licensed as a water provider by the Economic Regulation Authority of WA [ERA]. Advice from the Department of Health states: “By law wastewater generated shall be disposed/reused in the same lot/lease unless Mt Magnet Gold NL becomes a wastewater service provider licence by the Economic Regulation Authority (which I don't think is in the interest of the company). Alternatively a contract between Mt Magnet Gold NL (as wastewater provider) and the Shire of Mt Magnet (as end-user) will be required. The contract needs to specify the water quality and quantities to be delivered. In addition to the contract and the RWQMP [Reuse Water Quality Management Plan] from the Shire an exemption from the Minister of Water will be required given that Mt Magnet Gold NL is not a wastewater service provider.” Dwelling Inspection – Lot 223 Hepburn Street A further inspection of the premises was intended to be carried out while in Mount Magnet, as I was informed that someone was sleeping in the premises. However, the house was secure and no-one was found to be occupying the house. The vehicles to the rear of the premises and on land managed/owned by Council are of concern, and after discussions with the CEO a process will commence with the aim being to have them removed in accordance with the Local Government Act. New Building Act Delegations I have commenced to draw-up an agenda item for the required change to delegations under the new Building Act, but there are now discussions being held by Government and other bodies on the introduction of the New Building Act. It is felt that more time is required to up-skill staff and to prepare the required forms, as the regulations are not yet complete and adopted. I will know more by next month, but new delegations will be required. Comment Nil Consultation Nil

Statutory Environment Nil Policy Implications Nil Financial Implications Nil Strategic Implications Nil

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Voting Requirements Simple Majority

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr G Scott That Council receives and notes the information report from the Environmental Health Officer/Building Surveyor. RESOLUTION: 2011/11/20 CARRIED: 8/0

In discussion it was requested that Ramelius Resources be approached to relocate the existing sewerage pond to a point remote from the cemetery. It was also requested that the new owner of the Commercial Hotel be approached regarding health and building standards.

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12.2.7 Business Unit Report – Airport as at 31 October 2011

Income

2010/2011

July $2,948

August $2,750

September $3,050

October $2,900

November $3,631

December $3,281

January $2,935

February $4,434

March $6,356

April $6,030

May $6,342

June $7,703

Total $52,360

2011/2012

July $7,947

August $8,276

September $8,080

October $11,823

November

December

January

February

March

April

May

June

Total $36,126

Month Inbound Outbound Income

2010/2011

July 83 74 $1,142

August 92 75 $1,215

September 103 86 $1,374

October 136 131 $1,942

November 141 115 $1,862

December 107 125 $1,687

January 117 73 $1,382

February 151 150 $2,189

March 180 177 $2,596

April 168 158 $2,371

May 168 152 $2,327

June 155 159 $2,284

Total 1,601 1,475 $22,371

2011/2012

July 106 125 $1,680

August 143 122 $1,927

September 154 136 $2,109

October 93 94 $1,360

November

December

January

February

March

April

May

June

Total 496 477 $7,076

-$46,759

Current Year - Total YTD - Expenses (cash) $25,375

NET -$21,384 Surplus

270

Current Year - Total YTD - Income

59

488

54

67

64

85

32

35

38

54

51

58

Landings

33

27

32

32

37

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12.2.8 Business Unit Report – Caravan Park as at 31 October 2011

Accommodation

Month Visitors Site Nights Nights Income

2010/2011

July 1,253 579 760 $22,217

August 1,197 550 845 $23,161

September 978 469 625 $20,748

October 520 262 414 $13,059

November 236 126 202 $5,976

December 433 183 246 $10,679

January 217 99 155 $8,644

February 186 97 152 $11,382

March 233 114 165 $10,206

April 589 287 384 $13,141

May 633 318 458 $14,087

June 941 465 610 $20,436

Total 7,416 3,549 5,016 $173,736

Accommodation

Month Visitors Site Nights Nights Income

2011/2012

July 1,313 646 898 $24,029

August 1,403 697 1,060 $33,011

September 1,156 602 886 $25,728

October 530 272 397 $18,328

November

December

January

February

March

April

May

June

Total 4,402 2,217 3,241 101,096$

Current Year - Total YTD - Income $101,096

Current Year - Total YTD - Expenses (cash) $65,739

NET -35,357 Surplus

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12.2.9 Motor Vehicles Operational Data as at 31 October 2011 Light Vehicle Rego Kilometres Utility - Holden Colorado Dual Cab (WM) MA 2_____________ _43,971 Utility - Toyota Hilux Dual Cab MA 039 65,253 Utility - Toyota Hilux Tray Back MA 30 79,052 Utility - Toyota Hilux MA 2190 48,094 Utility - Toyota Hilux Tray Top MA 2099 73,935 Utility - Ford Courier 4x2 Single Cab (CP) MA 2134 35,061 Utility - Mazda Bravo Ute MA 2136 79,405 Office - Toyota Prado Wagon 0 MA 78,615 Bus - Mitsubishi Rosa Community MA 80 53,532 Utility - Toyota Hilux Dual Cab MA 030 113,547 Office - Toyota Prado Wagon 1DPA 933 12,840 Large Plant Rego Odometer/Hours Nissan Tip Truck MA 2132 48,154 Isuzu Truck MA 2185 50,885 Volvo FE Loader (New Loader) MA 029 1,837 hrs Cat 12H Grader MA 2170 4,384.1 hrs Nissan Tip Truck 1DOZ344 20,485 Other Plant Rego Odometer/Hours Volvo Roller MA 003 164 hrs Clarke Bobcat MA 006 280.1 hrs Tennant Road Sweeper MA 2155 698 hrs New Holland Tractor 1CZS 671 286 hrs

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13 MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil 14 NOTICES OF MOTIONS FOR THE NEXT MEETING

14.1 CR WILL SCOTT

“That 2011/2012 Royalties for Regions Funding be directed to the Swimming Pool Facility upgrade.”

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Brand That Part 8 of the Standing orders be suspended to facilitate discussion of this item RESOLUTION: 2011/11/21 CARRIED: 8/0

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr W Scott Seconded: Cr Homewood That Standing Orders be resumed. RESOLUTION: 2011/11/22 CARRIED: 8/0

OFFICER RECOMMENDATION/COUNCIL RESOLUTION

Moved: Cr Jensen Seconded: Cr McGorman That Council go into confidential session to discuss item 15. RESOLUTION: 2011/11/23 CARRIED: 8/0

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15 CONFIDENTIAL BUSINESS

15.1 APPOINTMENT OF WORKS MANAGER File: PE-Works Manager Officer: Geoff Brooks – CEO Amended By: Nil Disclosure of Interest: Nil Date: 25 November 2011

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16 ELECTED MEMBERS MATTERS Cr W McGorman Requested that drainage problems in Laurie Street be investigated. Cr J Homewood Advised that non potable water should be used to water the median strip in

the main street. Cr J Jensen Drew attention to maintenance items in the budget relating to the Race

Committee. Cr W Scott That ripple strips in place of white lines be investigated for use on the

Highway to delineate parking bays. Ripple strips were also suggested on the Highway to slow traffic entering town.

Cr W McGorman That signage be arranged in front of the Museum to prevent trucks parking

in this location overnight. 17 NEXT MEETING Friday 16 December at 1:00pm 18 CLOSURE OF MEETING The meeting closed at 5:35pm 19 CERTIFICATION BY CHAIRMAN